February 20, 2018 (OFFICIAL MINUTES)Wednesday, March 7th, 2018
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) FEBRUARY 20, 2018
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Deputy County Clerk Margy Irvine was present for the meeting.
Larry Allen moved, Ray Price seconded, to approve the Agenda as amended. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to approve the Regular Meeting held February 13, 2018. Motion carried unanimously.
Ray Price moved, Larry Allen seconded, to accept the regular bills for payment. Chairman Becker abstained from voting on The Print Shop voucher. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Parts/Supplies-$531.20; Ahlers & Company-Family Planning Services-License/Support-$707.68; Airgas USA LLC-Vehicle Maintenance-Supplies-$10.08; AmeriGas Propane LP-County Buildings-Propane-$553.09; B & B Enterprises LLC-1% Gravel Projects-Contract Services-$9,115.93; Bailey Enterprises, Inc.-Inventory-Fuel-$22,440.66; Bush, Ron-1% Gravel Projects-Contract Services-$1,842.50; CenturyLink-Segregated-Telephone Services-$4,180.61; Darrough, Jodi A.-County Attorney-Reimburse Expenses-$10.00; E Spear Ranch-1% Gravel Projects-Contract Services-$1,925.00; Fremont County Solid Waste-County Buildings-Dump Fees-$5.00; High Plains Power, Inc.-Segregated-Utility Services-$1,744.89; HTO Chemical Company, LLC-County Buildings-Services-$78.00; Inberg Miller Engineers-Snow Fence Improvements-Engineering Services-$4,525.78; Injury Prevention Resources-CAST-Monitoring Expenses-$1,281.50; Inland Truck Parts Co.-Vehicle Maintenance-Repairs/Parts-$826.70; I State Truck Center-Vehicle Maintenance-Parts-$41.98; John Deere Financial-Segregated-Materials/Supplies-$103.45; LL Smith Trucking-1% Gravel Projects-Contract Services-$1,842.50; McKay, Katherine G.-District Court-Court Representation-$214.80; Medical Air Services Assoc., Inc.-Health Benefit Plan-Air Ambulance Memberships-$29,700.00; NMS Laboratories-County Coroner-Toxicology Services-$1,265.00; Office Shop Inc., The-Segregated-Service Agreement-$275.74; Osborne Trucking Co. Inc-1% Gravel Projects-Contract Services-$1,815.00; Phifer Law Office-District Court-Court Representation-$421.48; Post, Raymond-Transportation-Car Wash-$20.00; Print Shop, The-County Assessor-Supplies/Equipment-$439.00; Quill Corporation-Segregated-Office Supplies-$150.82; Reed’s Moghaun Office Supply-County Attorney-Office Supplies-$9.20; Rocky Mountain Logistics Inc.-Segregated-Contract Services-$1,787.50; Sinicki, Linda A.-County Elections-Election Judge-$50.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$200.00; Traveling Computers-Computer Services-Computer Supplies/Services-$445.00; T Y Excavation Inc.-Transportation-Dubois Road Maintenance-$3,967.50; Union Telephone Company-Segregated-Cellphone Services-$616.02; Valley Lumber & Supply Co Inc.-County Buildings Detention-Materials/Supplies-$3.99; Verizon Wireless-Segregated-Cellphone Services-$143.70; West Payment Center-District Court-Library Plan-$63.95; Witzel, Alvin J.-1% Gravel Projects-Contract Services-$1,815.00.
The following items in the Signature File were reviewed: Record of Proceedings. Larry Allen moved, Ray Price seconded, to approve a Contract for Trucking Services between Fremont County and Independent Contractor (2M Construction). Motion carried unanimously.
There were no action items in the Priority Mail.
There was nobody present for the Public Comment period.
Deputy Civil Attorney Jodi Darrough reviewed the process for dissolving a special district. The Commissioners had previously declared Lucky 13 Water District’s board of director seats as vacant and subsequently filled them by the Board of Fremont County Commissioners via resolution, specifically for the purpose of dissolving the District. The next step is to make findings of fact. Treasurer Scott Harnsberger was invited to the meeting to discuss if there is any personal property or assets held by the District, to which he confirmed there was not. Darrough will draft the findings of fact to comply with that step of the process.
An Application for Indigent Burial Funds was reviewed. Coroner Mark Stratmoen was present on the speaker phone for the discussion. Larry Allen moved, Clarence Thomas seconded, to approve a payment to Davis Funeral Home in the amount of $1,550 ($1,800 less $250) for the Indigent burial. Voting against the motion: Jennifer McCarty. Motion carried. The amount will be paid out of the Indigent Burial line item.
Transportation Department Administrative Secretary Jill Johnson was joined by Kyle Lehto, HDR Engineering, Inc., to discuss several projects. Task Order No. 5 was presented for additional services related to FEMA Funded Repair Projects including project design, bidding, and construction engineering services for bridge riprap on the structure on South Fork Road and road shoulder slope repairs in two locations on Red Canyon Road. FEMA will provide a 25% match towards both projects. Larry Allen moved, Ray Price seconded, to approve Task Order No. 5. Motion carried unanimously.
Kyle Lehto proceeded to review several documents, all relating to Multiple Bridge Repairs – Project SA-4 (bridge over Sweetwater River at Jeffrey City). A Certificate of Substantial Completion (October 10, 2017) and Certificate of Final Completion (November 15, 2017) with Reiman Corp. were distributed for review. Larry Allen moved, Ray Price seconded, to approve both the Certificate of Substantial Completion and Certificate of Final Completion as presented. Motion carried unanimously. Change Order No. 1 was presented, resulting in a decrease of $65,394.00 for a final contract price of $647,133.50. Larry Allen moved, Ray Price seconded, to approve Change Order No. 1. Motion carried unanimously. A Contractor’s Application for Payment in the amount of $31,902.57 was presented for approval. Ray Price moved, Larry Allen seconded, to approve the Application for Payment. Motion carried unanimously. The final document to be signed was the Warranty for one year from the date of Final Completion.
Discussion took place on a Request for Proposal for Agricultural Tenant for the Major property. It was determined that the RFP would ask for bids on the 105 acre parcel (101 irrigated) with a deadline of March 5th. Payments will be on a quarterly basis with the successful Tenant.
The job advertisement for the Executive Director of Treatment Courts of Fremont County was discussed. Liaison Commissioner Clarence Thomas discussed the possibility of an acting supervisor for both the Adult and Juvenile Courts. No action was taken. The ad was finalized and will be advertised on an “open until filled” basis immediately.
Fremont County Fair and Rodeo Manager Barney Cosner updated the Commission on their Office Assistant vacancy. He requested a salary adjustment as it is hard to keep filled based on the current salary level and detailed how the additional amount was within their budget do to another vacancy. Ray Price moved, Larry Allen seconded, to approve refilling the Office Assistant position at an annual salary of $28,000. Voting against the motion: Travis Becker. Motion carried.
A Public Hearing was held, as advertised, regrading Unanticipated Revenues for Search & Rescue. Financial Joe Felix was present. Larry Allen moved, Clarence Thomas seconded, to approve Resolution No. 2018-10, FY 2017-18 Budget Amendment No. 2. Motion carried unanimously. The Board expressed their appreciation to the private donor.
Commissioner meeting reports were given.
Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session with Deputy Civil Attorney Jodi Darrough regarding potential litigation. Motion carried unanimously. Ray Price moved, Clarence Thomas seconded, to return to Regular Session. Motion carried unanimously.
There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at
10:45 a.m. and reconvene for a Regular Meeting on March 6, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ MARGY A. IRVINE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD