Fremont County Courthouse
450 North 2nd Street
Lander, WY  82520
Phone Directory

NOVEMBER 7, 2017 (FULL DETAILED REPORT)

Thursday, November 16th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                      NOVEMBER 7, 2017

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Regular Meeting held on October 24, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
71 Construction
Road Material Inventory
Materials
$1,679.46
A & I Distributors
Vehicle Maintenance
Parts/Supplies
$1,874.24
Advanced Hydraulic & Machine
Vehicle Maintenance
Parts
$697.39
Alcopro, Inc.
County Sheriff
Alcohol Sensor
$516.00
American Family & Life Insurance
Segregated
Insurance
$9,748.07
American Heritage Life Insurance
Segregated
Insurance
$35.62
AXA Equitable PEDC
Segregated
Annuity
$250.00
B & B Enterprises LLC
Transportation
Signs/Supplies
$19.00
B & T Fire Extinguishers Inc.
County Buildings
Extinguisher Services
$383.25
Bailey Enterprises, Inc.
Inventory
Bulk Fuel Account
$14,920.28
Bank of the West Acct Analysis
Investment Pool
Bank Charges
$823.27
Black Hills Energy
Segregated
Utility Services
$5,251.62
Bloedorn Lumber Lander
Segregated
Materials/Supplies
$42.93
Blue Cross Blue Shield of WY
Co Admin
Health Insurance Claims
$254,326.38
Blue Cross Blue Shield of WY
Co Admin
Health Insurance
$35,253.65
Bob Barker Company, Inc.
Detention Center
Inmate Supplies
$688.38
Boyle Electric Inc.
Riverton Library Roof & Drainage
Services
$195.00
Business Mailing Solutions, Inc.
Support Services
Postage Machine Repair
$436.23
Central Wyoming College
Dispatch Center
Tower Lease
$162.00
Charter Communications
Segregated
Internet Services
$351.86
Child Support Services/ORS
Payroll
Child Support
$564.00
City Plumbing & Heating, Inc.
County Buildings Detention
Plumbing Supplies
$28.65
Clifford, Gregory P. M.D. P.C.
Detention Center
Inmate Medical
$4,714.00
Collection Professionals Insurance
Payroll
Garnishment
$100.00
Colonial Life & Accident Insurance
Segregated
Insurance
$165.22
Coulter, Kevin
County Sheriff
Contract Services
$154.84
Cowboy Chemical Inc.
Detention Center
Inmate Laundry/Kitchen Supplies
$394.70
Dubois Frontier, The
Public Health
Advertising
$59.50
Dubois Telephone Exchange
Circuit Court Lander
Telephone Services
$648.00
Federal Express Corp
County Sheriff
Shipping Fees
$13.79
Food Services of America
Detention Center
Prisoner Board
$1,943.31
Forton, James F.
Road Construction
Seeding Kingfisher Road
$3,900.00
Fremont Chevrolet GMC
Vehicle Maintenance
Parts/Repairs
$4,488.76
Fremont Counseling Lander
Health & Welfare
Title 25
$9,425.00
Fremont County School Dist. #25
Youth Services
JDAI Meals
$903.65
Fremont County Treasurer
Co Admin
Health Insurance
$320,350.00
Fremont County Treasurer
Co Admin
Withholding/FICA
$203,675.67
Fremont County Treasurer
Co Admin
Section 125 Benefits
$42,979.98
Fremont Motor Riverton Inc.
Vehicle Maintenance
Parts/Supplies
$915.32
Fremont Motors Lander
Segregated
Parts/Supplies
$1,413.99
Fremont Orthopaedics P.C.
Detention Center
Inmate Medical
$158.00
Fremont Therapy Group LLC
Detention Center
Inmate Therapy
$1,120.00
Fremont Toyota
Vehicle Maintenance
Parts/Supplies
$159.90
Globalstar USA
Search & Rescue
Satellite Phone Service
$143.04
Great West Trust
Segregated
Wyoming Benefits
$5,105.00
HDR Engineering Inc.
Segregated
Engineering
$17,104.63
HealthSmart Benefit Solutions
Segregated
Insurance
$928.00
HistoriCorps
Simpson Lake Lodge
Restoration
$5,000.00
Hopkin, Justin
Segregated
County Health Officer
$1,400.00
Intoximeters Inc.
Detention Center
Supplies
$992.50
Jack’s Truck & Equipment
Segregated
Trailer/Parts
$29,591.39
Jerry Bornhoft Construction Inc.
Segregated
Construction
$174,262.88
Lander Medical Clinic P.C.
Family Planning Services
Family Planning
$600.00
Lander Valley Physicians Practice
Detention Center
Inmate Medical
$376.00
Lyles, Jesse
County Sheriff
Reimburse Mileage
$22.40
Mid-Amer Research Chemical
Vehicle Maintenance
Supplies
$2,758.25
National Business Systems Inc.
County Treasurer
Postcards
$943.94
National Food Group Inc.
Detention Center
Inmate Board
$4,403.04
Neopost USA Inc.
County Sheriff
Postage Contract
$169.80
New York Life Insurance
Segregated
Insurance
$276.60
Norco Inc.
Segregated
Supplies
$3,922.02
Northern Arapaho Child Support
Payroll
Child Support
$598.78
Office Shop Inc., The
County Sheriff
Service Agreement
$66.21
OR Dept. of Justice
Payroll
Child Support
$500.94
Osage Industries, Inc.
Vehicle Maintenance
Parts
$438.03
Paws for Life
County Sheriff
Animal Boarding
$525.00
Perfect Power Electric Inc.
County Buildings Detention
Parts/Services
$12.50
Quill Corporation
Segregated
Office/Computer Supplies
$892.91
R C Lock & Key
County Buildings
Materials/Supplies
$11.00
R R Brink Locking Systems Inc.
County Buildings Detention
Materials/Supplies
$412.00
R T Communications
Segregated
Telephone Services
$537.21
Ratigan, Daniel, M.D.
Detention Center
P.A. Supervisor Contract
$4,500.00
Reiman Corp.
Bridge Repair
Contractual Services
$345,189.45
Remote Satellite Systems
Search & Rescue
Equipment
$48.95
Riverton, City of
County Buildings
Water/Sewer
$1,189.21
Rocky Mountain Power
Segregated
Utility Services
$9,736.97
SageWest Health Care
Detention Center
Inmate Medical
$22,177.17
Schoneberger, Valerie
Segregated
Court Appointment/Rent
$975.00
Shoshoni, Town of
Transportation
Services
$50.00
Sinks Canyon Inc.
1% Gravel Projects
Contract Services
$385.00
Skaggs Companies, Inc.
Segregated
Uniforms/Supplies
$625.95
Smith Medical Partners LLC
Family Planning Services
Supplies
$106.47
State Disbursement Unit
Payroll
Child Support
$1,119.00
State of Wyoming
Public Defender
Rent
$1,650.00
Sublette Co. Sheriff’s Office
Search & Rescue
Services
$2,950.00
Sysco Montana Inc.
Detention Center
Inmate Supplies
$11,637.51
Terrance R. Martin P.C.
Public Defender
Rent
$450.00
Total Net Salaries
Segregated
Salaries
$601,298.56
Traveling Computers
Computer Services
Computer Supplies/Services
$1,988.30
Tweed’s Wholesale Co
Detention Center
Inmate Board
$1,580.88
University of Wyoming
County Coroner
Forensic Exam
$641.50
Valley Lumber & Supply Co Inc.
Segregated
Materials/Supplies
$67.17
Verizon Wireless
Segregated
Cellphone Services
$238.91
West Payment Center
District Court
Library Plan Charges
$198.90
Western Printing, Inc.
Detention Center
Printed Supplies
$661.14
Whiting Law, P.C.
District Court
Professional Services
$2,242.50
William H. Smith & Associates Inc.
Wiggins Fork
Bridge Replacement
$210.00
Wind River Power Sports
Vehicle Maintenance
Parts/Supplies
$58.98
Wind River Radiology P.C.
Detention Center
Inmate Medical
$1,564.00
Wyoming Behavioral Institute
Health & Welfare
Title 25
$4,110.00
Wyo Child Support Enforcement
Segregated
Child Support
$800.00
Wyoming Dept. of Health
Health Nurse
5th Quarter
$39,424.70
Wyoming Dept. of Workforce Serv.
Co Admin
Workers Comp
$19,590.28
Wyoming Retirement System
Co Admin
Contributions
$138,757.82
Wyoming State Disbursement Unit
Payroll
Child Support
$830.00
Wyoming.com
Segregated
Internet Services
$2,074.07
The following items in the Signature File were reviewed:  1) Wyoming Cultural Trust Fund Interim and Final Report for the Simpson Lake Lodge – Restoration for Cabin #1; and 2) Record of Proceedings.  Ray Price moved, Jennifer McCarty seconded, to approve a Free Use Material Agreement between Fremont County and East Fork Farms, LLC.  Motion carried unanimously.  Ray Price moved, Larry Allen seconded, to approve an Application/Permit to Construct Access Driveway from Wayne Stocker for Soda Springs Drive.  Motion carried unanimously.    Clarence Thomas moved, Jennifer McCarty seconded, to approve a License for New Construction of Utility Crossing or Encroachment from Aethon Energy for Buck Camp Road and Castle Gardens Road.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Cooperative Agreement for Responsibilities between the Wyoming Department of Family Services Child Support Enforcement and Fremont County Clerk of District Court.  Motion carried unanimously.  Clarence Thomas moved, Ray Price seconded, to approve Resolution No. 2017-20 “Appointment of a Special Prosecutor”.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Local Government Liability Pool Official Ballot (forwarded to the following meeting); 2) WYDOT Summit on the Future of Transportation in Rural States on December 7, 2017y in Casper (forwarded to Transportation Superintendent); 3) Shoshone National Forest Travel Management Government Cooperator meeting in Thermopolis on November 20th (Vice-Chairman Allen plans to attend).  A recommendation for Fremont County Wellness Program Coordinator Penny Fahey to have that position be it’s own Department Head.  It is currently under the Public Health program.  County Clerk Julie Freese reviewed the reasoning for the recommendation.  Ray Price moved, Clarence Thomas seconded, to approve the Fremont County Wellness Program Coordinator position as a Department Head.  Motion carried unanimously.  Commissioner Clarence Thomas volunteered to serve as their Liaison.

 

The Public Comment period was held.

 

Dubois Mayor Twila Blakeman gave an update on decking that needs replaced on a bridge on Little Warm Spring Creek Road.  Twelve years ago the decking was replaced with untreated boards which have since deteriorated.  She stated there is also a culvert on the south side of the bridge that needs replaced and that this Road is the only access road for area residents.  Transportation Superintendent Dave Pendleton was present and requested the latest WYDOT Bridge Inspection documents for review.  Blakeman gave preliminary cost of $25,000 for treated boards and did not have a cost estimate on the culvert.  The Board thanked Blakeman for the information and took the request under advisement.  They further informed her that the Commissioners scheduled a public comment period during their meeting of November 14th at 11:00 a.m. regarding the Petition they received to Vacate Little Warm Spring Creek Road.

 

County and Prosecuting Attorney Patrick LeBrun was joined by Victim Witness Coordinator Tiffany Shroyer to inform the Commissioners of a Victim Witness Specialist vacancy.  They reviewed the need to fill the position as soon as possible at the positions’ current status as full-time.  The position is 80% funded by federal grants.  Larry Allen moved, Jennifer McCarty seconded, to authorize re-filling the position.  Motion carried unanimously.

 

Pavillion Mayor Tex Frazier requested use of a vacant County Shop building located in Pavillion in order to store their two pieces of heavy equipment.  Transportation Superintendent Dave Pendleton was present and had earlier been apprised of the request and stated there is no power to the building.  He further stated he would get a footprint of the entire area that belongs to Fremont County to determine future needs of the property and other structures.  Frazier stated the vacant structure is tin with some wood and has a concrete floor.  The Town is agreeable to doing some minimal maintenance to make the building functional for their needs (door repair, etc.) and will not require power.  Ray Price moved, Jennifer McCarty seconded, to have the County Attorney’s Office draft a Memorandum of Understanding with the Town of Pavillion.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton was joined by Lander Vehicle Maintenance Department Supervisor Brad Meredith to provide personnel updates.   Larry Allen moved, Jennifer McCarty seconded, to approve the move of a Truck Driver in Lander to the Operator position in Riverton, at an entry salary of $38,000, effective November 13, 2017.  Motion carried unanimously.   As a result, a Truck Driver position will be vacant in Lander.  Larry Allen moved, Clarence Thomas seconded, to authorize advertising to fill the vacant Truck Driver position in Lander at an entry level salary of $33,472.  Motion carried unanimously.  Vice-Chairman Allen then updated the Board on a retirement in the Riverton Vehicle Maintenance Shop of the Supervisor position, and he had informed the Board during the week of his recommendation to move a tenured Mechanic in Riverton to that position.  Later in the meeting, Larry Allen moved, Ray Price seconded, to approve a salary increase to the tenured Mechanic in Riverton to take over the Shop Supervisor position at a salary of $53,541.00.  Motion carried unanimously.  After the adjustment, a Mechanic position is vacant and advertising has commenced for that position.  Interviews were held and a preferred candidate selected.  Larry Allen moved, Ray Price seconded, to fill the Mechanic position with the qualified applicant at the salary of $45,340.  Motion carried unanimously.

 

Dave Pendleton presented a spreadsheet of costs to repair vs. purchase a new motor grader – estimated cost per hour comparison.  Brad Meredith was present for the discussion. Chairman Becker stated the information needs to be presented to the Capital Revolving Fund Committee for a recommendation prior to being reviewed by the Commissioners.

 

Dave Pendleton was joined by Jim Gores, James Gores and Associates, Inc. to discuss the Moneta-Lysite Road Shoulder Widening project.  Task Order No. 5 had been presented in Pendleton’s absence on September 12, 2017 due to urgency contractual work needing done while weather permitted.  However, Pendleton stated WYDOT had not been involved and as a result would not reimburse the County through the Industrial Road Project fund set up for the project.  Pendleton instead stated the correct procedure is to void the Task Order and instead approve an Agreement between Owner and Engineer for Professional Services, which has been approved by WYDOT for the project, at a cost of $546,880.  Larry Allen moved, Clarence Thomas seconded, to rescind Task Order No. 5 with James Gores and Associates for the Moneta-Lysite Road Shoulder Widening Project.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve the Agreement between Owner and Engineer not to exceed $546,800.  Motion carried unanimously.  Pendleton stated the project is funding 50% by IRP funding and the remaining 50% from One Percent monies.

 

Dave Pendleton gave an update on the status of Dry Creek Road.  Right-of-way easements are being acquired.  Pattison Farm Road is currently being graveled and the next Roads are Pebble Lane and then on to the Dubois area around the 1st of December.  The projects are dependent on weather conditions.  V-1 Road has received an application of magnesium chloride.  Pendleton will schedule time on the Joint Tribal Council’s agenda to discuss the work done on Wilderness Road, specifically placement of some of the barbs on tribal property.  Pendleton reported that there is no loaner available to the County to replace the blade currently out of commission for several months.  Rental fees are $6,000/month/100 hours and a rental may be necessary for up to three months until the County’s unit is repaired and back in service.  Ray Price moved, Jennifer McCarty seconded, to authorize the Transportation Department to enter into a rental agreement for a blade, with funding through the Transportation budget.  Motion carried unanimously.  Another option for funding was through the Road Construction Fund; however, the Board elected to fund the cost through the Transportation budget instead.  Pendleton was asked for an updated Road Construction Fund budget for review at a later meeting.

 

Commissioner meeting reports were given:

 

Commissioner McCarty attended the monthly Museum and Planning Commission board meetings.

 

Vice-Chairman Allen has been busy working on job descriptions for three different levels of mechanics and associated pay scale.  He will have a final version ready by the next meeting for review.

 

Chairman Becker has received many phone calls, mostly related to the Petition for the Vacation of Little Warm Spring Creek Road.  Another issue he has been involved with is the DEQ hearing regarding the County’s protest of a transfer station outside of Riverton.

 

Bureau of Land Management Assistant Field Manager Curtis Bryan introduced Acting Field Manager Mike Phillips, who is from the Worland Office and in the position for four months.  Bryan stated the Granite Mountain Environmental Impact Statement permit renewal will be withdrawn and instead an Environmental Analysis will be done.   The schedule is being revised and Cooperating Agency meetings will be scheduled.  One reason for the change is a new secretarial order on limits on time frames for the various actions, and the EA will take less time to complete.  Four allottees will be affected with the bulk of the grazing involving two.  On another topic, a draft management plan for the South Pass area will be ready for stakeholder review in the near future.  Bryan said public input received during the comment period will be included, including suggestions that the area’s history be more broad and inclusive.  The Oregon Trail passes just two miles south of South Pass City.  Increased interpretive exhibits of the South Pass Mining Area will be installed with the hope of making the area more appealing to travelers.   BLM also plans to work on the stabilization of the structures left at the Miner’s Delight ghost town.  The South Pass Aspen Project was discussed and the process taken (Environmental Assessment, Scoping, Public Meetings, etc.).  Commissioner McCarty reiterated her concern with extensive slash piles in the area, which Bryan stated should be burned in the near future.  McCarty further stated that she understands the Sugar Pine Evergreen that grows in the South Pass area is the only place they exist.  Bryan stated he would look into that and report back.  In closing, Chairman Becker stated the County is having difficulty in getting right-of-way easements for placement of new snow fences in the South Pass area and told they could not be put up in certain areas to due to visual impairment of the historical view scape.  Bryan was agreeable to working with the County to come up with a solution so the snow fence project can proceed.

 

Fremont County Museums Central Director Scott Goetz provided a quarterly update.  The fall edition of the Wind River Mountaineer magazine has been completed and newsletters are published every other month.  A comparison spreadsheet for all three Museums was distributed for a comparison of the same time frame last year.  There has been a retirement in the Dubois Museum and after internal shifting, a Curator position will be vacant.  The Lander Museum has had the parking lot restriped and signs replaced.  Some maintenance is planned for next spring (awning repair, rock replacement on pillar).  The Riverton Museum will receive new paint on outside trim and window frames and eaves.  A lot of grout work has been done.  Gutters will be replaced and the tree in front trimmed to lessen shade in the front area to cut down on ice concerns.  Working on 2018 program events.  Working with the BLM on the South Pass research and interpretative material.  Accessions are consistent in all three Museums and each location is working on volunteer programs to help in this area.  Goetz stated the plan is to continue placing photos in the Fremont County Justice Center and then move them to the Courthouse for display.  Traveling exhibits are not budgeted for in this fiscal year but will be looking at continuing next year.

 

Fremont County Treatment Court Director Susan Shipley requested permission to contract with a licensed therapist to conduct substance abuse evaluations from January through March, 2018, on an as needed basis, while an employee is on maternity leave.  She estimated the cost to be $5,200.  She further informed the Board that the Court Supervised Treatment Program Panel met in September and discussed reallocation of reverted funds from the last fiscal year.  After deliberation, the Panel awarded the Fremont County Supervised Treatment Program an additional $74,837.28.  Shipley presented a proposal and stated that since April of 2016, CAST has been operating with one therapist, prior to that, CAST had had two therapists since its inception.  In addition, CAST reduced its staff by one probation officer July, 2017.  The financial outlook includes the additional funding plus a retiring case manager salary totaling $107,123.28.  The proposal for one full time substance abuse therapist salary and benefits, national training for members of the program, judge’s training, increased supervision and advertising will total $97,410, effectively reducing the County’s match by $9,713.28.  Likewise, the Panel awarded an additional $44,150.52 to the Juvenile Treatment Court of Fremont County.  Shipley’s proposal is for contract for evaluation, advertisement, national training for members of the program team and judge and increased supervision, totaling $29,400, effectively reducing the County’s match by $14,750.52.  Clarence Thomas moved, Ray Price seconded, to authorize the hiring of a contractual licensed therapist for JTC and a full-time substance abuse therapist for CAST.  Motion carried unanimously.  In closing, Chairman Becker stated the Fremont County programs are very effective as acknowledged by the State’s additional funding.

 

Vice-Chairman Allen stated he is finalizing the three levels of Mechanic positions and will have ready for the following meeting, along with pay scales for each level.  In another matter, he stated that some secretarial help for the Vehicle Maintenance Mechanics is needed and he would discuss putting some funding in the budget next year for assistance from the Transportation Department secretary.

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton for personnel.  Motion carried unanimously.  Following the session with Pendleton the Board remained in Executive Session for two other personnel issues.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

The 2018 Holiday List was discussed.  The Courthouse Security Committee Chairman had earlier requested January 15 (Martin Luther King, Jr. Day) as having the Courthouse closed to the public to allow for a safety training (second half of ALICE training and cleaning day).  Columbus Day had also been allowed as such a day in 2017 and discussion was held on having it available for the same use in 2018.  County Clerk Julie Freese stated the Commission had also allowed her to use County employees to assist at the voting polls for both the Primary and General Election days in 2016, and those days had also had the Courthouse closed to the public.  Ray Price moved, Jennifer McCarty seconded, to declare the following legal holidays for 2018:  New Year’s Day, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day , Veterans Day, Thanksgiving Day and following Friday, and Christmas Day and to further close the Courthouse to the public on Martin Luther King Day, Columbus Day, Primary Election Day and General Election Day.  Voting against the motion:  Clarence Thomas.  Motion carried.  The Commission stressed that those four days that the Courthouse is closed to the pubic are employee working days for the various reasons.

 

Vice-Chairman Allen stated that he was working on the Vehicle Maintenance Department job descriptions and salary levels and that perhaps all other Departments should be reviewed.  County Clerk Julie Freese stated this is a topic on the next Elected Officials meeting in January.  She has also asked Off-Line Boards for updated bylaws.  She is working on scheduling a dinner meeting with legislators in December.  She has met with dealers regarding the topic of them collecting sales tax and is continuing discussion with the Treasurer and County Clerk’s Associations regarding the issue.  Representative Larsen is drafting a bill seeking legislative support.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 1:00 p.m. and reconvene for a Regular Meeting on November 14, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

Fremont County Government | 450 North 2nd Street | Lander, WY  82520
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