October 3, 2017 (FULL DETAILED REPORT)Wednesday, October 11th, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) OCTOBER 3, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Ray Price seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Special Meeting held on August 29, 2017 with Elected Officials and the Regular Meeting held on September 19, 2017. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Ace Hardware Riverton
Airgas USA LLC
American Family & Life Insurance
American Heritage Life Insurance
AXA Equitable PEDC
Bank of the West
Clerk of District Court
Black Hills Energy
Bloedorn Lumber Riverton
Blue Cross Blue Shield of WY
Health Insurance Claims
Blue Cross Blue Shield of WY
Boyle Electric, Inc.
County Buildings Detention
Child Support Services/ORS
Collection Professionals Insurance
Colonial Life & Accident Insurance
Communication Technologies, Inc.
Dubois Telephone Exchange
Electrical Dynamics, Inc.
Fremont Chevrolet GMC
Fremont County Treasurer
Fremont County Treasurer
Fremont County Treasurer
Section 125 Benefits
Great West Trust
HealthSmart Benefit Solutions
High Plains Power, Inc.
County Buildings Detention
County Health Officer
I State Truck Center
Jack’s Truck & Equipment
Lawson Products, Inc.
Master’s Touch LLC
Postage Property Tax Billing
Matthew Bender & Co., Inc.
Mr. D’s Food Center, Inc.
National Business Systems, Inc.
New York Life Insurance
Northern Arapaho Child Support
Health Benefit Plan
Office Shop Inc., The
Oregon Dept. of Justice
Phillips, Adam E.
R T Communications
Red Canary, Inc.
Reed’s Moghaun Office Supply
Riverton, City of
Smith Medical Partners LLC
Family Planning Services
State Disbursement Unit
State of Wyoming
Stevens, Cynthia B. M.D.
Stewart & Stevenson, LLC
Stroupe Pest Control, Inc.
Sweetwater Aire LLC
T Y Excavation, Inc.
Dubois Road Maintenance
Terrance R. Martin P.C.
Total Net Salaries
Tweed’s Wholesale, Co
County Buildings Detention
Valley Lumber & Supply Co., Inc.
West Payment Center
Library Plan Charges
Whiting Law, P.C.
WY Child Support Enforcement
Wyoming Dept. of Transportation
WY Dept. of Workforce Services
Wyoming Retirement System
Wyoming State Disbursement Unit
Ray Price moved, Jennifer McCarty seconded, to accept vouchers from Sage West Health Care for May, June and July Title 25 patients in the amounts of $11,900, $2,975 and $8,925 respectively. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Sympathy Card; 2) Acknowledgement that, pursuant to W.S. 18-3-515, the Fremont County Commissioners has received the preceding 12 months of receipts and expenditures for Fremont County Government and shall proceed with advertising as statutory required; and 3) Record of proceedings. Larry Allen moved, Ray Price seconded, to approve a Capital Asset Transfer Form for a 2008 Dodge Avenger from Vehicle Maintenance to County Attorney (former Pool vehicle). Motion carried unanimously. Larry Allen moved, Ray Price seconded, to ratify a Decision of the Fremont County Board of Equalization for Dr. Edith Martin (Docket No. 2017-04) and Sibcom Limited Partnership (Docket No. 2017-01). Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve a Motion for Order Nunc Pro Tunc in the Fremont County Board of Equalization protest of Sibcom Limited Partnership. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve a Nunc Pro Tunc Decision of the Fremont County Board of Equalization protest of Sibcom Limited Partnership. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to ratify a letter to the Department of Environmental Quality regarding a protest of the Hopper Metals Disposal Facility. Motion carried unanimously.
A letter from the Office of the Wyoming Public Defender was reviewed in which they were notifying the Commissioners of their intent to appoint Desiree Wilson as a full-time Assistant Public Defender for the State Public Defender Appellant Division throughout the State. She requested input by October 16th prior to her submission of Ms. Wilson to the Governor for appointment. County Clerk Julie Freese stated Ms. Wilson is currently a part-time Assistant Public Defender for Fremont County and as such, the Board earlier approved office rent for her for October. The Board asked Freese to get more information on the proposed appointment from part-time to full-time as it may affect the budget. Larry Allen moved, Ray Price seconded, to pull the voucher, previously approved, for Wilson Law Office PC for October Public Defender rent in the amount of $400 pending further information. Motion carried unanimously. Later in the meeting, Freese stated the October office rent should be paid, and then will not be paid until another part-time Public Defender is named. Larry Allen moved, Ray Price seconded, to approve the voucher to Wilson Law Office PC for October office rent. Motion carried unanimously.
Commissioner meeting reports were given:
Commissioner Jennifer McCarty reported on the recent WACO meeting she attended in Cheyenne. She stated the event was very informative.
Commissioner Clarence Thomas attended a monthly meeting with Fremont County Extension.
Vice-Chairman Larry Allen also attended the WACO conference and concurred it was very educational and beneficial.
Chairman Becker has spent considerable time looking at various roads within the County. Specifically discussed was Kingfisher Road and he stated residents may attend an upcoming meeting to discuss right-of-way issues. He has toured the Upper Little Warm Springs Road that is currently being petitioned to vacate a portion of and suggested a tour of the road for all Commissioners on October 24th. He attended the meeting held at the Lysite Moneta Bridge in preparation for submission of the Certificate of Substantial Completion.
Commissioner Ray Price will find out more information tomorrow while attending a monthly Fremont County Library Board meeting regarding an article in the newspaper where they expressed concern with safety issues.
Transportation Superintendent Dave Pendleton stated the Moneta-Lysite Bridge project completion inspection was held September 21st with himself and Chairman Becker in attendance. Commissioner Allen, who was unable to attend, had relayed his concerns (approaches to the bridge are rough and there is still a dip on the west side where the culvert was replaced). A punch list of items were identified and Pendleton outlined the process taken to identify areas that needed grinding and that work was completed making the pavement work meet project specifications. Commissioner Becker stated he specifically watched as large trucks approached the bridge and areas in question. Vice-Chairman Allen again reiterated that the project cost $800,000 and there should be no bumps or rough spots and it was noted that the rough spots may be more apparent in warmer weather and less susceptible in the cooler weather being experienced this fall. Discussion was further held regarding the one year warranty that will be in effect in the event these concerns are made apparent next summer. Ray Price moved, Jennifer McCarty seconded, to approve the Certificate of Substantial Completion with Reiman Corp. for the Multiple Bridge Repairs – Project SA-3 (Moneta-Lysite Bridge over Badwater Creek). Voting against the motion: Larry Allen. Motion carried.
Dave Pendleton provided an update on a request made several years ago from the Wyoming Office of State Lands and Investments to designate a Joe Meyer State Parcel”, in memory of the State Treasurer who passed away in 2012. They would like to place a kiosk on a parcel of State of Wyoming land that has a County road passing though it (Horse Creek Road) near the Road so people may pull off and read the information easily. Pendleton stated the area selected has a 15’ wide pull out on the west side of Horse Creek Road and the location would not impede County maintenance requirements. The State will provide all the work regarding the installation and the Commissioners expressed their support for the project to proceed.
A FEMA meeting was held last week and reported on by Dave Pendleton. Various flood related projects, mainly dealing with preventative measures, were designated for funding reimbursement (Wilderness Road, Bunker Road, Popo Agie Estates Subdivision). He will continue working with Emergency Management Coordinator Kathi Metzler to receive funding. Other projects needing addressed include South Fork Bridge and Red Canyon Road repairs. Pendleton stated the procurement policy and procedures used for emergency events follows the State and Federal guidelines as related to consulting and bidding. He recommended a 404 funding request be submitted to Office of Homeland Security for assistance for the Popo Agie Estates Subdivision levy and head gate issues.
Contract gravel haulers finished hauling on Soda Springs Drive, the Road out of Dubois on the west end going to Upper Little Warm Springs Subdivision. The first 2,000 feet was graveled and then an application of magnesium chloride applied. The contract haulers are now hauling gravel on the Atlantic City Road and near the Fort Stanbaugh road.
Dave Pendleton updated the Board on the work being done on Kingfisher Road. Most of the dirt has been moved for the new roadway and it is being shaped. A ditch has been cut along the roadway to keep roadway water out of the subdivisions. Removal of the power poles and subsequent installation of underground power lines caused some issues with construction of the roadway but the power company has agreed to work with them to provide a good end product. The recent moisture has caused issues and the road remains closed, with the major impact being between Kingfisher Bridge and Mason Drive.
An Eagle Scout candidate has proposed work to the Zimmer Memorial Trail in Riverton along North 8th West Street as a community service project which is part of the process of becoming an Eagle Scout. His project has been approved that will allow work to be performed to move the bench to the south side of the trail due to tree root damage. The Riverton Crew Chief will assist in signage and all other help on the project is donated by the Eagle Scout and other volunteers.
Dave reported that the gate has been opened and no trespassing signs have been removed on the Little Warm Springs Road that was discussed several weeks ago. Until a decision is make regarding the Petition to vacate a portion of that Road, the landowners were notified the gate would remain open to the State land. Commissioner McCarty has received complaints from residents on Summerhill and Shetland Roads and will visit with Pendleton. Dave reported that the new regulatory signs that have been installed on the Wind River Indian Reservation County roads have a coating that makes it possible to wash off graffiti. It was noted that Hot Springs County puts flags on their signs as well, which they feel detours some vandalism.
Sheriff Skip Hornecker was unavailable for his allotted time due to the Search and Rescue mission taking place in the Dubois area. He did; however, forward his verbal request to Chairman Becker regarding two vacancies that he would like permission to fill as soon as possible. There will be a retirement in the Detention Center and a resignation in the Dubois Patrol unit. Jennifer McCarty moved, Ray Price seconded, to approve filling the two budgeted positions. Motion carried unanimously.
Deputy County Civil Attorney Jodi Darrough reviewed the Commissioners’ request for an opinion on whether it would be legally permissible for Wind River Transportation Authority (WRTA) vehicles to utilize the County fuel system. WRTA is a component of the Fremont County Association of Governments (FCAG), a joint powers board of which the County is a member. FCAG was established for the purpose of planning, creating, expanding, financing and operating any or all of the projects set forth in Wyoming Statutes, and among the projects listed in that section is “Transportation systems facilities, including airports.” As WRTA is non-profit and is considered public transportation, she believes it would be permissible to fuel at the County facility. Jennifer McCarty moved, Ray Price seconded, authorize WRTA to utilize the Fremont County fuel system. Motion carried unanimously. Darrough will proceed with developing a MOU to formalize the agreement.
In other business, Jodi Darrough reviewed a request from the Commissioners to determine if Fremont County can act as a pass-thru agent for the Popo Agie Homeowners Association in regards to their application for a FEMA mitigation grant. The Office of Homeland Security assured her that it would be allowable, as FEMA Region 8 has processed several such applications. Darrough will draft an appropriate MOU with the entity as well.
County Clerk Julie Freese reported on a presentation she gave to the County Clerk’s Association, Assessor’s Association and County Commissioners Association during the recent WACO conference. The topic was Special Districts and how to make them comply with statutory requirements. Dissolution is the last resort and voluntary training was held in Fremont County last year to help in the process. Next year, the Commissioners have made the determination that every Special District in Fremont County will have to present their budget to the Board, which should help in making sure they are aware of the requirements they must meet. Additional information will be posted on all applicable websites (Department of Audit, County, etc.) to assist as well.
Larry Allen moved, Clarence Thomas seconded, to adjourn into Executive Session with Building Maintenance Supervisor JR Oakley regarding personnel. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to return to Regular Session. Motion carried unanimously.
County Clerk Julie Freese continued a review of Policies and Procedures: Operational Cash Reserves for Off Line Boards Procedure, Offline Board Budget Preparation and Presentation Policy, Unanticipated Revenue for Offline Boards Procedures, Offline Capital Projects Policy and Standard Operating Policies for Capital Projects with funding through the County. Several revisions were made and the remaining Policies and Procedures will be reviewed at the following meeting. Freese further stated there has been an excellent response to the mandatory training for County employees which will be held on Columbus Day for the in-house training and work day in which the Courthouse will be closed to the public. At this time, 95 employees have indicated they will attend.
Clarence Thomas moved, Ray Price seconded, to adjourn into Executive Session regarding personnel. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to return to Regular Session. Motion carried unanimously.
There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 12:10 p.m. and reconvene for a Regular Meeting on October 10, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE