December 12, 2017 (FULL DETAILED REPORT)Wednesday, December 20th, 2017
TATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) DECEMBER 12, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Jennifer McCarty and Clarence Thomas. Vice-Chairman Larry Allen arrived later in the meeting and Commissioner Ray Price was absent for personal reasons. Fremont County Clerk Julie A. Freese was present for the meeting.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held December 5, 2017. Motion carried unanimously.
Clarence Thomas moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Ace Hardware Lander
Ace Hardware Riverton
AmeriGas Propane LP
B & B Enterprises LLC
Bill Jones Plumbing & Heating
Bloedorn Lumber Lander
Bloedorn Lumber Riverton
Bowdel Steven P.
Business Mailing Solutions, Inc.
Communication Technologies Inc.
Mortimore Lane Reconstruction
Dubois Telephone Exchange
Eagle Uniform & Supply, Co
Eaton Sales & Service, LLC
Fremont Motor Riverton Inc.
Hometown Oil, Co
Family Planning Services
Lander Medical Clinic P.C.
Family Planning Services
Lander Valley Auto Parts
Lander, City of
McKay, Katherine G.
NAPA Auto Parts Riverton
Natrona County Attorney
Health & Welfare
Title 25 Services
Neopost USA, Inc.
O’Reilly Automotive, Inc.
County Buildings Detention
Pavillion, Town of
Ratigan, Daniel, M.D.
P.A. Supervisor Contract
Riverton Ranger, Inc.
Rocky Mountain Boilers, Inc.
Rocky Mountain Power
Shirts & More Inc.
Shoshoni, Town of
Victim Services Sheriff
Sweetwater Aire LLC
Tweed’s Wholesale Co
County Buildings Detention
Wyoming Behavioral Institute
Health & Welfare
Wyoming Waste Systems
Clarence Thomas moved, Jennifer McCarty seconded, to accept a voucher from Fremont Counseling Service in the amount of $3,335.00 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Sympathy Card; and 2) Record of Proceedings.
The following action item was reviewed in the Priority Mail: 1) County Attorney letter to two Special Districts regarding Department of Audit’s notice of noncompliance with reporting requirements and appropriate Public Notice for publication.
The Public Comment period was held. Mortimore Lane landowner Carol Sanders informed the Board that she had purchased two “No Parking” signs and they had been installed on the fence on the opposite side of her property. She also purchased a heavy duty mail box and it has not been installed yet. She has a doctor’s release that the box is to be placed on her side of the road. She further stated her ongoing concern that the speed limit is too fast (35 miles per hour). Chairman Becker stated he would discuss her concerns with Transportation Superintendent Dave Pendleton.
Building Maintenance Supervisor J.R. Oakley stated he has interviewed for the vacant Custodial position that the Board had earlier approved refilling. He has conducted interviews and has chosen a preferred candidate. The applicant can begin December 13th and will be at the starting salary of $27,000. In a related item, Oakley stated he may have two retirements within the next six months and he will keep in touch with the other qualified candidates in the event another opening occurs.
A Public Hearing was held at 9:20 a.m., as advertised, regarding Unanticipated Revenues and Budget Transfers within Fremont County’s FY 2017-18 budget. Present was County Clerk Julie Freese and Financial Assistant Joe Felix. Felix stated that $70,000 had been added to the Budget Transfers following the preliminary hearing the previous week for the 3rd Street Bridge Repair project in Dubois. He further stated $6,000 of that amount is for paving related to the project. The Board will get more information on this extra amount from Transportation Superintendent Pendleton at the next meeting as it was not discussed when the bid was awarded the previous meeting. Jennifer McCarty moved, Clarence Thomas seconded, to approve Resolution No. 2017-21 (FY 2017-18 Budget Amendment No. 2). Motion carried unanimously.
Commissioner meeting reports were given.
Deputy County Treasurer Jim Anderson was joined by DeCoria, Maichel & Teague partner Michael DeCoria to present the Financial Report for the fiscal year ended June 30, 2017. Present in the audience was Treasurer Scott Harnsberger. DeCoria noted the actual audit manuals will be distributed within the week but he distributed a Management Letter, Management’s Discussion and Analysis and spreadsheet of Adjusting Journal Entries. Anderson reviewed financial highlights of the audit by stating Fremont County has $24.4 million of cash and investments. This excludes amounts held in fiduciary funds and belonging to other entities. In addition, the County owns capital assets (property and equipment) valued at $112.7 million, net of accumulated depreciation. This amount includes infrastructure (roads and bridges)($81.7 million). The County had $4.0 million of other assets, primarily property taxes receivable, and $14.8 million of liabilities, including current liabilities ($2.9 million) and net pension liability ($11.6 million). Fremont County’s assets and deferred outflows exceeded liabilities and deferred inflows by $129.5 million (net position) at the close of fiscal year 2017. Of this amount, $9.6 million is available for the County’s general obligations to citizens and creditors (unrestricted net position). $112.7 million is invested in capital assets, and the $7.2 million remaining portion of net position (restricted net position) is restricted for specific purposes as detailed in the audit report. Fremont County had $28.5 million of revenues and $29.9 million of expenses. The County’s total net position decreased $0.3 million. DeCoria reviewed the Summary of Auditor’s Results regarding the financial statements stating the report expressed an unqualified opinion (clean audit) on the basic financial statements of Fremont County and the audit disclosed no material weakness in internal control over financial reporting. The status of prior year findings were reviewed and all conditions have been resolved. He recommended the County continue to do physical inventories of all capital assets and County Clerk Freese reviewed the Fixed Asset Plan currently in place to which DeCoria agreed was adequate. Over expenditure of funds from the Detention Center was discussed. A copy of the complete Financial Report will be available on the County’s website at http://fremontcountywy.org/treasurer/county-finances. In closing, DeCoria thanked Fremont County officials for their assistance in helping his Firm complete the annual audit report.
County Coroner Mark Stratmoen presented a monthly report. The budget is currently 7% under for this point in the year and mid-fiscal projections will be presented at the January meeting. Case Numbers (164) thus far are well over last year total case numbers (146). Continuing concerns are accidental deaths (32), which are also now over last year’s total numbers (30) and drug and alcohol related deaths. A full year end report will be presented in January. Of the 58 drug and/or alcohol related deaths (35.4% of the 164): Ethanol (45); Cannabis (17); Methamphetamine (9); and Prescription Drugs (9). Methamphetamine is now the highest since 2005 (15). Of the 32 accidental deaths, circumstances are: Motor vehicle crashes (11); Drug/alcohol toxicity (11); Falls (5); Drowning (2); and Fire/Hypothermia (1 each). Stratmoen stated a new Deputy Coroner has been hired and the new computer system is up and working well. In closing, Chairman Becker stated the State of Wyoming is intending to modify the community prevention funding mechanism used by the Department’s Substance Abuse Prevention Program and the Tobacco Prevention and Control Program.
Jason Ochs, Ochs Law Firm, PC, introduced his firm as spearheading the Rocky Mountain region for Opiate abuse litigation. Present in the audience were Sheriff Skip Hornecker, Undersheriff Ryan Lee, Deputy Michael Hutchison, County Attorney Patrick LeBrun and Deputy City Attorney Jodi Darrough, Coroner Mark Stratmoen, Public Health Nurse Supervisor Kathleen Laidlaw and Treatment Courts Director Susan Shipley. Ochs thanked the Commissioners for the opportunity and stated he has also presented before the Carbon County Commissioners on this issue, and has meetings arranged in both Teton and Natrona counties. He presented a power point presentation that provided research indicating Fremont County is the worst hit by the crisis in the State of Wyoming. Over $25 million has been spent within the last five years in Fremont County dealing with the epidemic, as referenced by the Association of Addiction, in both direct and indirect costs. At the national level, Opiate abuse has been declared a Public Health Crisis and President Trump calls it a National Emergency. Ochs discussed legal remedies available to stop this epidemic and recover substantial monies as a result. The Board took the information under advisement and stated they were not ready to join in litigation at this time. Commissioner Thomas stated his concern that alcohol is the largest problem in Fremont County and would certainly support litigation in that area.
Vice-Chairman Allen joined the meeting at this time.
Interviews were held for a vacancy on the Fremont County Fair Board with Amanda Slack, Dustin Taylor, Jane Healy and Tawnie DeJong. Present in the audience was Fremont County Fair and Rodeo Superintendent Barney Cosner, Office Manager Pat Hart and Fair Board Chairman Darin Coyle. The Commission stated the appointment would be made during their December 19th meeting.
Sheriff Skip Hornecker was present, via speakerphone, to inform the Commission of a resignation of a certified officer in the Detention Center. Larry Allen moved, Jennifer McCarty seconded, to approve refilling the position at the entry level salary. Motion carried unanimously. Earlier in the meeting, Sheriff Hornecker had distributed a December monthly report listing Detention statistics and the status of open positions within the Communication Division, Detention and Patrol/Enforcement.
Chairman Becker stated he would screen the agendas so that such a presentation as the one heard earlier regarding Opiate litigation would not come before the Board again.
Commissioner Thomas expressed concern with the audit given earlier in the day as Mr. DeCoria stated it was not yet completed. Chairman Becker asked that the Audit Committee convene soon to discuss the issue. He was worried there may be non-communication and collaboration taking place among appropriate offices.
County Clerk Julie Freese reviewed the Town Hall meeting held last week in Dubois. She plans to schedule others and the Commissioners stated the same topic would be presented by them at each venue – 1% road projects. Freese will then present information on the aging voting machines and get input on how to proceed with upcoming elections (vote centers, mail ballot, etc.).
Vice-Chairman Allen stated there could possibly be another vacancy on the Fremont County Fair Board, he will know more following their regular meeting Thursday. He asked the Commission consider an alternate choice next meeting in case another term needs filled.
Deputy County Attorney Jodi Darrough reviewed the Board Training she and County Clerk Julie Freese presented to the Fremont County Library staff. Darrough reviewed Executive Session rules and HR issues and Freese reviewed the budget. Darrough suggested Board trainings be scheduled in January for other board members.
There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 3:00 p.m. and reconvene for a Regular Meeting on December 19, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD