August 8, 2017 (OFFICIAL MINUTES)Wednesday, August 23rd, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) AUGUST 8, 2017
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on August 1, 2017. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Supplies-$1,055.84; Ace Hardware Lander-Segregated-Materials/Supplies-$1,308.68; Ace Hardware Riverton-County Buildings-Materials/Supplies-$119.05; Airgas USA LLC-Vehicle Maintenance-Supplies-$223.17; Anda Inc.-Public Health-Vaccine-$10,765.32; B & T Fire Extinguishers Inc.-County Buildings-Extinguisher Services-$109.25; B I Inc.-Detention Center-Monthly Charges-$62.00; Bailey Enterprises, Inc.-Segregated-Fuel/Supplies -$20,678.44; Bank Of The West-Segregated-Credit Card Charges -$20,568.89; Bank Of The West Acct Analysis-Investment Pool-Bank Charges-$873.41; Bloedorn Lumber Lander-County Buildings-Materials/Supplies-$160.20; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$5,607.36; Bull’s Service & Towing LLC-Vehicle Maintenance-Services-$75.53; Carquest Auto Parts-Vehicle Maintenance-Parts/Services-$1,453.02; Carroll Septic Service-Transportation-Services-$150.00; CenturyLink-Segregated-Telephone Services-$4,507.15; City Plumbing & Heating Inc.-County Buildings Detention-Plumbing Supplies-$6.75; Clifford, Gregory P. MD PC-Detention Center-Inmate Medical-$3,579.00; CMI Teco-Vehicle Maintenance-Parts/Supplies-$30.75; Communication Technologies Inc.-Segregated-Maintenance/Parts/Repairs-$10,028.42; Cowboy Chemical Inc.-Detention Center-Inmate Laundry-$598.90; DNOW L.P.-Vehicle Maintenance-Parts-$1,372.98; DOWL LLC-Mortimore Lane-Mortimore Lane Construction Management-$19,927.00; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services -$67.63; Electrical Dynamics, Inc.-County Buildings-Services/Repairs-$295.87; Food Services Of America-Detention Center-Prisoner Board-$1,211.17; Fremont County Solid Waste-County Buildings-Dump Fees-$5.00; High Plains Power, Inc.-Segregated-Utilities-$1,171.49; Inberg Miller Engineers-Segregated-Dry Creek/Riverview Road-$24,732.08; Jerry Bornhoft Construction Inc.-Segregated-Mortimore Lane/Tomato Loop-$454,507.98; John Deere Financial-Segregated-Materials/Supplies -$722.88; Johnson, Sherry-County Sheriff-Reimburse Expenses-$23.60; Lander Medical Clinic PC-Detention Center-Inmate Medical-$770.02; Lander Vision Center-Detention Center-Inmate Medical-$215.00; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$318.23; Lowham Surgery & Endoscopy-Detention Center-Inmate Medical-$123.50; Malcolm, Alexander M.-Agriculture Department-Reimburse Expenses-$33.88; Matthew Bender & Co., Inc.-Segregated-Printed Supplies/Subscriptions-$367.59; Mertens, Caleb D-Detention Center-Reimburse Expenses-$35.36; Napa Auto Parts Riverton-Transportation-Parts/Supplies-$27.54; Newman Traffic Signs -Transportation-Signs-$2,416.71; Norco Inc.-Segregated-Rentals/Oxygen/Supplies-$3,932.44; Office Shop Inc., The-Segregated-Service Agreements-$429.05; O’Reilly Automotive Inc.-County Buildings-Parts/Supplies -$9.98; Overhead Door Inc.-County Buildings Detention-Door Parts/Repairs/Labor-$226.54; Palace Pharmacy-Detention Center-Inmate Prescriptions-$10,355.64; Pavillion, Town Of-County Buildings-Water-$97.00; Peterbilt Of Wyoming-Vehicle Maintenance-Parts-$165.00; Phillips, Adam E.-District Court-Court Representation-$506.25; Post, Raymond-Segregated-Car Washes-$58.47; Postmaster-Agriculture Department-Box Rent-$70.00; Print Shop, The-County Coroner-Office Supplies-$150.00; Quest Software Inc.-Computer Services-Rapid Recovery Software-$5,852.25; R C Lock & Key-County Buildings-Keys/Supplies/Services-$464.25; R R Brink Locking Systems Inc.-County Buildings Detention-Materials/Supplies-$69.00; Reed’s Moghaun Office Supply-Vehicle Maintenance-Office Supplies-$1.36; Riverton Physician Practices LLC-Segregated-Drug Testing-$367.00; Riverton Ranger, Inc.-Segregated-Advertising/Subscriptions-$2,625.65; Rocky Mountain Power-County Buildings-Utilities-$1,780.76; Sagewest Health Care-Detention Center-Inmate Medical-$14,133.24; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Secretary Of State-County Attorney-Notary Fee -$30.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$115.00; Sweetwater Aire LLC-Planning-Supplies For Rural Addressing-$156.20; Sweetwater County Sheriff-Detention Center-Inmate Housing-$3,120.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$10,329.26; Talkington, Kay-Detention Center-Inmate Supplies-$126.00; Terrance R. Martin PC-Public Defender-Public Defenders Rent-$450.00; Traveling Computers-Agriculture Department-Computer Supplies/Services-$202.39; Tweed’s Wholesale Co-Segregated-Inmate Board/Supplies-$5,670.76; University Of Wyoming-Agriculture Department-Conference Registration-$100.00; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$44.81; Verizon Wireless-Youth Services-Cellphone Services-$567.89; W A C O-Segregated-Dues/Conference Registration-$550.00; WCS Telecom-Segregated-Telephone Services-$686.89; West Payment Center-District Court-Library Plan Charges-$60.90; Western Printing, Inc.-Dispatch Center-Printed Supplies-$49.40; Wilson, Desiree-Segregated-Public Defenders Court/Rent-$495.00; Wind River Radiology PC-Detention Center-Inmate Medical-$1,018.00; Wind River Transportation Authority-Cast-Bus Pass-$5.00; WY Public Health Laboratory-Segregated-Lab Fees/Supplies-$186.00; Wyoming Department Of Transportation-Segregated-WYDOT Fuel-$1,640.77; Wyoming Waste Systems-Segregated-Trash Removal-$2,577.12
The following items in the Signature File were reviewed: 1) Abatement Summary; 2) Adjustment to Assessment Summary; 3) letter to BIA replying to questions posed concerning an application for the acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe; 4) Equipment and Vehicle Procurement Form for the Shoshoni Roads Building Garage Door Repairs totaling $13,000; and 5) Record of Proceedings. Larry Allen moved, Clarence Thomas seconded, to approve an Agreement among Wyoming Department of Health, Public Health Division, Fremont County WIC Program, and Fremont County. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve an Application for a Catering Permit submitted by Lester Emerson d/b/a Possum Pete’s for a Rodeo on August 20, 2017 at the Pavillion Rodeo Grounds. Motion carried unanimously. Receipt of the $25 fee was acknowledged. Larry Allen moved, Ray Price seconded, to approve a Western Surety Company Official Bond and Oath for Thomas H. Redland and Rebecca Ruth Darnell as Commissioners on the Jeffrey City Water and Sewer District. Motion carried unanimously. Larry Allen moved, Clarence Thomas seconded, to approve a Fremont County Bank of the West Credit Card Application for Alicia Archambault with a limit of $2,500. Motion carried unanimously.
There were no action items in the Priority Mail to be addressed.
There was nobody present for the Public Comment period.
Transportation Superintendent Dave Pendleton presented Change Order No. 2 from Mountain Construction Company for the Riverview Road Overlay and Paradise Valley Road Chip Seal Projects. The Change Order is a deduction of $4,711.91 to adjust contract quantities to actual work quantities. Larry Allen moved, Ray Price seconded, to approve Change Order No. 2 as presented. Motion carried unanimously. Pendleton stated previous applications were reviewed, interviews held, and he is recommending the hiring of two Truck Drivers and one Operator. Ray Price moved, Jennifer McCarty seconded, to authorize the refilling of the two Truck Driver and one Operator positions. Motion carried unanimously.
Commissioner Meeting reports were given.
Commissioner Thomas has met with the Public Health Nurse Supervisor to recommend a Public Health Alert be advertised regarding the potential for asthma or other related issues due to the smoke in the valley.
Vice-Chairman Allen continues to attend Eclipse related meetings and reported on an Emergency Services meeting held the previous day where Dispatch Supervisor Carl Freeman stated gas shortages are predicted in the public sector and there may not be fuel available for emergency services. Discussion was held on allowing non-county emergency services to fuel from the County pumps and be billed accordingly. Deputy County Attorney Darrough did not see a problem as it will be a onetime deal; however, agreed with Commissioner McCarty that dates need to be set and not leave open ended. Larry Allen moved, Ray Price seconded, to authorize non-county emergency services to utilize the County fuel pumps during the dates of August 17-25, 2017, if necessary. Motion carried unanimously.
Chairman Becker relayed a phone call from Homeland Security Director Cameron notifying him that the State of Wyoming was approved for a disaster declaration, making FEMA Public Assistance Funding available to affected jurisdictions.
Sheriff Skip Hornecker was present for a monthly report.
The State of Wyoming has requested Sheriff Hornecker to participate in a pilot program called 24/7 that will provide equipment for home detention opportunities.
In other business, Sheriff Hornecker agreed there is the possibility of fuel shortages during the Eclipse, and stated his concern with jet fuel. He referenced a recent incident where there was not a supply available for a Search and Rescue event.
Sheriff Hornecker stated Sweetwater County is experiencing budget constraints that will make them unable to house out of county juveniles. As a result, Fremont County juveniles will be transported to Natrona County, at a slightly higher cost per day.
Deputy County Attorney Jodi Darrough relayed a message from Undersheriff Lee regarding the recent updated Resolution regarding new liquor laws that went into effect July 1st.
Deputy County Attorney Jodi Darrough updated Sheriff Hornecker and the Commission on the recently received Wyoming Governmental Claims Act Notice of Claim from Harley Wells.
County Coroner Mark Stratmoen gave a monthly update.
County Clerk Julie Freese continued a review of policies and procedures. The Fremont County Capital Budgeting Process had been reviewed by members of that committee, and a revised copy was presented. Larry Allen moved, Ray Price seconded, to approve the updated Fremont County Capital Budgeting Process. Motion carried unanimously. A new “Whistleblower Policy” had been drafted by Deputy County Attorney Darrough.
Guardian EMS Program Director Andrea Abbas presented a July monthly report.
Sharon Mensing was present to interview for a vacant position on the Fremont County Library Board. Fremont County Library Director Janette McMahon was present in the audience. Later in the meeting, Larry Allen moved, Clarence Thomas seconded, to appoint Sharon Mensing to a three year term on the Fremont County Library Board. Motion carried unanimously.
Shoshone National Forest Washakie District Ranger Steve Schacht and Wind River District Ranger Rick Metzger presented updates on plans to prepare for the solar eclipse as well as general updates.
Fremont County Planning Commission Chairman Kristin Paulsen and members Harold Albright, Tom Jones, Chris VonHoltum and JR Oakley were present to discuss the County Commissioners action of July 11th to not approve the Planning Commissions’ recommendation regarding the requirements for a Re-Plat within the Fremont County Regular Subdivision Regulations.
Chairman Becker adjourned as the Board of Fremont County Commissioners and convened as the Fremont County Board of Equalization at 1:15 p.m.
Chairman Becker turned the meeting over to Hearing Examiner Terrance R. Martin who proceeded to review the Uniform County Board of Equalization Practice and Procedure Rules. The Taxpayer has the burden of proof and will present their evidence first, questions will be asked of them by the BOE and the Assessor can cross examine. Then the Assessor will present evidence, questions will be asked by the BOE and the Taxpayer has the opportunity to cross examine. Following the hearing, Martin recommended the BOE deliberate and make their decision so that he can prepare the necessary Findings of Fact and Conclusions of Law before the statutory deadline of the first day of October. He stated there will be no Ex Parte Communications and that the only evidence the BOE can hear is at the hearing before them. Everybody testifying will be sworn in under oath. He noted that Deputy County Attorney Jodi Darrough will represent the Assessor in both cases appearing before the BOE.
Sibcom Limited Partnership (Docket No. 2017-01). Present were taxpayers Laurel and Don Chambers. Assessor Tara Berg, Deputy Calli Ophus and Deputy County Attorney Jodi Darrough were present. Deputy Assessor Angie Wilson was present in the audience. Taxpayers are requesting Agricultural Classification.
Dr. Edith W. Martin (Docket No. 2017-04). Present was taxpayer Dr. Edith Martin. Assessor Tara Berg, Deputy Calli Ophus and Deputy County Attorney Jodi Darrough were present. Deputy Assessor Angie Wilson was present in the audience. Taxpayer is requesting Agricultural Classification.
The Board of Equalization Hearings concluded at 5:30 p.m. and the BOE proceeded to deliberate the two dockets and make their determination so that Hearing Examiner Terrance R. Martin could proceed with drafting the Findings of Fact and Conclusions of Law.
Chairman Becker adjourned as the Fremont County Board of Equalization and reconvened as the Board of Fremont County Commissioners.
County Clerk Julie Freese will continue work on proposed Policies and Procedures.
The Department Head evaluation process used in 2015 was forwarded to the Commissioners for review.
There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 5:30 p.m. and reconvene for a Regular Meeting on August 22, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD