April 3, 2018 (OFFICIAL MINUTES)Tuesday, April 10th, 2018
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) APRIL 3, 2018
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas. Ray Price was absent for personal reasons. Fremont County Clerk Julie A. Freese was present for the meeting.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Clarence Thomas moved, Jennifer McCarty seconded, to approve the minutes of the Regular Meeting held on March 20, 2018. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to accept the regular bills for payment. Motion carried unanimously.
Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
2 M Construction Inc.-1% Gravel Projects-Gravel-$11,330.00; A & I Distributors-Vehicle Maintenance-Parts/Supplies/Services-$146.40; American Family & Life Ins.-Segregated-Insurance-$10,009.63; American Heritage Life Ins.-Segregated-Insurance-$35.62; AmeriGas-County Buildings-Propane-$634.02; Anderson, Troy M.-District Court-Jury Duty-$50.00; AXA Equitable PEDC-Segregated-Annuity-$250.00; B & B Enterprises LLC-Road Material Inventory-Crushing Services-$158,125.50; Bailey, Michael C.-District Court-Jury Duty-$30.00; Bank of The West Acct Analysis-Investment Pool-Bank Charges-$677.17; Bauder, Keith-District Court-Jury Duty-$420.00; Becker, Travis-County Commission-Reimburse Expenses-$347.20; Black Hills Energy-Segregated-Utility Service-$11,004.06; Blankenship, Steven-District Court-Jury Duty-$50.80; Blue Cross Blue Shield of WY-Co Admin-Health Ins Claims-$240,592.04; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$34,216.91; Bourquin, Travis Eugene-District Court-Jury Duty-$429.60; Bove, Christopher Vincent-District Court-Jury Duty-$30.00; Bradbury, Chance H.-District Court-Jury Duty-$52.00; Brubaker, Carolyn-District Court-Jury Duty-$50.80; Bullington, Shaun-1% Gravel Projects-Contract Services-$6,270.00; Business Mailing Solutions, Inc.-Support Services-Postage Machine Ink-$234.00; Carroll, Melissa-District Court-Jury Duty-$51.60; Charter Communications-Segregated-Internet Services-$357.88; Child Support Services/ORS-Payroll-Child Support-$564.00; Cole, David F.-District Court-Jury Duty-$61.20; Colonial Life & Accident Ins-Segregated-Insurance-$165.22; Countryman, Chance-District Court-Jury Duty-$34.40; Cunningham, Michael W.-District Court-Jury Duty-$460.80; Dell’orco, Thomas Andrew-District Court-Jury Duty-$50.00; Denevan, Danny L.-1% Gravel Projects-Contract Services-$9,212.50; Donohue, Kimberly-District Court-Jury Duty-$30.00; Dubois Telephone Exchange-Segregated-Telephone Services-$647.85; Dynamic Controls Inc.-Segregated-Services/Repairs-$304.79; Electrical Dynamics, Inc.-County Buildings Detention-Services/Repairs-$1,767.98; E Spear Ranch-1% Gravel Projects-Contract Services-$5,225.00; Federal Express Corp-County Attorney-Shipping Fees-$118.06; Finlayson, Brett A.-District Court-Jury Duty-$53.60; Fleak, Lynette-District Court-Jury Duty-$52.40; Fossen, Ronald D. Jr-District Court-Jury Duty-$32.40; Franks, Michael J.-District Court-Jury Duty-$424.80; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Repairs-$23.65; Fremont Counseling Lander-Health & Welfare-Title 25-$2,755.00; Fremont County Solid Waste-County Buildings Detention-Dump Fees-$12.40; Fremont County Treasurer-Co Admin-Health Insurance-$319,706.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$193,646.93; Fremont County Treasurer-Co Admin-Section 125 Benefits-$42,494.86; Fremont Motor Riverton Inc.-Vehicle Maintenance-Parts/Supplies-$715.70; Fremont Motors Lander-Vehicle Maintenance-Parts/Supplies-$46.76; Fremont Toyota-Vehicle Maintenance-Parts/Supplies-$79.95; Frericks, Ryan-District Court-Jury Duty-$30.00; Galloway, Jason Allen-District Court-Jury Duty-$50.80; Gannett Grill-District Court-Jury Meal-$174.91; Gaudern, Chad M.-District Court-Jury Duty-$59.20; Graham, Edward Trevor-District Court-Jury Duty-$74.00; Grainger-County Buildings-Materials/Supplies-$280.66; Great West Trust-Segregated-Wyoming Benefits-$5,705.00; Griffith, John W.-District Court-Jury Duty-$54.00; Gutierrez, Tia Rae-District Court-Jury Duty-$40.00; Hackett, Tiffini-District Court-Jury Duty-$56.00; Hanson, Benman-District Court-Jury Duty-$46.80; Harris, Brittany Ladawn-District Court-Jury Duty-$58.80; Hayes, J.T.-District Court-Jury Duty-$56.80; Healthsmart Benefit Solutions-Segregated-Insurance-$944.00; Heil Electric LLC-Transportation-Services-$267.00; Higgley Gibb, Roberta-District Court-Jury Duty-$50.00; Hill, Traci Samara-District Court-Jury Duty-$472.80; Hlavnicka, Glenda-District Court-Jury Duty-$300.00; Holden, Jeramiah Wayne-District Court-Jury Duty-$30.00; Hopkin, Justin-Segregated-County Health Officer-$1,400.00; HTO Chemical Company, LLC-County Buildings-Services-$500.70; Hust, Sandra L.-District Court-Jury Duty-$652.80; Injury Prevention Resources-CAST-Monitoring Expenses-$279.50; Jace Water Service Inc.-1% Gravel Projects-Contract Services-$9,295.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$441.42; James Gores & Associates, P.C.-1% Infrastructure Projects-Engineering Services for Tunnel Hill Road-$1,170.60; Jerry Bornhoft Construction Inc.-1% Gravel Projects-Contract Services-$9,047.50; Kail, Jared O.-County Attorney-Court Recordings-$781.25; Kamminga, Bruce Lee-District Court-Jury Duty-$54.00; Kane, Scott C.-District Court-Jury Duty-$300.00; Killebrew, Howard E & Princess R-Road Material Inventory-Culvert Pipe-$420.00; Larsen, Greg-District Court-Jury Duty-$66.00; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$1,306.00; Lazzari, Bailey-Public Defender-Office Rent-$450.00; Lee’s Operating Service Inc.-1% Gravel Projects-Contract Services-$9,267.50; Leisy, Ashtyn-District Court-Jury Duty-$420.00; Leseberg, Shaylene Marie-District Court-Jury Duty-$62.00; Lipps, Jennifer-District Court-Jury Duty-$30.00; Loomis, Kris Ann-District Court-Jury Duty-$59.20; Mailfinance, Inc.-County Attorney-Rental-$266.52; Marlow, Bradley L.-District Court-Jury Duty-$94.00; Mason, Darala-District Court-Jury Duty-$50.40; Mcconnaughey, Jody-District Court-Jury Duty-$51.60; Meyer’s Gambles-District Court-Jury Room Refrigerator-$259.99; Mickelson, Matthew Allen-District Court-Jury Duty-$54.00; Miller, Margaret-District Court-Court Appointments-$1,072.50; Mora, Omar G.-District Court-Jury Duty-$30.00; Morgan, Grover Michael-District Court-Jury Duty-$693.60; Mosbrucker, Kathleen-Detention Center-Reimburse Expenses-$112.50; Moskovitz, Amy Marie-Fremont County WIC-Reimburse Expenses-$346.85; Mr. D’s Food Center Inc.-District Court-Supplies-$385.09; National Business Systems Inc.-County Treasurer-Postcards/Postage-$2,695.65; Navarre Hiser, Dana-Segregated-Instructor Fees-$396.00; Nelson, Jane Ann-District Court-Jury Duty-$30.00; New York Life Insurance-Segregated-Insurance-$261.03; NMS Laboratories-County Coroner-Toxicology Services-$405.00; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Olson’s Auto Body & Towing-Vehicle Maintenance-Repairs-$2,648.72; OR Dept. of Justice-Payroll-Child Support-$500.94; Osage Industries, Inc.-Vehicle Maintenance-Vehicle Repairs-$1,276.67; Osborne Trucking Co. Inc.-1% Gravel Projects-Contract Services-$3,905.00; Overhead Door Inc.-County Buildings-Services/Parts/Supplies-$242.51; Page, Andrew-District Court-Jury Duty-$48.40; Perfect Power Electric Inc.-County Buildings-Parts/Services-$431.25; Perspective Enterprises Inc.-Fremont County WIC-Medical Supplies-$395.00; Peterbilt of Wyoming-Vehicle Maintenance-Parts-$174.88; Phifer Law Office-District Court-Court Appointed Representation-$321.16; Pitt, Rickey D.-District Court-Jury Duty-$30.00; Quill Corporation-Segregated-Office Supplies-$239.66; R C Lock & Key-County Buildings Detention-Keys/Supplies/Services-$10.60; R R Brink Locking Systems Inc.-County Buildings Detention-Inspection of Power Systems-$614.00; R T Communications-Segregated-Telephone Services-$537.11; Rambo, Michelle L.-District Court-Jury Duty-$54.00; Ratigan, Daniel, M.D.-Detention Center-P.A. Supervisor Contract-$4,500.00; Ray, Ted Michael-District Court-Jury Duty-$50.00; Raymond, Kimberly K.-District Court-Jury Duty-$59.20; Reed’s Moghaun Office Supply-County Attorney-Office Supplies-$24.64; Riverton, City of-County Buildings-Water/Sewer-$714.81; Schatza, Mark J.-District Court-Jury Duty-$58.00; Schoneberger, Valerie-Public Defender-Office Rent-$450.00; Scott, Jared D.-District Court-Jury Duty-$300.00; Sea, Griffith-Attorney Victim Services-Travel For Court-$266.40; Shanley, Juliana-District Court-Jury Duty-$30.00; Sharp, Terry G.-District Court-Jury Duty-$78.00; Sharpston, Tyler L.-District Court-Jury Duty-$540.00; Spencer, Ronald J.-District Court-Jury Duty-$30.00; Spoonhunter, Leslie-Fremont County WIC-Reimburse Expenses-$28.34; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Office Rent-$1,650.00; Stevens, Cynthia B. MD-CAST-Clinical Supervision-$300.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$315.00; Suhn, Karie L.-District Court-Jury Duty-$50.00; Terrance R. Martin PC-Public Defender-Office Rent-$450.00; Throckmartin, Bryon D.-District Court-Jury Duty-$50.00; Total Net Salaries-Segregated-Salaries-$629,650.26; Traveling Computers-Computer Services-Supplies/Services-$178.00; Triple L Inc.-1% Gravel Projects-Contract Services-$5,170.00; Union Telephone Company-Segregated-Cellphone Services-$737.96; USPS Hasler-County Attorney-Postage-$750.00; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$40.15; Van Vleet, Randall R.-District Court-Jury Duty-$50.80; Verizon Wireless-Segregated-Cellphone Services-$170.67; Vis, Lisa L.-District Court-Jury Duty-$52.40; Watson, Darce M.-District Court-Jury Duty-$420.00; Watson, Kay J.-District Court-Jury Duty-$50.00; Wayt, Pamela-District Court-Jury Duty-$30.00; Western Business Solutions Inc.-Clerk of District Court-Equipment/Supplies/Services-$325.00; Whiting Law, P.C.-District Court-Professional Services-$1,305.00; Wind River Awards-County Treasurer-Recognition Awards-$85.00; Witzel, Alvin J.-1% Gravel Projects-Contract Services-$7,755.00; Wooten, Jessica L.-Detention Center-Services/Repairs-$28.00; WY SDU-Payroll-Child Support-$830.00; Wyo Child Support Enforcement-Segregated-Child Support-$800.00; Wyo Dept of Workforce Serv-Co Admin-Workers Comp-$20,062.65; Wyoming Financial Insurance-County Clerk-Notary Bond-$50.00; Wyoming Forensic Conference-County Coroner-Forensic Conference-$200.00; Wyoming Retirement System-Co Admin-Contributions-$141,875.18; Wyoming Supreme Court-District Court-Salary Reimbursement-$6,742.00; Wyoming.com-Segregated-Internet Services-$1,074.12
Jennifer McCarty moved, Clarence Thomas seconded, to accept a voucher from Fremont Counseling Service in the amount of $3,915.00 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Get well card; 2) Two reply letters to the BIA regarding their questions regarding application for the acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe; 3) Abatement Summary cover sheet; and 4) Record of Proceedings. Larry Allen moved, Clarence Thomas seconded, to approve a letter to Wyoming Office of Homeland Security requesting an extension on Project No. 2632 for FEMA reimbursement on emergency protective measures in the Little Wind River. Motion carried unanimously. Larry Allen moved, Clarence Thomas seconded, to approve a BlueCross BlueShield Plan Change update for the Travel Medical Benefit to allow $200 per day for food, lodging, and travel expenses (limited to $2,500) to be paid at 100% of charges, with deductible and coinsurance waived. Motion carried unanimously. Larry Allen moved, Clarence Thomas seconded, to approve Amended Certified Resolution 2018-01which added a new investment firm by the County Treasurer who is authorized to obligate the county with respect to the purchase, sale, transfer and exchange of U.S. Government Agency Securities. Motion carried unanimously.
The following items in the Priority Mail were reviewed: E-mail from former Executive Director Susan Shipley recommending Melinda Cox be appointed interim executive director of the Fremont County Treatment Courts until a final decision can be made. Clarence Thomas moved, Larry Allen seconded, to appoint Melinda Cox as interim executive director of the Fremont County Treatment Courts. Motion carried unanimously. A Sandbag Policy for 2018 was reviewed, as updated by the Fremont County Emergency Management Agency. Clarence Thomas moved, Larry Allen seconded, to approve the 2018 policy as presented. Motion carried unanimously. A request from Lou’s Midvale Store to apply to the City of Lander for a Catering Permit was reviewed. Clarence Thomas moved, Larry Allen seconded, to approve the request to apply to the City of Lander for a Catering Permit for the Enos/Hinman wedding reception at the Museum of the American West on June 15, 2018. Motion carried unanimously.
Transportation Superintendent Dave Pendleton presented a Department report.
HDR Engineer Kyle Lehto joined Dave Pendleton to discuss the status of the bridge replacement project for South Fork Road. A bid opening will be held on April 24th and presented to the Commission at their May 1st meeting for approval.
Dave Pendleton updated the Board on the Peterson Road Bridge replacement at the Pilot Canal crossing. HDR Engineer Kyle Lehto was present. Total project cost is $800,000 and two Big R bridges (60’ and 70’) have already been purchased, one of which will be used for this project (60’). HDR Engineering, Inc. has been selected to provide the Design, Bidding and Construction Administrative services for the installation of a Big R bridge for a cost of $187,100. A canal bank ROW will be required and a guard rail will be wrapped to make for safer travel. Larry Allen moved, Jennifer McCarty seconded, to approve HDR Engineering, Inc. Task Order No. 5 for the Peterson Road Bridge replacement project, not to exceed $187,100, with 1% funding. Motion carried unanimously.
Dave Pendleton stated the majority of employees have attended mandatory Occupational Safety & Health Administration (OSHA) and Mining Safety & Health Administration (MSHA) training. As a result of safety requirements, he distributed an updated Uniform, Appearance & Hygiene Policy for the Fremont County Transportation Department. Specifically discussed was that steel toed boots are required to be work at all times for all personnel working in the field. Larry Allen moved, Jennifer McCarty seconded, to approve the amended Uniform, Appearance & Hygiene Policy as presented. Voting against the motion: Clarence Thomas. Motion carried. This will also affect contractual gravel haulers, they will not be able to get out of their vehicles at the pit area anymore; however, there will be designated safety areas they can use.
Assessor Tara Berg updated the Board on recent personnel changes within her office. As tax protest season is coming up shortly, she was able to hire a recently hired part-time employee in the Treasurer’s Office to her full-time position immediately. She now has another opening for a full-time field appraiser which came up suddenly and she would like to begin recruiting for immediately. Jennifer McCarty moved, Larry Allen seconded, to fill the vacant Field Appraiser position. Motion carried unanimously.
A Public Hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues for the County Sheriff. Present were County Clerk Julie Freese and Financial Assistant Joe Felix. Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-13, FY 2017-18 Budget Amendment No. 4. Motion carried unanimously.
Planning Department Supervisor Steve Baumann presented a plat of the Fowler Subdivision, a proposed three lot subdivision located approximately two miles north of Lander on Tweed Lane. The Fremont County Planning Commission unanimously approved the proposed plat. Larry Allen moved, Jennifer McCarty seconded, to approve the Fowler Subdivision. Motion carried unanimously.
Steve Baumann presented the O’Connor Subdivision, Resubdivision of Lot 3, which is located north and west of the intersection of Alaska and Burma Roads, approximately five miles north of Riverton. The Subdivision is currently platted as a three lot simple subdivision and the request proposes to take current Lot 3 and divide into three new lots, leaving the O’Connor Subdivision with a total of five platted lots. The Fremont County Planning Commission approved the proposed plat. Jennifer McCarty moved, Larry Allen seconded, to approve O’Connor Subdivision, Resubdivision of Lot 3. Motion carried unanimously.
Steve Baumann informed the Board that changes brought about with the completion of the Regular Subdivision Regulations in September 2017 made it necessary for the Fremont County Planning Commission to recommend changes to the Simple Subdivision Regulations to insure that common areas of both Regulations are the same.
Commissioner meeting reports were given:
Interim director of Treatment Courts of Fremont County Melinda Cox distributed a handout indicating Wyoming Department of Health State Funding for the Juvenile Treatment Court and Court Assisted Supervised Treatment from 2015 through 2019. Additional funding was received mid 2018 which takes that total to more than anticipated in 2019. State funding is based on client numbers and she discussed her plans to increase them. She then reviewed salary and benefits for the Treatment Court Director (vacant position) and hers for Director of Juvenile Services for comparison. She then provided two options for the Commission to consider. Option 1 being combining the Juvenile Justice and Treatment Court Director position; and Option 2 is to re-advertise for the Treatment Court Director position. Clarence Thomas moved, Jennifer McCarty seconded, to approve Option 1 to combine Juvenile Justice with the Treatment Court Director position on a temporary basis for six months. Motion carried unanimously.
Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session for personnel. Motion carried unanimously. Melinda Cox was present for a portion of the session. Larry Allen moved, Jennifer McCarty seconded, to return to Regular Session. Larry Allen moved, Jennifer McCarty seconded, to amend the motion naming Melinda Cox as the Juvenile Justice and Treatment Court Director on a temporary basis to an interim basis as an at will employee. Motion carried unanimously.
County Coroner—Mark Stratmoen, Coroner was present. Last year’s budget was $370,809 with this year’s request at $360,726.
County Attorney—Patrick LeBrun, County and Prosecuting Attorney was present. Last year’s budget was $1,301,800 and this year’s request is $1,285,370.
District Court—Judge Norman Young and Annette Bregar Court Administrator were present. Last year’s budget was $140,218 and this year’s request is $140,018.
Clerk of District Court—Kristi Green, Clerk and Cora Gist, Chief Deputy were present. Last year’s budget was $427.680 and this year’s request is $409,282.
Public Health Nursing Program—Kathy Laidlaw, Manager was present. General Fund budget for last year was $362,275 and this year’s request is $351,205.
Maternal Child Health. Last year’s budget was $149,167 and this year’s request is $180,794.
Public Health Emergency Preparedness. Last year’s budget was $88,682 and this year’s request is $94,040.
Family Planning. Last year’s budget was $57,125 and this year’s request is $4,020.
Public Health. Last year’s budget was $105,050 and this year’s request is $78,500.
Emergency Management—Kathi Metzler, Director was present. Last year’s budget was $137,567 and this year’s request is $135,111.
County Treasurer—Scott Harnsberger, Treasurer and Jim Anderson, Chief Deputy was present. Last year’s budget was $748,880 and this year’s request is $740,600.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 4:05 p.m. and reconvene for a Regular Meeting on April 10, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD