October 3, 2017 (OFFICIAL MINUTES)Wednesday, October 11th, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) OCTOBER 3, 2017
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Ray Price seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Special Meeting held on August 29, 2017 with Elected Officials and the Regular Meeting held on September 19, 2017. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
Ace Hardware Riverton-Riverton Library Roof & Drainage-Materials/Supplies-$8.59; Airgas USA LLC-Vehicle Maintenance-Supplies-$31.29; ALLDATA-Vehicle Maintenance-Subscription-$1,500.00; American Family & Life Insurance-Segregated-Insurance-$9,807.61; American Heritage Life Insurance-Segregated-Insurance-$35.62; AXA Equitable PEDC-Segregated-Annuity-$250.00; Bank of The West-Clerk of District Court-Check Charges-$256.68; Black Hills Energy-Segregated-Utility Services-$2,305.45; Bloedorn Lumber Riverton-Riverton Library Roof & Drainage-Materials/Supplies-$20.02; Blue Cross Blue Shield of WY-Co Admin-Health Insurance Claims-$391,402.75; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$35,253.65; Boyle Electric Inc.-County Buildings Detention-Services-$176.00; CenturyLink-Segregated-Phone Service-$4,166.10; Charter Communications-Segregated-Internet Service-$351.87; Child Support Services/ORS-Payroll-Child Support-$564.00; Collection Professionals Insurance-Payroll-Garnishment-$100.00; Colonial Life & Accident Insurance-Segregated-Insurance-$165.22; Communication Technologies, Inc.-Vehicle Maintenance-Parts/Supplies-$75.00; Dubois Telephone Exchange-Segregated-Phone Service-$647.97; Electrical Dynamics, Inc.-County Buildings-Services/Repairs-$115.16; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Repairs-$33.05; Fremont County Treasurer-Co Admin-Health Insurance-$323,454.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$226,952.97; Fremont County Treasurer-Co Admin-Section 125 Benefits-$43,576.53; Grainger-Segregated-Materials/Supplies-$61.34; Great West Trust-Segregated-Wyoming Benefits-$5,205.00; HealthSmart Benefit Solutions-Segregated-Insurance-$928.00; High Plains Power, Inc.-County Buildings Detention-Utility Services-$211.87; Hopkin, Justin-Segregated-County Health Officer-$1,400.00; I State Truck Center-Vehicle Maintenance-Parts-$617.82; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$1,193.64; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$1,002.94; Mailfinance, Inc.-County Attorney-Meter Lease-$266.52; Master’s Touch LLC-County Treasurer-Postage Property Tax Billing-$239.39; Matthew Bender & Co., Inc.-County Attorney-Subscriptions-$553.20; Miller, Margaret-District Court-Court Appointments-$825.00; Mr. D’s Food Center, Inc.-County Attorney-Supplies-$3.99; National Business Systems, Inc.-County Treasurer-Postcards-$540.44; New York Life Insurance-Segregated-Insurance-$276.60; NMS Laboratories-County Coroner-Toxicology Services-$1,192.00; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Novo Benefits-Health Benefit Plan-Insurance Services For Calendar Year 2017-$4,677.00; Office Shop Inc., The-County Commission-Service Agreement-$100.69; Oregon Dept. of Justice-Payroll-Child Support-$500.94; Phillips, Adam E.-District Court-Court Representation-$150.00; R T Communications-Dispatch Center-Phone Services-$537.19; Red Canary, Inc.-Computer Services-Services-$6,400.00; Reed’s Moghaun Office Supply-Segregated-Office Supplies-$22.45; Riverton, City of-County Buildings-Water/Sewer-$996.47; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Smith Medical Partners LLC-Family Planning Services-Medical Supplies-$35.90; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Office Rent-$1,650.00; Stevens, Cynthia B. M.D.-CAST-Clinical Supervision-$300.00; Stewart & Stevenson, LLC-Vehicle Maintenance-Service/Parts-$431.08; Stroupe Pest Control, Inc.-County Buildings-Pest Control-$115.00; Sweetwater Aire LLC-Segregated-Services/Materials-$400.00; T Y Excavation, Inc.-Transportation-Dubois Road Maintenance 2017:2018-$10,295.69; Terrance R. Martin P.C.-Public Defender-Public Defenders Rent-$450.00; Total Net Salaries-Segregated-Salaries-$645,427.94; Traveling Computers-Computer Services-Computer Supplies/Services-$1,834.49; Tweed’s Wholesale Co-County Buildings Detention-Supplies-$103.28; Valley Lumber & Supply Co Inc.-County Buildings-Materials/Supplies-$218.78; West Payment Center-District Court-Library Plan Charges-$60.90; Whiting Law, P.C.-District Court-Professional Services-$2,670.00; Wilson, Desiree-Public Defender-Public Defenders Rent-$450.00; Wyoming Child Support Enforcement-Segregated-Child Support-$750.00; Wyoming Dept. of Transportation-Segregated-WYDOT Fuel-$2,632.25; Wyoming Dept. of Workforce Services-Co Admin-Workers Comp-$21,185.98; Wyoming Retirement System-Co Admin-Contributions-$150,634.26; Wyoming State Disbursement Unit-Payroll-Child Support-$830.00; Wyoming Supreme Court-District Court-Salary Reimbursement-$6,742.00; Wyoming.com-Segregated-Internet Service-$1,074.12
Ray Price moved, Jennifer McCarty seconded, to accept vouchers from Sage West Health Care for May, June and July Title 25 patients in the amounts of $11,900, $2,975 and $8,925 respectively. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Sympathy Card; 2) Acknowledgement that, pursuant to W.S. 18-3-515, the Fremont County Commissioners has received the preceding 12 months of receipts and expenditures for Fremont County Government and shall proceed with advertising as statutory required; and 3) Record of proceedings. Larry Allen moved, Ray Price seconded, to approve a Capital Asset Transfer Form for a 2008 Dodge Avenger from Vehicle Maintenance to County Attorney (former Pool vehicle). Motion carried unanimously. Larry Allen moved, Ray Price seconded, to ratify a Decision of the Fremont County Board of Equalization for Dr. Edith Martin (Docket No. 2017-04) and Sibcom Limited Partnership (Docket No. 2017-01). Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve a Motion for Order Nunc Pro Tunc in the Fremont County Board of Equalization protest of Sibcom Limited Partnership. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve a Nunc Pro Tunc Decision of the Fremont County Board of Equalization protest of Sibcom Limited Partnership. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to ratify a letter to the Department of Environmental Quality regarding a protest of the Hopper Metals Disposal Facility. Motion carried unanimously.
A letter from the Office of the Wyoming Public Defender was reviewed in which they were notifying the Commissioners of their intent to appoint Desiree Wilson as a full-time Assistant Public Defender for the State Public Defender Appellant Division throughout the State. The Board asked Freese to get more information on the proposed appointment from part-time to full-time as it may affect the budget. Larry Allen moved, Ray Price seconded, to pull the voucher, previously approved, for Wilson Law Office PC for October Public Defender rent in the amount of $400 pending further information. Motion carried unanimously. Later in the meeting, Freese stated the October office rent should be paid, and then will not be paid until another part-time Public Defender is named. Larry Allen moved, Ray Price seconded, to approve the voucher to Wilson Law Office PC for October office rent. Motion carried unanimously.
Commissioner meeting reports were given:
Transportation Superintendent Dave Pendleton stated the Moneta-Lysite Bridge project completion inspection was held September 21st with himself and Chairman Becker in attendance. Commissioner Allen, who was unable to attend, had relayed his concerns (approaches to the bridge are rough and there is still a bump on the west side where the culvert was replaced). The punch list items were identified and Pendleton outlined the process taken to identify areas that needed grinding and that work was completed making the pavement work meet project specifications. Ray Price moved, Jennifer McCarty seconded, to approve the Certificate of Substantial Completion with Reiman Corp. for the Multiple Bridge Repairs – Project SA-3 (Moneta-Lysite Bridge over Badwater Creek). Voting against the motion: Larry Allen. Motion carried.
Dave Pendleton provided an update on a request made several years ago from the Wyoming Office of State Lands and Investments to designate a Joe Meyer State Parcel”, in memory of the State Treasurer who passed away in 2012.
A FEMA meeting was held last week and reported on by Dave Pendleton. Various flood related projects, mainly dealing with preventative measures, were designated for funding reimbursement (Wilderness Road, Bunker Road, Popo Agie Estates Subdivision).
Contract gravel haulers finished hauling on Soda Springs Drive, the Road out of Dubois on the west end going to Upper Little Warm Springs Subdivision. The contract haulers than proceeded to the Atlantic City Road and on up to near the Fort Stanbaugh Road.
Dave Pendleton updated the Board on the work being done on Kingfisher Road.
An Eagle Scout candidate has proposed work to the Zimmer Memorial Trail in Riverton along North 8th West Street as a community service project which is part of the process of becoming an Eagle Scout.
Dave reported that the gate has been opened and No Trespassing signs have been removed on the Little Warm Springs Road that was discussed several weeks ago. Until a decision is make regarding the Petition to vacate a portion of that Road, the landowners were notified the gate would remain open to the State land. Dave reported that the new regulatory signs that have been installed on the Wind River Indian Reservation County roads have a coating that makes it possible to wash off graffiti.
Sheriff Skip Hornecker was unavailable for his allotted time due to the Search and Rescue mission taking place in the Dubois area. He did; however, forward his verbal request to Chairman Becker regarding two vacancies that he would like permission to fill as soon as possible. There will be a retirement in the Detention Center and a resignation in the Dubois Patrol unit. Jennifer McCarty moved, Ray Price seconded, to approve filling the two budgeted positions. Motion carried unanimously.
Deputy County Civil Attorney Jodi Darrough reviewed the Commissioners’ request for an opinion on whether it would be legally permissible for Wind River Transportation Authority (WRTA) vehicles to utilize the County fuel system. Jennifer McCarty moved, Ray Price seconded, authorize WRTA to utilize the Fremont County fuel system. Motion carried unanimously. Darrough will proceed with developing a MOU to formalize the agreement.
In other business, Jodi Darrough reviewed a request from the Commissioners to determine if Fremont County can act as a pass-thru agent for the Popo Agie Homeowners Association in regards to their application for a FEMA mitigation grant.
County Clerk Julie Freese reported on a presentation she gave to the County Clerk’s Association, Assessor’s Association and County Commissioners Association during the recent WACO conference.
Larry Allen moved, Clarence Thomas seconded, to adjourn into Executive Session with Building Maintenance Supervisor JR Oakley regarding personnel. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to return to Regular Session. Motion carried unanimously.
County Clerk Julie Freese continued a review of Policies and Procedures:
Clarence Thomas moved, Ray Price seconded, to adjourn into Executive Session regarding personnel. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to return to Regular Session. Motion carried unanimously.
There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 12:10 p.m. and reconvene for a Regular Meeting on October 10, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD