STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) APRIL 4, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas. Ray Price was absent for personal reasons. Fremont County Clerk Julie A. Freese present for the meeting.
Larry Allen moved, Clarence Thomas seconded, to approve the Agenda as presented. Motion carried unanimously.
Ray Price moved, Clarence Thomas seconded, to approve the Official Minutes of the March 21, 2017 meeting, as amended. Motion carried unanimously.
Larry Allen moved, Clarence Thomas seconded, to accept the regular bills for payment. Chairman Becker abstained from voting on The Print Shop voucher. Motion carried unanimously.
American Family & Life Insurance
American Heritage Life Insurance
Amerigas Propane LP
AXA Equitable PEDC
Berg Bag Company
Best Western Ramkota
Big Sky Communications Inc
Black Hills Energy
Blue Cross Blue Shield of Wyoming
Health Insurance Claims
Blue Cross Blue Shield of Wyoming
Bomgaars Supply, Inc
Boyle Electric, Inc
Bull’s Service & Towing LLC
Capital Business Systems, Inc.
Central Wyoming Counseling Center
Child Support Services/ORS
Clerk of Circuit Court
Clifford, Gregory P. MD PC
Collection Professionals Insurance
Colonial Life & Accident Insurance
Eaton Sales & Service, LLC
Victim Services – Sheriff
Federal Express Corp
Fremont Chevrolet GMC
Health & Welfare
Fremont County Treasurer
Fremont County Treasurer
Fremont County Treasurer
Section 125 Benefits
Fremont Ears Nose & Throat
Fremont Motors – Lander
Fremont Orthopedic Associates
Search & Rescue
Satellite Phone Service
Great Plains Cleaning Systems, Inc
Great West Trust
Hague Auto Body
Healthsmart Benefit Solutions
Search & Rescue
Spot Locator Service
Int’l Academies of Emergency Dispatch
Lander Medical Clinic PC
Lander Valley Physicians Practices
Lander Vision Center
Mark’s Auto Sales & Towing
Mountain Dental PC
Mr D’s Food Center, Inc
New York Life Insurance
Nicoletti-Flater Assoc PLLP
Ninth District Circuit Court
Office Shop Inc, The
OR Dept. of Justice
Paws for Life
Postmortem Pathology Services, Inc
R T Communications
Ratigan, Daniel, M.D.
Contract Supervision Of Pa
Reed’s Moghaun Office Supply
Remote Satellite Systems
Search & Rescue
S & R Equipment
Riverton Physician Practices LLC
Riverton, City of
Sagewest Health Care
Sirchie Finger Print Lab
State Disbursement Unit
State of Wyoming
Stryker Sales Corporation
Fremont County Ambulance
Stretcher Lease Payment
Sysco Montana, Inc
Tegeler & Associates
Terrance R. Martin PC
Teton County Sheriff’s Office
Total Net Salaries
Tweed’s Wholesale Co
Tyler Technologies Inc
Office Supplies/Floor Mats
Union Telephone Company
West Payment Center
Library Plan Charges
Western Printing, Inc
Whiting Law, P.C.
Wind River Radiology PC
WY Law Enforcement Academy
Wyo Child Support Enforcement
Wyo Dept of Workforce Services
Wyoming Retirement System
The following items in the Signature File were reviewed: 1) Abatement Summary cover sheet; 2) Wind River Visitor’s Council Amended Joint Powers Resolution (taken under advisement until WRVC representatives can be in attendance); and 3) Record of Proceedings. Clarence Thomas moved, Jennifer McCarty seconded, to approve a Memorandum of Understanding with City of Riverton regarding WYDOT’s project to reconstruct North Federal Boulevard in Riverton, Wyoming. Motion carried unanimously. The Agreement specifically relates to REACH Park, which is located within the former Chicago Northwestern Railroad Right-of-Way.
The Board reviewed earlier action relating to appointments to the Capital Revolving Fund Committee. The current membership was downsized in 2015 and consists of five perpetual positions: County Clerk, County Treasurer, Vehicle Maintenance, Financial Assistant and County Commissioner and two at-large positions, elected annually, currently being served by County Assessor and County Coroner. Chairman Becker recommended that the perpetual membership also include the Transportation Superintendent. Discussion was held on the two at-large positions being appointed annually and it was noted two year terms would be preferable to one year terms. Larry Allen moved, Clarence Thomas seconded, to include the Transportation Superintendent as a perpetual committee member and to re-appoint the County Assessor and County Coroner for one additional year to fill the at-large positions. Motion carried unanimously.
A notice of a Public Meeting on Multi-Hazard Mitigation Plan Update scheduled at 6:30 p.m. at the Wyoming Fire Academy was acknowledged. Vice-Chairman Allen plans to attend. A letter from Charter Communications was forwarded to the County Attorney’s Office for review regarding renewal of their franchise agreement with Fremont County, due to expire February 2020.
Transportation Superintendent Dave Pendleton stated their Office, along with the Commissioners, have received many calls regarding road conditions (pot holes, washed gravel, etc.); however, maintenance cannot be performed until the roads dry out. The Board requested his office issue a News Release with that information for the public’s information.
Dave Pendleton reviewed the selection of Professional Engineering Services for Dry Creek Road Improvement Project. As required by the State of Wyoming’s formal selection process, a three-member selection committee met, reviewed consultant submittals, ranked the candidate firms and chose Inberg Miller Engineers. Pending Commissioner concurrence, the firm will be asked to provide a Scope of Services and a Proposed Fee. Larry Allen moved, Jennifer McCarty seconded, to accept the recommendation of the Committee to select Inberg Miller Engineers for Professional Engineering Services for Dry Creek Road. Motion carried unanimously. Pendleton stated the firm had previously completed a majority of the project’s design work for Cameco, a partner in the project.
A Budget Analysis for the Cooper Road Corridor Study, assembled by Dave Pendleton, was reviewed. Revenue will consist of a WYDOT Planning Grant for $50,000 (80%) and both the City of Riverton and Fremont County will contribute $6,250 (10% each). Once the Scope of Services has been assembled and a project agreement is in place with WYDOT, the next step is to select a consulting engineer. A Memorandum of Understanding reimbursement agreement will also be drafted between Fremont County and City of Riverton. The project will encompass the west end of State Highway 26 and the east end of Webbwood Road, encompassing some tribal land. Larry Allen moved, Clarence Thomas seconded, to approve the Cooper Road Corridor Study with WYDOT, City of Riverton and Fremont County. Motion carried unanimously.
Also pursuant to WYDOT’s formal selection process, a three-member selection committee chose HDR, Inc. to provide Professional Engineering Services during construction of the Mortimore Lane Pathway. If approved by the Commission, the firm will be requested to provide a Scope of Services and a Proposed Fee. DOWL designed the Mortimore Lane Phase I Reconstruction project and will be performing construction administration services for Fremont County for the majority of the work. The Pathway project, funded by a Transportation Alternative Program (TAP grant), is a small portion of the project so there will be some overlap in services. Dave Pendleton stated the general contractor is ready to begin as irrigation work needs to be completed by May 1st, before water is turned on; however, WYDOT will not approve a Notice to Proceed until there is a Pathway consultant selected. Work cannot commence on the Pathway until the irrigation work is completed. Several alternatives were suggested by Pendleton to be able to move forward immediately; however, and the Board stated the importance of keeping the two projects separate and following WYDOT’s process so that it is clear that grant funding will pay for the pathway and 1% money will be used on the actual road construction. Larry Allen moved, Clarence Thomas seconded, to approve the selection of HDR, Inc. to provide Professional Engineering Services during construction of the Mortimore Lane Pathway; and if necessary, to approve an alternate firm, DOWL, pending negotiations with HDR. Motion carried unanimously. The Chairman will execute the agreement subsequent to WYDOT and County Attorney approvals. The action will immediately be forwarded to WYDOT so they can issue the Notice to Proceed to the contractor as soon as possible. As background information, Pendleton stated the entire paved asphalt width will be 37’ and include a 6’ Pathway, two 12’ driving lanes with 3’ shoulders, plus a 3’ paved separation between the pathway and roadway shoulder. A 6” wide white paint stripe and a rumble strip will separate and denote each surface. This Phase I project will occur between the Middle Fork of the Popo Agie bridge and the Sinks Canyon Highway.
As related to his upcoming budget hearing, Dave Pendleton distributed a detailed explanation of the line item for Chains and Cables for the Transportation Department. Ground Engaging Tools consist of Motor Graders ($36,228 for 10 units); Truck Snow Plows ($19,200 for 8 units); Wheel Loader ($5,000 for 3 medium and 1 small); Dozer – Cat D7 (1 unit totaling $8,320); Excavator – CAT 325D ($600 for 1 unit); Backhoe ($1,000 for 4 units). Tire Chains and Lifting Chains consist of Motor Grader ($4,601); Wheel Loader ($1,161); Lifting Chains ($500) for a total line item for Chains and Cables of $76,610.
The status of the 1% Committee was reviewed. Chairman Becker stated that Dave Pendleton should take names of interested individuals through the end of the week and then compile a committee to proceed with prioritizing projects in Fremont County.
County Commissioner meeting reports were given:
Commissioner McCarty attended the Fremont County Recreation Commission meeting which was their annual grant hearing meeting. The Commission is working on their budget. She attended the Fremont County Planning Commission meeting.
Commissioner Thomas has determined that the date of April 24, 2017 at 10:00 a.m. works for both the Eastern Shoshone Tribal Council and Northern Arapaho Tribal Council to meet with the Commissioners to begin discussion on the Tribes taking over maintenance of roads on the Wind River Indian Reservation. The meeting will be held at the Lander Library, Meeting Room A.
Vice-Chairman Allen reviewed the Stryker Stretcher Lease that was initiated prior to privatization of the Ambulance System. Guardian EMS is not using the stretchers and they are currently in storage. Allen outlined two options for consideration: Total buy out of $26,169 or pay off obligation of approximately $15,090 and return the stretchers. Discussion was held regarding other entities that could possible benefit from the stretchers; however, no option was found. Larry Allen moved, Jennifer McCarty seconded, to return the stretchers and pay off the lease obligation of approximately $15,090, plus shipping, with funding through the Ambulance Fund. Motion carried unanimously.
Chairman Becker stated he has met with Transportation, JDAI, Youth Services and CAST to review their budgets. He stated he has received numerous road related complaints and concerns.
The following budget hearing was held:
WIC—Adrianne Griebel was present. Last year’s budget was $122,730 and this year’s request is $83,073. The state reimburses the county 100% of all costs of this budget. Adrianne stated that she adjusted her personnel and would like to increase the part time person to full time and not fill the nurse position. However, the state would like her to get approval from the board to hire that position later in the year if they find it necessary. She further outlined her proposal to not fill a Nurse position but increase the Office Manager position from 20 hours/week to 32 hours/week. The State reimburses the County for all costs associated with the program. Later in the meeting, Larry Allen moved, Clarence Thomas seconded, to approve increasing the WIC Office Manager position from 20 to 32 hours/week. Motion carried unanimously. It was understood that the State may request the Nurse position be filled at some time in the future.
A budget hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues and Capital Assets. Present were County Clerk Julie Freese and Financial Assistant Joe Felix. Larry Allen moved, Clarence Thomas seconded, to authorize an increase to the Capital Revolving Fund for County Clerk Computers in the amount of $12,000. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to accept the quotes of $11,802 from Dell and pre-purchased from the Inventory Fund for the computer purchases. Motion carried unanimously. Clarence Thomas moved, Larry Allen seconded, to approve Resolution No. 2017-07 “FY 2016-17 Budget Amendment No. 6”. Motion carried unanimously.
Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session for legal advice with County Attorney Patrick LeBrun, Deputy Jodi Darrough and Legal Secretary Christy Gabel. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
In other business, Commissioner Thomas stated there should be County Attorney representation at an upcoming meeting with both the Eastern Shoshone and Northern Arapaho Business Councils regarding their interest in taking over maintenance of roads on the Wind River Indian Reservation.
Popo Agie Conservation District Supervisor Kelsey Beck was joined by Natural Resources Conservation Services representative Kevin Edinger to request the County co-sponsor an Emergency Watershed Protection Program for flood relief from February 9-10, 2017. This program requires eminent domain and taxing authorities and is a NRCS program that provides up to 75% cost assistance for construction that protects structures. The program is designed to help people and conserve natural resources by relieving imminent hazards to life and property caused by floods, fires, windstorms, and other natural occurrences. Sponsor’s obligations are to provide land rights to do the repair work, secure the necessary permits, furnish the local cost share and accomplish the installation. Two projects occurred during the recent flood event as follows: 1) Davies Ditch – the North Fork River bank collapsed and is threatening the Davies Ditch. Total project cost estimate is $21,000; and 2) Twin Creek – threat to access road. Total project cost estimate is dependent on practices employed and may vary from $16,000 for rock structures to $72,000 for sheet piling. Larry Allen moved, Jennifer McCarty seconded, to approve a blanket letter to NRCS as co-sponsor of an Emergency Watershed Protection Project, showing the County has the ability to levy taxes and exercise the power of eminent domain. Motion carried unanimously. A NRCS Assurances Relating to Real Property Acquisition was signed by the Chairman for spring 2017 Storm Events. Beck stated there are three conservation districts in the County who can use the same letter for projects effecting their individual districts. The Board asked for quarterly reports on the status of projects, unless an emergent situation exists that requires immediate attention.
Fremont County Group Home Executive Director Al McClelland began dialog regarding future building and land needs. The Group Homes benefit Fremont County children ages 10-17 years of age. Services provide for long-term DFS placement, parent or guardian 30-day crisis placemen, and non-secure detention by City and County law enforcement while juveniles await trial dates. The children attend school, medical appointments and counseling sessions, and the Homes ensure their safety and wellbeing as well as requiring them to do community service. The Lander Girls Group Home is on North 2nd Street in Lander and the Boys Group Home is on North 8th Street in Riverton, both are older homes and not energy efficient. The Board would like to build a new facility to house both the Girls and Boys Group Homes at the same site. The Board would then sell both Group Homes and invest the money to help improve the financial sustainability for the Group Homes. Grant funding and donations are envisioned to help meet their goal for a new facility. A combined site would also help with utility and operating cost reduction along with more efficient and effective staffing. McClelland stated the Board would like to request a land donation of County property for the new site, possible land behind the new Fremont County Justice Center in Riverton (former Major property). Commissioner Thomas stated it would be good if a detox center could be incorporated into the new site location as well. McClelland was unsure of the exact amount of acreage required by DFS for a joint site and will research the issue and report back in May. Chairman Becker also encouraged him to see what City permits for that area and Deputy County Attorney Darrough will begin research on leasing or donating land to a private organization.
County Clerk Julie Freese distributed the FY 2016-2017 Budget Book. She stated the budget messages will be beneficial to review as related to their current budget proposal. She reviewed Elected Officials salaries which are set every four years and will be reviewed in May of 2018 for another four years.
April 4, 2017
The following budget hearings were held:
County Coroner—Mark Stratmoen, Coroner was present. Last year’s budget was $382,564 and this year’s budget is $372,507. Mark stated he has been voluntarily reducing his budget since he took office. Contractual costs have gone down and they haven’t had any large incidents which helps his budget. Mark is planning on hiring an occasional employee for the Dubois area. Feels that the almost 3% reduction is the maximum he can reduce from his budget. The eclipse or a major event has not been budgeted in this upcoming budget. Overtime will be a huge factor during the Eclipse this upcoming year. Mark felt the estimated $41,695 balance at the end of this fiscal year is not likely. Julie asked that Mark update his expenditures projections and get these to the clerk. Commissioner Becker also stated he would like to see changes as they occur.
County Attorney—Patrick Lebrun, County Attorney was present. Last year’s budget was $1,322,443 with this year’s request at $1,315,150. Patrick recapped that he is down an attorney and a secretary from last year. Pat has also cut more out of this budget, however he replaced an attorney who took the health insurance which added $17,172 to his line item. Trials over the fiscal year have been a drain on his current budget. Pat estimated returning $1,900 after the year is over. Over the next several months, they have a couple of murders which will take a lot of money out of his budget. Computer purchases are included in his budget for this year. He has been working with Kevin but needs to replace some laptops in the near future. Pat made some changes on the Lexis Nexis subscription that appears to be more this year, but will be a cost savings in the future.
County Clerk—Julie Freese, County Clerk and Margy Irvine, Deputy County Clerk were present. The County Clerk’s current budget is $971,437. This year’s request is $901,572. Julie outlined that the revenue for this department has fallen over 13% over the last 3 years. With that in mind, this means business is slower and that is why she hasn’t asked for one position to be filled at this time. The expenditures are at about a 7% reduction from last year and that is due to employee turnover that they have experienced over the last year. Changes from last year include the hosting for the Tyler system for $18,000, a better deal with BLR to get HR books and regain the training module all at the same cost as the books use to cost. Freese also asked the commissioners to allow her to contract with Blue Cross Blue Shield to handle the Section 125 account. There are a number of federal regulations that are important to keep on top of. A move to BC/BS also would allow the employees more flexibility with this pre-tax accounting. Commissioner Becker asked why the Health Insurance Fund wasn’t paying this and Freese responded that it is her staff that is currently handling this and she felt it wasn’t a cost of the health fund. Deputy Irvine also stated that the pre-tax account also handles dependent care costs if the employee wishes and is also not a health insurance function. Commissioner Becker wished to continue this conversation in the near future.
The Election’s current budget is $203,226 and the request for next year is $140,693. The current year’s budget was an election year budget and the upcoming budget is for an off-year election. Freese noted that the budget was 30% under last year’s and if you compare the off-year budget request with the last off-year budget request, it is still down 9%. Changes from last year—the county’s move to use county employees as election judges was very favorable and effective. Freese felt the savings were a great help to this budget. The floater position that was approved has been also very efficient and cost effective. This position backs up the Commissioner’s Administrative Assistant, the title department and elections. Due to the age of the voting machines, Margy stated that batteries must be replaced. They cost $300 each and have a life of about 10 years. Freese also noted that they had applied to the Capital Revolving Committee for e-poll books to keep on the committee’s “radar”. The Legislature intends to study elections and how to address the aging equipment across the state as the federal government had provided funding for that equipment over 10 years ago and the replacement will fall on the counties at this time. Once this study is complete, it will help Freese and her staff to determine the best course of action for replacement of equipment in Fremont County.
District Court—Judge Norman Young and Annette Bregar were present. Last year’s budget was $145,868. This year’s request is $141,518. Annette’s position is a state position. Half of her salary is being paid through this budget as a reimbursement. Judge Young recapped for the new Commissioners that he was asked by the Board to ask the State to pay for that position. Judge Young presented his case to the Legislature and the state agreed to pay half of the position costs. He tried again a couple of years later to have them take the full cost and that request was denied. Juries and court appointed attorneys are the hardest lines to control and make up a majority of their budget. Their copy machine is working at present but if it quits, they will have to purchase one.
Clerk of District Court—Kristi Green, Clerk of Court and Cora Gist Deputy Clerk of Court were present. Last year’s budget was $423,699 and this year’s request is $429,180. This budget is up slightly which encompass typewriter cleaning fees, travel increase as Kristi has been appointed to a state committee on e-filing and she may need travel money, and the reinstatement fees for the Arcasearch software agreement to access the index for their records. Last year she had given it up and they used the hard copies every day and it would save clerk time to have that electronic back up and running. She’s one person short and will not replace that person at this time. However, right after she sent her budget she received notice that another employee was leaving. She asked for permission to fill the position and will try to find someone with experience. Larry Allen moved, Jennifer McCarty seconded, to approve replacing the position up to a maximum salary of $43,000. Motion carried unanimously.
Assessor—Tara Berg, Assessor was present. Deputy Angie Wilson and Supervisor Michael Klaassen were in the audience. Last year’s budget was $865,238. This year’s request is $932,033. Tara discussed her statutory responsibilities. She also reminded the commissioners that she didn’t fill a position 3 years ago. She and her staff restructured their jobs and methods of how they did their work. They tried doing most of their work locally last year, but it’s time to move out into the county. Most of her 7% increase this year is to fill the one position in her office. Other increases will be in her contractual obligation with TY Pickett. They value 59 industrial companies which represent a total of $70 million of assessed valuation. Tara does not feel the county can afford a full time employee with the expertise required for the amount they are contracting TY Pickett for. Her staff has to have continuing education to keep their certification therefore the training that was dropped in last year’s budget has to be added back in this year. Other increases are in fuel since they have to go out in the rural communities which will require more travel and more fuel than previously. Tara also stated that although they have mailed their own assessment notices, there have been problems with mailings and she decided to utilize Master’s Touch to do the 25,000 piece mass mailing required by law. This will be a better system as they can sort and mail correctly in bulk, but this system will also work with customers to get their email addresses for future assessment notices to be sent to them by email other than through the mail. Her hope is that more and more customers will utilize the electronic system and mailing costs will decrease in future budgets.
Treasurer—Scott Harnsberger, Treasurer was present. Last year’s budget was $787,066. This year’s request is $775,806. Scott has been appointed to the WACO board and also to NACo and will need to increase his budget for travel this year. He also has a new deputy who needs to be involved in all aspects of his office and can gain that through going to association meetings. There is a change in personnel with his deputy retiring and the new replacement being hired at a lesser value. Postage is up this year due to it being a plate year. That will end within the next 6 months. Chairman Becker discussed his salaries and how they were paid. Scott reported that his budget does not show the employee’s base amount, it actually is showing their base plus two bonuses that he typically gives out two times a year. He explained that this is his management style and although they receive a base salary then based on performance, they may receive a bonus in December and June. Commissioner Thomas asked why the bonus aspect was not listed in his budget anywhere. Thomas thought it should be listed or communicated in his budget so the commissioners know. Scott stated he had filled out the salary form as the clerk had sent to him. Thomas again reiterated that there should have at least been a narrative on how this was being paid. Julie stated that the Wyoming Retirement should not be included in the calculation of the employee’s salary as bonuses do not qualify for Wyoming Retirement. Scott also noted that one employee has now opted for health insurance which will increase his budget. Chairman Becker directed the County Clerk to send a request to the Treasurer asking him to address the salary issue by showing base salaries and then a line item for bonuses and to make sure the Wyoming Retirement is not calculated for bonuses.
Lander Circuit Court—Judge Robert Denhardt and Lorelie Calvert, Clerk were present. Last year’s budget was $7,113 and this year’s request is $7,113. Their phone bills and postage bills are reimbursed directly by the state. Chairman Becker stated that the postage has never gone above $3000 and asked if it could be reduced. They were fine with the reduction as long as their postage is covered. The change will be made to their budget by the Clerk and staff. They also stated the only other cost that is not covered by the state was their rental payment which are for the Jury box and chairs.
Riverton Circuit Court—This budget was reviewed and their current budget is $5,503 and their request for the new fiscal year is $4,264. They only pay for telephone with the state reimbursing these costs, and their rental payments which are for the filing cabinets when they moved to the new Justice Center.
There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 4:30 p.m. and reconvene for a Regular Meeting on April 11, 2017. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD