October 10, 2017 (FULL DETAILED REPORT)Wednesday, October 25th, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) OCTOBER 10, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Ray Price and Jennifer McCarty. Vice-Chairman Larry Allen and Commissioner Clarence Thomas were absent for personal reasons. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Jennifer McCarty seconded, to approve the Agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on October 3, 2017, as amended. Motion carried unanimously.
Jennifer McCarty moved, Ray Price seconded, to approve a Memorandum of Understanding between the City of Riverton and Lander and Fremont County for contribution of funds for the 2017-2018 fiscal year to meet the minimum revenue guarantee assuring commercial air service to Fremont County. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
A & I Distributors
American Pizza Partners, L.P.
Search & Rescue
B & B Enterprises LLC
Bailey Enterprises, Inc.
Bill Jones Plumbing & Heating
Bloedorn Lumber Lander
Bloedorn Lumber Riverton
Riverton Library Project
Bob’s Fire & Safety
Bowdel, Steven P.
Bull’s Service & Towing LLC
Carquest Auto Parts
Clifford, Gregory P., M.D., P.C.
Communication Technologies, Inc.
Cowboy Chemical, Inc.
Desert Mountain Corporation
Dubois Hardware Co
Dustbusters Enterprises, Inc.
E Spear Ranch
Fairfield Tree and Lawn
Spruce Tree Care
Federal Express Corp
Food Services of America
Fremont Motor Riverton, Inc.
Fremont Motors Lander
Fremont Orthopedics P.C.
Search & Rescue
County Buildings Detention
Hague Auto Body
Hasco Industrial Supply
Riverton Library Project
HDR Engineering, Inc.
Inberg Miller Engineers
Jeffres, Mary Jo
Jiffy Rental Center
Riverton Library Project
John Deere Financial
Lander Medical Clinic P.C.
Inmate Medical/Family Planning
Lander, City of
LL Smith Trucking
Mark’s Auto Sales & Towing
Media Works, Inc.
Mountain West Towing LLC
Mr. D’s Food Center, Inc.
Napa Auto Parts Riverton
Noble Medical, Inc.
Drug Testing Supplies
Office Shop Inc., The
Paws for Life
Ratigan, Daniel, M.D.
P.A. Supervisor Contract
Reed’s Moghaun Office Supply
Riverton Physician Practices LLC
Riverton, City of
Rocky Mountain Power
SageWest Health Care
Inmate Medical/Title 25
Shoshoni, Town of
412 West 1st Water/Sewer
Sinks Canyon, Inc.
Sheriff Victim Services
Fremont County WIC
Sweetwater Aire LLC
Sysco Montana, Inc.
Terrance R. Martin P.C.
Thompson, Codi S., R.D.
Tweed’s Wholesale Co.
University of Wyoming
1st Quarter Contract Salary
Valley Lumber & Supply Co, Inc.
W.A.R.M. Property Insurance Pool
Property Insurance Coverage
Public Defenders Court
Wind River Radiology P.C.
Wind River Towing
Abandon Vehicle Towing
Wyoming Law Enforcement Academy
Wyoming Waste Systems
County Clerk Julie Freese informed the Commissioners that a voucher paid the previous week to then part-time public defender Desiree Wilson for office rent of $450 will be returned. Ms. Wilson has taken a full-time position with the Office and not eligible for the reimbursement for office rent from Fremont County any longer.
The following items in the Signature File were reviewed: 1) Sympathy card for Trinidad Herrera. Chairman Becker noted that Mr. Herrera was instrumental in getting the Veteran’s War Memorial established in the Courtyard; and 2) Record of proceedings. Jennifer McCarty moved, Ray Price seconded, to approve a Fremont County Fuel System Agreement with Wind River Transportation Authority to use the County’s automatic fueling locations to purchase fuel. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve an Office of Homeland Security Grant Award in the amount of $70,178.00 for the Emergency Management Preparedness Grant Program for Federal Fiscal Year 2017. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve an Agreement with Encana regarding disposal of well pad base material. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve a Fuel Supply Contract between Fremont County Government and Bailey Enterprises, Inc. for Fiscal Year 2017-2018. Motion carried unanimously.
DOWL Project Manager Kasey Jones joined Transportation Superintendent Dave Pendleton to present a Mortimore Lane Reconstruction – Phase I Change Order No. 2 for an additional $5,837.19. Financial Assistant Joe Felix was present in the audience. Jones stated field modifications to a culvert and material costs comprise the additional cost. Pendleton stated the increase is within the budget for the 1% funded project. Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 2 as presented. Motion carried unanimously. In a related matter, Jones presented a Certificate of Substantial Completion for the project. Jennifer McCarty moved, Ray Price seconded, to approve the Certificate of Substantial Completion for the Mortimore Lane Reconstruction – Phase I project. Motion carried unanimously.
HDR Engineering, Inc. Project Manager Kyle Lehto updated the Commissioners on a bid opening held on October 4, 2017 for Multiple Bridge Repairs – Project SA-2, specifically Atlantic City bridge rehabilitation. Two bids were received as follows:
Reiman Corp. $ 44,250.00
EHC LLC $106,440.63
Ray Price moved, Jennifer McCarty seconded, to approve a Notice of Award to Reiman Corp. for Multiple Bridge Repairs-Project SA-2. Motion carried unanimously. Commissioner McCarty stated the landowners in the area need to be informed immediately of the project and notices should be posted in the businesses in Atlantic City as well. In closing, Lehto distributed an updated list of all projects under the Multiple Bridge Repairs and their status.
County Coroner Mark Stratmoen presented a 2017 Third Quarter Summary. All statistics reported are as of October 2, 2017: There have been 259 recorded deaths for Fremont County, 52% Coroner Cases (135). So far compared to this time frame in 2016 (107), the numbers of cases have increased by 28. The total of cases “non-natural” in manner is 33% of the total Coroner cases: Accidental deaths is 25 (4 more than 2016); Suicide is 10 (3 less than 2016); and Homicide is 8 (3 more than 1016). Motor-Vehicle/Traffic Deaths total 17, nine more than 2016. Eleven are accidental and six are homicides. Fourteen of the deaths were drug and/or alcohol related, one bicycle and two motorcycle. Thirteen were not wearing safety restraints. Vehicle deaths have more than doubled for this time in 2016 and Stratmoen noted that of these, eight were in two incidents. Suicides are trending up again and are not almost at a rate of three times the national average. Homicides are trending down the last few years but Fremont County remains at twice the national average. Traffic fatalities are at the national average to be expected for our population and of note was that in 2015 we were at four times the national average mid-year. Drugs and alcohol related deaths account for 37% of Coroner cases and 79% of the non-natural deaths. This is significantly higher than in 2016 (55%). Drugs and/or alcohol were involved in seven of the eight homicides and six of the 10 suicides. Twenty-two of the 25 accidental deaths were drug and/or alcohol related. Seventeen percent of natural deaths were exacerbated by drugs and/or alcohol.
Coroner Stratmoen updated the Board on the status of a vacant Deputy position. He received over 20 applications and is in the process of narrowing the field down to a pool to interview. He does not expect starting the selected candidate until November 1st at the earliest. After not having any unclaimed cases since January of 2016, there have been two in September. One case was a DFS/Medicaid client and not a County responsibility for disposition. The other one will be the County’s responsibility and a bill will be forthcoming for that individual. There was a small amount of cash found with the body and by policy, has been deposited within the County’s General Fund and will offset that amount of the cost. Chairman Becker volunteered to contact the State Department of Health to see where the pending agreement is at regarding a burial site located on the Wyoming Life Resource Center acreage.
IT Supervisor Kevin Shultz joined Mark Stratmoen to discuss computer issues within the Coroner’s Department. Shultz had provided information on two options: Full Installation/High Redundancy Plan ($4,639.00) versus a “Partial Replacement/Low Redundancy Plan ($1,295.00). Stratmoen stated his preference is the Full Installation Plan because the work station PC is currently working as a server, and a second work station is failing, and will have to be replaced anyway within the near future. Secondly, configuration and set up of a total system is easier and less time consuming rather than piecing together, and less disruptive to their operations. In addition, it is not recommended to try interfacing the old and failing system into a new configuration. The Full configuration also addresses adequately the data back up and security issues for the Coroner’s confidential files, and will insure against costly data recovery in the event of a failure. Stratmoen reviewed his budget and stated the cost for the Full replacement is within the Coroner’s budget as a result of lower than expected contractual costs and having the open Deputy position. The Full installation amount does not qualify for the Capital Revolving Fund threshold of $10,000 so will have to be funded within the current Department budget. Jennifer McCarty moved, Ray Price seconded, to approve the Full Installation/Hi Redundancy Plan costing $4,639.00. Motion carried unanimously.
Congressman Liz Cheney’s Field Representative Lindy Linn introduced herself and stated she was attending the meeting to stay current on County events. Chairman Becker asked that she relay the Commissioner’s appreciation of legislative assistance regarding the recent withdrawal of the Sage Grouse Focal Area that affected not only Fremont County, but all western states. Later in the day, it was noted that Linn would like to schedule the Commissioners’ Chambers the afternoon of October 24th for an Office Day. The Commissioners stated they had planned a field tour of a road in the Dubois area and their meeting would be done by noon so the Chambers would be open for that use.
Fremont County Library Director Janette McMahon reported on the Library System as they are four months into the budget year. She stated the importance of updating the Commissioners on what the Library System is doing within the year and not just at budget time. Starting with reorganization efforts, they have taken the Commissioners’ suggestions and made a lot of changes. One of them takes administrative staff (3) and will be used in other places when needed and a part-time position will also work the floor. A large staff intensive project is taking place of inventorying the catalog system (WILD). Inventory has not performed on the catalog system for a long period of time. County Libraries pay into the State WILD system and the State is currently redoing the formula which will result in changes in the future. Their goal is to have the inventory accomplished by the end of the year. Another change is centralized processing. All of Riverton’s processing will be done at the Dubois branch, freeing up staff time at the Riverton branch. Dubois is well set up for this process and can multi-task (process and help patrons on the floor). Lander’s processing center is upstairs inhibiting multi-tasking. They have streamlined both resources and staff. Another project is making larger print on spine labels, proactive efforts for ADA requirements. They have further standardized call numbers within the Library system (from 15 to 1). There have been recent media announcements regarding concerns with the Riverton branch. She stated these concerns are common in public libraries as a whole, not just in Riverton, and she ensured the Board that if there was a major safety issue, the Commissioners would have been notified immediately. That branch has new staff and training has been inadequate and they are addressing concerns to ensure more floor time, reorganizing, and providing staff training. Some changes can be simple work flow changes to alleviate such issues as dark places. Fremont County Building Maintenance Supervisor JR Oakley will join her in a field trip to the Riverton branch to come up with a plan to address all issues appropriately. Whenever there is an economic downturn with businesses closing, etc., issues go up, and this is not new or unique to this community. She noted the Riverton Police Department is wonderful to work with and they have given great suggestions in this area. The Library System has 30 employees and there was not room for all of them in the recent safety ALICE training presented by the Fremont County Courthouse Safety Committee; and as a result, this training will be presented to Library staff in the near future. The System keeps track of usage (add or delete materials) as a result of collection use. Digital magazines at available at the State instead of local Libraries housing paper issues. Usage on computers (hits to wi-fi, etc.) is also tracked for usage, they want to spend money responsibly based on data received on usage. Wi-Fi usage continues to increase yearly, with the trend expected to continue. Department computer usage and time limits vary and staff monitor as necessary. The Riverton roof and drainage project is complete and the drainage project was completed in-house, at a great cost savings, and she expressed appreciation for Oakley’s input and support. In closing, McMahon stated the State of Wyoming has a wonderful State library system (State catalog is extremely expensive and beneficial and they also provide wonderful system set up and a lot of support).
The Commissioners further reviewed the September 28, 2017 Office of the Wyoming State Public Defender’s recommendation to appoint Desiree Wilson as a full-time contract Assistant Public Defender Appellant Division throughout the State of Wyoming. The Board determined no action needed to be taken.
Commissioner meeting reports were given:
Commissioners Ray Price and Jennifer McCarty participated in the Columbus Day Courthouse Committee sponsored ALICE training. Both Commissioners were very impressed and rated it as excellent. They both felt the training was well worth doing and encouraged like trainings in the future. They expressed appreciation to Chairman JR Oakley and the Courthouse Security Committee.
Guardian EMS Program Director Matt Strauss and Regional Medical Department Chief William Hetzel stated they have now merged with Air Medical Group Holdings, Inc. for air ambulance and several weeks ago purchased Life Guard, the largest ground ambulance service in the nation. They informed the Commissioners that Program Director Andea Abbas is no longer with Guardian and that they are working on a replacement. Staffing levels are almost full. Training for staff is ongoing and they continue to try to staff the Dubois area which is always a challenge. Currently there are two ambulances housed in Dubois for that area. Chairman Becker informed the men that the Dubois Ambulance Garage will be getting its own water meter and will not be comingled with the adjoining Town of Dubois building. A September report was later submitted listing Fractile Times for all categories for all calls, based on minutes, as follows:
Unit Notified by Dispatch to Unit Arrived on Scene 11.17
Unit Notified by Dispatch to Unit En Route 2.13
Unit En Route to Unit Arrived on Scene 8.30
Unit Arrived on Scene to Unit Left Scene 17.58
Unit Left Scene to Patient Arrived at Destination 11.72
Patient Arrived at Destination to Unit Back in Service 14.12
BLM Acting Field Manager Kyle Cowan, Assistant Field Manager Ben Kniola and Planner Kristin Yannone were present to discuss the status of the Moneta Divide Natural Gas and Oil Development Project. The Environmental Impact Statement process continues. If approved for construction, the project would involve the development of up to 4,250 wells and associated facilities on public, state and private land in central Wyoming. EnCana Oil & Gas, which originally proposed the project along with Burlington Resources Oil & Gas Company, sold its assets in the Moneta Divide field to Aethon Energy Operating LLC. Aethon assumed ownership in 2015 and, along with Burlington, is jointly seeking federal authorization for the project as originally proposed. A draft EIS could be out by next spring and development could begin by the end of 2019. The EnCana sale delayed the project but Aethon plans to use the original development plan; however, there are some changes as Aethon plans to use more directional drilling than the vertical drilling originally proposed by EnCana. Aethon also plans a different approach to produced water with more surface disposal of produced water, and not a pipeline to Boysen Reservoir. The disposal will be done as allowed by State Statute and Wyoming DEQ parameters. The group also stated that meetings with the various cooperating agencies will be resuming after several years of delay and it has been almost four years since the last public comment session. In order to speed up the process, BLM will not release any preferred alternative in the draft EIS. Although major development will not occur for several more years, Aethon is already drilling some wells under an interim drilling plan that limits surface disturbance to 150 acres per year. Several wells have been completed under that initial effort. Chairman Becker stated the development would be a huge shot in the arm for our communities and he further encouraged BLM staff to move as quickly as possible. In closing, Commissioner McCarty asked for an update on property in Atlantic City area.
County Clerk Julie Freese reviewed updated Offline Board Financial Policies, which incorporated changes discussed during a previous meeting. Included were: Offline Board Budget Preparation and Presentation, Operational Cash Reserves, Offline Capital Projects, and Unanticipated Revenue for Offline Boards. Ray Price moved, Jennifer McCarty seconded, to approve the revised Offline Board Financial Policies. Motion carried unanimously. Other County policies discussed were discussed. The Holiday Policy was discussed and Chairman Becker asked that it be taken under advisement until all five Commissioners are present to discuss specifically Equality Day, which the Courthouse Security Committee may request be closed to the public for a follow up to the ALICE safety training held on Columbus Day. Employee Assigned Inventory Policy was reviewed and it was determined it should be included in the Employee Handbook as well as on the Separation from Service form. The Uniform Policy was discussed and noted the best place for it would be within the budget packet. HR Training is a current Policy and it was determined that it did not need to be a Policy. Jennifer McCarty moved, Ray Price seconded, to remove the Uniform Policy and insert it into the budget packet and remove the HR Policy. Motion carried unanimously. Disposal of Surplus Property <$1,000 Policy was reviewed. Jennifer McCarty moved, Ray Price seconded, to approve the Policy as amended. Motion carried unanimously. There are still Procedures that need reviewed and Freese will send those out for review.
Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with County Clerk Julie Freese and Deputy County Civil Attorney Jodi Darrough regarding personnel. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at 11:40 a.m. and reconvene for a Regular Meeting on October 24, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE