December 19, 2017 (OFFICIAL MINUTES)Tuesday, January 2nd, 2018
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) DECEMBER 19, 2017
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Ray Price seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Regular Meeting held on December 12, 2017. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Parts/Supplies-$580.37; Ahlers & Company-Family Planning Services-License/Support-$707.68; Airgas USA LLC-Vehicle Maintenance-Supplies-$21.46; AmeriGas-County Buildings-Propane-$506.87; Bailey Enterprises, Inc.-Inventory-Fuel-$23,359.62; Bank of The West-Segregated-Card Charges-$22,109.46; Bill’s Quality Auto Glass-Vehicle Maintenance-Windshield Repair-$571.39; Carroll Septic Service-Transportation-Services-$150.00; CenturyLink-Segregated-Phone Services-$4,189.56; CNA Surety-Segregated-Surety-$200.00; Corbett, Thomas J.-County Attorney-Witness Fees-$15.00; Corbett, Timothy-County Attorney-Witness Fees-$15.00; Coyle, Levi-County Attorney-Witness Fees-$15.00; Dubois Frontier, The-Support Services-Advertising-$34.00; Eaton Sales & Service, LLC-Fuel Facility-Parts/Supplies/Service-$1,002.47; Foutz, Traci L.-Public Health Emergency Prep.-Reimburse Expenses-$311.00; Fremont Counseling Lander-Health & Welfare-Title 25-$3,335.00; Fremont County School Dist. #25-Youth Services-JDAI Meals-$502.95; High Plains Power, Inc.-County Buildings-Utility Services-$1,088.47; I State Truck Center-Vehicle Maintenance-Parts-$222.77; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$61.88; Lander Valley Auto Parts-Vehicle Maintenance-Parts/Supplies-$531.84; Matthew Bender & Co., Inc.-Segregated-WY Court Rules-$431.41; McKesson Medical Surgical Inc.-Public Health-Medical Supplies-$1,656.51; National Business Systems Inc.-County Treasurer-Postcards-$472.23; NMS Laboratories-County Coroner-Toxicology Services-$1,750.00; Norco Inc.-Segregated-Supplies-$174.38; Office Shop Inc., The-Segregated-Service Agreement-$235.90; Phillips, Adam E.-District Court-Court Representation-$731.25; Relx, Inc.-County Attorney-Subscription-$60.00; Riverton Physician Practices LLC-Transportation-Drug Testing-$88.00; Riverton Ranger, Inc.-Segregated-Advertising-$422.60; Rocky Mountain Power-County Buildings-Utility Services-$1,340.62; Smith Medical Partners LLC-Family Planning Services-Medical Supplies-$21.22; Spoonhunter, Leslie-Fremont County WIC-Reimburse Expenses-$166.92; Tritech Forensics Inc.-County Coroner-Evidence Bags/Tags-$60.34; Tweed’s Wholesale Co-County Buildings Detention-Supplies-$54.73; T Y Excavation Inc.-Transportation-Dubois Road Maintenance-$11,540.00; Valley Lumber & Supply Co Inc.-County Buildings-Materials/Supplies-$6.11; Verizon Wireless-Youth Services-Cellphone Services-$229.81; West Payment Center-District Court-WY Digest-$2,065.00; William H. Smith & Associates Inc.-County Treasurer-Surveying Services-$921.25; Wyoming Dept. of Transportation-Segregated-WYDOT Fuel-$1,614.83; Wyoming Public Health Laboratory-Family Planning Services-Lab Fees/Supplies-$244.00
The following items in the Signature File were reviewed: 1) Record of Proceedings. Jennifer McCarty moved, Clarence Thomas seconded, to approve an Application/Permit to Construct Access Driveway submitted by Jon Martin for Tunnel Hill Road. Motion carried unanimously. Jennifer McCarty moved, Larry Allen seconded, to approve a Modification of Grant or Agreement between Shoshone National Forest and Fremont County Sheriff’s Office extending the expiration date to December 31, 2021. Motion carried unanimously. Jennifer McCarty moved, Larry Allen seconded, to approve submission of a Wyoming State Historic Preservation Office Certified Local Government Program Annual Report FY 17 from Fremont County Historic Preservation Commission. Motion carried unanimously. Jennifer McCarty moved, Larry Allen seconded, to approve Amendment One to the Contract between Wyoming Department of Health, Behavioral Health Division and Fremont County Commissioners as Governing Body for the Court Assisted Supervised Treatment and Juvenile Treatment Courts of Fremont County. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) “Working in Indian Country: Building Successful Business Relationships with American Indian Tribes” set for February 7, 2018 in Casper (to be sent to all Elected Officials). 2) Fremont County/Municipal/Tribal Emergency Operations Plan Final document (Vice-Chairman Allen to review); and 3) Comment from Dubois resident regarding Petition to Vacate a Portion of Little Warm Spring Creek Road; Town of Dubois Resolutions No. 17-018 “Supporting the Fremont County Commissioners to Keep as a Public Access the Road Known as “Little Warm Springs Creek Road”; and Town of Dubois Petition to keep Little Warm Spring Creek Road open to the Public. (The documents were made part of the Official Record).
County Clerk Julie Freese spoke on behalf of Treatment Courts Director Susan Shipley, who was unable to attend, to inform the Board of a Substance Abuse Therapist transfer from the Juvenile Treatment Court to the Court Assisted Supervised Treatment Program. As a result, a vacancy now exists in Juvenile Treatment Court program and she is requesting permission to advertise and hire a therapist for that vacancy. There will be no anticipated transfer of funds or any additional funds requested from Fremont County. Ray Price moved, Clarence Thomas seconded, to approve filling the open Juvenile Treatment Program therapist position. Motion carried unanimously.
Fremont County Museums Central Director Scott Goetz informed the Board of a resignation of the Collections Manager in the Lander Museum. He requested permission to advertise and refill the position at the same salary. Jennifer McCarty moved, Ray Price seconded, to approve refilling the Collections Manager position at the Lander Museum. Motion carried unanimously.
Transportation Superintendent Dave Pendleton was joined by Eric Carr, James Gores and Associates, to review a Memorandum of Understanding between Big Horn Cooperation Marketing Association, City of Riverton, and Fremont County, Wyoming. The MOU will allow for construction of a temporary vehicle driveway from Pure Gas Road for access to the Big Horn Co-op facility at 115 North Federal Boulevard. Jennifer McCarty moved, Ray Price seconded to approve the Memorandum of Understanding as presented. Motion carried unanimously.
In other business, Eric Carr provided an update on the Moneta-Lysite Road Shoulder Widening Project. He stated the Notice to Proceed has been issued on the County portion.
Dave Pendleton reviewed the status of work on the 3rd Street Bridge in Dubois. The Board had asked for more information on an additional $6,000 which was needed for the project for asphalt on the bridge. Pendleton stated the asphalt will be laid in the spring and in the meantime, there is double plywood covering the bridge. A contractor will be hired to complete the asphalt project.
Dave Pendleton presented a BLM Right-of-Way application for the snow fence project in the Atlantic City area. Jennifer McCarty moved, Ray Price seconded, to approve the Application for Transportation and Utility Systems and Facilities on Federal Lands. Motion carried unanimously.
Fremont County Library Director Janette McMahon updated the Commissioners on a recent resignation of a Library Assistant II (30 hour) position. She expects an in-house transfer of a Library Aide (10 hour) position. In that event, she requested permission to advertise for the Aide position. Ray Price moved, Clarence Thomas seconded, to authorize refilling the vacant position. Motion carried unanimously. Bookkeeper Rebecca Thomas joined the session to review information on their request to hold an Unanticipated Revenue Hearing.
Commissioner meeting reports were given.
Discussion was held on the Petition to Vacate a Portion of County Highway known as Little Warm Spring Creek Road, submitted on September 6, 2017, on behalf of 3 Spear Ranch. Counsel William L. Miller was present, along with seven people in the audience (an attendance list is available in the County Commissioners Office Ray Price moved, Larry Allen seconded, to keep the portion of Little Warm Spring Creek Road public and deny the Petition to Vacate. Motion carried unanimously.
Deputy Civil Attorney Jodi Darrough informed the Board of an Order Granting Defendants’ Motion for Summary Judgement in the Harley L. Wells vs. Wyoming Secretary of State Ed Murray, et al. The Order states “Plaintiff has failed to set forth any specific facts showing a genuine issue for trail regarding the underlying claim for malicious prosecution.”
Chairman Becker asked fellow Commissioners to review their Liaison designations and make any change request to him for approval at their January 2nd meeting.
County Clerk Julie Freese reviewed the draft Policy regarding WARM (Property Insurance) Vehicle Driving Records requirements. In another matter, Freese reviewed the Town Hall meetings she has scheduled: January 11 (Shoshoni); January 18 (Fort Washakie); January 25 (Riverton); and February 1 (Lander).
Weighted ballots were cast for several Board vacancies as all the applicants have previously been interviewed. Larry Allen moved, Jennifer McCarty seconded, to appoint Tawnie DeJong to a five year term on the Fremont County Fair Board. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to re-appoint incumbents Steve Baumann, Rick Klaproth and Rob Dolcater to three year terms on the Fremont County Solid Waste Disposal District. Motion carried unanimously.
Commissioners Price and Thomas were absent from the remainder of the meeting.
Interviews were held with Library Board applicants Brian Gee, Terry Hafner and Molly Herber. A telephone interview was held with Predatory Animal Board applicant Albert Herbst. A weighted vote was taken for the Library Board vacancy. Jennifer McCarty moved, Larry Allen seconded, to appoint Terry Hafner to fill a 2 ½ year vacancy on the Fremont County Library Board. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to appoint Albert Herbst to a three year term on the Predatory Animal Control Board. Motion carried unanimously.
Vice-Chairman Allen recently received information from Vehicle Maintenance Lander Foreman Brad Meredith regarding final costs for repairs to a blade. Meredith will be placed on the January 2nd agenda to discuss the increase from the anticipated $30,000 to the final bill of $40,000, due to additional repairs required.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 2:30 p.m. and reconvene for a Regular Meeting on January 2, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD