Fremont County Courthouse
450 North 2nd Street
Lander, WY  82520
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February 13, 2018 (FULL DETAILED REPORT)

Wednesday, February 21st, 2018

STATE OF WYOMING            )                                                                                                                   LANDER, WYOMING

) ss.                                     OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                     FEBRUARY 13, 2018

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to approve the Minutes of the Special Meeting held on January 26, 2018 and the Regular Meeting held February 6, 2018.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
Ace Hardware Lander
Segregated
Materials/Supplies
$399.42
Airgas USA LLC
Segregated
Supplies
$223.91
Alsco Inc.
Segregated
Laundry
$239.96
Artery Construction Inc.
1% Gravel Projects
Contract Services
$8,222.50
B & T Fire Extinguishers, Inc.
Vehicle Maintenance
Extinguisher Services
$46.00
Bailey Enterprises, Inc.
Segregated
Fuel
$39.04
Bank of the West
Segregated
Card Charges
$51,529.27
Bank of the West Acct Analysis
Investment Pool
Bank Charges
$755.98
Best Western Ramkota
County Assessor
Lodging/Meals
$234.00
Bill Jones Plumbing & Heating
Segregated
Materials/Services/Repairs
$1,745.41
Bowdel Steven P.
Detention Center
Medical Services
$3,562.50
Capital Business Systems, Inc.
Segregated
Supplies/Service Contracts
$1,409.61
Carquest Auto Parts
Vehicle Maintenance
Parts/Supplies
$1,574.29
Carroll Septic Service
Transportation
Services
$300.00
City Plumbing & Heating, Inc.
County Buildings Detention
Materials/Parts
$47.80
CNA Surety
County Clerk
Surety
$50.00
Communication Technologies, Inc.
Support Services
Maintenance Agreement/Repairs
$3,489.54
Control Solutions, Inc.
Health Nurse
Contract Services
$103.00
Denevan, Danny L.
1% Gravel Projects
Contract Services
$5,762.50
Desert Mountain Corporation
Transportation
Road Saver
$6,119.73
Dubois Frontier, The
Segregated
Advertising
$168.93
Eagle Uniform & Supply, Co.
Vehicle Maintenance
Laundry Services
$183.63
Edwards Communications
Segregated
Advertising
$300.00
Evans, Michael A.
1% Gravel Projects
Contract Services
$2,282.50
Fremont Counseling Lander
Health & Welfare
Title 25
$2,610.00
Grainger
County Buildings Detention
Materials/Supplies
$42.24
Harris, Cindy
Youth Services
Contract Services
$150.00
Hitshew, Rodger
Mortimore Lane Reconstruction
Grass Hay Easement Addendum
$73.01
Jace Water Service, Inc.
1% Gravel Projects
Contract Services
$5,940.00
Jack’s Truck & Equipment
Vehicle Maintenance
Parts
$16.76
Johnson Sand & Gravel, Inc.
1% Gravel Projects
Contract Services
$5,846.50
Jones Trucking, Inc.
1% Gravel Projects
Contract Services
$1,815.00
Lander Valley Auto Parts
Vehicle Maintenance
Parts/Supplies
$6.95
Moskovitz, Amy Marie
Fremont County WIC
Reimburse Expenses
$311.74
NAPA Auto Parts Riverton
Vehicle Maintenance
Parts/Supplies
$542.19
Natrona County Attorney
Health & Welfare
Title 25
$1,205.00
Norco, Inc.
Vehicle Maintenance
Parts/Supplies
$162.81
Orion Healthcare Tech. Inc.
Segregated
Contract
$4,212.00
Pavillion, Town of
County Buildings
Water
$97.00
Premier Vehicle Install., Inc.
Capital Asset Acquisitions
Sheriff Vehicle Setup
$22,948.02
Quill Corporation
County Assessor
Office Supplies
$46.44
RELX, Inc.
County Attorney
Research Subscription
$60.00
Riverton Physician Practices LLC
Transportation
Drug Testing
$235.00
Riverton Ranger, Inc.
Support Services
Advertising
$1,576.23
Rocky Mountain Power
Segregated
Utilities
$12,927.84
Secretary of State
County Clerk
Notary Fee
$30.00
Shoshoni, Town of
Transportation
Water/Sewer
$50.00
Snider, Yvonne
Sheriff Victim Services
Reimburse Expenses
$237.60
Stevens, Cynthia B. M.D.
CAST
Clinical Supervision
$150.00
Stotz Equipment
Vehicle Maintenance
Parts/Equipment/Supplies
$104.79
Sweetwater Aire LLC
County Buildings
Services/Materials
$537.79
Thos. Y. Pickett & Co., Inc.
County Assessor
Contract Services
$21,325.00
Tweed’s Wholesale, Co.
County Buildings Detention
Supplies
$54.73
Washakie County
Health & Welfare
Title 25
$200.00
WCS Telecom
Segregated
Phone Services
$800.20
White, Vance
Attorney Victim Services
Reimburse Mileage
$23.60
Wyoming Department of Health
Health Nurse
6th Quarter Payroll
$46,323.80
Wyoming Dept. of Transportation
Segregated
WYDOT Fuel
$1,544.91
Wyoming Public Health Lab
Family Planning Services
Lab Fees/Supplies
$188.00
Wyoming Waste Systems
Segregated
Trash Removal
$2,699.46
The following items in the Signature File were reviewed: Record of Proceedings.  Jennifer McCarty moved, Ray Price seconded, to approve the Official Surety Bond and Oath for Larry Allen.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to approve a Wyoming Department of Transportation Permit to Survey for US Highway 287 through Lander from Intersection of US 287 and WY 789 to Tweed Lane.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve a letter of support for Fremont Counseling Service’s application to provide publicly funded mental health and substance abuse services within Fremont County, Wyoming, via a contract with the Wyoming Department of Health, Behavioral Health Division.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve two letters to Bureau of Indian Affairs regarding their request on two properties they have received applications for to be held in trust for the use and benefit of the Northern Arapaho Tribe.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve a Fremont County Bank of the West Credit Card Application for Rachel Weber with a credit limit of $2,500.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  Letter of resignation from Susan Shipley, Executive Director of the Treatment Courts of Fremont County.  Larry Allen moved, Ray Price seconded, to accept the resignation, effective March 30, 2018, with sincere regret.  Motion carried unanimously.  Commissioner Thomas will work with Shipley to draft an advertisement of the position vacancy notice.

 

There was nobody present for the Public Comment period.

 

Financial Assistant Joe Felix presented a preliminary budget hearing on an Unanticipated Revenue received for Search and Rescue.  The donation will be used to purchase three snowmobiles.  The information will be advertised and the public hearing set for the following meeting.  In a related matter, Chairman Becker stated a title search is being conducted on two four wheelers that are parked on a trailer at the Emergency Management Agency office and that they may be eligible to transfer into the inventory of Search and Rescue as well.

 

Sheriff Skip Hornecker presented a plaque to Stephanie Curtis in recognition of her retirement from the Fremont County Dispatch Center with 17 years of service

 

Sheriff Hornecker gave a monthly update by reviewing current Detention statistics.  January had a total of 133 in house and 144 total (2 housed out of county), compared to one year ago of 130 in house, 147 (2 housed out of county).  As of this morning, there are 124 on the total roster, 120 in house and four housed out of county.  Of the total 124, there are 47 inmates sentenced.  There were 230 recorded intakes in January.  Seventy-seven inmates in Detention are pre-adjudicated.  He stated the individuals in treatment will not be listed in the future, unless they are incarcerated.  There is currently one certified position and a nurse position in Detention.  Communications has two open positions and one in training.  One Communications officer has transferred to Detention.  Patrol/Enforcement – the Dubois position is filled and the new deputy is working through in-house training.

 

Sheriff Hornecker stated the Fremont County Sheriff’s Office is coordinating two Search & Rescue training sessions, open to statewide participation.  Two major upgrades are needed (Spillman and 911).  The E-911 fund balance will fund the upgrades of $280,000.  The three new vehicles (two Patrol pickups and one Detention transport van) are in the fleet (purchased through the Capital Revolving Fund) in July of 2017.

 

County Coroner Mark Stratmoen presented a monthly report.  A Memorandum of Understanding has been finalized with the Northern Arapaho Business Council regarding procedures for skeletal remains.  The Eastern Shoshone Business Council finalized their MOU in October of 2017.  Agreements with the Wyoming Life Resource Center regarding a cemetery MOU is in the final stages.  Options for establishment of a storage facility cooler are in process and will be presented in March.  The first traffic fatality since September 2, 2017 occurred on February 4, 2018.  Stratmoen stated that while any such incident is tragic, this represents about five months without a traffic fatality, which is good in comparison to usual rates.  January only had nine cases, all natural in manner.  This also represents only about half the average number of cases for the month and contrary to recent trends.  He informed the Board to be expecting an Application for Indigent Burial Funds (not Unclaimed) and that the Commissioners will need to decide if they will provide funds on disposition expenses.  Stratmoen stated his budget is currently 7-10% under budget.

 

Fremont County Planning Director Steve Baumann presented a Department of Environmental Quality Small Wastewater Delegation Agreement.  He stated that following the re-writing of the Water Quality Rules and Regulations Chapter 25, Fremont County revised its Small Wastewater Regulations to coincide with the new Chapter 25.  As a result, all Delegated Counties in Wyoming have been requested to sign a new standardized Agreement.  Execution of the Agreement will enable Fremont County Planning to continue to provide needed assistance to Fremont County residents for permitting and installation of Small Wastewater (Septic) Systems. Larry Allen moved, Ray Price seconded, to approve the Delegation Agreement between the Wyoming Department of Environmental Quality and Fremont County.  Motion carried unanimously.  Ray Price moved, Larry Allen seconded, to subsequently approve Authorizing Resolution No. 2018-09 “designating the Director of Planning as the “delegated Local Official” whom DEQ authorizes to enforce and administer the review and permitting delegated in the Agreement”.  Motion carried unanimously.

 

Commissioner meeting reports were given:

 

Commissioner Ray Price attended the Fremont County Library Board meeting.

 

Commissioner Jennifer McCarty attended the Historic Preservation Commission meeting, Courthouse ALICE training in January, and the various Town Hall meetings.

 

Commissioner Clarence Thomas stated there is a meeting set for February 28th with the Tribal Transportation Planner to discuss vacating the County’s portion of Ethete Road.

 

Vice-Chairman Larry Allen attended the FCAG meeting and the Fremont County Fair Board monthly meeting.  He has been working with Coroner Stratmoen on the MOU with the Wyoming Life Resource Center and is happy it is nearing finalization.

 

Chairman Becker stated the last Town Hall meeting was last week and that all of them were well attended.  The Fremont County Public Lands Initiative Committee will be presenting their recommendation to the Commission in March regarding their recommendations on the Wilderness Study Areas.

 

Fremont Counseling Service Executive Director Scott Hayes briefly joined the meeting and stated their organization is working with Wind River Transportation Authority on the continuing transportation issue for Title 25 transports.  He hopes to have a proposal soon.

 

Washakie District Ranger Steve Schacht introduced the new Forest Service Supervisor, Lisa Timchak.  She began her duties on January 7th.  Prior to this position, Timchak was the District Ranger for the Tally Lake Ranger District of the Flathead National Forest in Kalispell, Montana.  She has worked for the U.S. Forest Service for 30 years and has served as a district ranger on two forests in northwest Montana for the past seventeen years.  Chairman Becker updated her on his concerns with the Travel Management Plan, specifically in the Dubois area.  The Wyoming Gateway Project is a statewide proposal this is a pilot project to address all trails within the five national forests within Wyoming.  They should hear soon if they have the green light.  Schacht proceeded to give a quarterly update on projects taking place in the Wind River District.  A lot of timber sales are taking place. An acting Wind River District Ranger will be starting on February 20th, Jeff Von Kienest, from Oregon.  They stated the hiring freeze will not affect filling the position on a permanent basis, hopefully by May.  He noted several other positions vacant and in the hiring process.  They are busy with seasonal hiring efforts.  They are preparing for a busy year, with new and ongoing projects.  They are working on the South Pass Aspen project.  In closing, Timchak informed the Board of upcoming open houses (Cody – February 22; Dubois – February 26; and Lander – February 28).

 

Fremont County Library Director Janette McMahon informed the Board that a 40-hour position has come open in Lander and they would like to rehire.  There is a possibility a part-time staff person would move into the position, then leaving a vacant part-time position.  Ray Price moved, Larry Allen seconded, to authorize rehiring either a full-time or part-time position.  Motion carried unanimously.  McMahon gave an update on the Riverton fire alarm issue.  It has been repaired and is functioning properly.

 

Vice-Chairman Larry Allen reviewed an updated Resolution No. 2018-06 that was amended from two to three ambulance box remounts on new 2018 Dodge 4500 4×4 chassis cabs.  Financial Assistant and grant writer Joe Felix was present.  The 50% match from the County would be $140,414 and would be funded through the Fremont County Ambulance Fund.  Ray Price moved, Clarence Thomas seconded, to approve Resolution No. 2018-06 “Authorizing submission of a Federal Mineral Royalty Capital Construction Account Grant Application to the State Land and Investments Board”.  Motion carried unanimously.  Vice-Chairman Allen then recommended the outright purchase of two complete units (cab, chassis and ambulance box) at a total cost of $314,652, also with funding through the Fremont County Ambulance Fund.  Adequate funding is in place for the five units, and the time frame for actual delivery will be up to one year, so that the Ambulance Fund will continue to grow in the interim.  Ray Price moved, Jennifer McCarty seconded, to authorize the outright purchase of two ambulances.  Motion carried unanimously.  There will be a chance to sell the two ambulances being retired from the fleet to another provider within the State.   Commissioner Allen expressed appreciation to Felix for his assistance in writing the grant and securing firms costs and also for County Clerk Julie Freese for allowing Felix the time for the project.

 

Vice-Chairman Allen reviewed Resolution No. 2018-07 “Adopting the Wyoming Region 5 Regional Hazard Mitigation Plan for Fremont and Sublette Counties and Wind River Reservation”.   Larry Allen moved, Ray Price seconded, to approve Resolution No. 2018-07.  Motion carried unanimously.  Commissioner Allen reviewed Resolution No. 2018-08 “Adoption of the Fremont County/Municipal/Tribal Emergency Operations Plan.  Larry Allen moved, Ray Price seconded, to approve Resolution No. 2018-08.  Motion carried unanimously.

 

Judith Pedersen was present to interview for a vacancy on the Fremont County Historic Preservation Commission.  One interview had been held earlier; however, the Commissioners had opted to advertise the position again to seek further interest.  Following the interview, Larry Allen moved, Jennifer McCarty seconded, to appoint Judith Pedersen to fill the vacancy with term to expire June 30, 2020.  Motion carried unanimously.

 

Building Maintenance Supervisor J.R. Oakley was present for the discussion on the agricultural lease on the Major property.  The current lease expires in April and has been awarded to Steve Husted for the last five years.  The Commissioners expressed interest in putting the property out for bid.  Chairman Becker will work with Deputy Civil Attorney Jodi Darrough on the Lease Agreement and have an advertisement prepared for approval at the next meeting.

 

County Clerk Julie Freese was joined by Financial Assistant Joe Felix to review their presentation the previous day during the Elected Officials/Department Heads meeting regarding budget packets, which are due Marcy 16th. The Commissioners FY 2018-19 budget message has been finalized and the hearing schedule set (including Special Districts).   Capital Revolving Fund requests will be due by March 9th and the Committee review will be scheduled for March 13th.

 

County Clerk Julie Freese had been asked to send out a memo to Elected Officials and Department Heads regarding the new Mileage Reimbursement Policy which states “If a county pool car is available, employees are to use the pool car for business travel.  If no county pool car is available, and they take their personal vehicle, the reimbursement rate is $.40.   If a county car is available and an employee takes their own vehicle, the reimbursement rate is $.30”.   Treasurer Harnsberger had asked the Commissioners for a variance for an employee that travels to the bank and post office daily and his wishes to pay the mileage reimbursement rate of $.40 and not have to check out a county car and do the necessary paperwork on a daily basis.  Two other Elected Officials had requested a like exemption as well.  A suggestion had been made to see if there is a county car that is not being used (or infrequently used) to be set aside for use by these three offices on a daily basis.  Vice-Chairman Allen will visit with Vehicle Maintenance to see if such a vehicle exists.

 

Ray Price moved, Larry Allen seconded, to adjourn into Executive Session with Fremont County Planner Steve Bauman and Deputy Civil Attorney Jodi Darrough (via speakerphone) regarding potential litigation.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at

2:30 p.m. and reconvene for a Regular Meeting on February 20, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD

 

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