December 5, 2017 (OFFICIAL MINUTES)Tuesday, December 12th, 2017
TATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) DECEMBER 5, 2017
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Ray Price, Jennifer McCarty and Clarence Thomas. Vice-Chairman Larry Allen arrived later in the meeting. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Regular Meeting held November 21, 2017. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Parts/Supplies-$1,371.12; Airgas USA LLC-Vehicle Maintenance-Supplies-$56.13; Alexander, Robyn-County Sheriff-Bailiff Duties-$525.00; American Family & Life Insurance-Segregated-Insurance-$9,748.07; American Heritage Life Insurance-Segregated-Insurance-$35.62; AmeriGas Propane LP-County Buildings-Propane-$619.67; AXA Equitable PEDC-Segregated-Annuity-$250.00; Bailey Enterprises, Inc.-Segregated-Fuel/Supplies-$15,159.56; Bank of The West Acct Analysis-Investment Pool-Bank Charges-$886.81; Barten, Steve J. &-Mortimore Lane-Alteration-$200.00; Best Western Ramkota-Dispatch Center-Lodging-$996.00; Black Hills Energy-Segregated-Utility Services-$7,474.31; Blue Cross Blue Shield of Wyoming-Co Admin-Health Insurance Claims-$1,059,865.22; Blue Cross Blue Shield of Wyoming-Co Admin-Health Insurance-$34,507.06; Burden, Dan-Segregated-Services/Supplies-$604.00; Carroll Septic Service-Transportation-Services-$150.00; Central Wyoming College-Dispatch Center-Tower Lease-$82.00; CenturyLink-Agriculture Department-Telephone Services-$349.12; Charter Communications-Segregated-Internet Services-$351.86; Child Support Services/ORS-Payroll-Child Support-$564.00; Clifford, Gregory P. MD PC-Detention Center-Inmate Medical-$1,632.00; CNA Surety-Segregated-Surety-$400.00; Colonial Life & Accident Insurance-Segregated-Insurance-$165.22; Communication Technologies Inc.-County Sheriff-Maintenance Agreements/Repairs-$2,968.50; Cowboy Chemical Inc.-Detention Center-Inmate Laundry/Kitchen Supplies-$300.50; Degraw, Larry R.-County Sheriff-Bailiff-$525.00; Federal Express Corp-County Sheriff-Shipping Fees-$8.32; FleetPride Inc.-Vehicle Maintenance-Parts-$45.98; Freese, Julie-County Clerk-Reimburse Expenses-$207.70; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Repairs-$2,300.00; Fremont County Treasurer-Co Admin-Health Insurance-$317,211.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$209,362.29; Fremont County Treasurer-Co Admin-Section 125 Benefits-$40,849.72; Fremont Motors Lander-Vehicle Maintenance-Parts/Supplies-$758.46; Fremont Orthopaedics PC-Detention Center-Inmate Medical-$1,136.00; Fremont Therapy Group LLC-Detention Center-Inmate Therapy-$1,668.00; Garnishment-Payroll-Garnishment-$637.61; Gibson, James W.-Mortimore Lane-Adjustment-$3,500.00; Glassburn, Jennifer M.-County Attorney-Court Transcripts-$22.50; Globalstar USA-Search & Rescue-Satellite Phone Service-$183.99; Great West Trust-Segregated-Wyoming Benefits-$5,105.00; Gunner’s Automotive Center-Vehicle Maintenance-Parts/Materials-$88.10; Hancock, Timothy-County Attorney-Reimburse Expenses-$452.07; HDR Engineering Inc.-Segregated-Engineering Services-$12,027.55; HealthSmart Benefit Solutions-Segregated-Insurance-$928.00; High Country Construction Inc.-1% Gravel Projects-Materials-$923.25; High Plains Power, Inc.-Fremont County Ambulance-Utility Services-$59.43; Hopkin, Justin-Segregated-County Health Officer-$1,400.00; Information Systems Consulting Inc.-Segregated-Service Agreement-$29,986.16; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$67.83; Johnson Sand & Gravel Inc.-1% Gravel Projects-Contract Services-$990.00; Johnson, Sherry-County Sheriff-Reimburse Expenses-$22.00; Jones Trucking Inc.-1% Gravel Projects-Contract Services-$3,465.00; Lander Medical Clinic PC-Detention Center-Inmate Medical-$2,860.34; Lander Valley Auto Parts-Vehicle Maintenance-Parts/Supplies-$631.34; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$260.42; Lee’s Operating Service Inc.-1% Gravel Projects-Contract Services-$3,905.00; Majdic, Thomas-County Attorney-Reimburse Expenses-$16.80; Matthew Bender & Co., Inc.-Segregated-Court Rules-$203.18; Miller, Margaret-District Court-Court Appointments-$615.00; Mountain Dental PC-Detention Center-Inmate Medical-$1,300.00; Mr. D’s Food Center Inc.-County Sheriff-Supplies-$93.71; National Business Systems Inc.-County Treasurer-Postage Prepayment-$1,000.00; Navarre Hiser, Dana-County Sheriff-Instructor Fees-$607.00; New York Life Insurance-Segregated-Insurance-$276.60; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Northwest Emergency Physicians, Inc.-Detention Center-Inmate Medical-$779.00; Office Shop Inc., The-Segregated-Service Agreement-$276.31; One Stop Market-Search & Rescue-Supplies-$116.17; Oregon Dept. of Justice-Payroll-Child Support-$500.94; O’Reilly Automotive Inc.-County Buildings-Parts/Supplies-$6.99; Plainsman Printing & Supply-Clerk of District Court-Printed Supplies-$283.45; Postmortem Pathology Services Inc.-County Coroner-Autopsy-$1,200.00; Quill Corporation-County Attorney-Office Supplies-$185.72; R T Communications-Segregated-Telephone Services-$537.21; Remote Satellite Systems-Search & Rescue-Equipment/Airtime-$48.95; Riverton Physician Practices LLC-Transportation-Drug Testing-$312.00; Riverton, City of-County Buildings-Water/Sewer-$763.43; Rocky Mountain Infectious Diseases-Detention Center-Inmate Medical-$444.00; SageWest Health Care-Detention Center-Inmate Medical-$22,528.62; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Six Robblees’ Inc.-Vehicle Maintenance-Parts/Supplies-$5.88; Skaggs Companies, Inc.-Segregated-Uniforms/Supplies-$1,110.95; Slingerland, Henry F.-Mortimore Lane-Adjustment-$500.00; Smith Medical Partners LLC-Family Planning Services-Medical Supplies-$35.45; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Public Defender Rent-$1,650.00; Taylor Creek Exxon-County Sheriff-Car Wash-$22.00; Terrance R. Martin PC-Public Defender-Public Defenders Rent-$450.00; Thompson, Codi S., RD-Detention Center-Contract Services-$688.20; Tom’s Auto-Abandoned Vehicles-Towing Fees-$239.50; Total Net Salaries-Segregated-Salaries-$613,521.76; Tweed’s Wholesale Co-County Buildings Detention-Supplies-$54.73; Ultramax-Segregated-Ammunition-$6,000.00; Union Telephone Company-Segregated-Cellphone Services-$2,109.10; Valley Lumber & Supply Co Inc.-County Buildings-Materials/Supplies-$86.40; Visible-County Clerk-Financial Supplies-$44.62; Washakie County-Health & Welfare-Lighthouse Remodel Project-$6,000.00; West Payment Center-District Court-Library Plan Charges-$60.90; Western Printing, Inc.-County Assessor-Printed Supplies-$355.79; Whiting Law, PC-District Court-Professional Services-$2,167.50; Wilkerson, James A., IV, MD PC-County Coroner-Autopsy-$1,200.00; William H. Smith & Associates Inc.-Segregated-Surveying Services-$19,322.00; Wind River Radiology PC-Detention Center-Inmate Medical-$412.00; Wyoming Child Support Enforcement-Segregated-Child Support-$800.00; Wyoming Dept. of Environmental Quality-Transportation-Contaminated Site Fee-$200.00; Wyoming Dept. of Transportation-Vehicle Maintenance-New Plate-$5.00; Wyoming Dept. of Workforce Serv.-Co Admin-Workers Comp-$19,964.10; Wyoming Engineering Society-Transportation-Membership-$60.00; Wyoming Public Health Laboratory-Family Planning Services-Lab Fees/Supplies-$613.00; Wyoming Retirement System-Co Admin-Contributions-$142,376.14; Wyoming State Disbursement Unit-Payroll-Child Support-$830.00; Wyoming.com-Segregated-Internet Services-$1,074.12
Ray Price moved, Jennifer McCarty seconded, to accept a voucher from Wyoming Behavioral Institute for $1,316.00 and Natrona County Legal Department for $1,460.00 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Abatement Summary cover sheet; 2) Six response letters to BIA regarding their receipt of applications to be held in trust for the use and benefit of the Northern Arapaho Tribe; 3) card for Amy Amack upon her resignation; and 4) Record of Proceedings. Clarence Thomas moved, Ray Price seconded, to approve Blue Cross Blue Shield Cafeteria Plan Document for 2017 Flexshare Benefits. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to approve an Office of Homeland Security Grant Award Agreement Amendment through June 30, 2018 for the Federal Emergency Management Agency, Emergency Management Performance Grant. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) Agenda for Dubois Town Hall Meeting; and 2) State of Wyoming, Department of Audit, letter regarding two noncompliance districts. County Clerk Freese had previously contacted all noncompliant districts, with the two still remaining. Deputy County Attorney Darrough was asked to write a letter to submit their annual report, and if still noncompliant, the law requires a public notice be placed in the newspaper indicating possible dissolution of the District and withholding of funds from the Treasurer.
There was nobody present for the Public Comment period.
County Clerk Julie Freese informed the Board of the resignation of an employee who fills the Floater position within the Office. Ray Price moved, Jennifer McCarty seconded, to authorize filling the vacant position, either Floater of Title Clerk. Motion carried unanimously.
County Clerk Julie Freese stated Transportation Superintendent Dave Pendleton would like to make some material purchases for the Dubois 3rd Street Bridge Repair project with a County credit card and they discussed the need for a credit limit increase from $2,500 to $5,000. Ray Price moved, Jennifer McCarty seconded, to authorize the increase for up to 60 days. Motion carried unanimously.
County Clerk Julie Freese and Financial Assistant Joe Felix presented a preliminary budget hearing.
Vice-Chairman Allen arrived to the meeting at this time.
Transportation Superintendent Dave Pendleton stated they have conducted interviews for a vacant Truck Driver position. Ray Price moved, Jennifer McCarty seconded, to hire the selected candidate. Motion carried unanimously. Pendleton distributed a bid tabulation (six day construction comparison) for the 3rd Street Bridge Repair in Dubois. The Board had asked him to seek out bids in lieu of County employees performing the repairs in order to get the job done in the most expedient manner possible. A pre-bid walk through was conducted the prior week and three bids submitted as follows:
CC&G, Inc. $15,362.00 Six day completion
TY Excavation $24,000.00 Seven day completion
Albright Sand & Gravel $27,239.40 11 days or less
The bridge will be closed certain hours each day in order to get the work done and be advertised in advance. Clarence Thomas moved, Jennifer McCarty seconded, to accept the low bid submitted from CC&G, Inc. in the amount of $15,362.00 to be paid with 1% funding. Abstaining from the motion: Ray Price. Motion carried. The Atlantic City Bridge repair has been completed. Pendleton has received plans from the Federal Highway Administration on both the Horse Creek Road Improvement Project and the Wiggins Fork Bridge Replacement Project. Pendleton stated the Peterson Road bridge replacement needs to commence, which is not part of the Multiple Bridge Project. Commissioner Thomas discussed several issues (possible Federal Tribal funding for maintenance on Ethete, Trout Creek, North and South Fork Roads) on the Wind River Indian Reservation as well as the need to complete the Right-of-Way document relinquishing the County’s interest on 17 Mile Road. Deputy County Attorney is currently working on this issue and hopes to have the document ready soon. Pendleton has received no response from the Tribes regarding the barbs put in the Wind River this year in response to flooding issues, and the encroachment upon Tribal land that was necessary to protect Wilderness Road. Vice-Chairman Allen asked for an update on maintenance plans in the Lysite area as the County employee stationed there will be having surgery that will require extensive recovery time. Pendleton and Chairman Becker have met with the BLM regarding the view shed requirement as related to snow fences in the Atlantic City area. They have determined that there will be no fences in the area in question due to cost issues and embankment issues.
Elizabeth Philp joined Dave Pendleton to discuss her concerns with the Dry Creek Road Relocation Project.
Deputy County Attorney Jodi Darrough discussed the Title 25 Transportation Vehicle. Fremont Counseling Service Executive Director Scott Hayes was unavailable for the session.
Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with Fremont County Health Nurse Kathleen Laidlaw for Personnel and then with Vehicle Maintenance Lander Shop Supervisor Brad Meredith for Personnel. Larry Allen moved, Ray Price seconded, to return to Regular Session. Motion carried unanimously.
Vehicle Maintenance Lander Shop Supervisor Brad Meredith updated the Board on repair costs for an Ambulance (MS-72), totaling $17,789.10 relating to engine repairs.
Commissioner Thomas was absent from the remainder of the meeting.
Ray Price moved, Larry Allen seconded, to adjourn into Executive Session with Commissioner Jennifer McCarty regarding personnel and possible litigation. Motion carried unanimously. Ray Price moved, Larry Allen seconded, to return to Regular Session. Motion carried unanimously.
Interviews were held with the following individuals for various appointments to County-appointed Boards: Rick Klaproth, Steve Baumann and Rob Dolcater, all three seeking re-appointment to three year terms on the Fremont County Solid Waste Disposal District. New applicants were Kassie Holdren (Solid Waste and Fair Board), Kevin Wilson (Historic Preservation Commission), Elizabeth Aranow (Solid Waste) and Tom Foust (reappointment to Predatory Animal Board). Present in the audience was Solid Waste District Supervisor Andy Frey. Chairman Becker informed all applicants that the Commission would be making no decision until their December 19th meeting as more applicants will be interviewed the next two meetings.
County Clerk Julie Freese reviewed a draft Policy for Commissioner for review, based on discussion with the Wyoming Association of Risk Management (the County’s property insurance carrier) regarding requirements for employees driving County vehicles.
In other business, Julie Freese stated she is working on Town Hall meetings in other municipalities and on the Wind River Indian Reservation, following the first one on Thursday in Dubois.
There being no further business, Larry Allen moved, Ray Price seconded, to adjourn the meeting at 4:30 p.m. and reconvene for a Regular Meeting on December 12, 2017 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD