October 24, 2017 (OFFICIAL MINUTES)Wednesday, November 8th, 2017
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) OCTOBER 24, 2017
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on October 10, 2017, as amended. Commissioners Larry Allen and Clarence Thomas abstained due to their absence at said meeting. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Parts/Supplies-$181.40; Ace Hardware Lander-County Buildings-Materials/Supplies-$514.53; Ace Hardware Riverton-County Buildings-Materials/Supplies-$172.48; Ahlers & Company-Family Planning Services-License/Support-$707.68; Airgas USA LLC-Vehicle Maintenance-Supplies-$182.95; American Society of Civil Engineers-Transportation-Membership Dues-$260.00; Artery Construction Inc.-One Percent Gravel-Contract Services-$7,150.00; B I Inc.-Detention Center-Monthly Charges-$60.00; Bailey Enterprises, Inc.-Segregated-Fuel-$16,608.70; Bank of The West-Segregated-Credit Card Charges-$53,302.02; Bank of The West Acct Analysis-Investment Pool-Bank Charges-$830.54; Biometrics4all Inc.-Detention Center-Maintenance Plan-$3,054.96; Blake, Devonne A.-Attorney Victim Services-Witness Case-$313.60; Bloedorn Lumber Lander-Transportation-Materials/Supplies-$42.64; Bullington, Shaun-One Percent Gravel-Contract Services-$1,650.00; Carquest Auto Parts-Vehicle Maintenance-Parts/Supplies-$1,096.35; Carroll Septic Service-Transportation-Services-$150.00; Central Wyoming College-Segregated-Tower Lease/Training Expenses-$1,352.50; CenturyLink-Segregated-Phone Services-$4,179.85; City Plumbing & Heating Inc.-County Buildings-Plumbing Supplies-$28.65; Clifford, Gregory P., M.D., P.C-Detention Center-Inmate Medical-$2,790.00; Cliffview Mobile Home Park-One Percent Gravel-Contract Services-$7,067.50; Clinical Colleagues Inc.-Detention Center-Inmate Medical-$2,250.00; Communication Technologies Inc.-Support Services-Maintenance Agreement/Repairs-$3,489.54; Coulter, Kevin-County Attorney-Reimbursement-$40.40; Crane, Peter, M.D.-Detention Center-Inmate Medical-$2,019.00; Decoria Maichel & Teague, P.S.-Support Services-Audit Fees-$18,000.00; Denevan, Danny L.-One Percent Gravel-Contract Services-$5,005.00; DOWL LLC-Mortimore Lane Reconstruction-Construction Management-$13,156.25; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services-$67.63; Eaton Sales & Service, LLC-Fuel Facility-Parts/Supplies-$1,406.98; Electrical Dynamics, Inc.-Capital Asset Acquisitions-Services/Repairs-$1,100.00; Enos, Royal L.-One Percent Gravel-Contract Services-$2,475.00; Fleetpride Inc.-Vehicle Maintenance-Parts-$751.85; Fremont Motors Lander-Capital Asset Acquisitions-Vehicle Purchase-$66,629.12; Fremont Orthopaedics P.C.-Detention Center-Inmate Medical-$12,842.00; Fremont Therapy Group LLC-Detention Center-Inmate Therapy-$1,488.00; Grainger-Segregated-Materials/Supplies-$227.84; Hancock, Timothy-County Attorney-Reimburse Expenses-$22.40; Harnsberger, H. Scott-County Treasurer-Reimburse Expenses-$269.93; High Plains Power, Inc.-Segregated-Utility Services-$1,077.05; Historicorps-Simpson Lake Lodge Restoration-Simpson Lake Lodge Restoration-$24,441.00; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$27.96; Hudson’s Funeral Home-Health & Welfare-Funeral Charges-$1,800.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$284.64; Jeffres, Mary Jo-Detention Center-Evaluation Services-$450.00; Johnson, Sherry-County Sheriff-Reimburse Expenses-$20.00; Lander Journal-District Court-Subscription Renewal-$39.95; Lander’s Mill-Transportation-Scale Fee-$7.00; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$36.24; Little America Hotels & Resorts Inc.-County Assessor-Lodging/Meals/Phone-$652.06; LL Smith Trucking-One Percent Gravel-Contract Services-$1,457.50; Lowham Surgery-Detention Center-Inmate Medical-$123.50; Majdic, Thomas-County Attorney-Reimburse Expenses-$39.20; Mark’s Auto Sales & Towing-Abandoned Vehicles-Vehicle Towing-$190.00; Mckay, Katherine G.-District Court-Court Appointment-$195.00; Mountain Dental P.C.-Detention Center-Inmate Medical-$1,355.00; Mountain West Towing LLC-Abandoned Vehicles-Vehicle Towing-$358.00; Mr. D’s Food Center Inc.-Detention Center-Supplies-$419.68; NMS Laboratories-County Coroner-Toxicology Services-$1,355.00; Norco Inc.-Segregated-Supplies-$316.77; Novo Benefits-Health Benefit Plan-Insurance Services For Calendar Year 2017-$4,677.00; Office Shop Inc., The-Segregated-Service Agreement-$541.27; One Stop Market-Search & Rescue-Search & Rescue-$31.51; O’Reilly Automotive Inc.-Segregated-Parts/Supplies-$32.74; Palace Pharmacy-Detention Center-Inmate Prescriptions-$14,602.26; Pavillion, Town of-County Buildings-Water-$97.00; Perry’s Truck & Diesel Inc.-Vehicle Maintenance-Parts/Supplies-$335.44; Phillips, Adam E.-District Court-Court Representation-$806.25; Post, Raymond-Segregated-Car Wash-$70.41; Quill Corporation-Segregated-Office/Computer Supplies-$452.36; R C Lock & Key-County Buildings-Keys/Supplies/Services-$82.77; Reed’s Moghaun Office Supply-Segregated-Office Supplies-$332.51; Relx, Inc.-County Attorney-Research Subscription-$60.00; Riverton Physician Practices LLC-Segregated-Drug Testing-$772.00; Riverton Ranger, Inc.-Segregated-Advertising-$3,998.55; Rocky Mountain Boilers Inc.-County Buildings-Services-$2,700.00; Rocky Mountain Logistics Inc.-One Percent Gravel-Contract Services-$2,970.00; Rocky Mountain Power-County Buildings-Utilities-$1,590.49; Safeway Inc.-Detention Center-Inmate Medical-$566.02; Service Plumbing & Heating Co., Inc.-Riverton Library Roof & Drainage-Drainage Pipe-$835.68; Sinks Canyon Inc.-One Percent Gravel-Contract Services-$1,705.00; Skaggs Companies, Inc.-County Sheriff-Uniforms/Supplies-$268.90; Snider, Yvonne-Sheriff Victim Services-Reimburse Expenses-$183.20; Stevens, Cynthia B. M.D.-Cast-Clinical Supervision-$150.00; Stotz Equipment-Vehicle Maintenance-Parts/Equipment/Supplies-$467.26; Stroupe Pest Control Inc.-Segregated-Pest Control-$815.00; Sweetwater Aire LLC-Capital Asset Acquisitions-New Air Compressor-$10,174.45; Sweetwater County Sheriff-Detention Center-Inmate Housing-$11,895.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$12,389.88; Talkington, Kay-Detention Center-Inmate Supplies-$189.00; Taylor Creek Exxon-County Sheriff-Car Wash-$14.00; Traveling Computers-Computer Services-Computer Supplies/Services-$2,211.96; T Y Excavation Inc.-Transportation-Dubois Road Maintenance 2017:2018-$6,007.50; Valley Lumber & Supply Co Inc.-County Buildings Detention-Materials/Supplies-$14.39; Verizon Wireless-Segregated-Cellphone Services-$189.09; Vision Medical-County Coroner-Supplies-$509.00; WCS Telecom-Segregated-Phone Services-$729.65; Western Printing, Inc.-County Assessor-Printed Supplies-$236.98; Wilkerson, James A, IV, M.D. P.C.-County Coroner-Autopsy-$1,200.00; Wind River Auto Parts LLC-Vehicle Maintenance-Parts/Supplies-$292.05; Wind River Towing-Abandoned Vehicles-Abandon Vehicle Towing-$160.00; Wyoming Cardiopulmonary Services P.C.-Detention Center-Inmate Medical-$586.00; Wyoming Dept. of Transportation-Segregated-Fuel/Yearly Rent-$1,541.41; Wyoming Public Health Laboratory-Segregated-Inmate Medical/Lab Fees-$380.00
Ray Price moved, Jennifer McCarty seconded, to accept a voucher from Wyoming Behavioral Institute in the amount of $4,110 and Fremont Counseling Service in the amounts of $3,480, $2,755 and $3,190 for the months of July, August and September, respectively, for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Abatement Summary cover page; 2) Bureau of Indian Affairs notice of agency consideration of three applications for acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe (taken under advisement); 3) Columbus Day Safety Training ALICE Certificates; and 4) record of proceedings. Ray Price moved, Larry Allen seconded, to approve an Application/Permit to Construct Access Driveway submitted by John Falls for Shoshone Lake Road. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to approve a Surety Bond for H. Scott Harnsberger, Fremont County Treasurer. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to approve a Payroll Insert request from Aflac (Steve Gerber) for notification of open enrollment. Motion carried unanimously. Receipt of the required $20 fee was acknowledged. Ray Price moved, Jennifer McCarty seconded, to approve a Wyoming Health Office contract with Fremont County Family Planning for Title X funding for the contract period from October 1, 2017 through March 31, 2018. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) County Treasurer’s Abstract Statement annual report to the Commission of the source and amount of all receipts and the purpose upon reconciliation of all accounts by the treasurer as required by W.S. 18-3-515. Said Abstract was acknowledged as received. 2) State of Wyoming Department of Audit, Public Funds Division, notice of Special Districts in Fremont County that have not filed an annual report as required by State Statute. County Clerk Freese will follow up with a reminder to the entities, and if still noncompliant, the County Attorney’s Office will send out a letter. 3) Digital Mixer information as submitted by Building Maintenance Supervisor in regards to the speaker system in the Commissioners’ Chambers. The information will be scheduled on an upcoming meeting agenda for further discussion.
There was nobody present for the public comment period.
Deputy County Civil Attorney Jodi Darrough stated the vehicle retrofit is completed to transport Title 25 patients and she is drafting an Independent Contractor job description; however, she has several items she would like the Commissioners to think about (budget to pay contractor, rate of pay, training requirement, etc.).
Lander Vehicle Maintenance Department Supervisor Brad Meredith reviewed two quotes for engine repairs for a motor grader. The unit, stationed in the Jeffrey City area, has already been transported to Wyoming Machinery Co. in Casper and he is awaiting authorization on which option the County wants to pursue. Meredith reviewed the quotes: Engine directly from Cat for a cost of $35,360.34 with a one year parts warranty and the other from Wyoming Machinery Company at a cost of $36,614.20 with a three year parts warranty (8,000 hour warranty). Vice-Chairman Allen also recommended that hoses be replaced at the same time, if needed, while the engine is out of the motor grader, which could result in additional costs. Jennifer McCarty moved, Ray Price seconded, to approve purchase of a rebuilt engine from Wyoming Machinery Co. and possible hose costs not to exceed $40,000, with funding from the Capital Revolving Fund Emergency Repair Line Item. Motion carried unanimously.
Commission liaison Larry Allen had requested Brad Meredith develop three categories of Mechanic classifications (Shop Supervisor, Lead Mechanic and Mechanic) for review. Earlier, the Commissioners had accepted Meredith’s recommendation to adjust a Mechanic to a higher salary to act as backup, which created issues as it was not a promotion to another job classification but simply a salary adjustment. As the Riverton Mechanic Supervisor has announced his retirement effective November 7th, Leonhardt has recommended an in-house Mechanic take his place. Again, no salary or job description differentiation is in place. Larry Allen moved, Clarence Thomas seconded, to approve filling the upcoming budgeted Mechanic position in the Riverton Shop. Motion carried unanimously. The decision to adjust a salary for a current Mechanic for the Supervisory position was tabled pending discussion during the November 7th meeting regarding the development of three separate Mechanic positions for each shop with applicable salaries.
Brad Meredith reviewed an Accident Report involving a Building Maintenance vehicle. Three bids were reviewed, ranging from $1,605 to $1,954 and Meredith recommended the unit be repaired in house. Jennifer McCarty moved, Ray Price seconded, to accept the Lander Vehicle Maintenance Supervisor’s recommendation to fix the vehicle in house at a cost not to exceed $950 with funding from the Building Maintenance Department. Motion carried unanimously.
Courthouse Security and Safety Committee Chairman J.R. Oakley thanked the Commissioners for allowing employees to attend the ALICE safety training on Columbus Day, in which the Courthouse was closed to the public. He asked the Board to consider January 15, 2018 (Martin Luther King Day) as an In-House Safety Training and Work day for the Courthouse employees in which the practical side of the ALICE training could be held (actual scenarios) and then again, using the afternoon for regular work or cleaning. The Board took the request under advisement.
Fremont County Assessor Tara Berg updated the Board on a recent retirement within her office and, after shifting staff, will have a Field Appraiser position vacant. Deputies Angela Wilson and Mike Klaassen were present in the audience. Berg requested permission to refill the position at a beginning salary of $31,000. Ray Price moved, Larry Allen seconded, to authorize filling the position. Motion carried unanimously.
Transportation Superintendent Dave Pendleton was joined by Chris Hamilton, Hamilton Land Surveying, who requested the Commissioners’ approval of an application to the State of Wyoming, Office of State Lands & Investments, for a County road right-of-way on a portion of East Fork Road. Ray Price moved, Larry Allen seconded, to approve submission of the State of Wyoming Easement Application for Roadway (Existing County Road No. 277 – East Fork Road). Motion carried unanimously.
Transportation Superintendent Dave Pendleton and DOWL Engineer Scott Brown reviewed the Mortimore Lane Reconstruction Project – Phase I. Final Change Order No. 3 was reviewed regarding Jerry Bornhoft Construction’s contract modification indicating a deduction of $142,012.65 for underruns for various bid items. The final contract price will be $1,310,279.04. Photos of before and after were reviewed. Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 3. Motion carried unanimously. The Commissioners agreed the project provides a very good end product.
Two FEMA projects have been identified within the County that qualifies for 75% Federal funding and 25% County funding: South Fork Bridge and Red Canyon earthen road slides. Ray Price moved, Jennifer McCarty seconded, to approve adding the South Fork Bridge repair project to the Multiple Bridge Repairs being done by HDR, pending approval by the County Attorney’s Office. Motion carried unanimously. Pendleton reviewed emergency repairs performed by the County on Wilderness Road during the flood event, and the Army Corps of Engineers has given approval for the barbs to remain in place if a hydraulic and hydrology study is satisfactory that the water will not rise more than one foot due to the placements of barbs. Ray Price moved, Larry Allen seconded, to move forward with hiring a consultant to perform an H&H Study to be funded by the Road Construction Fund, not to exceed $15,000. Motion carried unanimously. This cost also qualifies for a 75% FEMA match. Pendleton recommended approval of the construction contract with Rieman Corporation for the SA-2 bridge repair project (Atlantic City) that had been previously bid. Jennifer McCarty moved, Ray Price seconded, to approve the construction, pending review by the County Attorney’s Office. Motion carried unanimously.
In other business, Dave Pendleton reviewed One Percent Gravel Projects completed or currently being worked on: Soda Springs, Atlantic City, Indian Ridge and Gabes Roads. He will provide a prioritized list to the Commissioners later in the day.
Larry Allen moved, Ray Price seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton regarding personnel. Motion carried unanimously. Ray Price moved, Larry Allen seconded, to return to Regular Session. Motion carried unanimously. Larry Allen moved, Clarence Thomas seconded, to approve hiring two successful replacement Lander Truck Driver applicants, pending satisfactory background checks, at the base salary of $33,472. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to change the classification of a Truck Driver position to an Operator position in Riverton and adjust the salary accordingly for the employee to the Operator base salary of $38,000, effective November 1, 2017. Motion carried unanimously.
Fremont Air Service Taskforce spokesperson Missy White gave an update to the Commissioners.
Commissioner Thomas was excused from the remainder of the meeting.
Volunteers of America, Center of Hope Program Director Shelley Mbonu provided a first quarter report (July – September).
Steve Baumann was present to review his Viewer’s Report (pursuant to W.S. Statute 24-3-101) regarding the petition submitted by Three Spear Ranch to Vacate the County Road running through their property. Counsel for the landowner Bill Miller was present in the audience. Chairman Becker stated the Viewer’s Report would be accepted into the record and further noted the Commissioners have scheduled a tour of the Road after lunch. Commissioner Becker further noted time would be set aside on the November 14th agenda from 11:00 am – 12:00 p.m. to discuss the petition to Vacate the Little Warm Spring Creek Road.
Jennifer McCarty moved, Larry Allen seconded, to adjourn into Executive Session with Steve Baumann for personnel. Motion carried unanimously. Following that session, the Commissioners continued in Executive Session with Deputy County Civil Attorney Jodi Darrough regarding legal advice. Ray Price moved, Larry Allen seconded, to return to Regular Session. Motion carried unanimously.
Due to time constraints, Chairman Becker stated the Holiday Policy and IT Policy review would be postponed until the November 7th meeting. County Clerk Julie Freese further requested the Board consider moving the Fremont County Wellness Coordinator position to its own Department instead of being part of Public Health. This issue will be discussed on November 7th as well. Freese also stated there are several Wyoming Retirement System seminars that she recommended be made available to County employees, possibly the afternoon of Martin Luther King Day (January 15th) if the Commissioners decide to accept the Courthouse Safety Committee’s request to close the Courthouse that day to the public in order to continue safety training in the morning. That topic will be continued to the following meeting as well.
The Commissioners will travel to Dubois to tour the Little Warm Spring Creek Road following adjournment.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:25 p.m. and reconvene for a Regular Meeting on November 7, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE