June 27, 2017 (FULL DETAILED REPORT)Wednesday, July 12th, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) JUNE 27, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas. Commissioner Price was absent for personal reasons. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Larry Allen moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting that was held on June 20, 2017. Motion carried unanimously.
Larry Allen moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
B & B Enterprises LLC
B & T Fire Extinguishers Inc
County Buildings – Detention
B I Inc
Bailey Enterprises, Inc
Bulk Fuel Account
Bill’s Quality Auto Glass
Bomgaars Supply Inc
Capital Business Systems Inc
Carquest Auto Parts
Central WY Outpatient Surgery Center
Clifford, Gregory P. MD PC
Communication Technologies Inc
Road Repair Project
Cowboy Chemical Inc
DeGraw, Larry R
Emblem Enterprises, Inc
Emergency Power Systems LLC
Food Services of America
Fremont Orthopaedics PC
Gem City Bone & Joint PC
Griffin, Bette J.
Victim Services – Attorney
Hague Auto Body
Victim Services – Attorney
Clerk of District Court
Herman, Dale A.
Victim Services – Attorney
Dry Creek Road/Riverview Road
Information Systems Consult Inc
Int’l Academies of Emergency Dispatch
Lander Medical Clinic PC
Lander Valley Physicians Practice
Matthew Bender & Co., Inc
Clerk of District Court
Wy Court Rules
Mazet Enterprises, Inc
Moore Medical, LLC
Fremont County WIC
Mr D’s Food Center Inc
National Business Systems Inc
Office Shop Inc, The
Red Canary, Inc.
Sagewest Health Care
Sweetwater County Sheriff
Sysco Montana Inc
Tweed’s Wholesale Co
Tyler Technologies Inc
Tax Reminder Notice
Union Telephone Company
Urgent Care of Casper LLC
Wind River Power Sports
Search & Rescue
Search & Rescue
Wind River Radiology PC
Wy Peace Officers Association
Annual Membership Dues
Wyoming Division of Victim Services
Victim Services – Attorney
Health Benefit Plan
The following items in the Signature File were acknowledged: 1) Memorandum of Understanding between the University of Wyoming and Commissioners of Fremont County (taken under advisement); and 2) Record of Proceedings. Larry Allen moved, Clarence Thomas seconded, to approve an Application/Permit to Construct Access Driveway from Lucy A. Milham for Atlantic City Road and Gannett Construction for Atlantic City Winter Road. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve a Memorandum of Understanding between Wyoming Department of Health, Public Health Division and Fremont County to assist with the provision of home visitations services. Motion carried unanimously. Larry Allen moved, Clarence Thomas seconded, to approve a Contract between Wyoming Department of Health, Public Health Division and Fremont County to develop public health emergency preparedness and response capability. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve a National Association of Counties 2017 Credentials Voting form for Harry Harnsberger. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2017-10 declaring a state of emergency on behalf of Fremont County from flood related events that occurred on June 10th and continues. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to allow participants in the Fremont County Health Benefit Plan, whether employee and spouse, retiree and spouse, or COBRA participant, to be allowed to receive a reduction in their premium or incentive as long as they participate per the Wellness Program Plan. Motion carried unanimously.
Commissioner meeting reports were given:
Commissioner Thomas has had discussion with individuals regarding the land donation by the Hines family for a new fire station at Fort Washakie. Eastern Shoshone Tribal Chairman Wagon stated that the old fire station could be a place to house the Guardian Ambulance Service.
Commissioner McCarty attended the monthly Fremont County Planning Commission meeting and stated three proposed subdivisions were approved and will be presented to the Commissioners for final approval.
A Public Hearing was held at 9:15 a.m., as advertised, regarding Unanticipated Revenues and Budget Transfers. Present were County Clerk Julie Freese and Financial Assistant Joe Felix. Larry Allen moved, Clarence Thomas seconded, to approve Resolution No. 2017-14 “FY 2016-17 Budget Amendment No. 10”. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve a new authorization within the Capital Revolving Fund for Buildings (Air Compressor) for $11,000 and an additional authorization for Emergency Repairs for $12,000 for a new total authorization of $157,000. Motion carried unanimously.
Fremont County Fair and Rodeo Manager Barney Cosner requested authorization to hold a budget hearing during a special meeting that evening. Larry Allen moved, Jennifer McCarty seconded, to authorize the Fair Board’s request to amend their budget. Motion carried unanimously.
County Clerk Julie Freese and Financial Assistant Joe Felix were present to discuss the budget as advertised and developments since that time. Freese stated that County Assessor Tara Berg had reported to her that although she didn’t have a certified Assessed Valuation, the amount that could be used was $630,956,774. The amount advertised was $631,220,630. This made the budget short $2,500. Freese then mentioned that she had some concerns regarding the revenue projections. The Commission had been very clear to departments that revenue was just as important as expenditures and that the expectation was that they look at their proposed revenue and to project this themselves. In doing that, she had noted some amounts that were significantly less than the Treasurer had estimated. She reviewed the entire revenue picture and adjusted the revenue projection by -$109,579. The Treasurer had also included the full $2.4 in savings that was available and Freese noted that the Commission had not wanted to spend that amount. All department budgets for the current year were also reviewed for money returning to the general fund and this ended up being reduced by $99,924. Finally, the cash reserve also got a good look and Freese reminded the Board she had started with $6,060,000, subtracted $1 million from that for use for the offline boards. Freese said that the amount finally used for offline’s was a total of $880,000 and would be returning $120,000 to the General Fund Cash Reserve. The Commissioners’ payment of $200,000 for the Justice Center repayment was added. The amount of Cash Reserve used for transfers is $128,100 which the Commissioners would need to determine if they wanted it to be backfilled. With all this said, the budget is short of being balanced by $371,076. Julie presented options to balance the budget: Defer all Capital Revolving Fund purchases to the FY 18-19 budget. This would save $35,801 in rental payments if all is deferred. More cuts can be made from budgets. There is still savings that can be taken from as well as the General Fund Cash Reserve.
Freese gave a list of departments that had responded to cuts made by the Commissioners: Assessor (fuel $2000), Treasurer (Bonuses $19,835), Fremont County Alliance Against Domestic Violence ($0), Injury Prevention Resources ($0), Volunteers of America/Center of Hope ($15,000 cuts $60,000 total), Buildings (compressor rentals added).
Financial Assistant Joe Felix reviewed budgets as amended from the Sheriff, Detention, Search and Rescue and Transportation. The Commission reviewed the adjustments to the Sheriff budget and noted that half of an employee’s salary and benefit was moved to the Homeland Security Grant which gave them $23,304 more in their budget and was reallocated to other line items in the operating section of the budget. Undersheriff Lee was placed on speakerphone to discuss the uniforms, safety, and ammunition line items that had been placed back to a larger amount. No further changes were made to the budget after listening to Undersheriff Lee’s responses.
Transportation’s budget showed a switch between two employees and the overage had been taken out of the fuel line item.
County Assessor: Tara Berg was in the audience and stated she was seeing the dilemma that the Board was in and she would forego her fuel request as long as considerations of departments and their roles were taken into account across the board when the Commission was allocating money to departments and boards. She stated she would likely have to come back for an infusion later in the year, but would be prepared to explain that need. No changes were made to the Assessor budget.
County Treasurer: No motions were made to adjust this budget and it stands as cut.
Fremont County Alliance Against Domestic Violence: Discussion of giving some amount so she could continue to get her outside funding was important. An amount of $2500 was approved for this program.
Injury Prevention Resources: Commissioner Allen had talked with Undersheriff Lee regarding the bracelet idea for those on probation and while they were interested in learning more, the Sheriff’s Office is not affected; however, the courts and probation offices may be affected more. No money was allocated for this program.
Volunteers of America/Center of Hope: Commissioner Allen stated this program is very important to the county, and suggested another $5,000. Commissioner Thomas stated that the county has taken on a lot more than some cities and towns and tribes (excluding the City of Riverton) and hoped that more conversations of bringing more governmental agencies to help support this important program. No more money was approved for this program.
Discussion was held on the E-911 fees and Larry Allen moved, Jennifer McCarty seconded, to continue the fee of $.75 per line for cell phones for the next FY 17-18. Motion carried unanimously.
Discussion was then held on which funds should be used to balance the budget. Commissioner McCarty was not in favor of just using savings to balance the budget and suggested further cuts of the Library in the amount of $80,000, another $25,000 from the Recreation Commission and more cuts from the Capital Revolving Fund. No other Commissioner was in favor of any of these actions.
Commissioners Allen and Becker suggested deferring the Transportation Department pickups until FY 18-19 for a cut to the Transportation budget of $4,524. Then to split the remaining needed between the Capital Revolving Fund ($184,550) and Road Construction Fund ($184,550). This balanced the budget. Larry Allen moved, Clarence Thomas seconded, to approve the FY 17-18 Fremont County Budget. Motion carried unanimously.
Chairman Becker thanked the Departments, Elected Officials and Off Line Boards for helping them get to a balanced budget. He expressed appreciation to former Commissions that had kept the Cash Reserve intact to be used as a bank when needed. He further thanked County Clerk Freese and staff for their help through the budget process. The Commissioners will continue the hiring freeze and the requirement that any vacant position must be presented to the Commissioners to receive authorization to refill.
Larry Allen moved, Clarence Thomas seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton regarding personnel. Motion carried unanimously. Larry Allen moved, Clarence Thomas seconded, to return to Regular Session. Motion carried unanimously. Discussion was held on another personnel matter. Larry Allen moved, Jennifer McCarty seconded, to accept the recommendation from the Fremont County Transportation Superintendent to adjust personnel as necessary by promoting a Truck Driver to an Operator position and moving an Operation to a Truck Driver position, with the recommended salary adjustment to be effective July 1, 2017. Motion carried unanimously.
The Board was in receipt of the 2017/18 Wind River Visitor’s Council Budget Plan and had requested approval no later than June 30, 2017. Clarence Thomas moved, Larry Allen seconded, to approve the Budget Plan as presented. Motion carried unanimously. The Board will follow up with a letter identifying ongoing concerns.
Following several interviews the previous meeting, remaining interviews were held for vacancies on several County appointed boards:
Fernando Roman (Planning Commission)
Carla Crofts (Museum Board)
Harold Albright (Planning Commission)
Kristin Paulsen (Planning Commission)
Commissioner Allen was excused from the remainder of the meeting to attend a BLM meeting at the Lander Field Office with Transportation Superintendent Dave Pendleton regarding the Moneta-Lysite road project.
Further interviews were held:
Ron Cunningham (Recreation Commission)
Joshua McNary (Recreation Commission)
Paula Shankle (Library Board)
Jennifer McCarty moved, Clarence Thomas seconded, to reappoint Carla Crofts to a three year term on the Fremont County Museum Board. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to re-appoint Cy Lee to a three year term on the Wind River Visitor’s Council. Motion carried unanimously.
Clarence Thomas moved, Jennifer McCarty seconded, to re-appoint Ron Cunningham and Joshua McNary to three year terms on the Fremont County Recreation Commission. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to appoint Paula Shankle to a three year term on the Fremont County Library Board. Motion carried unanimously.
Clarence Thomas moved to reappoint Harold Albright and new applicant Fernando Roman to the Fremont County Planning Commission. Motion died for lack of a second. Clarence Thomas moved, Jennifer McCarty seconded, to table a decision on the Planning Commission and Historic Preservation Commission appointments until the July 11, 2017 meeting when a full quorum would be present. Motion carried unanimously.
There being no further business, Jennifer McCarty moved, Clarence Thomas seconded, to adjourn the meeting at 3:00 p.m. and reconvene for a Regular Meeting on July 11, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD