Fremont County Courthouse
450 North 2nd Street
Lander, WY  82520
Phone Directory

September 13, 2011

Wednesday, September 28th, 2011

STATE OF WYOMING         )                                                                                   LANDER, WYOMING

                                                ) ss.                OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT      )                                                                                         September 13, 2011


The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Douglas L. Thompson, Keja Whiteman, Dennis Christensen and Travis Becker.  Vice-Chairman Pat Hickerson was absent for personal reasons.  County Clerk and Clerk of the Board Julie A. Freese was present for the meeting.


Travis Becker moved, Dennis Christensen seconded, to approve the Agenda, as amended.  Motion carried unanimously.


Dennis Christensen moved, Keja Whiteman seconded, to approve the Minutes of the Regular Meeting held September 6, 2011.  Motion carried unanimously.


Travis Becker moved, Dennis Christensen seconded, to accept the bills for payment with the inclusion of a payment to WACO for conference registration.  Motion carried unanimously. 


Vendor Name

Department Name

Invoice Description

Invoice Cost

Ace Hardware-Lander

Co Buildings – Admin

Supplies

$465.81

ACE, Inc

Library Energy Retrofit

Engineers Fee

$4,480.00

Bailey Enterprises, Inc

Fuel Inventory

Fuel,Parts,Supplies & Services

$73,071.36

Big Horn Water

Segregated

Water

$222.25

Bill Jones Plumbing & Heating

Co Buildings – Admin

Supplies

$96.22

Bloedorn Lumber-Lander

Co Buildings/Ambulance

Materials,Supplies & Equipment

$543.24

Burns Insurance Agency

County Clerk

Bonds & Insurance

$100.00

Capital Business Systems, Inc.

Co Commission/Co Treasurer

Supplies & Maintenance Contract

$44.14

Caselle, Inc

Computer Services

Contract Support

$1,689.00

Communication Technologies, Inc

Homeland Security

Machinery/Equipment

$1,476.00

Control Solutions, Inc

Health Nurse

Operating Supplies

$465.60

Evenflo Company, Inc

Maternal Child Health 

Medical Supplies

$983.88

Federal Express Corp

County Clerk

Shipping Fees

$55.49

First Interstate Bank

Segregated

Credit Card Expenses

$5,842.59

Grainger

Co Buildings – Jail

Materials/Supplies

$1,483.83

Hammer Electronics

County Commission

Equipment

$127.76

Hehr, Jo

Health Nurse

Reim. Expenses

$141.12

High Plains Power, Inc

Co Buildings/Ambulance

Utilities

$741.53

Hudak, Jere

Co Clerk/Elections

Courier Service

$322.00

James Publishing, Inc

District Court

Subscriptions

$77.94

Lander, City of

Co Buildings/Ambulance

Water & Sewer

$2,631.33

Media Works, Inc

County Assessor

Batteries

$17.99

Mr D’s Food Center, Inc

Co Attorney/Juvenile Treatment Ct

Supplies

$182.99

Norco, Inc

Co Buildings

Rentals,Oxygen,Supplies

$2,718.80

Pamida #178 LLC

County Attorney

Supplies

$24.00

Pavillion, Town of

Co Buildings – Admin

Water

$61.00

Quill Corporation

Segregated

Computer/Office Supplies

$396.89

Red Canyon Auto Parts LLC

Co Buildings – Jail

Supplies

$160.83

Reed’s Moghaun Office Supply

County Clerk

Office Supplies

$74.83

Riverton Ranger, Inc

Segregated

Advertising,Subscriptions

$8,516.79

Rocky Mountain Power

Segregated

Utilities

$16,805.92

Safeway, Inc

Juvenile Drug Court

Supplies

$34.57

Selbys

Segregated

Maintenance & Supplies

$195.00

Stroupe Pest Control, Inc

Co Buildings

Pest Control

$395.00

Sweetwater Aire LLC

Co Buildings

Parts & Labor

$917.10

Thompson,Douglas L

County Commission

Reim. Mileage & Expenses

$226.80

Tyler Technologies, Inc

County Clerk

Microfilm

$359.70

Valley Lumber & Supply Co., Inc

Co Buildings – Admin

Supplies

$20.68

Valley Printing

County Assessor

Printed Supplies

$276.00

Verizon Wireless

Juvenile Drug Court

Cell Phone Service

$242.45

WCS Telecom

Segregated

Telephone Service

$1,281.05

Western Printing, Inc

County Clerk

Printed Supplies

$1,031.00

Whiteman, Keja

County Commission

Mileage/Meals

$504.94

Wind River Casino

County Elections

Meeting Room Fee

$50.00

Wyoming Waste Systems

Co Buildings/Ambulance

Trash Removal Services

$2,047.00



Total Bills Presented

$131,602.42


The following items in the Signature File were reviewed:  1) Abatement Summary cover sheet; and 2) Letter to Federal Highway Administration regarding the County’s concern with the Highway Easement Deed for Louis Lake Road, specifically the clause the County would assume the costs of a historical evaluation in the case of a cultural and/or paleontological resource discovery.  Dennis Christensen moved, Keja Whiteman seconded, to approve an Amendment of Dispatch Agreement between City of Lander and Fremont County Government.  Motion carried unanimously.  Three Licenses and Agreements for New Construction of Utility Crossing or Encroachment submitted by Source Gas, LLC for Burma, Hutchinson and Zuber Roads were reviewed.  Dennis Christensen moved, Travis Becker seconded, to approve the three licenses as submitted.  Motion carried unanimously.  Dennis Christensen moved, Keja Whiteman seconded, to approve a 2011/12 Vaccination Program Implementation Form with CVS CareMark for implementation of the County’s Influenza Vaccination Program.  Motion carried unanimously.


Sheriff Skip Hornecker presented a monthly report by comparing August daily statistics of 123 in house and 171 total inmates (17 out of county) compared to one year ago of 182 in house and 206 total inmates (25 out of county).  The Dispatch Center has two open positions, with one expected to be filled soon.  Three dispatchers are scheduled to attend Emergency Medical Dispatch training in Douglas, bringing the number of qualified EMD dispatchers to five.  This training enables the dispatcher to provide the caller with pre-arrival instructions for EMS calls and is a nationally recognized certification.  Two dispatchers are scheduled to attend the Law Enforcement Academy for Basis Training this fall.  The August 2011 E-911 call volume indicates 9% originate from cellular calls and 3% from traditional land lines, with the remaining 88% being non-emergency.  Considering these figures, 73% of the E-911 calls in August originated from some type of cellular device.  August statistics indicate 17% of the call volume resulted in the dispatching of law enforcement, fire and/or EMS units.  The other 83% are deemed a non-dispatch function.  Each work station has 21 incoming telephone lines (E-911, business and inter-office extensions).  The work load placed upon the single person required to answer these many lines has become overwhelming and additional staffing (call takers vs. radio dispatchers) may be required to offset the workload.


There are currently six open positions in Detention (four certified and two control).  Two applicants are in the final stages of the hiring process and may be offered employment by the end of the month.  Those detention staff that re re-assigned to enforcement positions will transfer in October.


The Juvenile Detention Center report for August indicates 18 new juvenile bookings, with an additional four juveniles incarcerated in the detention center but booked in a prior month.  Revenue billed for these juveniles for August was $4,940.  If the County did not have a compliant facility, the cost of detention in another facility would be $10,250 plus $3,528 in transportation associated costs, for a total loss in revenue of $18,718 if Fremont County did not have a juvenile justice act compliant, and state certified, juvenile detention center.


All of the approved positions within Patrol/Enforcement are filled.  The DARE/SRO deputies assigned to the Dubois and Wind River School are back at their assignments, therefore Dubois and Riverton enforcement units are short handed until October.


Building Maintenance Supervisor J. R. Oakley joined Sheriff Hornecker to discuss the former County Shop building in Dubois currently housing the Search and Rescue Division.  He estimated monthly utilities to cost $91, which had not been included within the Building Maintenance budget.  He did budget for utilities for the old Ambulance Station on Garfield Street which now houses storage for Elections, Maintenance, Extension and Sheriff’s Office.  Oakley stated he has received a request from a citizen to use the old stone buildings located on Garfield Street for storage purposes.  County Clerk Julie Freese will research the deed of ownership, stating it is her recollection the building was deeded specifically for the use of Museum.


Sheriff Hornecker requested the Board advertise a public hearing regarding his recommendation to raise the service process fees from $35.00 to $50.00, pursuant to Wyoming State Statute §18-3-608.  The Board agreed to schedule a public hearing for October 11th.


Lt. Freeman was present for Sheriff Hornecker’s discussion regarding the low lever tower updates.  The Lander tower is ready and will start operations on September 19th and an informational meeting has been scheduled the following day with Motorola regarding the site.  Freeman stated the BIA has expressed an interest in an additional site at Black Mountain.


Commissioner Whiteman reviewed the earlier presentation regarding the Casper Native American Lockdown Treatment Facility in Natrona County and stated she has had the opportunity to visit the facility.  Sheriff Hornecker stated both he and County Attorney Varn plan to tour the facility later in the year.


Coralina Daly presented a Proclamation in honor of Civility Matters Day.  She stated this is a year long initiative originating from the Council of Humanities.  Dennis Christensen moved, Keja Whiteman seconded, to approve the Proclamation as presented.  Motion carried unanimously.


Proclamation


                WHEREAS, a cornerstone of effective democracy is civil behavior; and


                WHEREAS, citizens living in a community or in common with others benefit from compassionate interactions; and


                WHEREAS, civility can assist in reaching consensus and allow for mutually respectful ongoing relationships; and


                WHEREAS, civility can uplift our daily life and make it more pleasant to live in an organized society.


                NOW, THEREFORE, BE IT PROCLAIMED by the Board of Fremont County Commissioners that Wednesday, September 21st is

Civility Matters! Day

                Dated this 13th day of September, 2011.


                                                                                                /s/           Douglas L. Thompson, Chairman

                                                                                                /s/           Keja Whiteman

                                                                                                /s/           Dennis Christensen

                                                                                                /s/           Travis Becker


Fremont County Library Director Matt Nojonen and Bookkeeper Rebecca Thomas reviewed grant funds received in order to bring in a young adult author.  Travis Becker moved, Keja Whiteman seconded, to authorize the Library Board’s request to amend their FY 2011-12 budget to include the grant funding.  Motion carried unanimously.


Commissioner meeting reports were given.


Commissioner Whiteman reviewed documentation from the Fremont County Juvenile Treatment Court Director regarding the Commissioner’s earlier concerns regarding the appropriateness of funding recreational activities, specifically the white water river float in August.  She reviewed research and fund raising activities relating to the trip.


Commissioner Christensen attended the first public meeting in Shoshoni to review the legislative redistricting proposed plan.


Chairman Thompson will attend the public scoping meeting regarding the Environmental Impact Statement being prepared by BLM for the Sheep Mountain Uranium Project later in the evening.   He reported to the Minerals Committee yesterday regarding the BLM Resource Management Plan.


A Public Hearing was held at 10:30 a.m., as advertised, regarding the inclusion of updated flood maps into the Fremont County Floodplain Zoning Regulations.  County Planner Ray Price stated Page 9 of the Regulations would need to be amended as follows:  The areas of special flood hazard identified by the Federal Emergency Management Agency in a scientific and engineering report entitled “The Flood Insurance Study for Fremont County, Wyoming” dated September 16, 2011 (changed from August, 1978).  Price stated the Planning Commission’s public hearing did not have anybody in attendance; however, several individuals had visited the Planning Office to review the maps.  He stated the County had joined the program in 1979.  Also present in the audience were Assessor Tara Berg, Mapper Dave Geible and Deputy County Attorney Jodi Darrough.  Chairman Thompson closed the public hearing as there was nobody in attendance in the audience with comments.  Travis Becker moved, Keja Whiteman seconded, to approve the updated maps for inclusion in the Fremont County Floodplain Zoning Regulations.  Motion carried unanimously.


Keja Whiteman moved, Dennis Christensen seconded, to adjourn into Executive Session with Executive Health Committee member Margy Irvine regarding personnel.  Motion carried unanimously.  Dennis Christensen moved, Travis Becker seconded, to return to Regular Session.  Motion carried unanimously.  Travis Becker moved, Keja Whiteman seconded, to authorize an independent review of a health insurance claim that was denied by the County’s Plan Administrator, Employee Benefits Management Service.  Motion carried unanimously.


Dennis Christensen moved, Keja Whiteman seconded, to adjourn into Executive Session with Building Maintenance Supervisor J. R. Oakley regarding personnel.  Voting against the motion: Doug Thompson and Travis Becker.  Motion failed.  Oakley reviewed the bids opened the previous meeting for the ARRA grant infra-red heating of County shops.  Based on his review of the specifications and bids, he recommended the Board award the bid to Custom Sheet Metal, the low bidder at $70,505.00.  The Company’s owner, Ken Legstra, was present in the audience and stated the document’s specifications were very clear and there would not be any change orders.  Keja Whiteman moved, Dennis Christensen seconded, to accept the low bid submitted by Custom Sheet Metal.  Motion carried unanimously.


J. R. Oakley presented an estimate from Mid-Valley General Contractors in the amount of $109,305.90 for the Riverton Circuit Court Remodel project.  He had previously been allocated $55,000 for his earlier estimated cost; however, the final estimate was $54,305.90 higher.  The need for the remodel is ongoing security concerns as well as the need for additional office space. He noted the design has not changed, only the details.  These include a metal detector at the front doorway, inmates will have a separate holding area and lawyers will use an entrance separate from the public. The Commissioners are in agreement of the needed renovation, they also support continuing plans to build a new facility in the future, contingent on available funding.  Commissioner Becker expressed concern that the project was not put out to bid.  Dennis Christensen moved, Keja Whiteman seconded, to proceed with the remodel of the Riverton Circuit Court as proposed by Mid-Valley Construction’s estimate, pending the appropriate budget hearing from the Cash Reserve for the additional amount.  Motion carried unanimously.


Travis Becker moved, Keja Whiteman seconded, to adjourn into Executive Session with Building Maintenance Supervisor J R. Oakley regarding personnel.  Motion carried unanimously.  Dennis Christensen moved, Keja Whiteman seconded, to return to Regular Session.  Motion carried unanimously.  Keja Whiteman moved, Travis Becker seconded, to advertise a Custodial position vacancy for the Riverton offices at the requested starting salary.  Motion carried unanimously.


Managing partner of Wyoming Horse Racing, LLC, Eugene Joyce, presented a proposal for off-track betting at Bomber’s Sports Bar in Riverton.  Also present in the audience were Tim Self and Brandi Koltiska.  Mr. Joyce’s family owned the Wyoming Downs in Evanston and stated technology has greatly reduced the costs of operating an “off track betting” establishment as all that is currently needed is high speed internet.  Fremont County is among 13 counties in the state that approved pari-mutual wagering in the 1990’s and under W.S. § 11-25-105(a) the State Commission can issue a permit to the applicant, if approved by the Board of County Commissioners.  The Commissioners agreed to take the request under advisement in order to give the County Attorney’s Office time to review the proposal.  Mr. Joyce will be scheduled on the Commissioners next meeting of September 27th.  In the meantime, Chairman Thompson stated Joyce would need to meet with the City of Riverton as well to make sure the off track betting complies with Riverton Municipal Code.


Transportation Superintendent Dave Pendleton was joined by Marathon Operations Manager Bob Wesenut to discuss the condition of Diversion Dam Bridge, and specifically the weight load limit.  Also present in the audience were representatives for other oil companies, also using the bridge on a regular basis.  Pendleton stated the bridge, off of Highway 26 over the Wyoming Canal, was built in 1932 and carries a weight load limit of 20 ton.  Wesenut stated four companies use the bridge with trucks weighting anywhere between 80,000 – 100,000 lbs.  He further estimated the amount of taxes these companies pay to Fremont County.  The companies would like to work with the County to develop both a short and long term solution.  Pendleton stated the Midvale Canal bridge crossing has an even lower load limit (10 ton) and the route north out of Pavillion has major issues and is not feasible.  Pendleton has contacted WYDOT to see if there is a temporary bridge available and further provided a probable project cost for replacement of the Diversion Dam Bridge of $1,222,745.  He reviewed a revised Road Construction Fund 5-year prioritization Plan, including the bridge replacement, for the Board’s review.  He will further inquire into IRR funding possibilities through the Tribes.  Chairman Thompson requested the group meet with their respective representatives regarding funding options, while giving the County time to review funding sources and the availability of a temporary bridge.  In the interim period, Wesenut requested a short term permit be granted to the oil companies so they could maintain normal operations.  Pendleton stated that he has concerns from a county liability standpoint regarding the granting such a request.  WYDOT inspects all county bridges greater than 20-feet in length and there is a reason they rated it with a 40,000 lb load limit.  The Commission took no action on the request at this time.


Dave Pendleton presented a bid tabulation sheet for the 2011-13 Dubois Maintenance Contract, including three bidders:  Dick Stock, Leseberg Ditching and Trucking and T-Y Excavation, Inc.  Said bids were broken down between Gravel Roadway Maintenance, Snow Removal and General Maintenance.  Following review and comparison of the three bidders, Pendleton recommended the bid be awarded to T-Y Excavation, Inc.  Travis Becker moved, Dennis Christensen seconded, to accept the bid for the various maintenance of the Dubois area to T-Y Excavation, Inc.  Motion carried unanimously.


Dave Pendleton presented Change Order No. 2 from High Country Construction for Burma Road Reconstruction – Phase I project.  The change results in a $70,196.80 decrease due to the application of Magnesium Chloride instead of MC 70 Prime Coat.  He further presented Change Order No. 3 for an increase of $36,390.00 for High Country Construction to furnish and install 5’ extensions with flared ends on approach pipes, grade approaches for additional culvert length.  Dennis Christensen moved, Keja Whiteman seconded, to approve Change Order No. 2 for a decrease of $70,196.80 and Change Order No. 3 for an increase of $36,390.00.  Motion carried unanimously.


Change Order No. 1 for Mortimore Lane Bridge Reconstruction and Cemetery Irrigation Ditch Erosion Remediation Projects with Western Water Consultants, Inc. was presented by Dave Pendleton.  The document will allow WWC to provide assistance to Fremont County during the rights-of-way acquisition for the project.  The Change Order will be incorporated within the Letter of Agreement, signed April 1, 2011.  Dennis Christensen moved, Keja Whiteman seconded, to approve Change Order No. 1 with Western Water Consultants, Inc.  The Change Order results in an increase of $11,613.65 to the project.  Motion carried unanimously.


In final business, Dave Pendleton discussed the earlier presented petitions for the vacation of two right-of-way easements for Warm Springs Lookout.  Deputy County Attorney Jodi Darrough was present to review public hearing requirements and the process to determine who all the affected landowners are. 


Deputy Jodi Darrough discussed an offer made to the County to purchase land in Riverton, consisting of two separate parcels.  County Attorney Brian Varn was present in the audience.  The property consists of the following:  The Wayne Major and Rama Major Charitable Remainder Unitrust, offered 113.80 acres at a cost of $150,000 and the Wayne Major Living Trust offered Lots 3 and 4 of the Business Campus Edition of the City of Riverton to the County for $50,000.  The only stipulation is that the County offer a portion of the southern property to the City of Riverton for incorporation into their park system in that area.  Travis Becker moved, Dennis Christensen seconded, to approve purchase of both properties, consisting of commercial lots and agricultural land, for a total price of $200,000.  Motion carried unanimously.  Keja Whiteman moved, Travis Becker seconded, to proceed with purchasing title insurance on the properties through County Title.  Motion carried unanimously. The Board expressed their appreciation to the Major family for their generous offer to Fremont County for the land, which they expressly wished to be used to benefit the citizens of Fremont County. 


Keja Whiteman moved, Dennis Christensen seconded, to adjourn into Executive Session with County Attorney Brian Varn and Deputy Jodi Darrough regarding litigation.  Motion carried unanimously.  Travis Becker moved, Dennis Christensen seconded, to return to Regular Session.  Motion carried unanimously.


There being no further business, Travis Becker moved, Keja Whiteman seconded, to adjourn the meeting at 3:50 p.m. and reconvene for a Regular Meeting at 9:00 a.m. on September 27, 2011.  Motion carried unanimously.




                                                                        /s/         DOUGLAS L. THOMPSON, CHAIRMAN

                                                                                    FREMONT COUNTY COMMISSIONERS


ATTEST


/s/         JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD


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