November 14, 2017 (FULL DETAILED REPORT)Wednesday, November 22nd, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) NOVEMBER 14, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Jennifer McCarty and Clarence Thomas. Vice-Chairman Larry Allen arrived later in the meeting and Commissioner Ray Price was absent due to illness. Fremont County Clerk Julie A. Freese was present for the meeting.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held November 7, 2017. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to accept the regular bills for payment, with the exception of a Bank of the West credit card payment of $99.19. Chairman Becker abstained from voting on The Print Shop voucher. Motion carried.
A & I Distributors
Ace Hardware Lander
Ace Hardware Riverton
Ahlers & Company
Family Planning Services
American Board of Medicolegal
Bank of the West
Credit Card Purchases
Bill Jones Plumbing & Heating
Bowdel Steven P.
1% Gravel Projects
Cliffview Mobile Home Park
Mortimore Lane Reconstruction
Eagle Uniform & Supply Co
French, Ella L.
High Plains Power, Inc.
Fremont County Ambulance
Jones Trucking Inc.
1% Gravel Projects
County Buildings Detention
Kraft, Ashley Danielle
Lander Medical Clinic P.C.
Lander, City Of
Lawson Products, Inc.
LL Smith Trucking
Mr. D’s Food Center Inc.
Napa Auto Parts Riverton
Neopost USA Inc.
Postage Meter Rental
Normont Equipment Company
Health Benefit Plan
Office Shop Inc., The
O’Reilly Automotive Inc.
Pavillion, Town of
Perry’s Truck & Diesel Inc.
Print Shop, The
Reed’s Moghaun Office Supply
Remote Satellite Systems
Search & Rescue
Riverton Ranger, Inc.
Rocky Mountain Power
Fremont County WIC
Stevens, Cynthia B. M.D.
Stroupe Pest Control Inc.
Sweetwater Aire LLC
Team Laboratory Chemical Corp
Tweed’s Wholesale Co
County Buildings Detention
T Y Excavation Inc.
Dubois Road Maintenance
Tyler Technologies Inc.
Valley Lumber & Supply Co Inc.
Wind River Towing
Wyo Clerks of District Court Assn.
Clerk of District Court
Wyoming Dept. of Transportation
Transfer County Plate
Wyoming State Bar
Wyoming Waste Systems
Jennifer McCarty moved, Clarence Thomas seconded, to accept a voucher from Cloud Peak Counseling Center in the amount of $1,625 for a Title 25 patient. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Fremont County Elected Official invitation to employees regarding Christmas events; and 2) Record of Proceedings. Clarence Thomas moved, Jennifer McCarty seconded, to accept a Fremont County Bank of the West Credit Card Application for Anthony Simmers with a credit limit of $2,500. Motion carried unanimously. Clarence Thomas, Jennifer McCarty seconded, to approve a letter of support to the Wind River Heritage Center to enable them to apply for grant opportunities for the Museum. Motion carried unanimously. Clarence Thomas moved, Jennifer McCarty seconded, to approve a Local Government Liability Pool Official Ballot for a County Commissioner position and a Special District position. Motion carried unanimously.
Items in the Priority Mail were reviewed. A Fremont County Government Accident Report for a 2010 Chevy Tahoe, utilized as a County pool vehicle, was discussed. Said vehicle received extensive damage when it hit a deer. Three bids were submitted for review: Northside Body Shop – $8,518.90; Rodney’s Collision Center – $9,905.40; and Fremont Auto Collision – $10,174.76. Jennifer McCarty moved, Clarence Thomas seconded, to accept the low bid submitted by Northside Body Shop in the amount of $8,518.90 and to charge Fremont County Fair the $5,000 deductible. Motion carried unanimously. The accident will be turned over to Wyoming Association of Risk Management (WARM) who is the County’s property insurance carrier. Vehicle Maintenance Shop Supervisor Brad Meredith had researched the clean retail value of the unit at $17,025 and trade in value of $13,975 so recommended the vehicle was worth repairing.
The Public Comment period was held with nobody in attendance.
Building Maintenance Supervisor J.R. Oakley informed the Board of a resignation within his department and asked for authorization to begin advertising immediately. He distributed a Job Description for review for the Building Custodial/Maintenance Worker position. Jennifer McCarty moved, Clarence Thomas seconded, to approve replacing the position. Motion carried unanimously.
Commissioner meeting reports were given.
Commissioner Jennifer McCarty attended a special meeting of the Fremont County Solid Waste Disposal District Board where the audit was reviewed and attended the monthly Fremont County Museums Board meeting.
Chairman Becker attended the ALICE training in Riverton and was very impressed. He has encouraged the Transportation Department and Vehicle Maintenance Departments to attend a training as well. Sheriff Hornecker was present in the audience and expressed his pleasure that the County Commissioners and County as a whole are taking the training seriously, as Fremont County is certainly not immune to acts of violence. Chairman Becker attended a planning session with Central Wyoming College representatives to discuss a new equine and agriculture center.
Sheriff Skip Hornecker presented a monthly report. Detention statistics for October averaged 157 in house, 165 total and one out of County, compared to one year ago of 141 in-house, 159 total and 1 inmate housed out of county. As of today’s date, there are 145 inmates on the total roster, 136 in house and two out of county. Fifty-seven inmates (53 in-house and four out of facility) of the total 145 are sentenced. There were 230 recorded intakes in October and 89 inmates in Detention are pre-adjudicated. There is one vacancy in the Communications Division and two new employees will start mid-November. Since the last report, there are two positions open in Detention (one kitchen and one certified position). Patrol/Enforcement Division has a vacancy in the Dubois area, due to the resignation of a newly assigned Officer for this area. They are working to fill the position with a certified position from outside the agency. If that is unsuccessful, they will pursue options from interested Dubois residents. And finally, if that is not successful, they will open the position to lateral movement from within the agency. Sheriff Hornecker stated the IT department has wrote a computer generated program to provide a bi-weekly list of pre-adjudicated inmates that is sent automatically to the courts and County Attorney’s Office. Another process to provide an alternative to Detention is the 24/7 program and Fremont County, along with two other Counties, are pilot agencies. These two processes are intended to positively impact Detention numbers. The County Attorney’s Office has provided assistance in creating outside agency employment agreements. These agreements allow Deputies to provide security in other venues (WalMart, etc.) in addition to their County duties and augments their salary. The County in return receives revenue through the use of County equipment (vehicles, administrative time, etc.). The intent is to be proactive and not reactive. Stephanie Walker has been named Communication Officer of the Year, a very prestigious award. Windy Tower in Dubois has been having issues lately that is impacting communication in the area. There are a number of towers at this location and a lot of different entities are involved with inspecting them. Sheriff Hornecker stated the Inmate Medical line item is causing budgetary concerns as it is at 69% of budget at this time and should only be at 25%. This is an uncontrollable line item as it is an 8th Amendment Issue that medical care be provided. The Department scrutinizes every bill and denies wherever possible (self- induced or pre-existing). The Detention administrator is keeping a detailed list of all charges in order to stay current. Whenever possible, they take care of all medical issues in-house.
Commissioner Larry Allen arrived to the meeting at this time.
County Coroner Mark Stratmoen gave a monthly report. Computer updates have been made and the NAS servers have been installed, resolving the main concerns for compromised data. Temporary work stations have been set up to replace the failing systems, and the balance of the systems will be installed as soon as available (ordered in bulk with other county systems to get price break). The remaining issues will be fixed when the full system installation is complete. A new Operations Deputy and investigator has been hired as of November 13th and will be required to attend the Academy within one year to get certified. Fremont County has now surpassed (at 149 cases) the total case numbers for last year (146), which is a continuing trend. Of major concern are accidental deaths and drug and alcohol related deaths. Of the 54 drug and/or alcohol related deaths: Ethanol (44); Cannabis (10); Prescription Drugs (7) and Methamphetamine (6). Some cases have combined substances. It is notable that of the prescription drugs, opioids only account for four deaths, and methamphetamine usage appears to be an increasing trend again. Of the 29 accidental deaths (2016 totaled 30), circumstances are: Motor vehicle crashes (1); Drug/alcohol toxicity (10); falls (4); drowning (2); and fire/hypothermia (1 each). Nine of the 11 accidental motor vehicle deaths involved alcohol and/or drugs, and 10 are directly caused by drug or alcohol toxicity. Three of the falls, and all hypothermia and drownings are drug/alcohol related, making 83% of accidental deaths directly related to misuses of these substances. He stated it is obvious what people need to do to lessen the risk of accidental death in Fremont County. Stratmoen further noted the Cannabis related deaths are on the rise due to states close to Wyoming that allow recreational Cannabis, the drug comes in many forms. Vice-Chairman Allen gave an update on the status of the Memorandum of Understanding with the Wyoming Life Resource Center for an indigent cemetery and he stated it is in the final review stages at the State of Wyoming.
Fremont Counseling Service Executive Director Scott Hayes and Deputy County Attorney Jodi Darrough discussed the status of the Title 25 vehicle that is ready for service, which is a retrofitted Sheriff’s Office vehicle. Registration and insurance still needs to be secured. Hayes and Darrough are working on a Job Description for the driver and they suggested an independent contractor or occasional employee status for this position. A draft Policy is further being developed for detaining Title 25 patients and related transport issues and will be reviewed by pertinent entities before a final draft is done. On call procedures were also discussed. Further discussion was postponed until the December 5th meeting.
Discussion on a pending Petition to Vacate a Portion of County Highway known as Little Warm Spring(s) Creek Road was held. Chairman Becker reviewed the process to date: receipt of the Petition on September 6, 2017 and the appointment of a Viewer on September 13, 2017 (Steve Baumann), who subsequently discharged his duties as a Viewer on the 28th of September, 2017 to travel to Dubois to view the County Road and to inspect the general conditions as related to the Road. He submitted a written report on October 17, 2017, at which time the Commissioners accepted it into the record. The Viewer’s Conclusion stated: Little Warm Spring(s) Creek Road is a County Road; for the purpose of maintaining integrity of data and the public record, the name of the road should consistently be Little Warm Spring Creek Road as first proposed by the County Commissioners in 1912 and that no portion should be vacated as its entire length provides current and long term benefits to residents of Fremont County. The Commissioners then toured the Road on October 24th to gain firsthand knowledge of the Road and issues. William Miller, representing the Petitioner Michael Arlen, and also counsel for Christine Stevens, 3 Spear Ranch, as a landowner within 25 miles of the proposed road to be vacated and signatory on the Petition, was present, and requested Ms. Stevens speak on what has happened since the last Commission meeting. Dubois Mayor Twila Blakeman was present and spoke against the Vacation as the Road provides access to public land. Reg Phillips, a landowner who also signed the Petition to Vacate as owning land within 25 miles of the road, spoke in support of vacating the road. He stated there are better access roads to the public lands to the left. Jeff Hansen, North Fork Cattle Company, stated this situation is similar to Bunker Road and it is in the County’s best interest to do a comprehensive road inventory and stated the Commissioners need to do the right thing and not what is politically correct. Mike Morgan, Dubois, drove the Road and stated it should remain in the County road inventory as it provides access to public lands and this is more important than one person’s access issue. He further stated there is real good alternative to this public Road. Crowheart resident Laney Hicks asked if the Commissioners would commit funds to improve the Road. Chairman Becker stated this would only be possible if the status of the Road is changed to County Maintained, which requires certain maintenance and road width requirements must be met. She then stated the cost would be prohibitive and if not brought up to County standards, it is a very dangerous road. Gary Hatle, Apex Surveying, has worked on this Road and he has no opinion on whether to vacate or not; however, agreed it provided access to BLM and Forest Service lands. He suggested the County could vacate a part of the Road west of the County road and west of BLM land. He stressed that if the Road is not vacated, it needs surveyed and mapped and publicly defined. Chairman Becker confirmed that the bridge on 3rd Street in Dubois is most likely owned by the County. Reg Phillips stated he is also representing the Dubois Fire Department and stated they have concerns as well. Vice-Chairman Allen asked for time to do additional research. Commissioner Thomas cautioned the Board to be careful to not take on more costs and use common sense and the need for additional time to review and investigate the issues more thoroughly. Chairman Becker stated the Board would schedule time on the December 19th agenda to make a final decision on whether or not to accept the Petition to Vacate. In closing, Mr. Miller stated he could provide additional materials as well.
Commissioner Thomas was absent from the remainder of the meeting.
Jennifer McCarty moved, Larry Allen seconded, to adjourn into Executive Session with Kevin Shultz for personnel. Motion carried unanimously. Following that session, the Board remained in Executive Session with Melinda Cox for personnel. Jennifer McCarty moved, Larry Allen seconded, to return to Regular Session. Motion carried unanimously.
The meeting schedule for 2018 was reviewed. Jennifer McCarty moved, Larry Allen seconded, to approve the 2018 County Commissioner Meeting Schedule. Motion carried unanimously.
County Clerk Julie Freese stated she is working on setting a date with legislators for the annual dinner meeting with the Commissioners prior to the legislative session. The date of January 30, 2018 seems to work for the majority of the legislators. Vice-Chairman Allen will see if Hudson Fire Hall is available. Upon discussion, it was determined that a meeting with Fremont County Elected Officials will be scheduled at the Fire Hall that date at 3:00 p.m. and then the Legislators would join them at 5:00 for dinner and meeting.
County Clerk Julie Freese was joined by IT Supervisor Kevin Shultz who reviewed the Fremont County Government Technology Use Policy draft. Following review, Shultz will make the suggested changes and present a final version for approval at a later meeting. Several remaining General County Policies were reviewed. Jennifer McCarty moved, Larry Allen seconded, to approve the General County Policies as amended. Motion carried unanimously.
Vice-Chairman Larry Allen, and liaison to the Vehicle Maintenance Department, reviewed three new job classifications for Mechanics: Shop Foreman, Lead Mechanic and Mechanic. Currently all employees have the Mechanic title; however, have various levels of responsibilities. He further reviewed a salary range associated with each description. Larry Allen moved, Jennifer McCarty seconded, to approve the three Job Descriptions as presented for the Vehicle Maintenance Department. Motion carried unanimously. The salary ranges were taken under advisement and Commissioner Allen will draft a letter to Department Heads and Elected Officials to see if similar classification changes are necessary within their areas. The salary issue is on the agenda when the Elected Officials meet on January 30th.
County Clerk Julie Freese stated she is continuing work to research on how to replace aging election equipment. The voting equipment used in Wyoming’s 23 counties is nearing the end of its lifespan based on the current County’s vendor (ES&S). She is planning on scheduling Town Hall Meetings to discuss the concern and options with member so the community. She invited the Commissioners to join the meetings and also discuss topics interested to the various communities.
Deputy County Attorney Jodi Darrough stated one of the Ambulance received extensive damage after hitting a deer. The agreement with Guardian is that any accident over $3,500 must have Commissioner approval prior to proceeding with repairs. Guardian will be scheduled on the next Agenda to discuss the issue.
In another matter, Jodi Darrough informed the Board that five BIA letters have recently been received regarding applications to take land into trust for the benefit of the Northern Arapaho Tribe. The Commissioners requested she draft a letter contesting all the applications.
Chairman Becker stated the Major Property Agricultural Lease Agreement expires in April of 2018 and the Board approved starting the rebidding process in January of 2018.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 3:45 p.m. and reconvene for a Regular Meeting on November 21, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE