March 13, 2018 (FULL DETAILED REPORT)Wednesday, March 21st, 2018
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) MARCH 13, 2018
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Jennifer McCarty seconded, to approve the Agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held March 6, 2018. Motion carried unanimously.
Larry Allen moved, Clarence Thomas seconded, to accept the regular bills for payment. Chairman Becker abstained from voting on The Print Shop voucher. Motion carried unanimously.
Airgas USA LLC
1% Infrastructure Projects
Cattle Guard Supplies
Bailey Enterprises, Inc.
Bill Jones Plumbing & Heating
Bloedorn Lumber Lander
Bloedorn Lumber Riverton
Communication Technologies, Inc.
Mortimore Lane Reconstruction
Eagle Uniform & Supply, Co.
Emergency Power Systems LLC
Fremont Motors Lander
Information Systems Consulting, Inc.
James Gores & Associates, P.C.
Moneta Lysite Road Shoulder
John Deere Financial
Lander Valley Auto Parts
Lander, City of
LCI Trucking & Construction LLC
1% Gravel Projects
Lee’s Operating Service, Inc.
1% Gravel Projects
Napa Auto Parts Riverton
Health Benefit Plan
Office Shop Inc., The
Print Shop, The
R C Lock & Key
Riverton Ranger, Inc.
Rocky Mountain Power
Shoshoni, Town of
Sweetwater Aire LLC
County Buildings Detention
University of Wyoming
Western Printing, Inc.
Wilkerson, James A., IV, M.D., P.C.
Wyoming Behavioral Institute
Health & Welfare
Wyoming Waste Systems
The following items in the Signature File were reviewed: 1) Liquor Licenses for all renewal liquor licensees previously approved; 2) letter of appreciation to Mr. James Bousman for donation of earthern fill materials for Tunnel Hill and South Muddy Roadways; and 3) Record of Proceedings. Larry Allen moved, Jennifer McCarty seconded, to transfer fixed assets (three County pool cars) from the Vehicle Maintenance Department to the Board of County Commissioners, effective July 1, 2018 with applicable capital revolving loan payment on one vehicle to also transfer accordingly. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve a Petition to Approve the Appointment of Robert A. Bundy as Part-Time Magistrate for the Circuit Courts, Ninth Judicial District, Fremont County, State of Wyoming. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) High Plains Power, Inc. proxy votes (no proxy submitted). Jennifer McCarty moved, Ray Price seconded, to accept the Executive Health Insurance Committee’s recommendation to opt out of the BCBS Value Based Care Programs and Managed Care Arrangements. Motion carried unanimously.
There was nobody present for the public comment period.
Building Maintenance Supervisor J.R. Oakley was joined by Detention Deputy Phil Holder to update the Commissioners on technology available for an improved sound system within the Chambers. Oakley stated new speakers have already been installed and they reviewed information for an Analog Mixer with USB connectivity option for the recording unit. The price for the Sweetwater Mixer is $159. They stated the next step would be upgraded microphones to replace the three flat desk microphones currently used. The Board was in agreement that an upgrade was needed; however, asked the men to get a cost on the microphones as well so they could proceed with the package as a whole.
J.R. Oakley informed the Board that the rooftop air conditioning/heating unit for the Commission Chambers had quit working at the end of last summer. The unit is over 35 years old and parts are no longer available or feasible on the unit. He stated a new five ton system would cost $8,500 which will include an economizer (can use either outside or refrigerant air) and has a hail protector. He stated the unit would need to be ordered immediately in order to be delivered and installed prior to warmer weather. A crane will be needed to move the unit to the roof and some reconfiguration will be required. He stated he has funding in his budget to cover the cost of the purchase and reconfigurations. Ray Price moved, Jennifer McCarty seconded, to approve purchasing an AC/heating unit for the Commissioners Chambers with funding through the Building Maintenance Department. Motion carried unanimously.
County Clerk Julie Freese joined J.R. Oakley to recommend changes to accommodate increased room for the Election Department in the basement of the Courthouse. Prior to the meeting starting, Freese and Oakley had provided several Commissioners a brief tour of the area and explained their proposal. Expansion was suggested into the present Building Maintenance Office area which is a locked office that sets within a larger enclosed area. Oakley’s office would then be moved to a vacant office space on the north wall (formerly used by Juvenile Treatment Court). There is also a storage area that will be moved to an area already in existence for the Public Health Department, giving additional storage space. This expanded area will provide additional space to process equipment and voters in election years and in off-election years, the front space could be used as an additional meeting roof for the Courthouse. Currently early voting machines are placed in the hallway (before and after elections), along with large poll boxes. Freese stated the recent ALICE training reconfirmed the issue of only one ingress and egress door in the current Election Office so they suggested a roll top window be installed on the Election door as well as in the expanded office area to provide some protection. These areas already have camera surveillance installed. Oakley stated his budget can handle the required costs associated with the Election expansion (roll up windows, etc.), at an estimated cost of $9,000 as well as the previously approved purchase of the AC/heating unit for the Commissioners Chambers. The Commissioners asked for firm costs on the office improvements and Oakley will report back.
Larry Allen moved, Clarence Thomas seconded, to approve a Cooperative Law Enforcement Annual Operating Plan and Financial Plan between Fremont County Sheriff’s Office and the USDA, Forest Service, Shoshone National Forest, for 2018. Motion carried unanimously.
Sheriff Skip Hornecker provided a monthly update. Detention statistics for February were 121 in house, 128 total and two housed out of county. This compares to one year ago of 127 in house, 143 total and two housed out of county. The roster as of today is 138 on the total roster, 134 in house and four housed out of county. Forty-five inmates of the total 138 on the roster are sentenced. There were 198 intakes recorded in February (93 inmates in Detention are pre-adjudicated). Since his last report, there are positions open for a certified Deputy, nurse and kitchen worker. Communications has three open positions and Patrol/Enforcement has one vacancy in the Riverton Patrol area. They are currently soliciting interest within the agency for advancement or lateral transfers to backfill the position. Larry Allen moved, Ray Price seconded, to approve filling all the vacant positions. Motion carried unanimously.
Sheriff Hornecker stated Fremont County will be one of three counties participating in a pilot program known as 24/7. He joined several other Sheriffs’ in visiting the Detention Center in Pierre, South Dakota to see how their program is run. Fremont County was selected because of its uniqueness (size, two Circuit Courts). The program will provide the legal system another sentencing tool and help keep Detention numbers lower by not incarcerating the individuals. Individuals charged with driving under the influence or another alcohol-related charge are eligible. They must go to the Fremont County Detention Center for twice a day testing, and the examinations are for a stated period of time (90 days minimum) and are performed by at Detention officer with a breath tester, measuring their blood-alcohol content levels. Consequences are then set for positive test results (incarceration). The State has purchased the software program and participants pay for a registration fee and testing materials. The County will incur no costs in overtime and no additional staff will be needed, and current deputies can chose to take on the additional duty via a contractual basis at a per hour cost. They will develop policies and procedures and test the equipment next week.
In a final matter, Sheriff Hornecker stated the spring season is upon us and he encouraged people to call in their controlled burns so that the fire departments are not needlessly dispatched.
County Coroner Mark Stratmoen reviewed options for the establishment of a Riverton storage cooler facility. This will provide a solution to the problem the Coroner’s Office faces with inadequate space for temporary storage of deceased individuals. Currently, the Lander morgue can hold three bodies and several times last year additional space was required. The preferred option is a shipping container in the Emergency Management Agency garage that is equipped with a CoolBot A/C unit. This option provides a long lasting, cost efficient and secure solution. The storage cooler can be purchased locally with Federal Auto Recycling and the Building Maintenance Supervisor has estimated insulation and wall cover materials for the interior of the container to cost approximately $1,700. Chairman Becker asked that Stratmoen check into the City of Riverton’s permitting requirements before the Board makes a final decision on the preferred option. Currently the Coroner budget is adequate to fund the total cost estimate of $5,946. In other business, total case numbers continue to be down below averages as a whole for January and February (22 vs. 37 in 2017). Non-natural deaths are also down for January and February (3 vs. 8 in 2017). Stratmoen traveled to Cheyenne to lobby at a House committee meeting and discuss a bill with Fremont County’s delegation. He stated he will have some budget adjustments as several figures are not available yet.
Sydney Moller, Executive Director of the Fremont County Alliance against Domestic Violence and Sexual Assault, provided a program update. The program has received 104 contacts this year from various law enforcement agencies. Shelter stay is 30 days and can be extended if needed. A team has been put together to write a grant a transitional housing grant. So often, financial barriers are huge and the grant would provide opportunities to clients instead of returning to their abuser. The shelters in both Lander and Riverton are not ADA compliant and in need of major remodeling. Fremont County has been selected as a Silent Witness location where silhouettes will be placed representing domestic violence victims. The program has 275 new cases of the total number of 297 (20 cases overlap from last year). She cited some reasons for domestic violence are related to the economy and substance abuse issues. In closing, she distributed a flyer listing their hotline phone numbers, what the program can provide, questions and answers and statistics and crisis intervention strategies.
Two Request for Proposals for the County’s agricultural property located on 1249 Major Avenue, Riverton, consisting of 105 acres, was discussed. The proposals had been received by the deadline of March 5th and taken under advisement. Chairman Becker provided a synopsis of each as follows:
Price/Acre Price/Year Use
Steve Husted $122 $12,810 Hay/alfalfa and winter pasture
Dave Long $125.37 $13,163.85 Hay/alfalfa and winter pasture
Jennifer McCarty moved, Ray Price seconded, to accept the Proposal from current lessee Steve Husted for a three year lease, with the option for three yearly renewals. Abstaining from the vote due to conflict of interest: Larry Allen. Motion carried.
County Clerk Julie Freese reviewed recent legislative changes regarding election issues. She had presented the same information the previous day at the monthly Elected Officials and Department Heads meeting in which Chairman Becker participated via speakerphone and Commissioner McCarty was present in the audience. The County Clerk is to notify the candidate of the deadlines and civil penalties for not filing their financial reporting on time. The County Attorney shall issue a final order imposing the civil penalty ($200) against any person failing to comply. Freese noted she is working with Pat Lebrun Fremont County Attorney on this process. Effective immediately, there will be no electioneering within 100 yards of the polling place on election day; no electioneering within 100 feet of any public entrance to the building in which the early polling place is located; bumper stickers on a vehicle may only be in the 100 yard range (or 100 feet) during the time the elector is voting (neither apply to bumper stickers no larger than 4” x 16” and no more than one per candidate). Any person may file a written complaint with the County Clerk’s Office regarding any violation of the Election Code by any county or municipal candidate, committee or organization. If the Clerk finds that the complaint has merit and suspects a violation of the Election Code, the Clerk shall refer the complaint to the Fremont County Attorney for investigation and potential prosecution. Registration offenses will have four tiers of penalties: 1) misdemeanor and $200 fine; 2) high misdemeanor punishable by not more than one (1) year imprisonment, a fine of not more than $5,000, or both; 3) felony offense punishable by not more than five (5) years imprisonment, a fine of not more than $10,000, or both; and 4) Investigation by County Sheriff at request of County Clerk who has reasonable cause to believe that a person has committed a registration offense. After investigation and finding allegation has merit, the Sheriff shall refer the matter to the County Attorney for potential prosecution in the appropriate courts of this state.
In other business, County Clerk Julie Freese stated that candidates often come to the Courthouse to hand out pamphlets, etc. and wanted to make sure the Commissioners approved. In the past, if state candidates came to her Department, she would allow her employees the opportunity to take the pamphlets, etc., and put in their purse to take home with them. She is not sure what other Elected Officials approve of for their employees. This would not be allowed within the 40 day time frame where absentee balloting and early voting is taking place. The Commissioners stated they would discuss this with fellow Elected Officials when they next meet in April. Freese also stated she would like to again use County employees at the polling places at both the Primary and General Election, as done two years ago. Their help was very beneficial at the polling places as well as performing other duties (delivering ballots, etc.). Some employees would like to work a full shift (10-12 hours) at the polling locations, and not just shift work not to go over their regular eight hour day. Freese stated that flex time could be used to allow the employee time off later in the week so as not to go over the 40 hour work week.
Commissioner meeting reports were given:
Commissioner McCarty attended the monthly Elected Officials and Department Heads meeting the previous day and the monthly Weed and Pest Control District meeting that evening.
Commissioner Thomas stated the Extension Office will be holding budget review meeting soon.
Vice-Chairman Allen attended the annual pre-flood meeting and runoff projections point to flooding at some level. Local reservoirs are over capacity. The Dubois slide area was also discussed at the meeting. He attended the monthly Fair Board meeting.
Chairman Becker also attended a portion of the annual pre-flood meeting. He participated in the Elected Officials and Department Heads meeting over the speaker phone the previous day. The Fremont County Public Lands Committee has been meeting twice monthly and has a tentative management recommendation for three of the five WSAs. Sweetwater County has chosen to put all their WSAs on the proposed Cheney legislation. Three of their WSAs adjoin Fremont County and their action will in no way alter Fremont County’s goal or process of developing management recommendations for Fremont County WSAs. Commissioner Price thanked Chairman Becker for his participation and work on this committee for the past two years.
County Clerk Julie Freese reminded the Commissioners that the MASA representative will be giving an overview of the air and ground ambulance service to County employees the following week.
There being no further business, Larry Allen moved, Ray Price seconded, to adjourn the meeting at
11:55 a.m. and reconvene for a Regular Meeting on March 20, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD