September 19, 2017 (FULL DETAILED REPORT)Tuesday, October 3rd, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) SEPTEMBER 19, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Larry Allen moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on September 12, 2017. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Chairman Becker abstained from voting on The Print Shop voucher. Motion carried unanimously.
Road Material Inventory
Ahlers & Associates
Family Planning Services
Airgas USA LLC
B I Inc.
Bailey Enterprises, Inc.
Bulk Fuel Account
Bank of the West
Bank of the West Account Analysis
Black Hills Energy
Bob Barker Company, Inc.
Bob’s Fire & Safety
Bowdel, Steven P.
Business Mailing Solutions, Inc.
Carquest Auto Parts
Carroll Septic Service
Clifford, Gregory, M.D., P.C.
Coast to Coast Computer Products, Inc.
Communication Technologies, Inc.
Cowboy Chemical, Inc.
Dubois Telephone Exchange
Eagle Uniform & Supply, Co
Federal Express Corporation
Food Services of America
Fremont County Treasurer
Property Tax Major Property
Fremont Orthopedics, P.C.
Gastroenterology Associates, P.C.
Search & Rescue
Satellite Phone Service
HDR Engineering, Inc.
High Plains Power, Inc.
Search & Rescue
Jerry Bornhoft Construction, Inc.
John Deere Financial
Lander Medical Clinic, P.C.
Lander Valley Physicians Practice
Linton’s Big R Store
Mountain Dental, P.C.
Mr. D’s Food Center, Inc.
Navarre Hiser, Dana
Neopost USA, Inc.
Postage Machine Meter Rental
Office Shop, Inc., The
Pavillion, Town of
Print Shop, The
Printed Office Supplies
R C Lock & Key
R T Communications
Ramada Plaza Riverside
Riverton Ranger, Inc.
Rocky Mountain Boilers, Inc.
Rocky Mountain Oilfield Warehouse
Copper Mountain Site Rent
Sagewest Health Care
Sheriff Victim Services
Specialized Pathology Consultants, P.C.
Fremont County WIC
Stitches Embroidery, Inc.
Sweetwater County Sheriff
Sysco Montana, Inc.
Thompson, Codi, R.D.
Drug Test Kits
Tweed’s Wholesale, Co
T Y Excavation, Inc.
Dubois Road Maintenance
Western Printing, Inc.
William H. Smith & Associates, Inc.
Wind River Radiology, P.C.
Wind River Vet Service
Wyoming Law Enforcement Academy
Wyoming Public Health Laboratory
Family Planning Services
Wyoming Waste Systems
The following items in the Signature File were reviewed: 1) Retirement Card; and 2) Record of Proceedings.
The following items in the Priority Mail were reviewed: 1) Retirement party flyer; and 2) Letter from Fremont County Fire Warden Craig Haslam recommending lifting of the current Fire Restrictions in Fremont County and further stating that “he still recommends vigilance in any type of burning during this time of year and remind our residents that they can be held responsible if they have a fire escape while they are doing any type of burning. He asks them to continue to use good judgement, call local dispatch centers when doing any type of burning and to respect their neighbors.” Ray Price moved, Larry Allen seconded, to lift the current Fire Restrictions in Fremont County, effective immediately. Motion carried unanimously.
There was nobody present for the public comment period.
Vehicle Maintenance Lander Supervisor Brad Meredith advertised and subsequently interviewed three applicants for a Mechanic vacancy (budgeted position). He recommended hiring his preferred applicant, Kenny Haslam, who currently works for the Transportation Department, at the beginning salary range of $45,340. Larry Allen moved, Jennifer McCarty seconded, to approve the hire as recommended at the beginning salary range, effective October 1, 2017. Motion carried unanimously. Meredith agreed to transfer Haslam’s existing sick leave and vacation time to the Vehicle Maintenance Department.
Courthouse Security and Safety Committee Chairman J.R. Oakley requested the Commissioners close the Courthouse to the public on Columbus Day, October 9, 2017, so that employees can attend a four hour safety training, and then use the remainder of the day as an in-house cleaning day. The Commissioners have, in the past, used Columbus Day for an in-house training and cleaning day. The safety training will be a four-hour ALICE (Alert, Lockdown, Inform, Counter, Evacuate) Training led by instructors to provide preparation and plan on how to more proactively handle the threat of an aggressive intruder or active shooter event. ALICE Training based tactics have become the accepted response, versus the traditional “lockdown only” approach. The Committee asks that the training be mandatory for County employees who work in the Courthouse building, and would also like to include State employees as well. Oakley stated an option would be to open the Courthouse at 1:00 p.m. if the Commissioner did not want to extend the in-house cleaning option for the remainder of the day. The Committee also plans to offer the ALICE training to County offices in Riverton in the near future. Larry Allen moved, Ray Price seconded, to close the Courthouse on Columbus Day, October 9, 2017, for a mandatory employee in-house safety training and cleaning day. Motion carried unanimously. Vacation time will be required of any employee not attending work as usual that day and all other County offices will be open for business as usual. The Commissioners will send out a memo with their intent the safety training be mandatory for all employees.
Transportation Superintendent Dave Pendleton stated he has two vacancies for Truck Driver position in the Lander area, both budgeted positions, and would like to advertise at a beginning salary of $33,472. Larry Allen moved, Ray Price seconded, to advertise for two Truck Driver positions in the Lander area at the beginning salary range. Motion carried unanimously.
Dave Pendleton stated the Lysite project completion inspection will be held September 21st. Commissioner Allen had earlier relayed his concern that the approaches are rough and there is still a bump on the west side where the culvert was replaced. Pendleton stated the engineer has assured him the work meets project specifications. Chairman Becker stated he would attend the meeting to assure himself the project meets specifications as Allen noted the $800,000 project should provide a smooth approach with no dips.
The project completion inspection for the Mortimore Lane project will also be held in the near future. The speed limit will remain at 35 miles per hour.
Contract gravel haulers started on a 1% gravel haul project today. They are hauling from Lost Wells Pit to a steep grade on the first section of Upper Little Warm Springs Road before the Dubois Airport turn off. The haul is long; however, the improved gravel material to be used on that section of road will pay dividends in reduced maintenance over time. Union Pass Road received mag chloride last week and should also reduce maintenance costs for the Dubois contractor. These two roads are the heaviest traffic area in the roadway system in the Dubois area and the upgrades should allow the contractor to spread his time elsewhere. Equipment is being staged on Kingfisher Road and the crew will begin dirt work and graveling the Road from the north side of Kingfisher Bridge to Mason Drive. Both ends of the Road will be closed and traffic rerouted through Painted Hills Estates Subdivision. The Commissioners encouraged Pendleton to notify the two Subdivisions of the closure plans prior to beginning the project. Following the completion of the Upper Little Warms Springs Road, contract gravel haulers will proceed to another 1% project of graveling the Atlantic City Road through the Town and up the first hill on the Winter Road. Then the trucks will backhaul sanding material from the Iron Ore Mine to the Lander County Shop. The Asphalt Patching Project, schedule for this fall, is nearing completion and there is some remaining material to go on Horse Creek Road; however, some additional hot mix may be needed to compete the Road. Mowing along County roadways is behind schedule due to personnel shortages and he stated they will go into December if necessary to complete mowing. The County Treasurer seized gravel owned by Western Wyoming Construction, now operating as Synapse. An auction was held on September 7th and the Fremont County Transportation Department was the successful bidder for 8,500/tons of gravel that will be purchased at a cost of $50,750 with 1% money for graveling County Roads, specifically in the Lander area. The bridge replacement project in Jeffrey City is moving along rapidly and substantial completion scheduled for mid-October. The project is a new 80’ long concrete bridge with a 100,000-pound load limit and receives heavy load traffic from private companies operating in Fremont, Sweetwater and Natrona Counties. An advertisement will be published for contractors to do repairs to the bridge on the Rock Creek crossing in Atlantic City. The recent moisture is providing the opportunity to blade roads within the County.
Bill Lee, spokesperson for the Popo Agie Homeowners Association, requested Fremont County join in a partnership to submit a proposal to FEMA to repair the head gate, levee system and dike that protect Deer Valley Road and Pheasant Run Drive, both Fremont County Roads, and the four bridges on those roadways. Thirteen homeowners were present in the audience to support the request (attendance list on file in the Commissioners Chambers). The 2010 flood caused road and bridge damage; however, in 2017, with the help of the City of Lander, Fremont County and homeowners, the damage was minimized. But a weakened dike and levee system and blown out head gate remain and the Homeowners Association would like to partner to repair and strengthen those entry points of water to prevent future County road and private property damage. Photos and maps were reviewed. If the project qualifies for FEMA mitigation grant funding, a public partner will be required, thus their request for a partnership with the County. Fremont County Emergency Management Coordinator Kathi Metzler has been involved in working with the Wyoming Office of Homeland Security on possible program assistance. The group has also approached the Popo Agie Conservation District and Natural Resource Conservation District; however, the land is no longer agricultural and is not a high priority for those boards. The NRCS did inspect the area and recommended the head gate be relocated. They have also visited with the State Engineer’s Office and estimated costs could be $10,000 for engineering and construction. Discussion was held regarding the Sam Jones Ditch and whether they are a legal ditch company and had taxing authority, as they could have legal responsibility with associated costs. Commissioner McCarty emphasized the Ditch Company’s responsibility. Commissioners Thomas and Price stated their support of a partnership as the County has an obligation to protect infrastructure. Chairman Becker was supportive of the partnership; however, recommended the County Attorney’s Office review the request as the Commissioners are statutorily prohibited to use public funding on private property and by protecting County roads, private property would also be protected to which Vice-Chairman Allen echoed, as the Commissioners cannot overstep their authority. Transportation Superintendent Dave Pendleton reviewed the flood of 2010 and the major damage done at that time to the two County roads in the Subdivision, and two bridges needed replaced and the roads re-graveled, which were funded by the State and FEMA grants. He agreed that the homeowners were diligent this year by sandbagging, etc. and the roads were saved. Clarence Thomas moved, Ray Price seconded, to partner with the Popo Agie Homeowners Association as the public partner required for FEMA funding. Motion carried unanimously. Several homeowners spoke and expressed their dedication in filling sandbags, providing accountability, working together, etc. Pendleton stated the group needs to contact the Army Corps of Engineers prior to performing any work and further noted a FEMA meeting will be held the following day in which projects will be identified within the County. Fremont County Planner Steve Baumann stated the draft Army Corps of Engineers Study is imminent and the already prepared engineering should be taken advantage of. The Homeowner’s proposal indicated that they would provide the 25% match to the 75% FEMA match for the mitigation work.
Building Maintenance Supervisor J.R. Oakley returned to the meeting to update the Commissioners on the Dubois Ambulance domestic water connection. He stated the Ambulance Garage was built in the 1970’s and during construction, the domestic water was connected to the Dubois owned building next door to the west, putting both buildings on one water meter. This went unnoticed until 2016 when the tenant in the City building left and at that time, the Town decided to shut off all utilities to the building for the winter, which would have affected the Ambulance Garage. After discussion with the Commissioners at that time, the decision was made to have the Town maintain the lowest level of heat in their building and the County would pay the electric bill. At that time, Mayor Blakeman suggested that perhaps the County would be interested in purchasing the building. To date, Oakley has received no information on price, etc. and he recommended the County move forward in separating the water so the Dubois Garage is on their own meter. Oakley reviewed the project with local plumbing contractors and presented his recommended bid from Bill Jones Plumbing in the amount of $9,700. An additional Town fee of $50 would also be necessary to do a wet tap on the main. Ray Price moved, Clarence Thomas seconded, to accept the bid from Bill Jones Plumbing in the amount of $9,700 and the additional tap fee of $50, for a project total not to exceed $9,800. Motion carried unanimously. Funding for the project will be from the Ambulance Enterprise Fund.
Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session with Emergency Management Coordinator Kathi Metzler regarding personnel. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to return to Regular Session. Motion carried unanimously.
Former Channel 13 reporter Landon Harrer and Riverton Ranger reporter Dan Bendtsen presented a short skit for the benefit of the Commissioners, as Harrer is leaving Wyoming and wanted to extend his farewell to the Board.
Douglas L. Thompson provided an update on the Joint Agriculture, State and Public Lands, and Water Resources Interim Committee meeting in Dubois he attended last week. Specifically discussed was draft legislation entitled “Federal land management collaborative advisory committee”. Wyoming County Commissioners Association Executive Director Pete Obermueller was also present for the discussion. Thompson reviewed the draft legislation and noted a red flag regarding its intent to create advisory committees with prescribed memberships by the Governor and further concern that the advisory committee not diminish or affect cooperating agency authorities. Thompson stated there was general opposition to the bill from the public as well as other committee members and did not feel it would advance but its status should continue to be monitored. Thompson felt a solution instead of the legislation would be either a Memorandum of Understanding or Memorandum of Agreement with federal agencies creating various collaboratives that would address state expectations that include local flexibility and respect and does not diminish cooperating agency status. It could also include a recommended membership, clear purpose of purpose and goals, clear lines of authority, time frame and recourse for being ignored. Obermueller stated Wyoming and Fremont County is on the cutting edge regarding the Wyoming Public Land Initiatives for Wilderness Study Areas and stated continued legislative funding for the Federal Natural Resource Policy Account is vital to continued assistance to counties. Vice-Chairman Allen expressed concern regarding several projects that impact Fremont County (BLM Riley Ridge to Natrona Project EIS and Moneta Divide Natural Gas and Oil Development Project EIS) and stated draft recommendations are expected soon for the Moneta Divide Project and Fremont County has not been involved. Obermueller will follow up as Fremont County has Cooperating Agency Status for both projects.
Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session regarding personnel. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
Several updated Department Head Position Descriptions were reviewed.
County Clerk Julie Freese had distributed County Policies that still need to be either updated or approved as is. The Board took the material under advisement until the following meeting.
There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 2:00 p.m. and reconvene for a Regular Meeting on October 3, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE