January 2, 2018 (OFFICIAL MINUTES)Tuesday, January 9th, 2018
TATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) JANUARY 2, 2018
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price and Jennifer McCarty. Clarence Thomas was absent for personal reasons. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Jennifer McCarty seconded, to approve the Agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on December 19, 2017, as amended. Motion carried unanimously.
Larry Allen moved, Ray Price seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Parts/Supplies-$411.29; Adams County Sheriff Office-County Attorney-Subpoena Service-$11.50; Advanced Heating Inc.-Riverton Library Roof & Drainage-Materials/Supplies/Services-$490.00; American Family & Life Insurance-Segregated-Insurance-$9,480.01; American Heritage Life Insurance-Segregated-Insurance-$35.62; AXA Equitable PEDC-Segregated-Annuity-$250.00; Bailey Enterprises, Inc.-Inventory-Bulk Fuel-$452.22; Baldwin Creek Rental Center-Vehicle Maintenance-Parts/Supplies/Materials-$119.60; Big R Manufacturing, LLC-3rd Street Bridge Project-Materials-$25,631.55; Black Hills Energy-Segregated-Utility Services-$10,424.10; Blue Cross Blue Shield of WY-Co Admin-Health Insurance Claims-$764,714.73; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$34,102.34; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$1,894.27; Caselle, Inc.-Computer Services-Services-$200.00; CDW Government, Inc.-Segregated-Equipment/Supplies-$670.50; Central Wyoming College-Dispatch Center-Tower Lease-$277.50; Charter Communications-Detention Center-Services-$213.24; Child Support Services/ORS-Payroll-Child Support-$564.00; Clifford, Gregory P. MD PC-Detention Center-Inmate Medical-$2,112.00; Clinical Colleagues Inc.-Detention Center-Inmate Medical-$1,125.00; CMI Teco-Vehicle Maintenance-Parts/Supplies-$248.40; Colonial Life & Accident Insurance-Segregated-Insurance-$165.22; Control Solutions Inc.-Health Nurse-Contractual Services-$61.00; Cowboy Chemical Inc.-Detention Center-Laundry/Kitchen Supplies-$1,197.80; Department of Family Services-County Attorney-Background Check-$10.00; Electrical Dynamics, Inc.-County Buildings-Services/Repairs-$151.83; Farm and Ranch Days-Public Health Emergency Prep-Booth Space-$70.00; Food Services of America-Detention Center-Prisoner Board-$5,589.01; Fremont County Treasurer-Co Admin-Health Insurance-$317,052.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$211,215.37; Fremont County Treasurer-Co Admin-Section 125 Benefits-$40,688.65; Fremont Information Services-Computer Services-Website Host-$164.40; Fremont Orthopaedics PC-Detention Center-Inmate Medical-$2,211.00; Fremont Therapy Group LLC-Detention Center-Inmate Therapy-$1,847.00; G Bar G Veterinary-County Sheriff-Services-$163.50; Grainger-Segregated-Materials/Supplies-$117.16; Great West Trust-Segregated-Wyoming Benefits-$5,105.00; Gruber Technical Inc.-Segregated-Maintenance Agreement-$3,956.00; HDR Engineering Inc.-Bridge Repair-Engineering Services-$8,109.45; HealthSmart Benefit Solutions-Segregated-Insurance-$944.00; High Plains Power, Inc.-County Buildings Detention-Utility Services-$154.49; Hopkin, Justin-Segregated-County Health Officer-$1,400.00; HRdirect-County Clerk-Printed Supplies-$473.94; I State Truck Center-Vehicle Maintenance-Parts-$358.99; inReach-Search & Rescue-Services-$110.09; Jack’s Saw Shop Inc.-County Buildings-Supplies/Equipment-$575.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$324.17; Jeffres, Mary Jo-Dispatch Center-Evaluation Services-$1,350.00; Johnson Tool Company LLC-Vehicle Maintenance-Equipment/Supplies-$401.09; Johnson, Sherry-County Sheriff-Reimburse Expenses-$20.80; Kone Inc.-Segregated-Elevator Maintenance Contract-$1,176.60; Lander Medical Clinic PC-Detention Center-Inmate Medical-$5,675.64; Lazzari, Bailey-Public Defender-Public Defender Rent-$450.00; Linton’s Big R Store-Segregated-Uniform Supplies-$135.96; Lyles, Jesse-County Sheriff-Reimburse Mileage-$16.80; Mark’s Auto Sales & Towing-Segregated-Vehicle Towing-$330.00; Mountain Dental PC-Detention Center-Inmate Medical-$1,387.00; Mountain West Towing LLC-Abandoned Vehicles-Vehicle Towing-$148.40; Mr. D’s Food Center Inc.-Detention Center-Kitchen Supplies-$740.36; National Business Systems Inc.-County Treasurer-Postcards-$2,000.00; Natrona County Sheriff-Detention Center-Inmate Housing-$6,240.00; New York Life Insurance-Segregated-Insurance-$160.60; Noble Medical, Inc.-County Sheriff-Drug Testing Supplies-$400.00; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Novo Benefits-Health Benefit Plan-Insurance Services-$4,677.00; Office Shop Inc., The-Segregated-Service Agreement-$322.27; One Stop Market-Search & Rescue-Search & Rescue-$76.82; Oregon Dept. of Justice-Payroll-Child Support-$500.94; Palace Pharmacy-Detention Center-Inmate Prescriptions-$12,146.95; Parkins, Becky-Public Health-Reimburse Expenses-$159.60; Peterbilt of Wyoming-Vehicle Maintenance-Parts-$412.93; Post, Raymond-County Sheriff-Car Wash-$10.45; Print Shop, The-County Sheriff-Printed Office Supplies-$129.00; Proforce Law Enforcement-County Sheriff-Tasers Supplies-$601.25; Quill Corporation-Segregated-Office Supplies-$467.83; Ratigan, Daniel, MD-Detention Center-Supervisor Contract-$4,250.00; Remote Satellite Systems-Search & Rescue-S & R Equipment-$48.95; Riverton Ranger, Inc.-Sheriff Victim Services-Advertising-$195.02; Riverton, City of-County Buildings-Water/Sewer-$743.75; Rocky Mountain Infectious Diseases-Detention Center-Inmate Medical-$444.00; Safeway Inc.-Detention Center-Inmate Medical-$103.99; SageWest Health Care-Detention Center-Inmate Medical-$9,482.19; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Segregated-Health Promotion-Wellness Reimbursement-$13,170.00; Shirts & More Inc.-Dispatch Center-Uniform Supplies-$194.00; Six Robblees’ Inc.-Vehicle Maintenance-Parts/Supplies-$115.57; Skaggs Companies, Inc.-Detention Center-Uniforms/Supplies-$148.00; Specialized Pathology Consultants-County Coroner-Autopsy Fee-$1,200.00; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Public Defender Rent-$1,650.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$115.00; Sweetwater Aire LLC-Segregated-Services/Materials-$496.75; Sysco Montana Inc.-Detention Center-Inmate Supplies-$17,686.28; T Y Excavation Inc.-1% Gravel Projects-Contractual Services-$3,492.50; Talkington, Kay-Detention Center-Inmate Supplies/Repairs-$90.00; Taylor Creek Exxon-County Sheriff-Car Wash-$10.00; Terrance R. Martin PC-Public Defender-Public Defender Rent-$450.00; Thompson, Codi S., RD-Detention Center-Contractual Services-$190.80; Total Net Salaries-Segregated-Salaries-$617,811.70; Traveling Computers-Computer Services-Computer Supplies/Services-$801.00; Tweed’s Wholesale Co-Detention Center-Inmate Board-$13,369.04; Union Telephone Company-Segregated-Cellphone Services-$542.09; Utah Medical Insurance Association-Detention Center-Services-$8,428.00; Valley Lumber & Supply Co Inc.-County Buildings-Materials/Supplies-$11.67; Verizon Wireless-Segregated-Cellphone Services-$151.50; West Payment Center-District Court-Library Plan-$60.90; Western Printing, Inc.-Segregated-Printed Supplies-$885.64; Wind River Development Fund-County Clerk-Meeting Room Charge-$125.00; Wind River Radiology PC-Detention Center-Inmate Medical-$812.00; Windmill, LLC-1% Gravel Projects-Materials-$26,289.74; Wyoming Child Support Enforcement-Segregated-Child Support-$800.00; Wyoming Dept. of Workforce Services-Co Admin-Workers Comp.-$20,217.64; Wyoming Law Enforcement Academy-County Sheriff-Training-$55.00; Wyoming Retirement System-Co Admin-Contributions-$143,658.97; Wyoming State Disbursement Unit-Payroll-Child Support-$830.00; Wyoming Supreme Court-District Court-Salary Reimbursement-$6,742.00; Wyoming.com-Segregated-Internet Services-$2,296.88
The following items in the Signature File were reviewed: 1) Sympathy card; 2) letter of appreciation to Steve Bauman for serving as Viewer on the Petition to Vacate a Portion of Little Warm Spring Creek Road; 3) thank you letter to Tom Foust for service on the Predatory Animal Board; and 4) Record of Proceedings. Larry Allen moved, Ray Price seconded, to approve a letter of support for CWC’s project to develop a Sector Strategy for Agriculture and Ag-related industries in Fremont County. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve a Payroll Status Change form for an employee transferring from Juvenile Treatment Court to CAST. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve an Official Bond and Oath for Ray Price. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to accept Cooperating Agency Status to participate in the development of the environmental analysis of the BLM Wyoming Resource Management Plans regarding Greater Sage-Grouse. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve the Letter of Agreement for Costs of Treatment during Involuntary Hospitalization Procedures between Fremont County and Wyoming Behavioral Institute. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve Certified Resolution No. 2018-01 authorizing the County Treasurer to obligate the County with respect to the purchase, sale, transfer and exchange of U.S. government agency securities. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-02 “A Resolution Authorizing the Release of Monies prior to Each County Payroll Distribution via Direct Deposit.” Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-03 “A Resolution of the Board of Fremont County Commissioners Adopting Holiday Closures and Other Closures for 2018.” Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-04 “Imposing an Excise Tax upon the Sales Price Paid for Tangible Personal Property, Admissions and Services.” Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve the updated Plan Document with Blue Cross Blue Shield of Wyoming. Motion carried unanimously.
Larry Allen moved, Ray Price seconded, to designate the following depositories for Fremont County Government for 2018: Dubois: Wells Fargo Bank of Wyoming and Bank of Jackson Hole; Lander: Central Bank and Trust, Bank of the West, US Bank, Wyoming Community Bank and First Interstate Bank; Riverton: First Interstate Bank, Bank of the West, Wells Fargo Bank of Wyoming, US Bank, Wyoming Community Bank and Central Bank and Trust; and Fort Washakie: Central Bank and Trust. Motion carried unanimously.
Larry Allen moved, Jennifer McCarty seconded, to designate the Riverton Ranger and Lander Journal as the official county newspaper for Fremont County Government for 2018 with the remaining newspapers within the county to be used for other purposes. Motion carried unanimously.
The following item in the Priority Mail was reviewed: Request from Juvenile Justice Services Director Melinda Cox to fill a vacancy for a Probation Officer in Riverton. Since the Commissioners would not be meeting for another week, Chairman Becker asked the Board consider the request and offer their vote via e-mail to enable Cox to begin the hiring process last week. Jennifer McCarty moved, Ray Price seconded, to ratify their decision to allow refilling the Riverton Probation Officer position. Motion carried unanimously.
Election of Officers for 2018 was held. Jennifer McCarty moved, Ray Price seconded, to have Travis Becker remain Chairman of the Board and Larry Allen as Vice-Chairman. Motion carried unanimously.
The County Commissioner Liaison Contact list was reviewed. There were no changes made for 2018.
The Public Comment period was held.
Kelly Rees, Community Prevention Specialist, Prevention Management Organization of Wyoming, stated the organization has been reduced from two to one position and she is now the only personal available to cover Fremont County. Brief discussion occurred on the State of Wyoming’s proposal to change the fiscal structure of the program to possible county oversight.
Lander Vehicle Maintenance Shop Foreman Brad Meredith updated the Board on repairs previously approved for a Cat Motor Grader (MG-116). Financial Assistant Joe Felix was present in the audience. The Board had authorized repairs of $40,000 from the Emergency Repair Line Item within the Capital Revolving Fund. While the unit was torn apart, additional items were found (hoses, steering motor, etc.) and an additional $4,236.48 is required. County Clerk Freese confirmed there is funding left in the amount of $25,000 in the $100,000 Emergency Repair Line Item to cover the additional cost. Larry Allen moved, Ray Price seconded, to authorize an additional $5,000 for a total of $45,000 for repairs to the Cat Motor Grader. Motion carried unanimously. Meredith stated the repairs are warranted as he expects another three years of life left in the unit.
Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with Deputy Civil Attorney Jodi Darrough regarding potential litigation. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
County Clerk Julie Freese informed the Board of a recent resignation of a Title Clerk. Larry Allen moved, Ray Price seconded, to authorize refilling the Title Clerk position at the entry level salary. Motion carried unanimously.
In other business, Julie Freese provided a draft General Orientation Checklist that she and Deputy Margy Irvine have been working on for some time now. They would like it to be mandatory for all current employees, and then implemented into the hiring process for all new employees. Many current employees are not aware of benefits and policies of Fremont County Government. The Commissioners asked that the document be presented at the upcoming Elected Officials/Department Heads meeting scheduled for January 8th and then possibly present it to as many Courthouse employees as possible on January 15th during the Courthouse Closure day of the Courthouse on Martin Luther King Day in which safety training is scheduled. The Security Committee recommended the Commissioners be present that day for a mock meeting in order to participate in the practical ALICE training being offered that day. Freese reminded the Board of the meeting scheduled on January 26, 2018 at 4:00 p.m. with Elected Officials and then at 6:30 p.m. the Legislators would join for a dinner meeting.
Julie Freese reviewed a draft Employee Driving Record Policy. The Board took the information under advisement. Freese will also present the information at the upcoming Elected Officials/Department Heads meeting on January 8th.
Gary Robson, Sales Manager, MASA Medical Transport Solutions, presented an overview of their program that offers coverage for all air providers and ground ambulance providers. Present were Executive Health Insurance Committee members Julie Freese, Margy Irvine and Jim Anderson. Robson stated the Policy covers an individual with one policy instead of multiple policies with various providers. The Emergent Policy covers emergency air medical transport and emergency ground ambulance transport within the United States for $9/employee/month. A Platinum Policy is available that provides worldwide coverage (and additional benefits) at a rate of $29-39/employee/month. Once an employee leaves County government, they would be required to take out a personal policy with MASA if they wished to continue. Employees could also pay the difference to upgrade to the Platinum Policy if they wished. Chairman Becker asked the Committee members to get a firm number of employees that would be eligible for coverage so that the Employee Benefit Agreement could be signed, either on January 9th or the 23rd Robson will be available to present the MASA benefit information to Courthouse employees on January 15th, when the Courthouse is closed to the public, for training. He will then meet with other County offices after that time. This information will also be presented to the Elected Officials and Department Heads on January 8th during their monthly meeting. The Commissioners were happy to be able to provide the additional benefit to employees at no cost to them.
The annual appointment of two at-large positions for the Capital Revolving Fund Committee was discussed. Six perpetual positions consist of: County Clerk, County Treasurer, Vehicle Maintenance Shop Foremen, Financial Assistant, one County Commissioner and Transportation Superintendent. Two at-large were positions were selected as County Assessor and County Coroner for a one year term. The Board stated their intent to have the two at-large positions serve two year terms instead of one from this point on. Jennifer McCarty moved, Ray Price seconded, to re-appoint the County Assessor and County Coroner to a two year at-large term on the Capital Revolving Fund Committee. Motion carried unanimously.
County Clerk Julie Freese reminded the Board of the following Town Hall meetings set for the Commission to discuss County Roads and 1% Infrastructure Funds and for herself to hold a discussion on future election equipment and/or methods and then allow for an open question and answer session at each. The Meeting are scheduled as follows: Shoshoni – January 11, 2018; Fort Washakie – January 18; Riverton – January 25 and Lander – February 8. Postcards will be sent out this week to every registered voter to inform them of the meetings.
There being no further business, Jennifer McCarty moved, Ray Price seconded, to adjourn the meeting at 11:35 a.m. and reconvene for a Regular Meeting on January 9, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD