September 5, 2017 (OFFICIAL MINUTES)Wednesday, September 13th, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) SEPTEMBER 5, 2017
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on August 22, 2017. Vice-Chairman Allen abstained due to his absence at said meeting. Motion carried.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Parts/Supplies-$937.43; Ahlers & Company-Family Planning Services-License/Support-$707.68; American Family & Life Insurance-Segregated-Insurance-$9,943.72; American Heritage Life Insurance-Segregated-Insurance-$35.62; ATCO International-Vehicle Maintenance-Supplies-$303.50; AXA Equitable PEDC-Segregated-Annuity-$250.00; Bill’s Quality Auto Glass-Vehicle Maintenance-Windshield Repair-$439.26; Black Hills Energy-Segregated-Utilities-$1,877.24; Bloedorn Lumber Lander-Transportation-Materials/Supplies-$39.57; Blue Cross Blue Shield of WY-Co Admin-Health Insurance Claims-$297,652.29; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$34,391.90; Blumenshine, Ron-Detention Center-Reimburse Expenses-$135.60; Charter Communications-Segregated-Internet Service-$351.87; Child Support Services/ORS-Payroll-Child Support-$564.00; Collection Professionals Insurance-Payroll-Garnishment-$100.00; Colonial Life & Accident Insurance-Segregated-Insurance-$165.22; Communication Technologies Inc.-Segregated-Maintenance Agreement/Repairs-$1,190.25; Corporate Benefits Consortium LLC-Health Benefit Plan-HIPAA Training Classes-$33.90; Desert Mountain Corporation-Transportation-Road Saver-$8,590.44; Dubois Frontier, The-County Commission-Renew Subscription-$26.00; Eaton Sales & Service, LLC-Fuel Facility-Lysite Pump Repair/Parts/Supplies-$588.46; Emergency Power Systems LLC-Segregated-Services-$6,332.01; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Supplies-$101.32; Fremont County Fire-Support Services-Allocation 2017:2018-$10,000.00; Fremont County Treasurer-Co Admin-Health Insurance-$323,443.00; Fremont County Treasurer-Co Admin-Witholding/FICA-$208,847.99; Fremont County Treasurer-Co Admin-Section 125 Benefits-$42,837.73; Fremont Motor Riverton Inc.-Vehicle Maintenance-Parts/Supplies-$132.64; Fremont Motors Lander-Vehicle Maintenance-Parts/Supplies-$1,441.45; Gabel, Christy-County Attorney-Reimburse Expenses-$22.40; Grainger-Segregated-Materials/Supplies-$1,421.22; Great West Trust-Segregated-Wyoming Benefits-$5,605.00; Griffin, Bette J.-Victim Services Attorney-Reimburse Expenses-$64.91; Hancock, Timothy-County Attorney-Reimburse Expenses-$272.50; Healthsmart Benefit Solutions-Segregated-Insurance-$944.00; High Plains Power, Inc.-Dry Creek Road Improvement-Relocate Pole-$769.00; Highway Improvements, Inc.-Road Construction-Crack Seal 2016-$156,740.29; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$370.74; Hopkin, Justin-Segregated-County Health Officer-$4,200.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$867.65; Kusel’s Inc.-County Attorney-Furniture-$200.00; Lander Senior Citizens Center Inc.-Health & Welfare-Allocation 2017:2018-$15,000.00; Mountain Construction Company-Riverview Road Asphalt Overlay-Riverview Road Overlay-$88,678.80; National Business Systems Inc.-County Treasurer-Postcards-$623.63; New York Life Insurance-Segregated-Insurance-$276.60; NMS Laboratories-County Coroner-Toxicology/Autopsy Services-$2,449.00; Normont Equipment Company-Segregated-Parts/Supplies-$3,341.83; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Office Shop Inc., The-Segregated-Service Agreement-$182.81; OR Dept. of Justice-Payroll-Child Support-$500.94; Perfect Power Electric Inc.-County Buildings Detention-Parts/Services-$12.50; Ratigan, Daniel, M.D.-Detention Center-P.A. Supervisor Contract-$3,150.00; Reed’s Moghaun Office Supply-Agriculture Department-Computer Supplies-$90.40; Riverton Senior Citizens-Health & Welfare-Allocation 2017:2018-$15,000.00; Riverton, City of-County Buildings-Water/Sewer-$1,123.55; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Shoshoni Pioneer-Support Services-Advertising-$156.00; Specialized Pathology Consultants-County Coroner-Autopsy Fee-$1,810.00; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Office Rent-$4,950.00; Stevens, Cynthia B., M.D.-CAST-Clinical Supervision-$150.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$200.00; Terrance R. Martin, P.C.-Public Defender-Rent-$450.00; Total Net Salaries-Segregated-Salaries-$615,607.64; Traveling Computers-Computer Services-Computer Supplies/Services-$4,989.50; Tyler Technologies Inc.-County Clerk-Hosting Project-$18,875.00; Verizon Wireless-Segregated-Cellphone Service-$205.96; West Payment Center-District Court-Library Plan Charges-$60.90; Western Printing, Inc.-Segregated-Printed Supplies/Shipping Fees-$609.77; Whiting Law, P.C.-District Court-Professional Services-$1,170.00; Wilson, Desiree-Public Defender-Rent-$450.00; WY Child Support Enforcement-Segregated-Child Support-$750.00; WY County Treasurer’s Association-County Treasurer-Conference Food Fees-$20.00; WY Dept. of Workforce Services-Co Admin-Workers Comp-$20,043.36; WY Retirement System-Co Admin-Contributions-$142,780.87; WY State Disbursement Unit-Payroll-Child Support-$830.00; Wyoming.com-Segregated-Internet Services-$1,074.12; *Redacted-Health Promotion-Wellness Reimbursement-$300.00
Ray Price moved, Clarence Thomas seconded, to accept a voucher from SageWest Health Care in the amount of $5,950 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) thank you letter to Fremont County Library Director for donation of two color copiers; 2) Abatement Summary cover sheet; and 3) Record of Proceedings. Larry Allen moved, Ray Price seconded, to approve an Application/Permit to Construct Access Driveway from Mark and Julie Calhoun. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve a U.S. Department of Homeland Security FEMA License/Use Agreement to utilize the Fremont County Emergency Management Agency Office as a Disaster Recovery Center. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve a State of Wyoming Board of Land Commissioners Sand and Gravel Lease. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to approve a Bureau of Reclamation Special Use Permit for installation of galvanized steel conduit on the bridge at Wind River Diversion Dam. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) Local Government Liability Pool nominations for board vacancies (taken under advisement); 2) Wyoming Retirement System Social Security Seminar on September 13, 2017 (reminder notice to be sent); and 3) Wyoming Association of Municipalities “WAM-WCCA Energy Lease Program” Request for Proposals (sent to appropriate agencies).
There was nobody present for the Public Comment period.
Fremont County Coroner Mark Stratmoen informed the Commissioners of a vacant Deputy County Coroner position which he would like to fill immediately. Jennifer McCarty moved, Clarence Thomas seconded, to authorize filling the Deputy County Coroner position not to exceed the base salary. Motion carried unanimously.
Vehicle Maintenance Supervisor Brad Meredith updated the board on a resignation effective September 22, 2017. Larry Allen moved, Jennifer McCarty seconded, to approve the advancement of the Mechanic from the salary of $45,340 to $48,007. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to begin advertising for the vacant Mechanic position at a base salary of $45,340. Motion carried unanimously.
HDR Engineering, Inc. Engineer Kyle Lehto was joined by Transportation Secretary Jill Johnson to review the Multiple Bridge Repairs – Project SA-1 (Cooper Road). Change Order No. 1 from LCI Trucking and Construction was presented for a decrease of $3,899.21 which adjusts final quantity amounts. Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 1 as presented. Motion carried unanimously. Contractor’s Application for Payment No. 4 was presented for approval in the amount of $18,692.54 which completes the $377,750.03 original contract price. Jennifer McCarty moved, Ray Price seconded, to approve Payment No. 4 as presented. Motion carried unanimously. Other documents were submitted: Warranty (Contractor); Certificate of Final Completion; Waiver of Lien by Subcontractor/Supplier; and Affidavit on Behalf of Contractor. Lehto proceeded to give an update on several other projects funded under the Multiple Bridge Repair budget.
In other business, Vice-Chairman Allen stated the Lysite bridge culvert needs smoothed out, a dip remains where the culvert was replaced and the approach is rough. He continues to receive complaints from people using the road. Kyle Lehto stated he would communicate the concerns to Dave Pendleton.
County Attorney Patrick LeBrun and Deputy Jodi Darrough reviewed the Memorandum of Understanding for the Preliminary Engineering of Seventeen Mile, Lander-Kinnear and Ethete to Hines Corner (Fort Washakie) in Fremont County.
State WIC Supervisor Janet Moran provided an update on the Fremont County WIC Program, stating they currently have vacancies for a Clinic Supervisor and Nutritionist. She reviewed participant caseload, annual budget, food dollars spent by WIC participants and new initiatives/WIC goals.
A Public Hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues. Present were County Clerk Julie Freese and Financial Assistant Joe Felix. Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2017-18 “FY 2017-18 Budget Amendment No. 1”. Motion carried unanimously.
A Public Hearing was held at 10:30 a.m., as advertised, for the purpose of receiving public comments on the proposed Fremont County Regular Subdivision Regulations. The public hearing marks the end of the 45-day comment period. Planning Director Steve Baumann was present. There was nobody present in the audience and no additional comments had been received other than the one submitted by the Fremont County Planning Commission to eliminate “any addition of an Ingress/Egress easement” from the definition of a Re-Plat. Baumann stated he will make the suggested change by the Planning Commission and have a final document that can be approved at the following meeting. Chairman Becker closed the public hearing.
Deputy County Attorney Jodi Darrough joined Steve Baumann to inform the Board that a landowner either needs an easement over County property or the County could sell the landowner a 1.7 acre parcel.
Steve Baumann reviewed a proposed plat of Coffey Subdivision, a three lot subdivision on Missouri Valley Road approximately one mile west of Tunnel Hill Road. Jennifer McCarty moved, Ray Price seconded, to approve Coffey Subdivision. Motion carried unanimously.
County Clerk Julie Freese continued discussion on County policies and procedures. A majority of the Elected Officials had met last week and reviewed the Building Closure Policy and gave their approval. Larry Allen moved, Ray Price seconded, to approve the Policy as revised. Motion carried unanimously. The revised Policy and Procedures Handbook had been forwarded to Elected Officials and Department Heads for final review. Several revisions were made and Ray Price moved, Jennifer McCarty seconded, to approve the revised Handbook. Motion carried unanimously.
Family Heritage agents Bailey Cotter and Julianna Stark presented information regarding a supplemental benefit program for cancer, heart and accident coverage that they would like approval to present to County employees. Ray Price moved, Jennifer McCarty seconded, to authorize Family Heritage to present their information to County employees. Voting against the motion: Clarence Thomas. Motion carried.
Commissioner meeting reports were given:
Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session regarding personnel. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:15 p.m. and reconvene for a Regular Meeting on September 12, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD