Fremont County Courthouse
450 North 2nd Street
Lander, WY  82520
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February 20, 2018 (FULL DETAILED REPORT)

Wednesday, March 7th, 2018

STATE OF WYOMING            )                                                                                                                   LANDER, WYOMING

) ss.                                     OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                      FEBRUARY 20, 2018

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Deputy County Clerk Margy Irvine was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to approve the Regular Meeting held February 13, 2018.  Motion carried unanimously.

 

Ray Price moved, Larry Allen seconded, to accept the regular bills for payment.  Chairman Becker abstained from voting on The Print Shop voucher.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Parts/Supplies
$531.20
Ahlers & Company
Family Planning Services
License/Support
$707.68
Airgas USA LLC
Vehicle Maintenance
Supplies
$10.08
Amerigas Propane LP
County Buildings
Propane
$553.09
B & B Enterprises LLC
1% Gravel Projects
Contract Services
$9,115.93
Bailey Enterprises, Inc.
Inventory
Fuel
$22,440.66
Bush, Ron
1% Gravel Projects
Contract Services
$1,842.50
Centurylink
Segregated
Telephone Services
$4,180.61
Darrough, Jodi A.
County Attorney
Reimburse Expenses
$10.00
E Spear Ranch
1% Gravel Projects
Contract Services
$1,925.00
Fremont County Solid Waste
County Buildings
Dump Fees
$5.00
High Plains Power, Inc.
Segregated
Utility Services
$1,744.89
HTO Chemical Company, LLC
County Buildings
Services
$78.00
Inberg Miller Engineers
Snow Fence Improvements
Engineering Services
$4,525.78
Injury Prevention Resources
CAST
Monitoring Expenses
$1,281.50
Inland Truck Parts Co.
Vehicle Maintenance
Repairs/Parts
$826.70
I State Truck Center
Vehicle Maintenance
Parts
$41.98
John Deere Financial
Segregated
Materials/Supplies
$103.45
LL Smith Trucking
1% Gravel Projects
Contract Services
$1,842.50
McKay, Katherine G.
District Court
Court Representation
$214.80
Medical Air Services Assoc., Inc.
Health Benefit Plan
Air Ambulance Memberships
$29,700.00
NMS Laboratories
County Coroner
Toxicology Services
$1,265.00
Office Shop Inc., The
Segregated
Service Agreement
$275.74
Osborne Trucking Co., Inc.
1% Gravel Projects
Contract Services
$1,815.00
Phifer Law Office
District Court
Court Representation
$421.48
Post, Raymond
Transportation
Car Wash
$20.00
Print Shop, The
County Assessor
Supplies/Equipment
$439.00
Quill Corporation
Segregated
Office Supplies
$150.82
Reed’s Moghaun Office Supply
County Attorney
Office Supplies
$9.20
Rocky Mountain Logistics, Inc.
Segregated
Contract Services
$1,787.50
Sinicki, Linda A.
County Elections
Election Judge
$50.00
Stroupe Pest Control, Inc.
County Buildings
Pest Control
$200.00
Traveling Computers
Computer Services
Computer Supplies/Services
$445.00
T Y Excavation, Inc.
Transportation
Dubois Road Maintenance
$3,967.50
Union Telephone Company
Segregated
Cellphone Services
$616.02
Valley Lumber & Supply Co., Inc.
County Buildings Detention
Materials/Supplies
$3.99
Verizon Wireless
Segregated
Cellphone Services
$143.70
West Payment Center
District Court
Library Plan
$63.95
Witzel, Alvin J.
1% Gravel Projects
Contract Services
$1,815.00
The following items in the Signature File were reviewed: Record of Proceedings.  Larry Allen moved, Ray Price seconded, to approve a Contract for Trucking Services between Fremont County and Independent Contractor (2M Construction).  Motion carried unanimously.

 

There were no action items in the Priority Mail.

 

There was nobody present for the Public Comment period.

Deputy Civil Attorney Jodi Darrough reviewed the process for dissolving a special district.  The Commissioners had previously declared Lucky 13 Water District’s board of director seats as vacant and subsequently filled them by the Board of Fremont County Commissioners via resolution, specifically for the purpose of dissolving the District.  The next step is to make findings of fact.  Treasurer Scott Harnsberger was invited to the meeting to discuss if there is any personal property or assets held by the District, to which he confirmed there was not.  Darrough will draft the findings of fact to comply with that step of the process.

 

An Application for Indigent Burial Funds was reviewed.  Coroner Mark Stratmoen was present on the speaker phone for the discussion.  The Fremont County Unclaimed & Indigent Burial and Cremation Policy was reviewed.  The difference between Unclaimed and Indigent burials was discussed, and per policy.  An Unclaimed Burial requires the County to pay $1,800 to the funeral homes.  An Indigent is a request for assistance by relatives who are claiming the remains, and they are responsible for the associated costs.  Generally, that would be the $1,800 minus any assets or family contributions, and at the minimum would most likely be the Social Security Death Benefit ($250).  There is no specific funding line item for an Indigent request, as they are received infrequently.  Larry Allen moved, Clarence Thomas seconded, to approve a payment to Davis Funeral Home in the amount of $1,550 ($1,800 less $250) for the Indigent burial.  Voting against the motion: Jennifer McCarty.  Motion carried.  The amount will be paid out of the Indigent Burial line item.

 

Transportation Department Administrative Secretary Jill Johnson was joined by Kyle Lehto, HDR Engineering, Inc., to discuss several projects.  Task Order No. 5 was presented for additional services related to FEMA Funded Repair Projects including project design, bidding, and construction engineering services for bridge riprap on the structure on South Fork Road and road shoulder slope repairs in two locations on Red Canyon Road.  FEMA will provide a 25% match towards both projects.  Larry Allen moved, Ray Price seconded, to approve Task Order No. 5.  Motion carried unanimously.

 

Kyle Lehto proceeded to review several documents, all relating to Multiple Bridge Repairs – Project SA-4 (bridge over Sweetwater River at Jeffrey City).  A Certificate of Substantial Completion (October 10, 2017) and Certificate of Final Completion (November 15, 2017) with Reiman Corp. were distributed for review.  Larry Allen moved, Ray Price seconded, to approve both the Certificate of Substantial Completion and Certificate of Final Completion as presented.  Motion carried unanimously.  Change Order No. 1 was presented, resulting in a decrease of $65,394.00 for a final contract price of $647,133.50.  Larry Allen moved, Ray Price seconded, to approve Change Order No. 1.  Motion carried unanimously.  A Contractor’s Application for Payment in the amount of $31,902.57 was presented for approval.  Ray Price moved, Larry Allen seconded, to approve the Application for Payment.  Motion carried unanimously.  The final document to be signed was the Warranty for one year from the date of Final Completion.

 

Discussion took place on a Request for Proposal for Agricultural Tenant for the Major property.  It was determined that the RFP would ask for bids on the 105 acre parcel (101 irrigated) with a deadline of March 5th.  Payments will be on a quarterly basis with the successful Tenant.

 

The job advertisement for the Executive Director of Treatment Courts of Fremont County was discussed.  Liaison Commissioner Clarence Thomas discussed the possibility of an acting supervisor for both the Adult and Juvenile Courts.  No action was taken.  The ad was finalized and will be advertised on an “open until filled” basis immediately.

 

Fremont County Fair and Rodeo Manager Barney Cosner updated the Commission on their Office Assistant vacancy.  He requested a salary adjustment as it is hard to keep filled based on the current salary level and detailed how the additional amount was within their budget do to another vacancy.  Ray Price moved, Larry Allen seconded, to approve refilling the Office Assistant position at an annual salary of $28,000.  Voting against the motion:  Travis Becker.  Motion carried.

 

A Public Hearing was held, as advertised, regrading Unanticipated Revenues for Search & Rescue.  Financial Joe Felix was present.  Larry Allen moved, Clarence Thomas seconded, to approve Resolution No. 2018-10, FY 2017-18 Budget Amendment No. 2.  Motion carried unanimously.  The Board expressed their appreciation to the private donor.

 

Commissioner meeting reports were given.

 

Commissioner Thomas is still trying to confirm a meeting on February 28th with the Tribal Transportation Department regarding Ethete Road.

 

Vice-Chairman Allen reported on the Wyoming County Commissioners Association Legislative Meeting held last week in Cheyenne and have discussions with various Senators, Representatives and officials at the SLIB office when he turned in the County’s grant application for ambulance remounts and cab and chassis purchases.

 

Commissioner Ray Price echoed Commissioner Allen’s comments regarding the productive meeting in Cheyenne.

 

Commissioner Jennifer McCarty also attended the meetings in Cheyenne and felt they were very worthwhile.  She attended the monthly Museum Board meeting where they are busy working on their budgets.

 

Chairman Becker echoed the other Commissioners’ comments regarding the meetings in Cheyenne.  He stated the importance of having the opportunity to let our legislators know the County’s stance on issues.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session with Deputy Civil Attorney Jodi Darrough regarding potential litigation.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at

10:45 a.m. and reconvene for a Regular Meeting on March 6, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      MARGY A. IRVINE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

 

Fremont County Government | 450 North 2nd Street | Lander, WY  82520
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