September 19, 2017 (OFFICIAL MINUTES)Tuesday, October 3rd, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) SEPTEMBER 19, 2017
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Larry Allen moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on September 12, 2017. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Chairman Becker abstained from voting on The Print Shop voucher. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
71 Construction-Road Material Inventory-Materials-$130,946.13; Ahlers & Company-Family Planning Services-License/Support-$707.68; Airgas USA LLC-Vehicle Maintenance-Supplies-$142.07; B I Inc.-Detention Center-Monthly Charges-$62.00; Bailey Enterprises, Inc.-Inventory-Bulk Fuel Account-$17,692.13; Bank Of The West-Segregated-Card Charges-$35,116.47; Bank Of The West Account Analysis-Investment Pool-Bank Charges-$814.19; Black Hills Energy-County Buildings-Utility Service-$72.41; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$807.96; Bob’s Fire & Safety-County Sheriff-Extinguisher Services-$48.19; Bowdel Steven P.-Detention Center-Medical Services-$1,462.50; Business Mailing Solutions, Inc.-County Sheriff-Supplies-$229.00; Carquest Auto Parts-Vehicle Maintenance-Parts/Service-$2,205.89; Carroll Septic Service-Transportation-Services-$150.00; Clifford, Gregory, M.D., P.C.-Detention Center-Inmate Medical-$2,280.00; CNA Surety-County Treasurer-Surety-$125.00; Coast To Coast Computer Products, Inc.-Segregated-Computer Supplies-$2,165.15; Communication Technologies, Inc.-Dispatch Center-Maintenance Agreement/Repairs-$1,307.32; Cowboy Chemical, Inc.-Detention Center-Inmate Laundry-$697.80; Dubois Telephone Exchange-Segregated-Telephone-$647.40; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services-$135.26; Federal Express Corporation-County Sheriff-Shipping Fees-$13.73; Food Services Of America-Detention Center-Prisoner Board-$2,202.82; Fremont Beverages-County Sheriff-Eclipse Water-$228.00; Fremont County Treasurer-County Commission-Property Tax Major Property-$4,531.18; Fremont Orthopedics, P.C.-Detention Center-Inmate Medical-$1,158.00; Gastroenterology Associates, P.C.-Detention Center-Inmate Medical-$247.00; Globalstar USA-Search & Rescue-Satellite Phone Service-$142.23; Harris, Cindy-Youth Services-Contractual Services-$50.00; HDR Engineering, Inc.-Segregated-Bridge Repair/Tomato Loop-$36,649.15; High Plains Power, Inc.-Segregated-Utility Services-$1,057.15; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$98.96; IBM Corporation-Segregated-Maintenance Agreements-$2,619.96; Inreach-Search & Rescue-Services-$82.69; Intoximeters, Inc.-Detention Center-Supplies-$506.50; Jerry Bornhoft Construction, Inc.-Segregated-Mortimore Lane/Tomato Loop-$394,295.12; John Deere Financial-Segregated-Materials/Supplies-$362.26; KONE, Inc.-Segregated-Elevator Maintenance-$1,176.60; Lander Medical Clinic, P.C.-Detention Center-Inmate Medical-$2,112.60; Lander Valley Physicians Practice-Detention Center-Inmate Medical-$6,442.00; Linton’s Big R Store-Segregated-Uniform Supplies-$203.94; Majdic, Thomas-County Attorney-Reimburse Expenses-$16.80; Mountain Dental, P.C.-Detention Center-Inmate Medical-$1,480.00; Mr. D’s Food Center, Inc.-Detention Center-Supplies-$543.12; Navarre Hiser, Dana-Detention Center-Training-$55.00; Neopost USA, Inc.-Support Services-Postage Machine Meter Rental-$217.79; Norco, Inc.-Vehicle Maintenance-Parts/Service-$278.38; Office Shop, Inc., The-Segregated-Service Agreement-$443.87; Palace Pharmacy-Detention Center-Inmate Prescriptions-$11,493.21; Pavillion, Town Of-County Buildings-Water-$97.00; Post, Raymond-Segregated-Car Wash-$50.60; Print Shop, The-County Sheriff-Printed Office Supplies-$173.62; Quill Corporation-Segregated-Office/Computer Supplies-$625.30; R C Lock & Key-County Sheriff-Keys/Supplies/Services-$42.40; R T Communications-Segregated-Telephone Services-$536.81; Ramada Plaza Riverside-County Assessor-Lodging-$445.00; Reiman Corporation-Bridge Repair-Multiple Bridge Repairs Project SA4-$271,668.55; RELX, Inc.-County Attorney-Research Subscription-$60.00; Riverton Ranger, Inc.-Segregated-Advertising-$296.40; Rocky Mountain Boilers, Inc.-County Buildings-Services-$95.80; Rocky Mountain Oilfield Warehouse-Dispatch Center-Copper Mountain Site Rent-$4,500.00; SageWest Health Care-Detention Center-Inmate Medical-$29,515.08; Snider, Yvonne-Sheriff Victim Services Sheriff-Reimburse Mileage/Expenses-$314.00; Sonntag, Sharma-Dispatch Center-Reimburse Expenses-$120.00; Specialized Pathology Consultants, P.C.-County Coroner-Autopsy Fee-$1,175.00; Spoonhunter, Leslie-Fremont County WIC-Reimburse Expenses-$139.10; Stitches Embroidery, Inc.-County Sheriff-Embroidering-$162.00; Sweetwater County Sheriff-Detention Center-Juvenile Housing-$10,530.00; Sysco Montana, Inc.-Detention Center-Inmate Supplies-$8,033.53; Thompson, Codi, R.D.-Detention Center-Contract Services-$456.60; Transmetron, Inc.-Detention Center-Drug Test Kits-$794.83; Tweed’s Wholesale Co-Segregated-Supplies/Inmate Board-$10,568.25; T Y Excavation, Inc.-Transportation-Dubois Road Maintenance 2017:2018-$8,047.71; Verizon Wireless-Segregated-Cellphone Services-$367.88; WCS Telecom-Segregated-Telephone Services-$785.71; Western Printing, Inc.-Segregated-Printed Supplies-$344.58; William H. Smith & Associates, Inc.-Segregated-Horse Creek/Wiggins Fork-$18,762.25; Wind River Radiology, P.C.-Detention Center-Inmate Medical-$1,317.00; Wind River Vet Service-County Sheriff-Dog Boarding-$851.00; Wyoming Law Enforcement Academy-Detention Center-Training-$651.00; Wyoming Public Health Laboratory-Family Planning Services-Lab Fees/Supplies-$582.00; Wyoming Waste Systems-Segregated-Trash Removal-$2,577.12; Wyoming.Com-County Sheriff-Internet Services-$999.95
The following items in the Signature File were reviewed: 1) Retirement Card; and 2) Record of Proceedings.
The following items in the Priority Mail were reviewed: 1) Retirement party flyer; and 2) Letter from Fremont County Fire Warden Craig Haslam recommending lifting of the current Fire Restrictions in Fremont County and further stating that “he still recommends vigilance in any type of burning during this time of year and remind our residents that they can be held responsible if they have a fire escape while they are doing any type of burning. He asks them to continue to use good judgement, call local dispatch centers when doing any type of burning and to respect their neighbors.” Ray Price moved, Larry Allen seconded, to lift the current Fire Restrictions in Fremont County, effective immediately. Motion carried unanimously.
There was nobody present for the public comment period.
Vehicle Maintenance Lander Supervisor Brad Meredith advertised and subsequently interviewed three applicants for a Mechanic vacancy (budgeted position). He recommended hiring his preferred applicant, Kenny Haslam, who currently works for the Transportation Department, at the beginning salary range of $45,340. Larry Allen moved, Jennifer McCarty seconded, to approve the hire as recommended at the beginning salary range, effective October 1, 2017. Motion carried unanimously. Meredith agreed to transfer Haslam’s existing sick leave and vacation time to the Vehicle Maintenance Department.
Courthouse Security and Safety Committee Chairman J.R. Oakley requested the Commissioners close the Courthouse to the public on Columbus Day, October 9, 2017, so that employees can attend a four hour safety training, and then use the remainder of the day as an in-house cleaning day. Larry Allen moved, Ray Price seconded, to close the Courthouse on Columbus Day, October 9, 2017, for a mandatory employee in-house safety training and cleaning day. Motion carried unanimously. Vacation time will be required of any employee not attending work as usual that day and all other County offices will be open for business as usual.
Transportation Superintendent Dave Pendleton stated he has two vacancies for Truck Driver position in the Lander area, both budgeted positions, and would like to advertise at a beginning salary of $33,472. Larry Allen moved, Ray Price seconded, to advertise for two Truck Driver positions in the Lander area at the beginning salary range. Motion carried unanimously.
Dave Pendleton stated the Lysite project completion inspection will be held September 21st.
Contract gravel haulers started on a 1% gravel haul project today. They are hauling from Lost Wells Pit to a steep grade on the first section of Upper Little Warm Springs Road before the Dubois Airport turn off. Following the completion of the Upper Little Warms Springs Road, contract gravel haulers will proceed to another 1% project of graveling the Atlantic City Road through the Town and up the first hill on the Winter Road. Then the trucks will backhaul sanding material from the Iron Ore Mine to the Lander County Shop. The County Treasurer seized gravel owned by Western Wyoming Construction, now operating as Synapse. An auction was held on September 7th and the Fremont County Transportation Department was the successful bidder for 8,500/tons of gravel that will be purchased at a cost of $50,750 with 1% money for graveling County Roads, specifically in the Lander area. The bridge replacement project in Jeffrey City is moving along rapidly and substantial completion scheduled for mid-October.
Bill Lee, spokesperson for the Popo Agie Homeowners Association, requested Fremont County join in a partnership to submit a proposal to FEMA to repair the head gate, levee system and dike that protect Deer Valley Road and Pheasant Run Drive, both Fremont County Roads, and the four bridges on those roadways. Discussion was held regarding the Sam Jones Ditch and whether they are a legal ditch company and had taxing authority, as they could have legal responsibility with associated costs. Commissioner McCarty emphasized the Ditch Company’s responsibility. Commissioners Thomas and Price stated their support of a partnership as the County has an obligation to protect infrastructure. Chairman Becker was supportive of the partnership; however, recommended the County Attorney’s Office review the request as the Commissioners are statutorily prohibited to use public funding on private property and by protecting County roads, private property would also be protected to which Vice-Chairman Allen echoed, as the Commissioners cannot overstep their authority. Clarence Thomas moved, Ray Price seconded, to partner with the Popo Agie Homeowners Association as the public partner required for FEMA funding. Motion carried unanimously.
Building Maintenance Supervisor J.R. Oakley returned to the meeting to update the Commissioners on the Dubois Ambulance domestic water connection. Oakley reviewed the project with local plumbing contractors and presented his recommended bid from Bill Jones Plumbing in the amount of $9,700. An additional Town fee of $50 would also be necessary to do a wet tap on the main. Ray Price moved, Clarence Thomas seconded, to accept the bid from Bill Jones Plumbing in the amount of $9,700 and the additional tap fee of $50, for a project total not to exceed $9,800. Motion carried unanimously. Funding for the project will be from the Ambulance Enterprise Fund.
Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session with Emergency Management Coordinator Kathi Metzler regarding personnel. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to return to Regular Session. Motion carried unanimously.
Former Channel 13 reporter Landon Harrer and Riverton Ranger reporter Dan Bendtsen presented a short skit for the benefit of the Commissioners, as Harrer is leaving Wyoming and wanted to extend his farewell to the Board.
Douglas L. Thompson provided an update on the Joint Agriculture, State and Public Lands, and Water Resources Interim Committee meeting in Dubois he attended last week. Specifically discussed was draft legislation entitled “Federal land management collaborative advisory committee”. Wyoming County Commissioners Association Executive Director Pete Obermueller was also present for the discussion. Vice-Chairman Allen expressed concern regarding several projects that impact Fremont County (BLM Riley Ridge to Natrona Project EIS and Moneta Divide Natural Gas and Oil Development Project EIS) and stated draft recommendations are expected soon for the Moneta Divide Project and Fremont County has not been involved. Obermueller will follow up as Fremont County has Cooperating Agency Status for both projects.
Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session regarding personnel. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
Several updated Department Head Position Descriptions were reviewed.
County Clerk Julie Freese had distributed County Policies that still need to be either updated or approved as is. The Board took the material under advisement until the following meeting.
There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 2:00 p.m. and reconvene for a Regular Meeting on October 3, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE