April 16, 2019 (OFFICIAL MINUTES)Tuesday, April 23rd, 2019
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) APRIL 16, 2019
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty, Clarence Thomas and Mike Jones. Fremont County Clerk Julie A. Freese was present for the meeting.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held on April 2, 2019. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to accept the bills for payment, with the exception of the voucher to C C & G, Inc. pending appropriate signatures. Commissioner Becker abstained from voting on The Print Shop voucher. Motion carried unanimously. Later in the morning after proper signatures were attained, Jennifer McCarty moved, Mike Jones seconded, to accept the C C & G, Inc. voucher for payment. Motion carried unanimously.
Bills are listed below in the following format: Vendor Name-Department-Description-Amount.
A. D. Martin Lumber Co-Transportation-Materials/Supplies-$45.01; Ace Hardware Lander-County Buildings-Materials/Supplies-$114.21; Ace Hardware Riverton-County Buildings-Materials/Supplies-$57.74; Airgas USA LLC-Segregated-Supplies/Rentals-$330.00; Alliance Commercial Equip Co-Detention Facility Trust Fund-Equipment/Supplies-$1,151.88; Alsco Inc.-Segregated-Laundry-$249.20; Bailey Enterprises, Inc.-Segregated-Vehicle Fuel-$11,586.79; Baldes, Bethany-County Coroner-Inquest Fee-$30.00; Bank of the West-Segregated-Credit Card Charges-$23,158.15; Big Brothers Big Sisters of NW WY-TANF Grant-Quarter 2-$5,493.79; Bloedorn Lumber Lander-Segregated-Materials/Supplies-$204.31; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$3,343.69; Bob’s Fire & Safety-County Sheriff-Extinguisher Services-$76.26; Bowdel Steven P.-Detention Center-Medical Services-$2,000.00; C C & G, Inc.-Peterson Bridge-Construction-$201,300.06; Carquest Auto Parts-Vehicle Maintenance-Parts/Supplies-$1,106.20; Carroll Septic Service-Transportation-Services-$150.00; CDW Government, Inc.-Segregated-Equipment/Supplies-$1,593.75; CenturyLink-Agriculture Department-Telephone Service-$354.99; Communication Technologies Inc.-Segregated-Maintenance/Installation-$4,045.46; Crane, Yvonne-Dispatch Center-Reimburse Expenses-$45.98; Davis, Robert-Support Services-Vital Registrar Services-$43.50; Dell Marketing, L.P.-County Sheriff-Computer Equipment-$1,873.76; Dubois Frontier, The-Prevention Program-Advertising-$51.00; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry/Service-$342.94; Fremont Broadcasting-Prevention Program-Radio Advertising-$490.00; Fremont Chevrolet GMC-Capital Asset Acquisitions-Pickups-$60,609.00; Fremont County Solid Waste-County Buildings-Dump Fees-$13.80; Globalstar USA-Search & Rescue-Satellite Phone-$184.17; Goede, Lance W.-County Coroner-Inquest Fee-$30.00; Grainger-Segregated-Materials/Supplies-$845.48; Groomsmith, Tauna-Prevention Program-Reimburse Expenses-$439.70; Harris, Mark O.-County Coroner-Inquest Fee-$30.00; Inberg Miller Engineers-Segregated-Engineering/Surveying-$35,486.57; J. Brower Psychological Services-Detention Center-Contract Services-$300.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$466.15; John Deere Financial-Transportation-Materials/Supplies-$75.28; Kairos Communications /County 10-Prevention Program-Advertising-$400.00; Kirkland, Jamey-Support Services-Vital Registrar Services-$72.50; Lander Valley Auto Parts-Vehicle Maintenance-Parts/Supplies-$129.26; Lander Vision Center-Detention Center-Inmate Medical-$105.00; Lander, City of-Segregated-Water/Sewer-$2,264.14; Leonard, Anthony G.-Detention Center-Inmate Medical Services-$1,560.00; Mark’s Auto Sales & Towing-Abandoned Vehicles-Towing-$179.00; Mountain Dental PC-Detention Center-Inmate Medical-$796.00; Mr. D’s Food Center Inc.-Search & Rescue-Supplies-$44.17; Murdoch’s Ranch & Home Supply-County Sheriff-Supplies/Equipment-$34.99; Napa Auto Parts Riverton-Vehicle Maintenance-Parts/Supplies-$1,695.07; National Business Systems Inc.-County Treasurer-Postcards-$620.46; Natrona County Sheriff-Detention Center-Inmate Housing-$585.00; Noble Medical, Inc.-County Sheriff-Drug Testing Supplies-$400.00; Norco Inc.-County Buildings-Supplies-$3,861.78; Novo Benefits-Health Benefit Plan-Insurance Services-$4,817.00; Office Shop Inc., The-Segregated-Service Agreement-$2,116.48; Office Wonderland Corp.-Public Health Emergency Prep-Office Equipment-$5,878.00; One Stop Market-Search & Rescue-Supplies-$44.86; Osborne, Carl-County Coroner-Inquest Fee-$30.00; Palace Pharmacy-Detention Center-Inmate Rx’s-$13,374.65; Pavillion, Town of-County Buildings-Water/Sewer-$112.50; Peterbilt of Wyoming-Vehicle Maintenance-Parts-$826.93; Post, Raymond-Segregated-Car Wash-$77.72; Print Shop, The-Segregated-Office Supplies-$780.05; Priority Dispatch Inc.-Dispatch Center-Training-$85.00; Quill Corporation-Segregated-Office Supplies-$316.09; Reed’s Moghaun Office Supply-Detention Center-Office Supplies-$87.30; Relx, Inc.-County Attorney-Research Subscrip-$595.00; Remote Satellite Systems-Search & Rescue-Equipment-$56.00; Riverton Physician Practices LLC-Transportation-Drug Testing-$276.00; Riverton Ranger, Inc.-Segregated-Advertising-$2,218.52; Rocky Mountain Power-Segregated-Utilities-$11,484.78; Roemer Industries, Inc.-Public Health Emergency Prep-Equipment-$8,333.75; Shoshoni, Town of-Transportation-Water/Sewer-$52.00; Skaggs Companies, Inc.-County Sheriff-Uniforms/Supplies-$16,217.00; Snider, Yvonne-Sheriff Victim Services-Reimburse Expenses-$172.80; Superior Ind. Supply & Equip.-Capital Asset Acquisitions-Shop Hoists-$8,646.77; Sylvestri Customization-Prevention Program-Graphic Design/Social Media-$600.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$8,485.19; Taylor Creek Exxon-County Sheriff-Car Wash-$5.00; Thompson, Rebecca-Support Services-Vital Registrar Services-$17.50; Tweed’s Wholesale Co-County Buildings Detention-Supplies-$54.73; Union Telephone Company-Segregated-Cellphone Services-$584.71; University of Wyoming-Agriculture Department-Contract Salary-$8,128.50; USPS Hasler-County Attorney-Postage-$1,000.00; Verizon Wireless-Segregated-Cellphone Service-$540.96; W C & P A A-County Attorney-Membership Dues-$700.00; WCS Telecom-Segregated-Telephone Service-$602.23; Weigel, Dominick J. Jr-Support Services-Vital Registrar Services-$38.00; Western Printing, Inc.-Segregated-Printed Supplies-$381.70; Wilson, Debra-Support Services-Vital Registrar Services-$0.50; Wind River Towing-Abandoned Vehicles-Towing-$160.00; Wind River Transportation Authority-CAST-Bus Passes For Clients-$39.00; WY Public Health Laboratory-Detention Center-Inmate Lab Fees-$56.00; Wyoming Community Foundation-Prevention Program-Wyoming Afterschool Alliance-$108.00; Wyoming Machinery Co-Segregated-Grader/Parts/Service-$299,172.89; Wyoming Waste Systems-Segregated-Trash Removal-$2,668.37; Wyoming.com-County Sheriff-Internet Services-$999.95
The following items in the Signature File were reviewed: 1) Record of Proceedings. 2) Mike Jones moved, Jennifer McCarty seconded, to ratify the Notice to Proceed to Oftedal Construction, Inc. for Dry Creek Road, to commence April 8, 2019 and with a Substantial Completion date of July 22, 2019. Motion carried unanimously. 3) Mike Jones moved, Jennifer McCarty seconded, to approve a Cooperative Agreement for Responsibilities between the Wyoming Department of Family Services Child Support Enforcement and Fremont County Clerk of District Court. Motion carried unanimously. 4) Mike Jones moved, Jennifer McCarty seconded, to approve a License for New Construction of Utility Crossing or Encroachment from Al Coyle for Two Valley Road. Motion carried unanimously. 5) Mike Jones moved, Clarence Thomas seconded, to approve Resolution No. 2019-05 “Public Records Request” appointing the Deputy County Attorney handling civil law matters to be the designated Public Records Officer for the purpose of processing public records requests on behalf of Fremont County Government. Motion carried unanimously. 6) Mike Jones moved, Jennifer McCarty seconded, to ratify the Appointment of John Marcus Meyer as a Magistrate of the Circuit Court, Ninth Judicial District, Fremont County, Wyoming. Motion carried unanimously. 7) Mike Jones moved, Jennifer McCarty seconded, to approve a Big Iron Auctions Online Auction Listing and Marketing Agreement. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) request from Wyoming County Commissioners Association Executive Director Jeremiah Rieman to have Commissioner presence each morning prior to the convening of the Joint Revenue meeting in Lander on May 2 & 3, 2019 (Commissioner Jones confirmed and Commissioners Allen and McCarty will attempt to attend); 2) Dinner invitation by Mr. Rieman to County Commissioners on May 2nd; 3) letter to Major property lessee regarding rental payments (Chairman Becker will contact directly and letter from County Attorney will follow); 4) UW Cooperative Extension Service notice to County Coordinators regarding upcoming budgets and the State’s intent for 2% increases (taken under advisement).
The public comment period was held:
Lander Assistant Mayor Rajean Strube Fossen distributed a booklet titled “Popo Agie Gold Watershed Field Guide”.
Fremont County Library Director Janette McMahon requested permission to replace a full time Library Assistant II assigned to Marketing. She will refill at the same wage so there will be no increased budget impacts. Jennifer McCarty moved, Mike Jones seconded, to authorize refilling the Library Assistant II position at the same wage. Motion carried unanimously.
Planning Supervisor Steve Baumann presented a corrective plat for Rivera Estates Subdivision showing the new owners of record with no further action needed than signature by the Chairman and County Clerk on the corrected plat. He then presented a final plat of Grand Cedars Second Subdivision, a five lot Simple Subdivision located south of the Willow Creek Heights Subdivision off Willow Creek Road, approximately six miles south of Lander. There were a number of people present at the Planning Commission meeting held March 28th and comments centered around the desire to limit development in the area, concerns about increased traffic on Willow Creek and Grand Cedars Road, lack of two ways of egress from the subdivision and desire to increase lot sizes to minimize density of houses. A letter was received regarding wildlife impacts. The developers were able to answer the concerns and the Planning Commission unanimously recommended the final plat be forwarded to the County Commission for approval. Jennifer McCarty moved, Mike Jones seconded, to approve the Grand Cedars Second Subdivision. Motion carried unanimously.
Steve Baumann reviewed several legislative changes that would affect the Fremont County Subdivision Rules and Regulations. HB0014 regarding “Jurisdiction beyond corporate limits; exception” and HB0019 regarding exemptions will need to be incorporated into the current regulations. A statutory 45 day comment period will need to be held on the amended Rules when ready for review.
Steve Baumann reviewed the Viewer’s Report he compiled regarding the Petition to Vacate a Portion of a Publicly Dedicated Road Known as Grandview Lane #2. The 45 day comment period began March 10th and all objections or claims for damages must be filed in writing with the County Clerk by April 22, 2019 at 5:00 p.m. The Commissioners have scheduled the matter on their agenda April 23, 2019 at 10:00 a.m. at which time they will review claims or objections.
In a final matter, Steve Baumann distributed samples of maps that he proposed be added to the County’s GIS system that shows the various status of roads in Fremont County (Publicly Dedicated, Private, County Roads, State Roads, City, etc.).
Center of Hope Program Director Ronald Woodward presented a third quarter report.
A public hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues and Budget Transfers within Fremont County’s FY 2018-19 budget. Present was County Clerk Julie Freese and Financial Assistant Joe Felix. Mike Jones moved, Larry Allen seconded, to approve Resolution No. 2019-06 “FY 2018-2019 Budget Amendment No. 7”. Motion carried unanimously.
Building Maintenance Supervisor J. R. Oakley announced the retirement of a 25 year employee, Brett Cozzens, effective May 24, 2019. He requested permission to refill the position and expects there may be an internal transfer. Mike Jones moved, Clarence Thomas seconded, to refill the Maintenance position at whatever facility the opening is at. Motion carried unanimously.
Buildings Budget: JR Oakley, Maintenance Supervisor was present.
Last year’s budget was $839,160, this year’s request is $897,626
Building Detention Budget: JR Oakley, Maintenance Supervisor was present.
Last year’s budget was $301,471 and this year’s request is $308,076.
Juvenile Treatment Courts Director Melinda Cox reviewed two changes she would like to make to the Standard Occupational Classifications within her department. The first change is from Data Entry Clerk to Administrative Assistant. She does not want to make any monetary changes with the classification change. The current Job Description is appropriate and correct for the Administrative Assistant classification. Clarence Thomas moved, Jennifer McCarty seconded, to approve a SOC change from Data Entry Clerk to Administrative Assistant. Motion carried unanimously. The second SOC change is from a Direct Services Provider for the Day Reporting Center to a Probation Officer. No increase in wages will be made with the change. Clarence Thomas moved, Jennifer McCarty seconded, to approve the SOC change from Direct Services Provider to Probation Officer. Motion carried unanimously.
In another matter, Melinda Cox updated the Commissioners on a current resignation and one that will occur in the fall. She requested permission to immediately advertise to fill a CAST Therapist vacancy. Clarence Thomas moved, Jennifer McCarty seconded, to approve refilling the position at a salary range between $46,000 and $49,200. Motion carried unanimously. Another vacancy will occur in August for a Clinical Supervisor. She will return closer to that date to seek permission to advertise and refill. State funding for the Treatment Courts was discussed and the issue of State salary increases above what the County can do for their employees will be discussed during upcoming budget hearings.
In closing, Melinda Cox reminded the Commissioners of the Wyoming After School Alliance State Summit on Juvenile Justice that will be held on April 25th at the Lander Community Center. She has made a budget presentation to the City of Riverton already and will be doing so at Lander as well.
Commissioner meeting reports were given:
County Clerk Julie Freese provided an update to the Commissioners on the electronic time card system currently being tested by her staff.
County Coroner Mark Stratmoen presented statistics for the first quarter of 2019 (as of March 31, 2019)
Coroner Stratmoen stated the Coroner’s budget is 2% below spending for this time into the fiscal year budget. He continues to work with Commissioner Allen on compiling materials and implementation of a fence at the new cemetery plot at the Wyoming Life Resource Center for unclaimed and indigent burials. In addition to the current Fremont County Unclaimed & Indigent Burial and Cremation Policy, he stated several additions will be required to include: Determination and usage of the Cemetery area and a Public Health and Mass Fatality process. Larry Allen moved, Jennifer McCarty seconded, to approve the additions to the Fremont County Unclaimed & Indigent Burial and Cremation Policy. Motion carried unanimously. Stratmoen stated the use of County personnel and equipment would be needed for interments and he asked for clarification on the process. The Commissioners stated the duties would be considered regular duties of the County employees and that billing the Coroner would not be necessary as the entities involved are all part of Fremont County Government.
County Coroner Budget: Mark Stratmoen, County Coroner was present.
Last year’s budget was $383,666 and this year’s request is $391,166.
County Attorney Budget: Patrick LeBrun, County and Prosecuting Attorney was present.
Last year’s budget was $1,310,090 and this year’s budget is reduced to $1,302,263.
District Court Budget: District Court Judge Norman Young and Annette Bregar were present.
Last year’s budget was $140,018 and this year’s budget is $140,868.
Clerk of District Court Budget: Clerk of District Court, Kristi Green and Deputy Clerk of District Court, Cora Gist.
Last year’s budget is $415,303. This year’s request is $438,711.
Public Health Nurse: Kathy Laidlaw, Nursing Director and Becky Parkins were present.
Prevention: $458,265 was budgeted last year for this 2 year program. The estimate budget for the 2nd year is $263,292.
Maternal Child Health: Last year’s budget was $183,224 and this year’s request is $107,140.
Health Nurse: Last year’s budget is $356,493 and this year’s request is $356,337.
Public Health: Last year’s budget was $87,995 and this year’s request is $81,510.
Public Health Emergency Preparedness: Last year’s budget was $114,040 and this year’s request is $98,354.
Emergency Management: Director Kathi Metzler was present. Last year’s budget is $156,179 and this year’s request is $156,208.
County Treasurer: County Treasurer, Tom Majdic and Deputy Treasurer, Jim Anderson was present (in the audience).
Last year’s budget was $751,899. This year’s request is $737,538.
In other business, County Treasurer Tom Majdic updated the Board on an issue that many residents have received a letter that their property taxes were delinquent and in danger of being sold at a tax sale.
Women, Infants and Children (WIC): Laurie Ellis, Nutritionist and WIC Technician, Leslie Spoonhunter were present.
Last year’s budget was $106,067 and this year’s budget request is $105,240.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 4:15 p.m. and reconvene for a Regular Meeting on April 23, 2019. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD