March 20, 2018 (FULL DETAILED REPORT)Tuesday, April 3rd, 2018
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) MARCH 20, 2018
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas. Ray Price was absent for personal reasons. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Jennifer McCarty seconded, to approve the Agenda as amended. Motion carried unanimously.
Larry Allen moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held on March 13, 2018. Motion carried unanimously.
Larry Allen moved, Jennifer McCarty seconded, to accept the regular bills for payment. Motion carried unanimously.
Ace Hardware Lander
Ace Hardware Riverton
Ahlers & Company
Family Planning Services
Airgas USA LLC
Anne Macguire M.D.
Artery Construction, Inc.
1% Gravel Projects
B & B Enterprises, LLC
Bailey Enterprises, Inc.
Bank of the West
Bank of the West Account Analysis
Bill Jones Plumbing & Heating
1% Gravel Projects
Carquest Auto Parts
Carroll Septic Service
CDW Government, Inc.
Clarke, Susan A.
Clifford, Gregory P., M.D., P.C.
Coast to Coast Computer Products, Inc.
Cowboy Chemical, Inc.
Inmate Laundry/Kitchen Supply
Department of Family Services
Juvenile Treatment Court
Evans, Michael A.
1% Gravel Projects
Federal Express Corp
Food Services of America
Fremont Orthopaedics P.C.
Fremont Therapy Group LLC
Glassburn, Jennifer M.
Search & Rescue
Satellite Phone Service
HDR Engineering, Inc.
High Plains Power, Inc.
Search & Rescue
Jack’s Truck & Equipment
Kohler Trucking Inc.
1% Gravel Projects
Elevator Maintenance Contract
Lander Medical Clinic P.C.
Inmate Medical/Family Planning
Lander Valley Auto Parts
1% Infrastructure Projects
Lander Valley Sportsmen’s Association
Linton’s Big R Store
Miller, Steven B.
Mountain Dental P.C.
Natrona County Sheriff
Neopost USA Inc.
Noble Medical, Inc.
Drug Testing Supplies
Office Shop Inc., The
O’Reilly Automotive Inc.
Pavillion, Town of
Paws for Life
Phillips, Adam E.
Quick Set Auto Glass
Ratigan, Daniel, M.D.
Contract Supervision of PA
Reed’s Moghaun Office Supply
Riverton Physician Practices LLC
Drug Testing/Physical Exams
Riverton Ranger, Inc.
Rocky Mountain Power
Sagewest Health Care
Secretary of State
Skaggs Companies, Inc.
T Y Excavation Inc.
Dubois Road Maintenance
Taylor Creek Exxon
Teton County Sheriff’s Office
Triple L, Inc.
1% Gravel Projects
Tweed’s Wholesale Co
West Payment Center
Library Plan Charges
Wind River Power Sports
Wind River Radiology P.C.
Wind River Towing
Sand For Dubois
Wyoming Cardiopulmonary Services P.C.
Wyoming Department of Transportation
Wyoming Law Enforcement Academy
Wyoming Public Health Laboratory
Family Planning Services
Larry Allen moved, Jennifer McCarty seconded, to accept a voucher from Fremont Counseling Service in the amount of $2,755.00 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) get well card; and 2) Record of Proceedings. Clarence Thomas moved, Jennifer McCarty seconded, to submit the name of Vice-Chairman Larry Allen to the Wyoming County Commissioners Association to serve on the WYDOT Air Service Enhancement program committee. Motion carried unanimously. Clarence Thomas moved, Jennifer McCarty seconded, to approve Resolution No. 2018-12 “Appointment of a Special Prosecutor” from the Sublette County Attorney’s Office. Motion carried unanimously. Clarence Thomas moved, Jennifer McCarty seconded, to approve an Application/Permit to Install Cattleguard from Scott Wirick for North 2nd Street in Lander. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) Healthy Rivers Popo Agie Watershed Initiative notice of watershed forum March 22-23, 2018; 2) BLM 2nd notice regarding expired ROW for Jack Huff Road (Co. Road #446). Chairman Becker asked that an update be given when the Transportation Superintendent reports during the Commissioners meeting of April 3rd regarding the status of the application. A Western Electric Service LLC estimate was reviewed for repairs required for the Dubois Ambulance house. Building Maintenance Supervisor J.R. Oakley had received approval to proceed from a majority of the Board in order to provide the repairs as soon as possible. Jennifer McCarty moved, Clarence Thomas seconded, to ratify approval of the estimate from Western Electric Service LLC not to exceed $1,000 with repairs to be funded by the Ambulance fund. Motion carried unanimously.
There was nobody present for the Public Comment period.
Katheryn Garber Primrose, Serve Wyoming Commissioner, had presented a request for a Proclamation for National Service Recognition Day, which will take place April 3, 2018. Their goal is to highlight the impact of AmeriCorps, VISTA, Senior Corps (Foster Grandparent Program, Senior Companion Program) and other national service programs that tackle local problems and manage volunteers for greater impact. Also present, representing Wyoming Senior Citizens, Inc., was Kelly Shaffer, Senior Companion Program, and Billy Jo Santee, Foster Grandparent Program. Both stated finding volunteers is an ongoing issue. The Board thanked the group for their efforts. Larry Allen moved, Jennifer McCarty seconded, to Proclaim April 3, 2018 as National Service Recognition Day and encourage citizens to recognize the positive impacts of national service in our county, find ways to give back to our communities, and thank those who serve. Motion carried unanimously.
County Clerk Julie Freese and Financial Assistant Joe Felix presented a preliminary budget hearing for unanticipated revenues. The information will be advertised and the public hearing set for the next meeting April 3rd.
Lander Assistant Mayor RaJean Strube Fossen, Kevin Kershisnik, Director of Economic Development, and Fremont County Planner Steve Baumann discussed economic development opportunities in Fremont County. Also present in the audience was Fremont County Association of Governments Executive Director Gary Michaud. Fossen stated FCAG is made up of mayors, County, LEDA and IDEA, Inc. and is a central place to start economic development communication. LEDA is a Lander organization with a mission statement to spur economic development and 2018 Strategic Plan Action Items include Air Service support; expand Broadband with last mile infrastructure and Broadband sales/contracts. IDEA’s mission statement is to be known for its expertise in: retaining, growing, and attracting businesses to the Riverton area, utilizing available resources and creating economic diversity for the betterment of local existing businesses and the community. IDEA Inc. projects include Brunton/Fiskars/Fenix; BTI Railcar facility, IDEA building (Legacy, Bealls), Smart Start and growth. Fossen reviewed an economic development tier which begins at the local level with elected officials and community leaders. Wyoming Business Council representative Rebecca Briesmaster was present in the audience and Fossen stated the County could provide valuable assistance by being a sponsor of grants through that agency, be involved in necessary road maintenance and critical infrastructure that will enhance new businesses to locate to Fremont County and utilize Michaud through FCAG to provide grant writing assistance. The Commissioners were in full support to work in any way possible with the various entities to increase economic development in Fremont County. In addition, Vice-Chairman Larry Allen volunteered to be a point of contact in addition to Steve Baumann on behalf of Fremont County.
County Clerk Julie Freese and Financial Assistant Joe Felix joined Vehicle Maintenance Supervisor Brad Meredith who updated the Board on several vehicles that are in need of engine replacements. Meredith had previously received authorization to replace one in a Sheriff’s Department vehicle (PT 233) for a cost of $4,300 through the emergency repair line item of the Capital Revolving Fund. An additional one is now needed for a Road and Bridge pickup (PT 672) which will cost $4,800. Felix stated there is $4,934 remaining after approval was given for the first engine replacement in that fund. Discussion was held regarding the age and mileage of the Road and Bridge pickup. Meredith stated even though the vehicle is older, it is not at the top of the list for replacement. Larry Allen moved, Jennifer McCarty seconded, to authorize the engine replacements for both units. Voting against the motion: Travis Becker. Motion carried. Chairman Becker asked Meredith to update the Vehicle Maintenance priority list for vehicle replacements for presentation at the upcoming Capital Revolving Committee meeting scheduled for next month. Freese reminded the Board this Committee had elected not to spend all the money available in that fund last year due to the revenue picture in case it was needed for emergency funding elsewhere throughout the fiscal year.
Fremont County Planning Department Supervisor Steve Baumann updated the Board on the Popo Agie Ranch Estates Homeowners Association meeting he attended the previous evening on behalf of Transportation Superintendent Dave Pendleton who was ill. Bauman reported on the meeting and stated Transportation Department Pendleton had advertised for Request for Proposals to perform the design-build flood control project along the Middle Fork of the Popo Agie River near Popo Agie Ranch Estates. The Homeowner’s Association committed funding for their 25% project match for the cost of this first step of the project required in order to apply for a FEMA Hazard Mitigation Grant (HMGP) through the Wyoming Office of Homeland Security (WOHS). The Commissioners had agreed to be the pass-through agency for the Homeowners Association grant application. Baumann reviewed the two proposals received for the design build as advertised: Lowham Walsh & Patrick Construction – $22,830; and WWC Engineering – $32,000. A review committee was made up of himself, Dave Pendleton and Deputy Treasurer Jim Anderson and Baumann stated their recommendation is to accept the bid from Lowham Walsh & Patrick Construction in the amount of $22,830. County Clerk Julie Freese stated key individuals need to meet and begin the process developed by the County to set up the grant process. The Board stated it would be premature for a bid to be accepted until the process is developed to determine what entity is responsible for each phase.
CWC Vice-President Willie Noseep, Lander Facilities & Maintenance Supervisor Hunter Roseberry and Physical Plant Director Mike Robinson presented a map of a proposed new access road to the CWC Sinks Canyon Center. They would like to abandon the current access to the Center, which is County Road 441. The proposed road will cross the same landowner’s property, Kathy Firchon who was present in the audience, as does the current, and she expressed her approval of the road change. The proposed road also crosses a section of State land. Deputy County Attorney Jodi Darrough stated that CWC’s attorney could file a petition for abandonment of the road as the next in the process. Discussion was held regarding the need for a State ROW across the land as well as for a new approach permit from the State. Chairman Becker asked for another map that shows the entire length of the County Road as it was not apparent on the handout given. Discussion was also held on the proposed road and the status of who can use it. Once the additional information is available, they will make it available to the Board. In another matter, Mr. Noseep distributed a publication entitled “Making Our Way…Together” and invited the Commissioners to the Lander Community Summit on March 22nd.
Chairman Becker presented a plaque of appreciation to Susan Shipley, Executive Director of Treatment Courts of Fremont County, upon her resignation the end of the month. Family and co-workers were present in the audience. Shipley began her employment with Fremont County in April of 2013 and is moving to Cheyenne to be closer to family. The Board thanked her for her invaluable service to Fremont County.
Susan Shipley then presented the following budget presentations: Juvenile Treatment Court: Susan Shipley—Outgoing Director and JDAI Director Melinda Cox was present. Last year’s budget was $266,288 and this year’s request is $231,229. JTC’s allocation from the state is expected to be $150,034 which is a reduction of approximately $14,000 from last year. Last year’s allocation from the county was $80,695 and they are asking the same for this year. Financial Assistant Joe did state that the Clerk’s Office used excess fund balances last year on this budget. The budget is reduced by $35,059 which is the change of the Director’s salary going to CAST. Basically, salaries and benefits are covered in this budget request.
Susan stated that the state had told them they would no longer fund drug testing supplies and their budget reflects this change. Chairman Becker asked if the Sheriff had contacted them regarding his new drug testing program. Susan stated she had not heard from him, but would contact him to see if it would be a fit to help them. Chairman Becker also asked about the $2550 increase in operating supplies. Susan said she would review, she could not recall what this would entail and questioned it as well. Chairman Becker also asked about the CARF accreditation which Susan state is done and will be good until 2020. Training for staff is scheduled for this May and is good for 2 years plus they’ll do annual online training.
Court Assisted Supervised Treatment: Susan Shipley—Outgoing Director and JDAI Director Melinda Cox were present. Last year’s budget was $295,263 and this year’s request is $303,454. CAST’s allocation from the state is expected to be $173,543 which is an increase of $5,159 from last year. Last year’s allocation from the county was $118,879 and this is the same request this year. As stated in JTC, the budget is changed from last year due to the Director’s salary being increased to one half to this budget. Drug testing supplies in this budget also will not be paid by the state.
The commissioners thanked Susan Shipley for her leadership and thanked her for providing them with this year’s budget before she leaves Fremont County’s employment.
Public Health Nurse Manager Kathleen Laidlaw presented a monthly update. She distributed a letter from the Wyoming Department of Health that outlines their streamlined process to combine several contracts into one contract with separate statements of work. Subsequently, Fremont County will receive one contract for the following: Public Health Nursing; Maternal and Child Health, and Business Associate Agreement. The State indicated there is no funding available for crisis response unless and until there is a crisis and the Center for Disease Control distributed response funding to Wyoming in regards to the Public Health Emergency Preparedness Crisis Response Funding. Laidlaw stated the current employee will receive their current wage and benefits from other program funding due to making cuts elsewhere. A Maternal and Child Health Nurse position remains vacant until actual funding levels are known. Laidlaw subsequently presented the draft State of Wyoming Contract to Deputy Civil Attorney Darrough for review. Public Health will also be involved in a 2018 Riverton Homeless Veteran Stand Down event on April 10th that is sponsored by the Sheridan VA Healthcare System. They will also be promoting the first annual Safe Kids Health Fair in Riverton (June 6) and Lander (July 18). Laidlaw stated the immunization laws have changed and all public day care children and those home schooled but participating in school activities will be affected. A County Health Ranks and Roadmaps survey was reviewed, which lists Fremont County as 23 (highest ranking) in terms of health related issues. In a related matter, she stated the State is conducting a draft State Health Assessment and will be shared when available. Their department is applying for a diabetic program grant. The Nurse Supervisor position has three interested applicants (one in house). Laidlaw is a member on the Fatal Infant Mortality Review Team, and reported Fremont County has the highest numbers in the state. The Team reviews all mortality from 20 weeks gestation to 12 months of age.
Cole White, Community Health Center CEO, stated they have been in Fremont County since 2011 and are currently located in the former Fremont Therapy Building in Riverton. They have 20 employees (including three physicians and three mid-level medical professionals). The facility is a federally qualified health center, and is the most beneficial structure to have, next to Indian Health Service. He expressed his concern that the SageWest hospitals are for profit and not critical access hospitals. The main difference is the federal designation that changes how each are reimbursed. He expressed concern that the Riverton Hospital has no obstetrics or surgical unit and his concern that further services will be condensed in the future. He suggested the Commissioners and other governing bodies in Fremont County come together and appoint a health care task force. He stated there is a lot of opportunity for organizations to work together and look at it from an economic development standpoint and look into a hospital district or other funding source. He estimated that 80% of hospital based services currently leave Fremont County. He informed the Board that the SageWest hospitals are the only for profit hospital in the state, all the others are acute (Critical Access Hospital). In closing, he again encouraged the Board to consider moving forward with a task force to study the situation.
County Assessor Tara Berg and Treasurer Scott Harnsberger were present to provide a report on anticipated assessed valuations and revenues for 2018. Present in the audience was Deputy Treasurer Jim Anderson and Financial Assistant Joe Felix. Berg gave a comparison of assessed valuations for 2016, 2017 and 2018 for Total County valuation of $672,842,756, $630,956,774 and $665,917,450, respectively. She stated the certified assessed value for fiscal year 2018 will not be available until mid-June. Harnsberger’s report indicates an updated revenue projection for the current fiscal year (2018) at $20.72 million of general fund revenue and transfer (including property taxes) and anticipates $20.92 million of general fund revenue for 2019. The current year estimate anticipates a general fund net increase of $320,000 when compared to the 2018 adopted budget. The upcoming year projection anticipates $21.2 million of revenue, a net increase of $300,000. Significant changes include property taxes (increase $1.4 million), motor vehicle fees (increase $100,000) and special fuels tax (increase $120,000). In the prior years, fund transfers were used to help offset depressed revenues. FY 2019 transfers from other funds decreased $1.261 million. In the current year the ongoing transfer from County Road Fun to subsidize general fund road maintenance is anticipated. He recommended the Capital Revolving Fund be used for any other transfers necessary to balance the general fund budget for 2019. The projections for the upcoming year are based on many assumptions with the following: current property and motor vehicle tax, delinquent property tax, Federal Payment in Lieu of Taxes, Sales and use taxes and investment income.
Larry Allen moved, Clarence Thomas seconded, to adjourn into Executive Session for property acquisition. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
Commissioner meeting reports were given:
Jennifer McCarty: Attended the Solid Waste Disposal District meeting and the Fremont County Public Lands Initiative Committee meeting the previous evening.
Clarence Thomas: Four applicants have applied for the Executive Director of Treatment Courts of Fremont County and the interview committee, consisting of himself, Susan Shipley and Melinda Cox, will hold interviews on March 28th.
Larry Allen: Attended the Riverton Airport Board meeting and stated enplanements continue to rise. The Federal Government allows a $1 million bonus based on enplanement numbers; and even though the Riverton Airport fell below that threshold, they still awarded the bonus. This will enable work on the runway repair and apron improvements. He stated that employees of both the Transportation and Vehicle Maintenance Departments attended a training by the Mine Safety & Health Administration. The County will no longer be exempt which will result in an increase in the safety line item for clothing and equipment.
Travis Becker: He attended the Fremont County Public Lands Initiative Committee meeting the previous evening. He expects the Chairman of that committee, former commissioner Doug Thompson, to be ready to give the Commissioners an overview of their progress and recommendations on the Fremont County WSAs by mid-April. The Commission will then schedule a public comment period and possible schedule town hall meetings. By the first of June, he would like the Commissioners to make a determination on how to proceed with the Committee recommendations, and send those recommendations on to the WCCA to put into legislative language for submission to draft a bill by Senators Barrasso and Enzi.
County Clerk Julie Freese continued a discussion from the previous meeting regarding expanding the Election Office into the Building Maintenance office space. She stated the Building Maintenance Supervisor has been able to come in under earlier estimates for the security windows in both the current and expanded office area. Larry Allen moved, Clarence Thomas seconded, to approve the expansion of the Election Department and associated remodeling costs not to exceed $9,000. Motion carried unanimously.
Julie Freese stated several meetings need to be scheduled in April, preferably on the same day: Finance meeting with Treasurer Harnsberger, meeting with Elected Officials and Capital Revolving Committee. She reminded the Board that the MASA sales representative is presenting information on the ground and air ambulance policy the Commissioners recently provided all County employees, and explain the benefits of the upgraded policy available for additional cost to employees.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:30 p.m. and reconvene for a Regular Meeting on April 3, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD