April 2, 2019 (OFFICIAL MINUTES)Tuesday, April 16th, 2019
STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) APRIL 2, 2019
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty, Clarence Thomas and Mike Jones. Fremont County Clerk Julie A. Freese was present for the meeting.
Jennifer McCarty moved, Michael Jones seconded, to approve the agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held on March 19, 2019 as amended. Motion carried unanimously.
Larry Allen moved, Clarence Thomas seconded, to accept the bills for payment. Motion carried unanimously.
Bills are listed below in the following format: Vendor Name-Department-Description-Amount.
A & I Distributors-Vehicle Maintenance-Oil/Fluids-$1,300.00; Albright, Harold-Planning-Reimburse Expenses-$67.20; American Family & Life Ins.-Segregated-Insurance-$9,068.30; American Heritage Life Ins-Segregated-Insurance-$20.70; AmeriGas-County Buildings-Propane-$295.36; AmeriGas Propane LP-County Buildings-Propane-$892.17; Bailey Enterprises, Inc.-Segregated-Fuel-$145.84; Bank of the West Acct Analysis-Investment Pool-Bank Charges-$720.03; Black Hills Ammunition, Inc.-County Sheriff-Ammunition-$938.00; Black Hills Energy-Segregated-Utility Service-$9,863.14; Blue Cross Blue Shield of WY-Co Admin-Health Ins Claims-$328,506.95; CenturyLink-Segregated-Phone Service-$2,665.96; Charter Communications-Segregated-Internet Service-$468.83; Child Support Services/ORS-Payroll-Child Support-$564.00; Clifford, Gregory P. MD PC-Detention Center-Inmate Medical-$3,367.00; Colonial Life & Accident Ins-Segregated-Insurance-$165.22; Communication Technologies Inc.-Capital Asset Acquisitions-Radio Install-$255.00; Dubois Telephone Exchange-Segregated-Telephone-$648.30; Fremont Chevrolet GMC-Segregated-Pickups, Parts/Repairs-$160,659.75; Fremont County Boces-Prevention Program-Dues-$100.00; Fremont County School Dist #25-Youth Services-Program Meals-$78.40; Fremont County Solid Waste-County Buildings-Dump Fees-$5.00; Fremont County Treasurer-Co Admin-Health Insurance-$331,805.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$195,403.57; Fremont County Treasurer-Co Admin-Section 125 Benefits-$42,508.43; Fremont Motor Riverton Inc.-Vehicle Maintenance-Parts/Supplies-$537.56; Fremont Motors Lander-Vehicle Maintenance-Parts/Supplies-$563.70; Gee, Brian-Segregated-County Health Officer-$1,400.00; Glassburn, Jennifer M.-Public Defender-Court Transcripts-$75.00; Grainger-Segregated-Materials/Supplies-$765.57; Great West Trust-Segregated-Wyoming Benefits-$7,565.00; Groomsmith, Tauna-Prevention Program-Reimburse Expenses-$341.62; Guardian Ems Inc.-Detention Center-Inmate Transport-$1,659.50; Healthsmart Benefit Solutions-Segregated-Insurance-$896.00; Herbst, Lois G.-Culture & Recreation-Reimburse Expenses-$283.32; J. Brower Psychological Services-Dispatch Center-Contract Services-$300.00; Kisling, Lisa-Public Defender-Office Rent-$450.00; Lazzari, Bailey-Public Defender-Office Rent-$450.00; Marshall, Chance-Agriculture Department-CDL Bus License-$120.00; Midwest Motor Supply Co./Kimball-Transportation-Supplies/Repairs-$226.00; Mosbrucker, Kathleen-Detention Center-Reimburse Expenses-$111.00; Mountain Dental PC-Detention Center-Inmate Medical-$791.00; Mountain Sage Family Clinic, LLC-County Coroner-Fees-$25.00; Mountain West Towing LLC-Abandoned Vehicles-Vehicle Towing-$158.00; National Business Systems Inc.-County Treasurer-Prepaid Postage-$2,000.00; Natrona County Sheriff-Detention Center-Inmate Housing-$780.00; New York Life Insurance-Segregated-Insurance-$217.78; NMS Laboratories-County Coroner-Toxicology Services-$560.00; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Office Shop Inc., The-Segregated-Service Agreement/Supplies-$335.40; One Stop Market-Search & Rescue-Supplies-$51.38; Paws For Life-County Sheriff-Animal Boarding-$105.00; Post, Raymond-County Sheriff-Car Wash-$15.00; Pro Vision Inc.-County Sheriff-Video Equipment-$139.30; Quill Corporation-Segregated-Office Supplies-$317.30; R C Lock & Key-County Buildings-Keys/Supplies/Services-$70.00; R T Communications-Segregated-Telephone Services-$537.43; Ratigan, Daniel, MD-Detention Center-PA Supervisor Contract-$4,250.00; Reed’s Moghaun Office Supply-Segregated-Office Supplies-$343.79; Remote Satellite Systems-Search & Rescue-Equipment-$56.00; Riverton, City of-County Buildings-Water/Sewer-$796.49; Sagewest Health Care-Detention Center-Inmate Services-$11,226.28; Sanders, Alexandra-Dispatch Center-Reimburse Expenses-$55.81; School Specialty, Inc.-Planning-Office Supplies-$78.08; Skaggs Companies, Inc.-County Sheriff-Uniforms/Supplies-$7,100.00; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming, Public Defenders Offc-Public Defender-Office Rent-$1,650.00; Stevens, Cynthia B. MD-CAST-Clinical Supervision-$150.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$115.00; Sundance Times, Inc.-Prevention Program-Printing Services-$60.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$10,494.86; T Y Excavation Inc.-Transportation-Road Maintenance-$16,870.00; Teamco Inc.-Capital Asset Acquisitions-Parts/Supplies Snow Blowers-$10,217.25; Terrance R. Martin PC-Public Defender-Office Rent-$450.00; Thompson, Codi S., RD-Detention Center-Contract Services-$459.90; Total Net Salaries-Segregated-Salaries-$625,067.89; Transmetron Inc.-Detention Center-Drug Test Kits-$594.60; Traveling Computers-Computer Services-Supplies/Services-$2,205.98; Tweed’s Wholesale Co-Detention Center-Supplies/Inmate Board-$6,601.49; U.S. Identification Manual-Prevention Program-Guide-$138.65; WCTA-County Treasurer-Spring Meeting-$135.00; Whiting Law, PC-District Court-Professional Services-$2,722.50; Wind River Radiology PC-Detention Center-Inmate Medical-$45.00; Wind River Vet Service-County Sheriff-Dog Boarding-$465.50; Windmill, LLC-Transportation-Winter Sand-$808.86; WY Dept of Transportation-Vehicle Maintenance-Transfer County Plate-$2.00; WY DEQ-Transportation-Permit Fee-$200.00; WY Law Enforcement Academy-Detention Center-Training/Ammunition-$702.00; WY Public Health Laboratory-Detention Center-Inmate Lab Fees-$44.00; WY SDU-Payroll-Child Support-$1,034.00; Wyo Child Support Enforcement-Segregated-Child Support-$750.00; Wyo Dept of Workforce Serv-Co Admin-Workers Comp-$18,740.91; Wyoming Behavioral Institute-Health & Welfare-Title 25-$2,262.00; Wyoming G A L Program-District Court-Guardians Ad Litem Fees-$10,238.05; Wyoming Office Attorney General-24/7 Program-Fees-$4,564.00; Wyoming Retirement System-Co Admin-Contributions-$145,179.90; Wyoming Supreme Court-District Court-Salary Reimbursement-$6,742.00; Wyoming.com-Segregated-Internet Services-$2,074.07
The Public Comment period was held.
HDR Engineer Kyle Lehto returned with additional documentation related to his earlier presentation of two Amendment to Agreement for Engineering Services to include the requested hourly breakdown for the time required for each of the out of scope items listed for the Fremont County – FEMA Funded Repairs and Peterson Road: Structure Replacement Project as follows: FEMA Funded Repairs – #3 of the out of scope items was eliminated; Peterson Road project – a breakdown for item #2 was discussed which had to do with additional construction services and additional design time for a weir wall that Midvale had requested. Following more discussion, Larry Allen moved, Michael Jones seconded, not to accept either of the Amendments for payment. Motion carried unanimously.
Lloyd Eckstein was present to express concerns on the construction occurring in Riverton on North Federal Boulevard which is affecting County roads, specifically the intersection of Honor Farm Road and North Smith Road, near where he lives and operates a business (Riverton Community Food Bank). A bus drops off students in the area and because it is being used as a detour to the City of Riverton’s street construction, there is a lot of traffic on this road and they are concerned for the safety of students. He gave the Commissioners a letter from both himself and spouse Nancy Eckstein detailing the concerns and Eickstein thanked them for listening.
The following items in the Signature File were reviewed: 1) Amendment Two to the Agreement Among Wyoming Department of Health, Public Health Division, Fremont County WIC Program, and Fremont County to increase the program agreement from $104,043.00 to $119,854 ($15,811 increase). Larry Allen moved, Jennifer McCarty seconded, to approve Amendment Two. Motion carried unanimously. 2) Larry Allen discussed moving two vehicles, scheduled to be taken out of service, to be moved into the County Vehicle Pool fleet. They consist of a 2009 GMC Yukon (transferred from the Coroner’s Office) and 1997 Ford Taurus (transferred from the CAST program). Larry Allen moved, Clarence Thomas seconded, to approve the transfer of a 2009 GMC Yukon and a 1997 Ford Taurus to the County Vehicle Pool. Motion carried unanimously. 3) Letter from Ronnie L. Salyer of Lovell, Wyoming, requesting the Commissioners proclaim April as Sarciodosis Awareness Month, to increase awareness of Sarcoidosis, once thought to be a rare inflammatory and/or autoimmune disease that can affect any organ in the body and causes an overreaction of the immune system, resulting in damage to the body’s own tissues. Larry Allen moved, Clarence Thomas seconded, to proclaim April as Sarciodosis Awareness Month. 4) A letter was reviewed from the Commission to the Wyoming Department of Environmental Quality Water Quality Division supporting the water discharge permit Wy0002062 Frenchie Draw Permit #1. Larry Allen moved, Clarence Thomas seconded, to approve submission of the letter. Motion carried unanimously. 5) Western Surety Company Official Bond and Oaths for Jeffrey City Water and Sewer Commissioner Phillip R. Moody and Treasurer Rebecca Ruth Darnell were presented for review. Larry Allen moved, Jennifer McCarty seconded, to approve a $1,000 bond for Jeffrey City Water and Sewer District Commissioner Phillip R. Moody and a $5,000 bond for Jeffrey City Water and Sewer District Treasurer Rebecca Ruth Darnell. Motion carried unanimously. 6) Accident report for vehicle assigned to Sheriff Deputy Michael Deyo that received damage when a deer ran out in front of it, causing damage to the passenger side. Larry Allen moved, Jennifer McCarty seconded, to approve the low bid from Northside Body Shop of $2,214.62 with the funding from the Sheriff’s budget. Motion carried unanimously. 7) Larry Allen moved, Jennifer McCarty seconded, to approve a 24 Hour Malt Beverage permit application submitted by Brian Bewley for the 9th annual Rocking the Winds Benefit on July 26-28, 2019 to be held on Burris Lenore Road, contingent upon approval by the Intertribal Council. Motion carried unanimously. 8) Larry Allen moved, Jennifer McCarty seconded, to approve a letter to Dustin Taylor thanking him for his service on the Fremont County Fair Board. Motion carried unanimously. 9) Larry Allen moved, Clarence Thomas seconded, to approve a Volunteers of American Northern Rockies Office of Juvenile Justice and Delinquency Prevention 2018-19 Nonparticipating State Award Sub grant in the amount of $13,179 and an amendment to the 2018-19 Sub award Agreement between Fremont County and Volunteers of America Northern Rockies to change the reporting threshold from $500,000 to $750,000 and other minor amendments. Motion carried unanimously. 10) Larry Allen moved, Jennifer McCarty seconded, to approve a grant award for Federal Assistance coordinated through the US Department of Homeland Security and Federal Emergency Management Agency for the time period of August 5, 2017 through February 5, 2018 in the amount of $10,160.31 and an additional grant for the same agency for the same time period in the amount of $7,993.84. Motion carried unanimously. 11) Action on the Big Iron Contract will be postponed until the following meeting pending negotiations.
No items in the Priority Mail required action.
County Clerk Julie Freese presented a preliminary budget hearing for review.
Jim Gores and Ian McMenamy of James Gores and Associates were present to review bids for the Moneta-Lysite Shoulder Widening project. Larry Allen moved, Jennifer McCarty seconded, to approve the Notice of Award to the apparent low bidder, RS Bennett Construction Company, Inc., of Big Piney, Wyoming, of $1,429,748.50 for the Moneta-Lysite Shoulder Widening project, continent upon receiving the formal WYDOT approval documentation. Motion carried unanimously. Chairman Becker stated that James Gores and Associates will be responsible for project oversight to keep costs within the bid amount and reminded them that the project is a 1% funded project.
Executive Health Committee members Jim Anderson and Margy Irvine were present to discuss the upcoming premium increases for the county health insurance program. They recommended a 1.2% increase to both the employer and employee portions of the premium for FY 2019-20. This would take a single, regular plan and increase it $3.00 per month and a family plan up to $8.00 per month. If an employee has the high deductible plan, the increase for single would be $1.00 per month and a family would be $2.00 per month. The composite rate the county has been using for budgeting would increase by $18.00 per month per employee. Larry Allen moved, Clarence Thomas seconded, to increase the health insurance premium by 1.2% per employer and 1.2% per employee for the fiscal year 2019-2020. Motion carried unanimously.
Kelly Shaffer and Susan Sner, Wyoming Senior Citizens, Inc. and Foster Grandparent programs, were present, along with three Foster Grandparent volunteers (Mary Slifko, Veda Sutphin and Ida Brown). They discussed both programs and how their volunteers are the lifeline of their programs and how much they are appreciated. They asked that the Commissioners proclaim April 2, 2019 as National Service Recognition Day, and encourage residents to recognize the positive impact of national service in our community, to thank those who serve and to find ways to give back to their communities. Larry Allen moved, Jennifer McCarty seconded, to proclaim April 2, 2019 as National Service Recognition Day. Motion carried unanimously.
Library Director Janette McMahon and County IT Director Kevin Shultz were present to discuss the updates to the Library’s IT project.
Janette McMahon then discussed the Lander Boiler system which has had some failures recently, and according to Rocky Mountain Boiler, their inspection has indicated they will need replaced in the near future. She had discussed this with the County Clerk and was advised that they should put in a Capital Revolving Fund application for the upcoming year. The deadline to apply was by February 15, 2019. Commissioners suggested that she apply even though the deadline had passed.
Lander Mayor Monte Richardson and Assistant Mayor Rajean Strube Fossen were present to discuss the 205 Flood Risk Management
Chairman Becker adjourned the Board of Fremont County Commissioners and convened as the Fremont County Board of Equalization. Deputy County Treasurer Jim Anderson and County Assessor Tara Berg were present. Chief Civil Deputy Attorney Jodi Darrough explained that ConocoPhillips Company/Burlington Resources Oil & Gas Co. was requesting the Fremont County Board of Equalization stay the matter pending resolution of its companion case at the State Board of Equalization (Docket 2018-62). Larry Allen moved, Jennifer McCarty seconded, to approve the Fremont County Board of Equalization Order Staying Appeal (Docket No. 2019-01). Motion carried unanimously. Chairman Becker adjourned the Fremont County Board of Equalization and reconvened the Board of Fremont County Commissioners.
Kathleen Laidlaw, Public Health Manager, presented a monthly report. Traci Foutz discussed the Federal Emergency Preparedness Grant opportunity for the purchase of a smart board. They explained the use of the smart board, where it would be placed and how it would be used. It would be useful in potential disaster activities although Fremont County has not had many disasters, it would be available in the event one were to occur. Clarence Thomas moved, Mike Jones seconded, to approve the application to apply for the Federal Emergency Preparedness Grant to purchase a smart board that would be placed in the Public Health Office located in the Fremont County Courthouse in Lander. Motion carried unanimously.
Commissioner meeting reports were given:
A work session on Standard Occupational Classifications (SOC) with Elected Officials and Department Heads was held.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:00 p.m. and reconvene for a Regular Meeting on April 16, 2019. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD