August 22, 2017 (OFFICIAL MINUTES)Wednesday, September 6th, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) AUGUST 22, 2017
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Ray Price, Jennifer McCarty and Clarence Thomas. Vice-Chairman Larry Allen was absent for personal reasons. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Special Meeting held on August 7, 2017 and Regular Meeting held on August 8, 2017. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Chairman Becker abstained from voting on The Print Shop voucher. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Supplies-$1,055.84; Ace Hardware Lander-Segregated-Materials/Supplies-$1,308.68; Ace Hardware Riverton-County Buildings-Materials/Supplies-$119.05; Airgas USA LLC-Vehicle Maintenance-Supplies-$223.17; Anda Inc.-Public Health-Vaccine-$10,765.32; B & T Fire Extinguishers Inc.-County Buildings-Extinguisher Services-$109.25; B I Inc.-Detention Center-Monthly Charges-$62.00; Bailey Enterprises, Inc.-Segregated-Fuel/Supplies -$20,678.44; Bank Of The West-Segregated-Credit Card Charges -$20,568.89; Bank Of The West Acct Analysis-Investment Pool-Bank Charges-$873.41; Bloedorn Lumber Lander-County Buildings-Materials/Supplies-$160.20; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$5,607.36; Bull’s Service & Towing LLC-Vehicle Maintenance-Services-$75.53; Carquest Auto Parts-Vehicle Maintenance-Parts/Services-$1,453.02; Carroll Septic Service-Transportation-Services-$150.00; CenturyLink-Segregated-Telephone Services-$4,507.15; City Plumbing & Heating Inc.-County Buildings Detention-Plumbing Supplies-$6.75; Clifford, Gregory P. MD PC-Detention Center-Inmate Medical-$3,579.00; CMI Teco-Vehicle Maintenance-Parts/Supplies-$30.75; Communication Technologies Inc.-Segregated-Maintenance/Parts/Repairs-$10,028.42; Cowboy Chemical Inc.-Detention Center-Inmate Laundry-$598.90; DNOW L.P.-Vehicle Maintenance-Parts-$1,372.98; DOWL LLC-Mortimore Lane-Mortimore Lane Construction Management-$19,927.00; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services -$67.63; Electrical Dynamics, Inc.-County Buildings-Services/Repairs-$295.87; Food Services Of America-Detention Center-Prisoner Board-$1,211.17; Fremont County Solid Waste-County Buildings-Dump Fees-$5.00; High Plains Power, Inc.-Segregated-Utilities-$1,171.49; Inberg Miller Engineers-Segregated-Dry Creek/Riverview Road-$24,732.08; Jerry Bornhoft Construction Inc.-Segregated-Mortimore Lane/Tomato Loop-$454,507.98; John Deere Financial-Segregated-Materials/Supplies -$722.88; Johnson, Sherry-County Sheriff-Reimburse Expenses-$23.60; Lander Medical Clinic PC-Detention Center-Inmate Medical-$770.02; Lander Vision Center-Detention Center-Inmate Medical-$215.00; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$318.23; Lowham Surgery & Endoscopy-Detention Center-Inmate Medical-$123.50; Malcolm, Alexander M.-Agriculture Department-Reimburse Expenses-$33.88; Matthew Bender & Co., Inc.-Segregated-Printed Supplies/Subscriptions-$367.59; Mertens, Caleb D-Detention Center-Reimburse Expenses-$35.36; Napa Auto Parts Riverton-Transportation-Parts/Supplies-$27.54; Newman Traffic Signs -Transportation-Signs-$2,416.71; Norco Inc.-Segregated-Rentals/Oxygen/Supplies-$3,932.44; Office Shop Inc., The-Segregated-Service Agreements-$429.05; O’Reilly Automotive Inc.-County Buildings-Parts/Supplies -$9.98; Overhead Door Inc.-County Buildings Detention-Door Parts/Repairs/Labor-$226.54; Palace Pharmacy-Detention Center-Inmate Prescriptions-$10,355.64; Pavillion, Town Of-County Buildings-Water-$97.00; Peterbilt Of Wyoming-Vehicle Maintenance-Parts-$165.00; Phillips, Adam E.-District Court-Court Representation-$506.25; Post, Raymond-Segregated-Car Washes-$58.47; Postmaster-Agriculture Department-Box Rent-$70.00; Print Shop, The-County Coroner-Office Supplies-$150.00; Quest Software Inc.-Computer Services-Rapid Recovery Software-$5,852.25; R C Lock & Key-County Buildings-Keys/Supplies/Services-$464.25; R R Brink Locking Systems Inc.-County Buildings Detention-Materials/Supplies-$69.00; Reed’s Moghaun Office Supply-Vehicle Maintenance-Office Supplies-$1.36; Riverton Physician Practices LLC-Segregated-Drug Testing-$367.00; Riverton Ranger, Inc.-Segregated-Advertising/Subscriptions-$2,625.65; Rocky Mountain Power-County Buildings-Utilities-$1,780.76; Sagewest Health Care-Detention Center-Inmate Medical-$14,133.24; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Secretary Of State-County Attorney-Notary Fee -$30.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$115.00; Sweetwater Aire LLC-Planning-Supplies For Rural Addressing-$156.20; Sweetwater County Sheriff-Detention Center-Inmate Housing-$3,120.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$10,329.26; Talkington, Kay-Detention Center-Inmate Supplies-$126.00; Terrance R. Martin PC-Public Defender-Public Defenders Rent-$450.00; Traveling Computers-Agriculture Department-Computer Supplies/Services-$202.39; Tweed’s Wholesale Co-Segregated-Inmate Board/Supplies-$5,670.76; University Of Wyoming-Agriculture Department-Conference Registration-$100.00; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$44.81; Verizon Wireless-Youth Services-Cellphone Services-$567.89; W A C O-Segregated-Dues/Conference Registration-$550.00; WCS Telecom-Segregated-Telephone Services-$686.89; West Payment Center-District Court-Library Plan Charges-$60.90; Western Printing, Inc.-Dispatch Center-Printed Supplies-$49.40; Wilson, Desiree-Segregated-Public Defenders Court/Rent-$495.00; Wind River Radiology PC-Detention Center-Inmate Medical-$1,018.00; Wind River Transportation Authority-Cast-Bus Pass-$5.00; WY Public Health Laboratory-Segregated-Lab Fees/Supplies-$186.00; Wyoming Department Of Transportation-Segregated-WYDOT Fuel-$1,640.77; Wyoming Waste Systems-Segregated-Trash Removal-$2,577.12
The following items in the Signature File were reviewed: 1) letter of appreciation (to accompany plaque) to Duane Cady upon retirement from Fremont County Road and Bridge Department; and 2) Record of Proceedings. Clarence Thomas moved, Jennifer McCarty seconded, to ratify a Provider Agreement with Natrona County to provide juvenile detention services, effective July 1, 2017. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve a Memorandum of Understanding among the State of Wyoming, Department of Corrections, Fremont County, and the Fremont County Sheriff’s Department that establishes mutual aid support for the use of manpower, equipment and facilities in the event of an emergency at the Wyoming Honor Farm or within Fremont County boundaries. Motion carried unanimously. Clarence Thomas moved, Ray Price seconded, to approve an Assurances Relating to Real Property Acquisition as co-sponsor of an Emergency Watershed Protection Project for Tyko Investments. Motion carried unanimously. Clarence Thomas moved, Ray Price seconded, to approve a Youth Services Agreement with the City of Riverton for Fremont County Youth Services to provide facilities, programs and staff for juvenile offenders. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to approve a letter to Wyoming Business Council regarding a grant amendment request to change Dry Creek Road reimbursement rate to 100%. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) Weed and Pest tour Saturday, August 26th that will highlight the Lander South Hudson Invasive Weed Control and Management Project; 2) Dedication and Ribbon-Cutting for the Community Entry Services’ Solar Project on September 20th at 2:00 pm.; and 3) Wyoming Health Coalition for a Healthy Retirement Seminar on August 22 (Riverton) and August 24 (Lander).
The Public Comment Period was held with nobody present in the audience.
Fremont County Planner Steve Baumann reviewed the recent WYDOT State Transportation Improvement Program (STIP) meeting he attended the prior week.
Fremont County Clerk Julie Freese and Financial Assistant Joe Felix presented a preliminary budget hearing for Unanticipated Revenue. The information will be advertised and the Public Hearing set for September 5th. In other business, Capital Assets were discussed. Jennifer McCarty moved, Ray Price seconded, to de-authorize $6,000 from the Capital Revolving Fund – Emergency Repair line item for Motor Grader MG-119 from $21,000 to $15,000. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to authorize an additional $7,000 in the Capital Revolving Fund – Emergency Repair line item for Motor Grader MG-120 from $12,000 to $19,000. Motion carried unanimously.
Transportation Superintendent Dave Pendleton was joined by Inberg-Miller Engineers Vice-President/Civil Engineer Tom Axthelm to submit Amendment No. 7 to the Master Services Agreement for Engineering Services for South Pass Snow Fence project. The Amendment is for an additional $15,500 to revise the original budget to account for additional services for view shed analysis and cost increases over the last four years. Ray Price moved, Clarence Thomas seconded, to approve the Inberg-Miller Amendment No. 7 for an additional amount of $15,500. Motion carried unanimously.
Dave Pendleton reviewed the results of a bid opening for Asphalt Patching Materials Supply 2017-18. Ray Price moved, Jennifer McCarty seconded, to accept the bid submitted from 71 Construction in the amount of $138,000 for 2,000 ton of Asphalt Patching Material. Motion carried unanimously.
Dave Pendleton reported on a recent One Percent Committee meeting and subsequently presented a list of potential gravel projects, totaling 190 miles.
Dave Pendleton and Tom Axthelm, Inberg-Miller Engineers Vice-President and Civil Engineer, discussed the status of the Riverview Road project.
Commissioner Thomas stated there are more regulatory signs needing replaced on the Wind River Indian Reservation.
Commissioner Price was excused for personal reasons.
The Commissioners reviewed the Department Head Evaluation Process they undertook in 2015 and the Board agreed to follow the same process this year.
The Fremont County Library system had offered to donate two used color copiers to Fremont County Government. Following interest from several departments, the Commissioners determined the copiers would go to CAST and Fremont County Alliance Against Domestic Violence.
Commissioner meeting reports were given:
Commissioner Price returned to the meeting at this time.
County Clerk Julie Freese proceeded to continue discussion on the policy manual (Code of Employer-Employee Relations) review. Discussed was Drug Free Workplace (taken under advisement); Conflict of Interest (approved); Whistleblower Policy (approved). The remainder of the Policies and Procedures Handbook was taken under advisement.
Forest Service Washakie District Ranger Steve Schacht introduced acting Forest Supervisor Eric Watrud to the Commission. Watrud introduced himself and stated his earlier position was in Oregon. He stated the Forest Service has received a Federal hiring freeze exemption and can fill the Supervisor position with a permanent name announced early October.
County Clerk Julie Freese stated a new format for the Official Minutes which are published in the official newspaper (Riverton Ranger).
There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at 11:45 a.m. and reconvene for a Regular Meeting on September 5, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE