Fremont County Courthouse
450 North 2nd Street
Lander, WY  82520
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December 5, 2017 (FULL DETAILED REPORT)

Tuesday, December 12th, 2017

TATE OF WYOMING )                                                                                                                               LANDER, WYOMING

) ss.                                     OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                       DECEMBER 5, 2017

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Ray Price, Jennifer McCarty and Clarence Thomas.  Vice-Chairman Larry Allen arrived later in the meeting.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Regular Meeting held November 21, 2017.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Parts/Supplies
$1,371.12
Airgas USA LLC
Vehicle Maintenance
Supplies
$56.13
Alexander, Robyn
County Sheriff
Bailiff Duties
$525.00
American Family & Life Insurance
Segregated
Insurance
$9,748.07
American Heritage Life Insurance
Segregated
Insurance
$35.62
AmeriGas Propane LP
County Buildings
Propane
$619.67
AXA Equitable PEDC
Segregated
Annuity
$250.00
Bailey Enterprises, Inc.
Segregated
Fuel/Supplies
$15,159.56
Bank of the West Acct Analysis
Investment Pool
Bank Charges
$886.81
Barten, Steve J.
Mortimore Lane
Alteration
$200.00
Best Western Ramkota
Dispatch Center
Lodging
$996.00
Black Hills Energy
Segregated
Utility Services
$7,474.31
Blue Cross Blue Shield of Wyoming
Co Admin
Health Insurance Claims
$1,059,865.22
Blue Cross Blue Shield of Wyoming
Co Admin
Health Insurance
$34,507.06
Burden, Dan
Segregated
Services/Supplies
$604.00
Carroll Septic Service
Transportation
Services
$150.00
Central Wyoming College
Dispatch Center
Tower Lease
$82.00
CenturyLink
Agriculture Department
Telephone Services
$349.12
Charter Communications
Segregated
Internet Services
$351.86
Child Support Services/ORS
Payroll
Child Support
$564.00
Clifford, Gregory P. MD PC
Detention Center
Inmate Medical
$1,632.00
CNA Surety
Segregated
Surety
$400.00
Colonial Life & Accident Insurance
Segregated
Insurance
$165.22
Communication Technologies Inc.
County Sheriff
Maintenance Agrmt/Repairs
$2,968.50
Cowboy Chemical Inc.
Detention Center
Inmate Laundry/Supplies
$300.50
DeGraw, Larry R.
County Sheriff
Bailiff
$525.00
Federal Express Corp
County Sheriff
Shipping Fees
$8.32
FleetPride Inc.
Vehicle Maintenance
Parts
$45.98
Freese, Julie
County Clerk
Reimburse Expenses
$207.70
Fremont Chevrolet GMC
Vehicle Maintenance
Parts/Repairs
$2,300.00
Fremont County Treasurer
Co Admin
Health Insurance
$317,211.00
Fremont County Treasurer
Co Admin
Withholding/FICA
$209,362.29
Fremont County Treasurer
Co Admin
Section 125 Benefits
$40,849.72
Fremont Motors Lander
Vehicle Maintenance
Parts/Supplies
$758.46
Fremont Orthopaedics PC
Detention Center
Inmate Medical
$1,136.00
Fremont Therapy Group LLC
Detention Center
Inmate Therapy
$1,668.00
Garnishment
Payroll
Garnishment
$637.61
Gibson, James W.
Mortimore Lane
Adjustment
$3,500.00
Glassburn, Jennifer M.
County Attorney
Court Transcripts
$22.50
Globalstar USA
Search & Rescue
Satellite Phone Service
$183.99
Great West Trust
Segregated
Wyoming Benefits
$5,105.00
Gunner’s Automotive Center
Vehicle Maintenance
Parts/Materials
$88.10
Hancock, Timothy
County Attorney
Reimburse Expenses
$452.07
HDR Engineering Inc.
Segregated
Engineering Services
$12,027.55
HealthSmart Benefit Solutions
Segregated
Insurance
$928.00
High Country Construction Inc.
1% Gravel Projects
Materials
$923.25
High Plains Power, Inc.
Fremont County Ambulance
Utility Services
$59.43
Hopkin, Justin
Segregated
County Health Officer
$1,400.00
Information Systems Consulting Inc.
Segregated
Service Agreement
$29,986.16
Jack’s Truck & Equipment
Vehicle Maintenance
Parts
$67.83
Johnson Sand & Gravel Inc.
1% Gravel Projects
Contract Services
$990.00
Johnson, Sherry
County Sheriff
Reimburse Expenses
$22.00
Jones Trucking Inc.
1% Gravel Projects
Contract Services
$3,465.00
Lander Medical Clinic PC
Detention Center
Inmate Medical
$2,860.34
Lander Valley Auto Parts
Vehicle Maintenance
Parts/Supplies
$631.34
Lawson Products, Inc.
Vehicle Maintenance
Parts/Supplies
$260.42
Lee’s Operating Service Inc.
1% Gravel Projects
Contract Services
$3,905.00
Majdic, Thomas
County Attorney
Reimburse Expenses
$16.80
Matthew Bender & Co., Inc.
Segregated
Court Rules
$203.18
Miller, Margaret
District Court
Court Appointments
$615.00
Mountain Dental PC
Detention Center
Inmate Medical
$1,300.00
Mr. D’s Food Center Inc.
County Sheriff
Supplies
$93.71
National Business Systems Inc.
County Treasurer
Postage Prepayment
$1,000.00
Navarre Hiser, Dana
County Sheriff
Instructor Fees
$607.00
New York Life Insurance
Segregated
Insurance
$276.60
Northern Arapaho Child Support
Payroll
Child Support
$598.78
Northwest Emergency Physicians, Inc.
Detention Center
Inmate Medical
$779.00
Office Shop Inc., The
Segregated
Service Agreement
$276.31
One Stop Market
Search & Rescue
Supplies
$116.17
Oregon Dept. of Justice
Payroll
Child Support
$500.94
O’Reilly Automotive Inc.
County Buildings
Parts/Supplies
$6.99
Plainsman Printing & Supply
Clerk of District Court
Printed Supplies
$283.45
Postmortem Pathology Services Inc.
County Coroner
Autopsy
$1,200.00
Quill Corporation
County Attorney
Office Supplies
$185.72
R T Communications
Segregated
Telephone Services
$537.21
Remote Satellite Systems
Search & Rescue
Equipment/Airtime
$48.95
Riverton Physician Practices LLC
Transportation
Drug Testing
$312.00
Riverton, City of
County Buildings
Water/Sewer
$763.43
Rocky Mountain Infectious Diseases
Detention Center
Inmate Medical
$444.00
SageWest Health Care
Detention Center
Inmate Medical
$22,528.62
Schoneberger, Valerie
Public Defender
Rent
$450.00
Six Robblees’ Inc.
Vehicle Maintenance
Parts/Supplies
$5.88
Skaggs Companies, Inc.
Segregated
Uniforms/Supplies
$1,110.95
Slingerland, Henry F.
Mortimore Lane
Adjustment
$500.00
Smith Medical Partners LLC
Family Planning Services
Medical Supplies
$35.45
State Disbursement Unit
Payroll
Child Support
$1,119.00
State of Wyoming
Public Defender
Rent
$1,650.00
Taylor Creek Exxon
County Sheriff
Car Wash
$22.00
Terrance R. Martin PC
Public Defender
Rent
$450.00
Thompson, Codi S., RD
Detention Center
Contract Services
$688.20
Tom’s Auto
Abandoned Vehicles
Towing Fees
$239.50
Total Net Salaries
Segregated
Salaries
$613,521.76
Tweed’s Wholesale, Co
County Buildings Detention
Supplies
$54.73
Ultramax
Segregated
Ammunition
$6,000.00
Union Telephone Company
Segregated
Cellphone Services
$2,109.10
Valley Lumber & Supply Co Inc.
County Buildings
Materials/Supplies
$86.40
Visible
County Clerk
Financial Supplies
$44.62
Washakie County
Health & Welfare
Lighthouse Remodel Project
$6,000.00
West Payment Center
District Court
Library Plan Charges
$60.90
Western Printing, Inc.
County Assessor
Printed Supplies
$355.79
Whiting Law, PC
District Court
Professional Services
$2,167.50
Wilkerson, James A., IV, MD PC
County Coroner
Autopsy
$1,200.00
William H. Smith & Associates Inc.
Segregated
Surveying Services
$19,322.00
Wind River Radiology PC
Detention Center
Inmate Medical
$412.00
Wyoming Child Support Enforcement
Segregated
Child Support
$800.00
Wyoming Dept. of Environ Quality
Transportation
Contaminated Site Fee
$200.00
Wyoming Dept. of Transportation
Vehicle Maintenance
New Plate
$5.00
Wyoming Dept. of Workforce Services
Co Admin
Workers Comp
$19,964.10
Wyoming Engineering Society
Transportation
Membership
$60.00
Wyoming Public Health Laboratory
Family Planning Services
Lab Fees/Supplies
$613.00
Wyoming Retirement System
Co Admin
Contributions
$142,376.14
Wyoming State Disbursement Unit
Payroll
Child Support
$830.00
Wyoming.com
Segregated
Internet Services
$1,074.12
 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept a voucher from Wyoming Behavioral Institute for $1,316.00 and Natrona County Legal Department for $1,460.00 for Title 25 patients.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Abatement Summary cover sheet; 2) Six response letters to BIA regarding their receipt of applications to be held in trust for the use and benefit of the Northern Arapaho Tribe; 3) card for Amy Amack upon her resignation; and 4) Record of Proceedings.  Clarence Thomas moved, Ray Price seconded, to approve Blue Cross Blue Shield Cafeteria Plan Document for 2017 Flexshare Benefits.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to approve an Office of Homeland Security Grant Award Agreement Amendment through June 30, 2018 for the Federal Emergency Management Agency, Emergency Management Performance Grant.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed: 1) Agenda for Dubois Town Hall Meeting; and 2) State of Wyoming, Department of Audit, letter regarding two noncompliance districts.  County Clerk Freese had previously contacted all noncompliant districts, with the two still remaining.  Deputy County Attorney Darrough was asked to write a letter to submit their annual report, and if still noncompliant, the law requires a public notice be placed in the newspaper indicating possible dissolution of the District and withholding of funds from the Treasurer.

 

There was nobody present for the Public Comment period.

 

County Clerk Julie Freese informed the Board of the resignation of an employee who fills the Floater position within the Office.  The position works Titles/UCC and Land in the Clerk’s Office, the Election Department, and is the backup secretary for the County Commissioners.  She stated that since next year is an election year, the position will be full time in the Election Department prior to taking over the other floater responsibilities in 2019.  She stated she may have in-house employees interested in the position, which would then leave a Title Clerk vacancy.  Ray Price moved, Jennifer McCarty seconded, to authorize filling the vacant position, either Floater of Title Clerk.  Motion carried unanimously.

 

County Clerk Julie Freese stated Transportation Superintendent Dave Pendleton would like to make some material purchases for the Dubois 3rd Street Bridge Repair project with a County credit card and they discussed the need for a credit limit increase from $2,500 to $5,000.  Ray Price moved, Jennifer McCarty seconded, to authorize the increase for up to 60 days.  Motion carried unanimously.

 

County Clerk Julie Freese and Financial Assistant Joe Felix presented a preliminary budget hearing.  The information will be advertised and a public hearing held at the following meeting.

 

Chairman Becker acknowledged Dubois resident Pat Moore who was present in the audience and thanked him for his attendance.

 

Vice-Chairman Allen arrived to the meeting at this time.

 

Transportation Superintendent Dave Pendleton stated they have conducted interviews for a vacant Truck Driver position.  Ray Price moved, Jennifer McCarty seconded, to hire the selected candidate.  Motion carried unanimously.  Pendleton distributed a bid tabulation (six day construction comparison) for the 3rd Street Bridge Repair in Dubois.  The Board had asked him to seek out bids in lieu of County employees performing the repairs in order to get the job done in the most expedient manner possible.  A pre-bid walk through was conducted the prior week and three bids submitted as follows:

CC&G, Inc.                               $15,362.00                 Six day completion

TY Excavation                        $24,000.00                 Seven day completion

Albright Sand & Gravel         $27,239.40                 11 days or less

The bridge will be closed certain hours each day in order to get the work done and be advertised in advance.  Harold Albright was present in the audience and stated a unit would be staged on the other side of the bridge for emergency purposes in the event something occurred during the closure times.  The Sheriff’s Office is aware of the situation and the Board asked that the contractor work with other emergency services during the bridge closure time so that adequate plans can be in place.   Clarence Thomas moved, Jennifer McCarty seconded, to accept the low bid submitted from CC&G, Inc. in the amount of $15,362.00 to be paid with 1% funding.  Abstaining from the motion: Ray Price.  Motion carried.  The Atlantic City Bridge repair has been completed.  Pendleton has received plans from the Federal Highway Administration on both the Horse Creek Road Improvement Project and the Wiggins Fork Bridge Replacement Project.  He reminded the Board these are both Forest Highway projects with a 90.49% federal grant match.  The local (County) 9.51% match is funded with 1% monies.  Dubois will provide their match by replacement of utilities.  The total costs for both projects is estimated at $7 million.  Pendleton stated the Peterson Road bridge replacement needs to commence, which is not part of the Multiple Bridge Project.  A bridge has been purchased but design work and a consultant will need to be selected if the Board does not want to add the project to the Multiple Bridge Project.  Chairman Becker stated the project should be bid separately and not combined with the Multiple Bridge project to give other firms a chance to bid.  Commissioner Thomas discussed several issues (possible Federal Tribal funding for maintenance on Ethete, Trout Creek, North and South Fork Roads) on the Wind River Indian Reservation as well as the need to complete the Right-of-Way document relinquishing the County’s interest on 17 Mile Road.  Deputy County Attorney is currently working on this issue and hopes to have the document ready soon.  Pendleton has received no response from the Tribes regarding the barbs put in the Wind River this year in response to flooding issues, and the encroachment upon Tribal land that was necessary to protect Wilderness Road.  Vice-Chairman Allen asked for an update on maintenance plans in the Lysite area as the County employee stationed there will be having surgery that will require extensive recovery time.  Pendleton assured him the area would be covered with employees from either Riverton or Lander.  Pendleton and Chairman Becker have met with the BLM regarding the view shed requirement as related to snow fences in the Atlantic City area.  They have determined that there will be no fences in the area in question due to cost issues and embankment issues.

 

Elizabeth Philp joined Dave Pendleton to discuss her concerns with the Dry Creek Road Relocation Project.  Philp Sheep Company counsel John McKinley (Davis and Canon) participated via speaker phone.  Philp stated the relocation of the proposed road crosses their private property in four different places.  She had earlier met with Pendleton but still had concerns that there had been no coordination with their company and no easements exist at this time to the County.  Pendleton outlined the re-alignment and requirements of the Wyoming Business Council grant that will largely fund the project.  Cameco was originally a major player; however, sold to Umetco, which has caused some confusion with the project that primarily effects BLM and Umetco properties.  Chairman Becker suggested a separate meeting be set to further discuss the issue so that appropriate maps could be reviewed.  McKinley stated a cooperative process should be planned.

 

Deputy County Attorney Jodi Darrough discussed the Title 25 Transportation Vehicle.  Fremont Counseling Service Executive Director Scott Hayes was unavailable for the session.  Numerous options were discussed on how to legally proceed.  Classification of drivers were discussed (occasional, sporadic, etc.) so that labor laws are followed.  A decision on who will hire the drivers was held (Fremont Counseling or Fremont County) and contracts that would be necessary for the independent contractor position.  Darrough will do further research and report back.

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with Fremont County Health Nurse Kathleen Laidlaw for Personnel and then with Vehicle Maintenance Lander Shop Supervisor Brad Meredith for Personnel.  Larry Allen moved, Ray Price seconded, to return to Regular Session.  Motion carried unanimously.

 

Vehicle Maintenance Lander Shop Supervisor Brad Meredith updated the Board on repair costs for an Ambulance (MS-72), totaling $17,789.10 relating to engine repairs.  The unit only has 89,000 miles so is worth repairing.   Vice-Chairman Allen reviewed the plans to apply for a Mineral Royalty Grant for two new cab and chassis and then suggested the County purchase three in order to keep the Ambulance fleet in good shape.  He will keep the Board up to date on costs, etc.

 

Commissioner Thomas was absent from the remainder of the meeting.

 

Ray Price moved, Larry Allen seconded, to adjourn into Executive Session with Commissioner Jennifer McCarty regarding personnel and possible litigation.  Motion carried unanimously.  Ray Price moved, Larry Allen seconded, to return to Regular Session.  Motion carried unanimously.

 

Interviews were held with the following individuals for various appointments to County-appointed Boards:  Rick Klaproth, Steve Baumann and Rob Dolcater, all three seeking re-appointment to three year terms on the Fremont County Solid Waste Disposal District.  New applicants were Kassie Holdren (Solid Waste and Fair Board), Kevin Wilson (Historic Preservation Commission), Elizabeth Aranow (Solid Waste) and Tom Foust (reappointment to Predatory Animal Board).  Present in the audience was Solid Waste District Supervisor Andy Frey.  Chairman Becker informed all applicants that the Commission would be making no decision until their December 19th meeting as more applicants will be interviewed the next two meetings.

 

County Clerk Julie Freese reviewed a draft Policy for Commissioner for review, based on discussion with the Wyoming Association of Risk Management (the County’s property insurance carrier) regarding requirements for employees driving County vehicles.  Specifically required will be a driver’s driving record prior to use of a vehicle.  The Commission was in agreement with Freese moving forward on what it would take to complete such a report on every employee, any cost involved, etc. prior to finalization of the Policy.

 

In other business, Julie Freese stated she is working on Town Hall meetings in other municipalities and on the Wind River Indian Reservation, following the first one on Thursday in Dubois.   She is scheduling the meetings to discuss future election equipment and/or methods and has asked other Elected Officials to also discuss topics of importance to each municipality.  The Commissioners will be discussing the petition to vacate a portion of Warm Spring Creek Road at the Dubois Town Hall meeting.  Assessor Tara Berg has information that would be of importance to every area dealing with tax changes at the State level.

 

There being no further business, Larry Allen moved, Ray Price seconded, to adjourn the meeting at 4:30 p.m. and reconvene for a Regular Meeting on December 12, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD

 

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