January 23, 2018 (Official Minutes)Wednesday, February 7th, 2018
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) JANUARY 23, 2018
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Ray Price moved, Jennifer McCarty seconded, to approve the Agenda. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on January 9, 2018. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Parts/Supplies-$702.12; Ace Hardware Lander-Segregated-Materials/Supplies-$199.72; Ace Hardware Riverton-County Buildings-Materials/Supplies-$43.91; Ahlers & Company-Family Planning Services-License/Support-$707.68; Airgas USA LLC-Segregated-Supplies-$130.11; AmeriGas-County Buildings-Supplies-$682.65; B & B Enterprises LLC-Transportation-Signs/Supplies-$204.00; Bailey Enterprises, Inc.-Segregated-Fuel/Supplies-$16,164.60; Bank of the West-Segregated-Card Charges-$30,201.12; Bill Jones Plumbing & Heating-Segregated-Materials/Services-$3,381.01; Bill’s Quality Auto Glass-Vehicle Maintenance-Windshield Repair-$251.55; Bloedorn Lumber Lander-Segregated-Materials/Supplies-$237.48; C C & G, Inc.-3rd Street Bridge Dubois Project-Re Deck Bridge-$20,817.55; C. Starks Refrigeration Inc.-Health Nurse-Services-$80.00; Capital Business Sys. Inc.-Computer Services-Printer Maintenance-$408.63; Carquest Auto Parts-Vehicle Maintenance-Parts/Supplies-$3,877.12; CenturyLink-Segregated-Telephone Services-$4,534.65; Clarke, Susan A.-Detention Center-Reimburse Expenses-$167.50; CMI Teco-Vehicle Maintenance-Parts/Supplies-$59.76; Communication Technologies Inc.-Support Services-Maintenance Agreement/Repairs-$3,489.54; Control Solutions Inc.-Health Nurse-Contractual Services-$102.00; Cowboy Chemical Inc.-Detention Center-Inmate Laundry/Kitchen Supplies-$395.60; Decoria Maichel & Teague, PS-Segregated-Audit Fees-$19,200.00; DOWL LLC-Mortimore Lane Reconstruction-Construction Management-$570.25; Dubois Frontier, The-Segregated-Advertising-$28.20; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry-$290.31; Federal Express Corp-County Sheriff-Shipping Fees-$44.96; Fremont Orthopaedics PC-Detention Center-Inmate Medical-$952.00; Fremont Therapy Group LLC-Detention Center-Inmate Therapy-$1,304.00; Gardner, John S.-County Attorney-Witness-$51.60; Gist, Cora L.-Clerk of District Court-Reimburse Expenses-$32.40; Globalstar USA-Search & Rescue-Satellite Phone Service-$177.23; Grainger-County Buildings Detention-Materials/Supplies-$55.28; Heller, Kayelene-Clerk of District Court-Reimburse Expenses-$31.20; High Plains Power, Inc.-Segregated-Utility Services-$1,640.59; Hockett, Rachel-Clerk of District Court-Reimburse Expenses-$43.20; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$161.23; Injury Prevention Resources-CAST-Monitoring Expenses-$548.00; Inland Truck Parts Co.-Vehicle Maintenance-Repairs/Parts-$160.19; inReach-Search & Rescue-Services-$81.80; Irvine, Margy-County Elections-Reimburse Expenses-$219.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$208.44; James Gores & Associates, PC-Moneta Lysite Road Shoulder-Shoulder Widening-$25,334.51; Lander Medical Clinic PC-Detention Center-Inmate Medical-$814.73; Lander Valley Auto Parts-Segregated-Supplies/Repairs-$191.05; Lander Women’s Care LLC-Detention Center-Inmate Medical-$122.00; Linton’s Big R Store-County Sheriff-Uniform Supplies-$101.97; Media Works, Inc.-Detention Center-Supplies-$59.98; Mountain Dental PC-Detention Center-Inmate Medical-$697.00; Napa Auto Parts Lander-1% Infrastructure Projects-Parts/Supplies-$34.88; National Business Systems Inc.-County Treasurer-Postcards-$506.80; NMS Laboratories-County Coroner-Toxicology Services-$1,690.00; Norco Inc.-Vehicle Maintenance-Rentals/Oxygen/Supplies-$81.06; Novo Benefits-Health Benefit Plan-Insurance Services-$4,677.00; Office Shop Inc., The-County Attorney-Service/Repair Scanner-$129.50; O’Reilly Automotive Inc.-Vehicle Maintenance-Parts/Supplies-$149.03; Overhead Door Inc.-County Buildings-Services/Parts/Supplies-$209.35; Palace Pharmacy-Detention Center-Inmate Prescriptions-$11,676.25; Pavillion, Town of-County Buildings-Water-$97.00; Perry’s Truck & Diesel Inc.-Vehicle Maintenance-Parts/Supplies-$89.16; Post, Raymond-County Buildings-Car Wash-$8.00; Quick Set Auto Glass-Vehicle Maintenance-Windshield Repairs-$1,280.00; Quill Corporation-Segregated-Office Supplies-$372.49; R T Communications-Bridge Repair-Pedestal Relocation Ore Road-$2,000.00; Reed’s Moghaun Office Supply-County Clerk-Office Supplies-$529.48; Relx, Inc.-County Attorney-Research Subscription-$60.00; Riverton Physician Practices LLC-Transportation-Drug Testing-$327.00; Riverton Ranger, Inc.-Detention Center-Advertising-$40.25; Rocky Mountain Power-Segregated-Utilities-$12,335.40; Romero, Amy-Clerk of District Court-Reimburse Expenses-$34.80; Safariland, LLC-County Sheriff-Training-$550.00; Skaggs Companies, Inc.-Detention Center-Uniforms/Supplies-$171.80; Snider, Yvonne-Sheriff Victim Services-Reimburse Expenses-$155.76; Specialized Pathology Consult-County Coroner-Autopsy Fee-$3,070.00; Spoonhunter, Leslie-Fremont County WIC-Reimburse Expenses-$113.36; Stotz Equipment-Vehicle Maintenance-Parts/Equipment/Supplies-$521.78; Stroupe Pest Control Inc.-County Buildings-Pest Control-$200.00; Sunshine Clean-Detention Facility Trust Fund-Materials/Labor-$1,015.00; Sweetwater Aire LLC-County Buildings-Court House Heater-$80.00; T Y Excavation Inc.-Transportation-Dubois Road Maintenance-$9,391.50; Traveling Computers-Computer Services-Computer Supplies/Services-$400.50; Union Telephone Company-Segregated-Cellphone Services-$563.52; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$22.46; Verizon Wireless-Segregated-Cellphone Services-$363.47; WCS Telecom-Segregated-Telephone Services-$691.80; Western Printing, Inc.-Detention Center-Printed Supplies-$84.42; Whiting Law, PC-District Court-Professional Services-$2,475.00; Wind River Towing-County Sheriff-Tow Abandoned Vehicle-$100.00; Wyoming Dept. of Transportation-Segregated-WYDOT Fuel/New Plates-$1,411.36; Wyoming Planning Association-Planning-Membership Dues-$55.00; Wyoming Public Health Laboratory-Family Planning Services-Lab Fees/Supplies-$241.00; Wyoming.com-County Sheriff-Internet Services-$999.95
Ray Price moved, Clarence Thomas seconded, to accept a voucher from Sage West Health Care in the amount of $11,900 and Fremont Counseling Service in the amount of $3,625 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Executive Exemption “Standard” Test for Riverton Vehicle Maintenance Supervisor; 2) letters of appreciation to Assessor staff on receiving 2018 Property Tax Appraiser Certification; and 3) Record of proceedings. Jennifer McCarty moved, Ray Price seconded, to approve a Contract between NOVO Benefits, LLC and Fremont County for Health Benefit Consulting Services for 2018. Jennifer McCarty moved, Ray Price seconded, to approve a letter to Wyoming Department of Health regarding FY 18 County Government cash and in-kind contributions for the Juvenile Treatment Court and Court Assisted Supervised Treatment programs. Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve Resolution No. 2018-05 “Declaring that the Lucky 13 Water District be Dissolved.” Motion carried unanimously. Jennifer McCarty moved, Ray Price seconded, to approve a Bank of the West Credit Card Application for Kam Larson, Riverton Vehicle Maintenance Supervisor, with a credit limit of $2,500. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) Executive Health Insurance Committee request for Commissioner-representation at their monthly meetings. Larry Allen moved, Ray Price seconded, to approve the Wyoming State Forestry Division FY 2019 premium ($15,902.41) for participation in the Emergency Fire Suppression Account. Motion carried unanimously. A letter from the Wyoming State Public Defender’s Office was acknowledged, requesting Commission consideration of an appointment of James M. Causey as a full-time Assistant Public Defender for the State Public Defender Appellant Division throughout the State of Wyoming. Larry Allen moved, Ray Price seconded, to concur with the appointment. Motion carried unanimously.
The Public Comment period was held with nobody present.
Transportation Superintendent Dave Pendleton presented Change Order No. 1 from Reiman Corp. for the Multiple Bridge Repairs – Project SA-3 (Lysite), indicating a deduct of $25,533.66. This is the cleanup and final Change Order that adjusts estimated bid quantities to final installed quantities and also incorporates Change Directives into the Final Contract Price. The original contract price was $656,614.35, less deduct, for a final contract price of $631,080.69. Jennifer McCarty moved, Ray Price seconded, to approve Change Order No. 1. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve the Certificate of Final Completion and Warranty document. Motion carried unanimously.
Dave Pendleton reviewed the outcome of the Consultant Selection scoring sheet, compiled by the three-member selection committee, for the Peterson Bridge Replacement project. This is a 1% funded project. Based on final scoring, Pendleton stated HDR was the selected firm. After some discussion, Ray Price moved, Jennifer McCarty seconded, to approve HDR as the project firm for the Peterson Bridge Replacement project.
Dave Pendleton reviewed the progress on the realignment of Dry Creek Road. There are some RT utility lines in conflict with the realignment on two portions of the road. After reviewing several cost estimates, Larry Allen moved, Ray Price seconded, to approve the Work Order Cost Estimates totaling $79,774.96, contingent upon approval from the Wyoming Business Council. Motion carried unanimously. The cost will be covered by the grant funding.
Popo Agie Estate Homeowner’s Association spokesperson Bill Lee joined Dave Pendleton to provide an update on the requirements for applying for a FEMA Hazard Mitigation Grant (HMGP) through the Wyoming Office of Homeland Security (WOHS). There were 13 homeowners present in the audience (an attendance list is available in the Commissioners’ Office). The Commissioners had agreed to be the pass-through agency for the Homeowners Association grant application which would be responsible for the required 25% project match. Pendleton reviewed costs to the County in previous floods that damaged infrastructure (roads and bridges) in the subdivision. The total cost of damage to County roads and bridges in the subdivision from the 2010 flood was $115,900. The County’s 25% match to the FEMA disaster recovery grant was approximately $29,000, which was paid by the State of Wyoming. Pendleton stated that he did not anticipate the State participating in future events. As part of the grant application process, an initial application needs to be submitted by March 30, 2018. Upon approved by WOHS, a more detailed application would be required that includes a conceptual design, project cost estimate, benefit/cost analysis. If the project is not accepted for an HMGP, WOHS will seek funding through another grant program using the final application. Due to the compressed timeline for submitting the final application, Pendleton recommended proceeding with a design/build method of project delivery by advertising for proposals from qualified design/build teams to provide the conceptual design and other information necessary to assemble the final grant application for submittal to WOHS by June 30, 2018. Lee stated the HOA has pledged $30,000 and he is working with other partners to participate in project cost sharing agreement. Ray Price moved, Clarence Thomas seconded, to proceed with advertising for a design/build team to provide a conceptual design as required for the grant application process. Motion carried unanimously.
Commissioner Thomas stated Tribal Transportation Planner Howard Brown is interested in meeting with the County to discuss the County turning a portion of Ethete Road (4-5 miles) over to the Tribes. He asked Dave Pendleton to visit with Brown and set up a meeting in the near future.
Vice-Chairman Allen asked for a policy review on snow plowing County roads.
A Public Hearing was held at 10:00 a.m., as advertised, regarding an application for a Transfer of a Retail Liquor License from The Kinnear Store, Inc. to LA Enterprises, Inc. New business owners Andy and Lori Davidson were present in the audience. There were no comments either for or against the transfer. Larry Allen moved, Jennifer McCarty seconded, to approve the Transfer of Ownership to LA Enterprises, Inc. d/b/a The Kinnear Store. Motion carried unanimously.
Fremont County Public Health Nurse Supervisor Kathleen Laidlaw provided a monthly update. Lander Office Nurse Supervisor Marcy Holford was also present. Laidlaw reviewed a proposal to not reapply for Title X grant funding for Family Planning services. The three year grant was cut to one year and ends March 31, 2018. Larry Allen moved, Jennifer McCarty seconded, to approve discontinuation of the Family Planning Services through the Public Health Office on March 31, 2018. Motion carried unanimously.
Fremont County Air Service Task Force (FAST) Committee members Kyle Butterfield, Missy White, Mick Pryor and Ernie Over, provided an update.
Gary Robson, MASA Medical Transport Solutions, Sales Manager was present to continue discussion on a revised Member Service Agreement, as per the County’s request. Executive Health Insurance Committee member Margy Irvine was present in the audience.
Fremont County Wellness Program Coordinator Penny Fahey presented a six month update.
County Clerk Julie Freese reviewed three draft Policies. The Employee Driving Record Policy has been condensed and reviewed again with Elected Officials and Department Heads. Ray Price moved, Clarence Thomas seconded, to approve the Employee Driving Record Policy. Motion carried unanimously. The revised Mileage Reimbursement Policy had been shared with the other Departments as well. Larry Allen moved, Jennifer McCarty seconded, to approve the Policy. Motion carried unanimously. The draft County Vehicle Procedures was reviewed. Larry Allen moved, Clarence Thomas seconded, to return the revised Procedures. Motion carried unanimously. She stated that there are several Miscellaneous Policies that still need reviewed and she will be presenting them in the near future.
Ray Price moved, Clarence Thomas seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton and Deputy Civil Attorney Jodi Darrough regarding potential litigation. Motion carried unanimously. Dave Pendleton left following his session and the Board remained in Executive Session with Jodi Darrough for potential litigation. Ray Price moved, Clarence Thomas seconded, to return to Regular Session. Motion carried unanimously.
County Clerk Julie Freese reminded the Commissioners of the meeting set for January 26th with all Elected Officials and then a dinner meeting later in the afternoon with the Legislators. She also stated the new tax code will be implemented in the January paychecks. The next Town Hall meeting will be January 25th in Riverton at the Library and the final one will be February 8th in Lander.
There being no further business, Larry Allen moved, Ray Price seconded, to adjourn the meeting at 12:30 p.m. and reconvene for a Regular Meeting on February 6, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD