January 23, 2018 (Full Detailed Report)Wednesday, February 7th, 2018
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) JANUARY 23, 2018
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Jennifer McCarty seconded, to approve the Agenda. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on January 9, 2018. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Name Department Description Total Cost
A & I Distributors Vehicle Maintenance Parts/Supplies $702.12
Ace Hardware Lander Segregated Materials/Supplies $199.72
Ace Hardware Riverton County Buildings Materials/Supplies $43.91
Ahlers & Company Family Planning Services License/Support $707.68
Airgas USA LLC Segregated Supplies $130.11
AmeriGas County Buildings Supplies $682.65
B & B Enterprises LLC Transportation Signs/Supplies $204.00
Bailey Enterprises, Inc. Segregated Fuel/Supplies $16,164.60
Bank of the West Segregated Card Charges $30,201.12
Bill Jones Plumbing & Heating Segregated Materials/Services $3,381.01
Bill’s Quality Auto Glass Vehicle Maintenance Windshield Repair $251.55
Bloedorn Lumber Lander Segregated Materials/Supplies $237.48
C C & G, Inc. 3rd Street Bridge Dubois Project Contractual Services $20,817.55
C. Starks Refrigeration Inc. Health Nurse Services $80.00
Capital Business Sys. Inc. Computer Services Printer Maintenance $408.63
Carquest Auto Parts Vehicle Maintenance Parts/Supplies $3,877.12
CenturyLink Segregated Telephone Services $4,534.65
Clarke, Susan A. Detention Center Reimburse Expenses $167.50
CMI Teco Vehicle Maintenance Parts/Supplies $59.76
Communication Technologies Inc. Support Services Maintenance Agreement/Repairs $3,489.54
Control Solutions Inc. Health Nurse Contractual Services $102.00
Cowboy Chemical Inc. Detention Center Inmate Laundry/Kitchen Supplies $395.60
Decoria Maichel & Teague, PS Segregated Audit Fees $19,200.00
DOWL LLC Mortimore Lane Reconstruction Construction Management $570.25
Dubois Frontier, The Segregated Advertising $28.20
Eagle Uniform & Supply Co Vehicle Maintenance Laundry $290.31
Federal Express Corp County Sheriff Shipping Fees $44.96
Fremont Orthopaedics PC Detention Center Inmate Medical $952.00
Fremont Therapy Group LLC Detention Center Inmate Therapy $1,304.00
Gardner, John S. County Attorney Witness $51.60
Gist, Cora L. Clerk of District Court Reimburse Expenses $32.40
Globalstar USA Search & Rescue Satellite Phone Service $177.23
Grainger County Buildings Detention Materials/Supplies $55.28
Heller, Kayelene Clerk of District Court Reimburse Expenses $31.20
High Plains Power, Inc. Segregated Utility Services $1,640.59
Hockett, Rachel Clerk of District Court Reimburse Expenses $43.20
Honnen Equipment Vehicle Maintenance Parts/Supplies $161.23
Injury Prevention Resources CAST Monitoring Expenses $548.00
Inland Truck Parts Co. Vehicle Maintenance Repairs/Parts $160.19
InReach Search & Rescue Services $81.80
Irvine, Margy County Elections Reimburse Expenses $219.00
Jack’s Truck & Equipment Vehicle Maintenance Parts $208.44
James Gores & Associates, PC Moneta Lysite Road Shoulder Contractual Services $25,334.51
Lander Medical Clinic PC Detention Center Inmate Medical $814.73
Lander Valley Auto Parts Segregated Supplies/Repairs $191.05
Lander Women’s Care LLC Detention Center Inmate Medical $122.00
Linton’s Big R Store County Sheriff Uniform Supplies $101.97
Media Works, Inc. Detention Center Supplies $59.98
Mountain Dental PC Detention Center Inmate Medical $697.00
NAPA Auto Parts Lander 1% Infrastructure Projects Parts/Supplies $34.88
National Business Systems Inc. County Treasurer Postcards $506.80
NMS Laboratories County Coroner Toxicology Services $1,690.00
Norco Inc. Vehicle Maintenance Rentals/Oxygen/Supplies $81.06
Novo Benefits Health Benefit Plan Insurance Services $4,677.00
Office Shop Inc., The County Attorney Service/Repair Scanner $129.50
O’Reilly Automotive Inc. Vehicle Maintenance Parts/Supplies $149.03
Overhead Door Inc. County Buildings Services/Parts/Supplies $209.35
Palace Pharmacy Detention Center Inmate Prescriptions $11,676.25
Pavillion, Town of County Buildings Water $97.00
Perry’s Truck & Diesel Inc. Vehicle Maintenance Parts/Supplies $89.16
Post, Raymond County Buildings Car Wash $8.00
Quick Set Auto Glass Vehicle Maintenance Windshield Repairs $1,280.00
Quill Corporation Segregated Office Supplies $372.49
R T Communications Bridge Repair Pedestal Relocation Ore Road $2,000.00
Reed’s Moghaun Office Supply County Clerk Office Supplies $529.48
RELX, Inc. County Attorney Research Subscription $60.00
Riverton Physician Practices LLC Transportation Drug Testing $327.00
Riverton Ranger, Inc. Detention Center Advertising $40.25
Rocky Mountain Power Segregated Utilities $12,335.40
Romero, Amy Clerk of District Court Reimburse Expenses $34.80
Safariland, LLC County Sheriff Training $550.00
Skaggs Companies, Inc. Detention Center Uniforms/Supplies $171.80
Snider, Yvonne Sheriff Victim Services Reimburse Expenses $155.76
Specialized Pathology Consult County Coroner Autopsy Fee $3,070.00
Spoonhunter, Leslie Fremont County WIC Reimburse Expenses $113.36
Stotz Equipment Vehicle Maintenance Parts/Equipment/Supplies $521.78
Stroupe Pest Control Inc. County Buildings Pest Control $200.00
Sunshine Clean Detention Facility Trust Fund Materials/Labor $1,015.00
Sweetwater Aire LLC County Buildings Court House Heater $80.00
T Y Excavation Inc. Transportation Dubois Road Maintenance $9,391.50
Traveling Computers Computer Services Computer Supplies/Services $400.50
Union Telephone Company Segregated Cellphone Services $563.52
Valley Lumber & Supply Co Inc. Segregated Materials/Supplies $22.46
Verizon Wireless Segregated Cellphone Services $363.47
WCS Telecom Segregated Telephone Services $691.80
Western Printing, Inc. Detention Center Printed Supplies $84.42
Whiting Law, PC District Court Professional Services $2,475.00
Wind River Towing County Sheriff Tow Abandoned Vehicle $100.00
Wyoming Dept. of Transportation Segregated WYDOT Fuel/New Plates $1,411.36
Wyoming Planning Association Planning Membership Dues $55.00
Wyoming Public Health Laboratory Family Planning Services Lab Fees/Supplies $241.00
Wyoming.com County Sheriff Internet Services $999.95
Ray Price moved, Clarence Thomas seconded, to accept a voucher from Sage West Health Care in the amount of $11,900 and Fremont Counseling Service in the amount of $3,625 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Executive Exemption “Standard” Test for Riverton Vehicle Maintenance Supervisor; 2) letters of appreciation to Assessor staff on receiving 2018 Property Tax Appraiser Certification; and 3) Record of proceedings. Jennifer McCarty moved, Ray Price seconded, to approve a Contract between NOVO Benefits, LLC and Fremont County for Health Benefit Consulting Services for 2018. Jennifer McCarty moved, Ray Price seconded, to approve a letter to Wyoming Department of Health regarding FY 18 County Government cash and in-kind contributions for the Juvenile Treatment Court and Court Assisted Supervised Treatment programs. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve Resolution No. 2018-05 “Declaring that the Lucky 13 Water District be Dissolved.” Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve a Bank of the West Credit Card Application for Kam Larson, Riverton Vehicle Maintenance Supervisor, with a credit limit of $2,500. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) Executive Health Insurance Committee request for Commissioner-representation at their monthly meetings. Larry Allen moved, Ray Price seconded, to approve the Wyoming State Forestry Division FY 2019 premium ($15,902.41) for participation in the Emergency Fire Suppression Account. Motion carried unanimously. A letter from the Wyoming State Public Defender’s Office was acknowledged, requesting Commission consideration of an appointment of James M. Causey as a full-time Assistant Public Defender for the State Public Defender Appellant Division throughout the State of Wyoming. Larry Allen moved, Ray Price seconded, to concur with the appointment. Motion carried unanimously.
The Public Comment period was held with nobody present.
Transportation Superintendent Dave Pendleton presented Change Order No. 1 from Reiman Corp. for the Multiple Bridge Repairs – Project SA-3 (Lysite), indicating a deduct of $25,533.66. This is the cleanup and final Change Order that adjusts estimated bid quantities to final installed quantities and also incorporates Change Directives into the Final Contract Price. The original contract price was $656,614.35, less deduct, for a final contract price of $631,080.69. Jennifer McCarty moved, Ray Price seconded, to approve Change Order No. 1. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve the Certificate of Final Completion and Warranty document. Motion carried unanimously.
Dave Pendleton reviewed the outcome of the Consultant Selection scoring sheet, compiled by the three-member selection committee, for the Peterson Bridge Replacement project. This is a 1% funded project. Based on final scoring, Pendleton stated HDR was the selected firm. After some discussion, Ray Price moved, Jennifer McCarty seconded, to approve HDR as the project firm for the Peterson Bridge Replacement project.
Dave Pendleton reviewed the progress on the realignment of Dry Creek Road. There are some RT utility lines in conflict with the realignment on two portions of the road. After reviewing several cost estimates, Larry Allen moved, Ray Price seconded, to approve the Work Order Cost Estimates totaling $79,774.96, contingent upon approval from the Wyoming Business Council. Motion carried unanimously. The cost will be covered by the grant funding.
Popo Agie Estate Homeowner’s Association spokesperson Bill Lee joined Dave Pendleton to provide an update on the requirements for applying for a FEMA Hazard Mitigation Grant (HMGP) through the Wyoming Office of Homeland Security (WOHS). There were 13 homeowners present in the audience (an attendance list is available in the Commissioners’ Office). The Commissioners had agreed to be the pass-through agency for the Homeowners Association grant application which would be responsible for the required 25% project match. Pendleton reviewed costs to the County in previous floods that damaged infrastructure (roads and bridges) in the subdivision. The total cost of damage to County roads and bridges in the subdivision from the 2010 flood was $115,900. The County’s 25% match to the FEMA disaster recovery grant was approximately $29,000, which was paid by the State of Wyoming. Pendleton stated that he did not anticipate the State participating in future events. As part of the grant application process, an initial application needs to be submitted by March 30, 2018. Upon approved by WOHS, a more detailed application would be required that includes a conceptual design, project cost estimate, benefit/cost analysis. If the project is not accepted for an HMGP, WOHS will seek funding through another grant program using the final application. Due to the compressed timeline for submitting the final application, Pendleton recommended proceeding with a design/build method of project delivery by advertising for proposals from qualified design/build teams to provide the conceptual design and other information necessary to assemble the final grant application for submittal to WOHS by June 30, 2018. Lee stated the HOA has pledged $30,000 and he is working with other partners to participate in project cost sharing agreement. Ray Price moved, Clarence Thomas seconded, to proceed with advertising for a design/build team to provide a conceptual design as required for the grant application process. Motion carried unanimously.
Commissioner Thomas stated Tribal Transportation Planner Howard Brown is interested in meeting with the County to discuss the County turning a portion of Ethete Road (4-5 miles) over to the Tribes. He asked Dave Pendleton to visit with Brown and set up a meeting in the near future.
Vice-Chairman Allen asked for a policy review on snow plowing County roads.
A Public Hearing was held at 10:00 a.m., as advertised, regarding an application for a Transfer of a Retail Liquor License from The Kinnear Store, Inc. to LA Enterprises, Inc. New business owners Andy and Lori Davidson were present in the audience. There were no comments either for or against the transfer. Larry Allen moved, Jennifer McCarty seconded, to approve the Transfer of Ownership to LA Enterprises, Inc. d/b/a The Kinnear Store. Motion carried unanimously.
Fremont County Public Health Nurse Supervisor Kathleen Laidlaw provided a monthly update. Lander Office Nurse Supervisor Marcy Holford was also present. Laidlaw reviewed a proposal to not reapply for Title X grant funding for Family Planning services. The three year grant was cut to one year and ends March 31, 2018. There is a possibility of a grant extension for an additional 3-6 months, but at this point, there is no guarantee this will happen. Since the funding is questionable, building the Family Planning grant into the upcoming budget may create a Public Health budget deficit. Their Office will assist individuals with seeking new options for these services. Larry Allen moved, Jennifer McCarty seconded, to approve discontinuation of the Family Planning Services through the Public Health Office on March 31, 2018. Motion carried unanimously. Laidlaw proceeded to review calls to their office regarding Environmental issues (bed bugs, mold, ambulance service delays (rude behavior), and chimney smoke). There has been one disease outbreak (Salmonella) totaling 10 confirmed cases, mostly localized in daycare and pre-schools children. There are 39 active Maternal Health Clients (moms and babies). All 800 vaccine shots have been used and they held four clinics (influenza outreach) within the County. She distributed a map of Wyoming that showed influenza activity. A spreadsheet of the Wyoming Department of Health was reviewed and all the subsequent offices operating within. She provided the Commissioners with a calendar of Public Health staff meeting schedules for 2018 and invited the Commissioner attendance. She stated radon kits are available through the State Office. They had 200 attendees at the recent Health Fair held at the Job Corps facility.
Fremont County Air Service Task Force (FAST) Committee members Kyle Butterfield, Missy White, Mick Pryor and Ernie Over, provided an update. They prefaced the meeting by thanking those Commissioners that attended the recent Riverton Airport Board meeting. Handouts were reviewed that discussed the following: The Problem (Great Lakes Airlines), Local Consequences, The Solution (Denver Air Connection), Air Service Enhancement Program, Enplanement History, Monthly Enplanement Totals, Growth and Consumer Acceptance (Denver Air service began July 1, 2016), FY18 Performance, Improvements since launch, Marketing success, What’s Next, and Air Service Enhancement Program. FY19 Minimum Revenue Guarantee is $994,895. The Air Service Enhancement Program will fund 60% ($596,937.00); leaving 13% each to Fremont County, City of Lander and Riverton ($132,652.67 each). Butterfield stated this will be the budget request to Fremont County for the upcoming budget session. Vice-Chairman Allen reviewed the previous year’s amounts: FY17-18 $150,000 and FY16-17 $200,000. Some issues remain (car rental services, restaurant, booking reservation information, etc.). The Commissioners thanked the Task Force for the update on the positive trends of air service in Fremont County.
Gary Robson, MASA Medical Transport Solutions, Sales Manager was present to continue discussion on a revised Member Service Agreement, as per the County’s request. Executive Health Insurance Committee member Margy Irvine was present in the audience. Robson proceeded to review the differences in coverage for Emergent (which the County will cover) vs. Platinum for emergency ground and air ambulance coverage. A final Agreement was not available, and the Commissioners opted not to make a motion until their meeting of February 6th when the finalized Agreement is available. Robson reaffirmed that the price was set to increase in February; however, the County would still receive the earlier agreed to cost and that it would remain in effect for a two year period. Robson will visit with employees to explain the difference in the two benefits offered by MASA once an Agreement is in place.
Fremont County Wellness Program Coordinator Penny Fahey presented a six month update. The Disease Management Prescription Program has 83 participants, which is an increase since the last report. This increase in encouraging to her goal in building participation. The Incentive Program experienced an increase of $4,122 with only an increase of three participants. With a record number of participants, the Blood Pressure Awareness Challenge was a success. Not only did individuals and departments report they had fun participating for prizes, but individuals reported their readings were unexpectedly high and that they would be speaking with their doctors. While the average blood pressure for the Challenge compares to the average from the Premium Reduction Program (average of 122/78 for both), there is still a number of people who had readings at Pre-Hypertensive or higher. The average blood pressure for the Challenge ranged from 88/64 (a low normal) to 154/96 (Stage 2 Hypertension). The Challenge helped increase awareness and encouraged individuals to take action. There was a decrease of 9 participants in the Pre-Hypertensive Category, with two moved to Hypertensive and seven moved to Normal. According to the American Heart Association, a drop in blood pressure of just 5% represents a $25 billion decrease in health care costs over five years. The Wellness Program is currently switching gears from focusing on blood pressure to pre-diabetes and Type 2 Diabetes. Upcoming programs in April are the Spring Forward Physical Activity Challenge and the Fremont County Employee Health Fair. Flyers for the Health Fair and the February 2018 Wellness Program Newsletter were also distributed.
County Clerk Julie Freese reviewed three draft Policies. The Employee Driving Record Policy has been condensed and reviewed again with Elected Officials and Department Heads. Ray Price moved, Clarence Thomas seconded, to approve the Employee Driving Record Policy. Motion carried unanimously. The revised Mileage Reimbursement Policy had been shared with the other Departments as well. Larry Allen moved, Jennifer McCarty seconded, to approve the Policy. Motion carried unanimously. The draft County Vehicle Procedures was reviewed. Larry Allen moved, Clarence Thomas seconded, to return the revised Procedures. Motion carried unanimously. She stated that there are several Miscellaneous Policies that still need reviewed and she will be presenting them in the near future.
Ray Price moved, Clarence Thomas seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton and Deputy Civil Attorney Jodi Darrough regarding potential litigation. Motion carried unanimously. Dave Pendleton left following his session and the Board remained in Executive Session with Jodi Darrough for potential litigation. Ray Price moved, Clarence Thomas seconded, to return to Regular Session. Motion carried unanimously.
County Clerk Julie Freese reminded the Commissioners of the meeting set for January 26th with all Elected Officials and then a dinner meeting later in the afternoon with the Legislators. She also stated the new tax code will be implemented in the January paychecks. The next Town Hall meeting will be January 25th in Riverton at the Library and the final one will be February 8th in Lander.
There being no further business, Larry Allen moved, Ray Price seconded, to adjourn the meeting at 12:30 p.m. and reconvene for a Regular Meeting on February 6, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD