September 5, 2017 (FULL DETAILED REPORT)Wednesday, September 13th, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) SEPTEMBER 5, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on August 22, 2017. Vice-Chairman Allen abstained due to his absence at said meeting. Motion carried.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
A & I Distributors
Ahlers & Company
Family Planning Services
American Family & Life Insurance
American Heritage Life Insurance
AXA Equitable PEDC
Bill’s Quality Auto Glass
Black Hills Energy
Bloedorn Lumber Lander
Blue Cross Blue Shield of WY
Health Ins Claims
Blue Cross Blue Shield of WY
Child Support Services/ORS
Collection Professionals Insurance
Colonial Life & Accident Insurance
Communication Technologies Inc.
Corporate Benefits Consortium LLC
Health Benefit Plan
HIPAA Training Classes
Desert Mountain Corporation
Dubois Frontier, The
Eaton Sales & Service, LLC
Lysite Pump Repair/Parts/Supplies
Emergency Power Systems LLC
Fremont Chevrolet GMC
Fremont County Fire
Fremont County Treasurer
Fremont County Treasurer
Fremont County Treasurer
Section 125 Benefits
Fremont Motor Riverton Inc.
Fremont Motors Lander
Great West Trust
Griffin, Bette J.
Victim Services Attorney
Healthsmart Benefit Solutions
High Plains Power, Inc.
Dry Creek Road Improvement
Highway Improvements, Inc.
Crack Seal 2016
County Health Officer
Jack’s Truck & Equipment
Lander Senior Citizens Center Inc.
Health & Welfare
Mountain Construction Company
Riverview Road Asphalt
Riverview Road Overlay
National Business Systems, Inc.
New York Life Insurance
Normont Equipment Company
Northern Arapaho Child Support
Office Shop Inc., The
OR Dept. of Justice
Perfect Power Electric, Inc.
County Buildings Detention
Ratigan, Daniel, M.D.
P.A. Supervisor Contract
Reed’s Moghaun Office Supply
Riverton Senior Citizens
Health & Welfare
Riverton, City of
Public Defender Rent
Specialized Pathology Consultants
State Disbursement Unit
State of Wyoming
Stevens, Cynthia B., M.D.
Stroupe Pest Control Inc.
Terrance R. Martin, P.C.
Total Net Salaries
Tyler Technologies Inc.
West Payment Center
Library Plan Charges
Western Printing, Inc.
Printed Supplies/Shipping Fees
Whiting Law, P.C.
WY Child Support Enforcement
WY County Treasurer’s Association
Conference Food Fees
WY Dept. of Workforce Services
WY Retirement System
WY State Disbursement Unit
Ray Price moved, Clarence Thomas seconded, to accept a voucher from SageWest Health Care in the amount of $5,950 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) thank you letter to Fremont County Library Director for donation of two color copiers; 2) Abatement Summary cover sheet; and 3) Record of Proceedings. Larry Allen moved, Ray Price seconded, to approve an Application/Permit to Construct Access Driveway from Mark and Julie Calhoun. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve a U.S. Department of Homeland Security FEMA License/Use Agreement to utilize the Fremont County Emergency Management Agency Office as a Disaster Recovery Center. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve a State of Wyoming Board of Land Commissioners Sand and Gravel Lease. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to approve a Bureau of Reclamation Special Use Permit for installation of galvanized steel conduit on the bridge at Wind River Diversion Dam. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) Local Government Liability Pool nominations for board vacancies (taken under advisement); 2) Wyoming Retirement System Social Security Seminar on September 13, 2017 (reminder notice to be sent); and 3) Wyoming Association of Municipalities “WAM-WCCA Energy Lease Program” Request for Proposals (sent to appropriate agencies).
There was nobody present for the Public Comment period.
Fremont County Coroner Mark Stratmoen informed the Commissioners of a vacant Deputy County Coroner position which he would like to fill immediately. The base salary is $43,679 and could be less depending on experience. He outlined his plans of advertising in state association newsletters and anticipated it would be over two months before a suitable applicant is found. As the Department only has three positions, the vacancy in one of them creates a hardship on the other two so a full time position is necessary. Jennifer McCarty moved, Clarence Thomas seconded, to authorize filling the Deputy County Coroner position not to exceed the base salary. Motion carried unanimously.
Vehicle Maintenance Supervisor Brad Meredith updated the board on a resignation effective September 22, 2017. He recommended advancing an in-house Mechanic into the vacant position at a salary of $48,007 which would then leave a Mechanic position open with a base salary of $45,340. Larry Allen moved, Jennifer McCarty seconded, to approve the advancement of the Mechanic from the salary of $45,340 to $48,007. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to begin advertising for the vacant Mechanic position at a base salary of $45,340. Motion carried unanimously.
HDR Engineering, Inc. Engineer Kyle Lehto was joined by Transportation Secretary Jill Johnson to review the Multiple Bridge Repairs – Project SA-1 (Cooper Road). Change Order No. 1 from LCI Trucking and Construction was presented for a decrease of $3,899.21 which adjusts final quantity amounts. Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 1 as presented. Motion carried unanimously. Contractor’s Application for Payment No. 4 was presented for approval in the amount of $18,692.54 which completes the $377,750.03 original contract price. Jennifer McCarty moved, Ray Price seconded, to approve Payment No. 4 as presented. Motion carried unanimously. Other documents were submitted: Warranty (Contractor); Certificate of Final Completion; Waiver of Lien by Subcontractor/Supplier; and Affidavit on Behalf of Contractor. Lehto proceeded to give an update on several other projects funded under the Multiple Bridge Repair budget: Beams are being set for the Jeffrey City Bridge and he expects traffic to be detoured next week so crews can begin work on the other side of the bridge. There is a smaller bridge in Atlantic City remaining where outside girders will be changed out and he expected this to take place later this month.
In other business, Vice-Chairman Allen stated the Lysite bridge culvert needs smoothed out, a dip remains where the culvert was replaced and the approach is rough. He continues to receive complaints from people using the road. Kyle Lehto stated he would communicate the concerns to Dave Pendleton.
County Attorney Patrick LeBrun and Deputy Jodi Darrough reviewed the Memorandum of Understanding for the Preliminary Engineering of Seventeen Mile, Lander-Kinnear and Ethete to Hines Corner (Fort Washakie) in Fremont County. The Agreement, dated July 29, 1996, outlined the County’s tasks, specifically stating “once reconstruction is complete, transfer existing right-of-way to the BIA for the County owned roadways”. Darrough stated WYDOT has already transferred their 100 foot right-of-way. Darrough reviewed two processes that could be followed for the transfer and she was asked to do further research to determine which process would be the most appropriate.
State WIC Supervisor Janet Moran provided an update on the Fremont County WIC Program, stating they currently have vacancies for a Clinic Supervisor and Nutritionist. She reviewed participant caseload, annual budget, food dollars spent by WIC participants and new initiatives/WIC goals. She stated Lander has 202 enrolled clients and discussed her concern with the County’s decision to lock all doors to the back of the Courthouse to the public. The Lander WIC office is right inside the back door and, as a result of the door being locked, clients must now ring a buzzer which requires staff to go to the entry door and let them into the building. This creates hardships to the single staff on duty who may be in the middle of an exam, etc. Chairman Becker stated the doors were locked based on security measures taken by the Courthouse Security Committee and will not be changed. The Commissioners suggested clients be advised of the other doors to enter the Courthouse at the front which are public entrances. In another matter, ISS Supervisor Kevin Shultz expressed concern that the County had been contacted by Spectrum to install network upgrades required by the State. He stated infrastructure needs were not ready or planned for. Moran stated she was completely unaware of the development which is being handled by the Department of Enterprise Technology Services at the State. Chairman Becker stated he would contact the State Office and report back.
A Public Hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues. Present were County Clerk Julie Freese and Financial Assistant Joe Felix. Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2017-18 “FY 2017-18 Budget Amendment No. 1”. Motion carried unanimously.
A Public Hearing was held at 10:30 a.m., as advertised, for the purpose of receiving public comments on the proposed Fremont County Regular Subdivision Regulations. The public hearing marks the end of the 45-day comment period. Planning Director Steve Baumann was present. There was nobody present in the audience and no additional comments had been received other than the one submitted by the Fremont County Planning Commission to eliminate “any addition of an Ingress/Egress easement” from the definition of a Re-Plat. Baumann stated he will make the suggested change by the Planning Commission and have a final document that can be approved at the following meeting. Chairman Becker closed the public hearing.
Deputy County Attorney Jodi Darrough joined Steve Baumann to inform the Board that a landowner either needs an easement over County property or the County could sell the landowner a 1.7 acre parcel. The County had required a sliver of land on a tax deed, totaling 4.0 acres at an assessed value of $2,465 ($616.25/acre) which runs along the southern border of three properties. The Commissioners all agreed it in their best interest to offer the landowner the property for sale and that they would further use the County Assessor’s valuation to set the value. Baumann stated he could then approach the other two landowners to see if they were interested in purchasing the remaining acreage from the County (.176 acres and 1.02 acres).
Steve Baumann reviewed a proposed plat of Coffey Subdivision, a three lot subdivision on Missouri Valley Road approximately one mile west of Tunnel Hill Road. The intention of the subdivision is to maintain the current home while allowing the sale of two adjacent lots. The Fremont County Planning Commission recommended approval of the subdivision. Jennifer McCarty moved, Ray Price seconded, to approve Coffey Subdivision. Motion carried unanimously.
County Clerk Julie Freese continued discussion on County policies and procedures. A majority of the Elected Officials had met last week and reviewed the Building Closure Policy and gave their approval. Larry Allen moved, Ray Price seconded, to approve the Policy as revised. Motion carried unanimously. The revised Policy and Procedures Handbook had been forwarded to Elected Officials and Department Heads for final review. Several revisions were made and Ray Price moved, Jennifer McCarty seconded, to approve the revised Handbook. Motion carried unanimously. All employees under the Commissioners will be asked to sign a form that they have received the updated Handbook by September 22nd. Elected Officials are encouraged to have their employees sign off on the Policies or to include these Policies in their own Personnel Handbooks. Copies of all Elected Official Personnel Policies shall be filed with the County Clerk. The County Vehicle Procedures document was revised and presented for review. The Board took the document under advisement.
Family Heritage agents Bailey Cotter and Julianna Stark presented information regarding a supplemental benefit program for cancer, heart and accident coverage that they would like approval to present to County employees. The Board agreed they be provided an opportunity to present their information to interested personnel. Whether by personal visits or as a payroll insert, the Commissioners reviewed the County’s policy “that Fremont County does not endorse any provider of service, nor does the County have any responsibility or liability for services related to the offer”. Enrollment will not be through a payroll deduction but by the individual only, as the coverage will go with the enrollee after they leave County employment. Ray Price moved, Jennifer McCarty seconded, to authorize Family Heritage to present their information to County employees. Voting against the motion: Clarence Thomas. Motion carried.
Commissioner meeting reports were given:
Commissioner Thomas has been involved with the Trout Creek homicide investigation and continues work with youth groups on removing graffiti from Wind River Indian Reservation roads signs.
Chairman Becker was in Dubois and stated a Petition for Vacation of a County Road will come before the Commissioners in the near future. He stated the landowner of the area where a landslide occurred in the Dubois area has been apprised of how to move forward.
Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session regarding personnel. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:15 p.m. and reconvene for a Regular Meeting on September 12, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE