Fremont County Courthouse
450 North 2nd Street
Lander, WY  82520
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Commission Minutes

Commission Minutes

NOVEMBER 7, 2017 (OFFICIAL MINUTES)

Thursday, November 16th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                      NOVEMBER 7, 2017

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Regular Meeting held on October 24, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

71 Construction-Road Material Inventory-Materials-$1,679.46; A & I Distributors-Vehicle Maintenance-Parts/Supplies-$1,874.24; Advanced Hydraulic & Machine-Vehicle Maintenance-Parts-$697.39; Alcopro Inc.-County Sheriff-Alcohol Sensor-$516.00; American Family & Life Insurance-Segregated-Insurance-$9,748.07; American Heritage Life Insurance-Segregated-Insurance-$35.62; AXA Equitable PEDC-Segregated-Annuity-$250.00; B & B Enterprises LLC-Transportation-Signs/Supplies-$19.00; B & T Fire Extinguishers Inc.-County Buildings-Extinguisher Services-$383.25; Bailey Enterprises, Inc.-Inventory-Bulk Fuel Account-$14,920.28; Bank of The West Acct Analysis-Investment Pool-Bank Charges-$823.27; Black Hills Energy-Segregated-Utility Services-$5,251.62; Bloedorn Lumber Lander-Segregated-Materials/Supplies-$42.93; Blue Cross Blue Shield of WY-Co Admin-Health Ins Claims-$254,326.38; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$35,253.65; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$688.38; Boyle Electric Inc.-Riverton Library Roof & Drainage-Services-$195.00; Business Mailing Solutions, Inc.-Support Services-Postage Machine Repair-$436.23; Central Wyoming College-Dispatch Center-Tower Lease-$162.00; Charter Communications-Segregated-Internet Services-$351.86; Child Support Services/ORS-Payroll-Child Support-$564.00; City Plumbing & Heating Inc.-County Buildings Detention-Plumbing Supplies-$28.65; Clifford, Gregory P. M.D. P.C.-Detention Center-Inmate Medical-$4,714.00; Collection Professionals Ins-Payroll-Garnishment-$100.00; Colonial Life & Accident Ins-Segregated-Insurance-$165.22; Coulter, Kevin-County Sheriff-Contract Services-$154.84; Cowboy Chemical Inc.-Detention Center-Inmate Laundry/Kitchen Supplies-$394.70; Dubois Frontier, The-Public Health-Advertising-$59.50; Dubois Telephone Exchange-Circuit Court Lander-Telephone Services-$648.00; Federal Express Corp-County Sheriff-Shipping Fees-$13.79; Food Services of America-Detention Center-Prisoner Board-$1,943.31; Forton, James F.-Road Construction-Seeding Kingfisher Road-$3,900.00; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Repairs-$4,488.76; Fremont Counseling Lander-Health & Welfare-Title 25-$9,425.00; Fremont County School Dist. #25-Youth Services-JDAI Meals-$903.65; Fremont County Treasurer-Co Admin-Health Insurance-$320,350.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$203,675.67; Fremont County Treasurer-Co Admin-Section 125 Benefits-$42,979.98; Fremont Motor Riverton Inc.-Vehicle Maintenance-Parts/Supplies-$915.32; Fremont Motors Lander-Segregated-Parts/Supplies-$1,413.99; Fremont Orthopaedics P.C.-Detention Center-Inmate Medical-$158.00; Fremont Therapy Group LLC-Detention Center-Inmate Therapy-$1,120.00; Fremont Toyota-Vehicle Maintenance-Parts/Supplies-$159.90; Globalstar USA-Search & Rescue-Satellite Phone Service-$143.04; Great West Trust-Segregated-Wyoming Benefits-$5,105.00; HDR Engineering Inc.-Segregated-Engineering-$17,104.63; HealthSmart Benefit Solutions-Segregated-Insurance-$928.00; HistoriCorps-Simpson Lake Lodge-Restoration-$5,000.00; Hopkin, Justin-Segregated-County Health Officer-$1,400.00; Intoximeters Inc.-Detention Center-Supplies-$992.50; Jack’s Truck & Equipment-Segregated-Trailer/Parts-$29,591.39; Jerry Bornhoft Construction Inc.-Segregated-Construction-$174,262.88; Lander Medical Clinic P.C.-Family Planning Services-Family Planning-$600.00; Lander Valley Physicians Pract.-Detention Center-Inmate Medical-$376.00; Lyles, Jesse-County Sheriff-Reimburse Mileage-$22.40; Mid Amer Research Chemical-Vehicle Maintenance-Supplies-$2,758.25; National Business Systems Inc.-County Treasurer-Postcards-$943.94; National Food Group Inc.-Detention Center-Inmate Board-$4,403.04; Neopost USA Inc.-County Sheriff-Postage Contract-$169.80; New York Life Insurance-Segregated-Insurance-$276.60; Norco Inc.-Segregated-Supplies-$3,922.02; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Office Shop Inc., The-County Sheriff-Service Agreement-$66.21; Or Dept. of Justice-Payroll-Child Support-$500.94; Osage Industries, Inc.-Vehicle Maintenance-Parts-$438.03; Paws For Life-County Sheriff-Animal Boarding-$525.00; Perfect Power Electric Inc.-County Buildings Detention-Parts/Services-$12.50; Quill Corporation-Segregated-Office/Computer Supplies-$892.91; R C Lock & Key-County Buildings-Materials/Supplies-$11.00; R R Brink Locking Systems Inc.-County Buildings Detention-Materials/Supplies-$412.00; R T Communications-Segregated-Telephone Services-$537.21; Ratigan, Daniel, M.D.-Detention Center-P.A. Supervisor Contract-$4,500.00; Reiman Corp.-Bridge Repair-Project SA4-$345,189.45; Remote Satellite Systems-Search & Rescue-Equipment-$48.95; Riverton, City of-County Buildings-Water/Sewer-$1,189.21; Rocky Mountain Power-Segregated-Utility Services-$9,736.97; SageWest Health Care-Detention Center-Inmate Medical-$22,177.17; Schoneberger, Valerie-Segregated-Court Appointment/Rent-$975.00; Shoshoni, Town of-Transportation-Services-$50.00; Sinks Canyon Inc.-1% Gravel Projects-Contract Services-$385.00; Skaggs Companies, Inc.-Segregated-Uniforms/Supplies-$625.95; Smith Medical Partners LLC-Family Planning Services-Supplies-$106.47; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Rent-$1,650.00; Sublette Co. Sheriff’s Office-Search & Rescue-Services-$2,950.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$11,637.51; Terrance R. Martin P.C.-Public Defender-Rent-$450.00; Total Net Salaries-Segregated-Salaries-$601,298.56; Traveling Computers-Computer Services-Computer Supplies/Services-$1,988.30; Tweed’s Wholesale Co-Detention Center-Inmate Board-$1,580.88; University of Wyoming-County Coroner-Forensic Exam-$641.50; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$67.17; Verizon Wireless-Segregated-Cellphone Services-$238.91; West Payment Center-District Court-Library Plan Charges-$198.90; Western Printing, Inc.-Detention Center-Printed Supplies-$661.14; Whiting Law, P.C.-District Court-Professional Services-$2,242.50; William H. Smith & Associates Inc.-Wiggins Fork-Bridge Replacement-$210.00; Wind River Power Sports-Vehicle Maintenance-Parts/Supplies-$58.98; Wind River Radiology P.C.-Detention Center-Inmate Medical-$1,564.00; Wyoming Behavioral Institute-Health & Welfare-Title 25-$4,110.00; Wyoming Child Support Enforcement-Segregated-Child Support-$800.00; Wyoming Dept. of Health-Health Nurse-5th Quarter-$39,424.70; Wyoming Dept. of Workforce Serv.-Co Admin-Workers Comp-$19,590.28; Wyoming Retirement System-Co Admin-Contributions-$138,757.82; Wyoming State Disbursement Unit-Payroll-Child Support-$830.00; Wyoming.com-Segregated-Internet Services-$2,074.07.

 

The following items in the Signature File were reviewed:  1) Wyoming Cultural Trust Fund Interim and Final Report for the Simpson Lake Lodge – Restoration for Cabin #1; and 2) Record of Proceedings.  Ray Price moved, Jennifer McCarty seconded, to approve a Free Use Material Agreement between Fremont County and East Fork Farms, LLC.  Motion carried unanimously.  Ray Price moved, Larry Allen seconded, to approve an Application/Permit to Construct Access Driveway from Wayne Stocker for Soda Springs Drive.  Motion carried unanimously.    Clarence Thomas moved, Jennifer McCarty seconded, to approve a License for New Construction of Utility Crossing or Encroachment from Aethon Energy for Buck Camp Road and Castle Gardens Road.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Cooperative Agreement for Responsibilities between the Wyoming Department of Family Services Child Support Enforcement and Fremont County Clerk of District Court.  Motion carried unanimously.  Clarence Thomas moved, Ray Price seconded, to approve Resolution No. 2017-20 “Appointment of a Special Prosecutor”.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Local Government Liability Pool Official Ballot (forwarded to the following meeting); 2) WYDOT Summit on the Future of Transportation in Rural States on December 7, 2017y in Casper (forwarded to Transportation Superintendent); 3) Shoshone National Forest Travel Management Government Cooperator meeting in Thermopolis on November 20th (Vice-Chairman Allen plans to attend).  A recommendation for Fremont County Wellness Program Coordinator Penny Fahey to have that position be it’s own Department Head.  It is currently under the Public Health program.  County Clerk Julie Freese reviewed the reasoning for the recommendation.  Ray Price moved, Clarence Thomas seconded, to approve the Fremont County Wellness Program Coordinator position as a Department Head.  Motion carried unanimously.  Commissioner Clarence Thomas volunteered to serve as their Liaison.

 

The Public Comment period was held.

 

Dubois Mayor Twila Blakeman gave an update on decking that needs replaced on a bridge on Little Warm Spring Creek Road.

 

County and Prosecuting Attorney Patrick LeBrun was joined by Victim Witness Coordinator Tiffany Shroyer to inform the Commissioners of a Victim Witness Specialist vacancy.  They reviewed the need to fill the position as soon as possible at the positions’ current status as full-time.  The position is 80% funded by federal grants.  Larry Allen moved, Jennifer McCarty seconded, to authorize re-filling the position.  Motion carried unanimously.

 

Pavillion Mayor Tex Frazier requested use of a vacant County Shop building located in Pavillion in order to store their two pieces of heavy equipment.  Ray Price moved, Jennifer McCarty seconded, to have the County Attorney’s Office draft a Memorandum of Understanding with the Town of Pavillion.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton was joined by Lander Vehicle Maintenance Department Supervisor Brad Meredith to provide personnel updates.   Larry Allen moved, Jennifer McCarty seconded, to approve the move of a Truck Driver in Lander to the Operator position in Riverton, at an entry salary of $38,000, effective November 13, 2017.  Motion carried unanimously.   As a result, a Truck Driver position will be vacant in Lander.  Larry Allen moved, Clarence Thomas seconded, to authorize advertising to fill the vacant Truck Driver position in Lander at an entry level salary of $33,472.  Motion carried unanimously.  Vice-Chairman Allen then updated the Board on a retirement in the Riverton Vehicle Maintenance Shop of the Supervisor position, and he had informed the Board during the week of his recommendation to move a tenured Mechanic in Riverton to that position.  Later in the meeting, Larry Allen moved, Ray Price seconded, to approve a salary increase to the tenured Mechanic in Riverton to take over the Shop Supervisor position at a salary of $53,541.00.  Motion carried unanimously.  After the adjustment, a Mechanic position is vacant and advertising has commenced for that position.  Interviews were held and a preferred candidate selected.  Larry Allen moved, Ray Price seconded, to fill the Mechanic position with the qualified applicant at the salary of $45,340.  Motion carried unanimously.

 

Dave Pendleton presented a spreadsheet of costs to repair vs. purchase a new motor grader – estimated cost per hour comparison.  Brad Meredith was present for the discussion. Chairman Becker stated the information needs to be presented to the Capital Revolving Fund Committee for a recommendation prior to being reviewed by the Commissioners.

 

Dave Pendleton was joined by Jim Gores, James Gores and Associates, Inc. to discuss the Moneta-Lysite Road Shoulder Widening project.  Larry Allen moved, Clarence Thomas seconded, to rescind Task Order No. 5 with James Gores and Associates for the Moneta-Lysite Road Shoulder Widening Project.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve the Agreement between Owner and Engineer not to exceed $546,800.  Motion carried unanimously.

 

Dave Pendleton gave an update on the status of Dry Creek Road.  Pendleton reported that there is no loaner available to the County to replace the blade currently out of commission for several months.  Rental fees are $6,000/month/100 hours and a rental may be necessary for up to three months until the County’s unit is repaired and back in service.  Ray Price moved, Jennifer McCarty seconded, to authorize the Transportation Department to enter into a rental agreement for a blade, with funding through the Transportation budget.  Motion carried unanimously.

 

Commissioner meeting reports were given:

 

Bureau of Land Management Assistant Field Manager Curtis Bryan introduced Acting Field Manager Mike Phillips, who is from the Worland Office and in the position for four months.  Bryan stated the Granite Mountain Environmental Impact Statement permit renewal will be withdrawn and instead an Environmental Analysis will be done.   Also discussed was draft management plan for South Pass area, Miner’s Delight ghost town stabilization, South Pass Aspen Project and right-of-way issues regarding snow fences.

 

Fremont County Museums Central Director Scott Goetz provided a quarterly update.

 

Fremont County Treatment Court Director Susan Shipley requested permission to contract with a licensed therapist to conduct substance abuse evaluations from January through March, 2018, on an as needed basis, while an employee is on maternity leave.  She estimated the cost to be $5,200.  She further informed the Board that the Court Supervised Treatment Program Panel met in September and discussed reallocation of reverted funds from the last fiscal year.  After deliberation, the Panel awarded the Fremont County Supervised Treatment Program an additional $74,837.28.  Shipley presented a proposal and stated that since April of 2016, CAST has been operating with one therapist, prior to that, CAST had had two therapists since its inception.  In addition, CAST reduced its staff by one probation officer July, 2017.  The financial outlook includes the additional funding plus a retiring case manager salary totaling $107,123.28.  The proposal for one full time substance abuse therapist salary and benefits, national training for members of the program, judge’s training, increased supervision and advertising will total $97,410, effectively reducing the County’s match by $9,713.28.  Likewise, the Panel awarded an additional $44,150.52 to the Juvenile Treatment Court of Fremont County.  Shipley’s proposal is for contract for evaluation, advertisement, national training for members of the program team and judge and increased supervision, totaling $29,400, effectively reducing the County’s match by $14,750.52.  Clarence Thomas moved, Ray Price seconded, to authorize the hiring of a contractual licensed therapist for JTC and a full-time substance abuse therapist for CAST.  Motion carried unanimously.

 

Vice-Chairman Allen stated he is finalizing the three levels of Mechanic positions and will have ready for the following meeting, along with pay scales for each level.

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton for personnel.  Motion carried unanimously.  Following the session with Pendleton the Board remained in Executive Session for two other personnel issues.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

The 2018 Holiday List was discussed.  The Courthouse Security Committee Chairman had earlier requested January 15 (Martin Luther King, Jr. Day) as having the Courthouse closed to the public to allow for a safety training (second half of ALICE training and cleaning day).  Columbus Day had also been allowed as such a day in 2017 and discussion was held on having it available for the same use in 2018.  County Clerk Julie Freese stated the Commission had also allowed her to use County employees to assist at the voting polls for both the Primary and General Election days in 2016, and those days had also had the Courthouse closed to the public.  Ray Price moved, Jennifer McCarty seconded, to declare the following legal holidays for 2018:  New Year’s Day, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day , Veterans Day, Thanksgiving Day and following Friday, and Christmas Day and to further close the Courthouse to the public on Martin Luther King Day, Columbus Day, Primary Election Day and General Election Day.  Voting against the motion:  Clarence Thomas.  Motion carried.  The Commission stressed that those four days that the Courthouse is closed to the pubic are employee working days for the various reasons.

 

Vice-Chairman Allen stated that he was working on the Vehicle Maintenance Department job descriptions and salary levels and that perhaps all other Departments should be reviewed.  County Clerk Julie Freese stated this is a topic on the next Elected Officials meeting in January.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 1:00 p.m. and reconvene for a Regular Meeting on November 14, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

NOVEMBER 7, 2017 (FULL DETAILED REPORT)

Thursday, November 16th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                      NOVEMBER 7, 2017

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Regular Meeting held on October 24, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
71 Construction
Road Material Inventory
Materials
$1,679.46
A & I Distributors
Vehicle Maintenance
Parts/Supplies
$1,874.24
Advanced Hydraulic & Machine
Vehicle Maintenance
Parts
$697.39
Alcopro, Inc.
County Sheriff
Alcohol Sensor
$516.00
American Family & Life Insurance
Segregated
Insurance
$9,748.07
American Heritage Life Insurance
Segregated
Insurance
$35.62
AXA Equitable PEDC
Segregated
Annuity
$250.00
B & B Enterprises LLC
Transportation
Signs/Supplies
$19.00
B & T Fire Extinguishers Inc.
County Buildings
Extinguisher Services
$383.25
Bailey Enterprises, Inc.
Inventory
Bulk Fuel Account
$14,920.28
Bank of the West Acct Analysis
Investment Pool
Bank Charges
$823.27
Black Hills Energy
Segregated
Utility Services
$5,251.62
Bloedorn Lumber Lander
Segregated
Materials/Supplies
$42.93
Blue Cross Blue Shield of WY
Co Admin
Health Insurance Claims
$254,326.38
Blue Cross Blue Shield of WY
Co Admin
Health Insurance
$35,253.65
Bob Barker Company, Inc.
Detention Center
Inmate Supplies
$688.38
Boyle Electric Inc.
Riverton Library Roof & Drainage
Services
$195.00
Business Mailing Solutions, Inc.
Support Services
Postage Machine Repair
$436.23
Central Wyoming College
Dispatch Center
Tower Lease
$162.00
Charter Communications
Segregated
Internet Services
$351.86
Child Support Services/ORS
Payroll
Child Support
$564.00
City Plumbing & Heating, Inc.
County Buildings Detention
Plumbing Supplies
$28.65
Clifford, Gregory P. M.D. P.C.
Detention Center
Inmate Medical
$4,714.00
Collection Professionals Insurance
Payroll
Garnishment
$100.00
Colonial Life & Accident Insurance
Segregated
Insurance
$165.22
Coulter, Kevin
County Sheriff
Contract Services
$154.84
Cowboy Chemical Inc.
Detention Center
Inmate Laundry/Kitchen Supplies
$394.70
Dubois Frontier, The
Public Health
Advertising
$59.50
Dubois Telephone Exchange
Circuit Court Lander
Telephone Services
$648.00
Federal Express Corp
County Sheriff
Shipping Fees
$13.79
Food Services of America
Detention Center
Prisoner Board
$1,943.31
Forton, James F.
Road Construction
Seeding Kingfisher Road
$3,900.00
Fremont Chevrolet GMC
Vehicle Maintenance
Parts/Repairs
$4,488.76
Fremont Counseling Lander
Health & Welfare
Title 25
$9,425.00
Fremont County School Dist. #25
Youth Services
JDAI Meals
$903.65
Fremont County Treasurer
Co Admin
Health Insurance
$320,350.00
Fremont County Treasurer
Co Admin
Withholding/FICA
$203,675.67
Fremont County Treasurer
Co Admin
Section 125 Benefits
$42,979.98
Fremont Motor Riverton Inc.
Vehicle Maintenance
Parts/Supplies
$915.32
Fremont Motors Lander
Segregated
Parts/Supplies
$1,413.99
Fremont Orthopaedics P.C.
Detention Center
Inmate Medical
$158.00
Fremont Therapy Group LLC
Detention Center
Inmate Therapy
$1,120.00
Fremont Toyota
Vehicle Maintenance
Parts/Supplies
$159.90
Globalstar USA
Search & Rescue
Satellite Phone Service
$143.04
Great West Trust
Segregated
Wyoming Benefits
$5,105.00
HDR Engineering Inc.
Segregated
Engineering
$17,104.63
HealthSmart Benefit Solutions
Segregated
Insurance
$928.00
HistoriCorps
Simpson Lake Lodge
Restoration
$5,000.00
Hopkin, Justin
Segregated
County Health Officer
$1,400.00
Intoximeters Inc.
Detention Center
Supplies
$992.50
Jack’s Truck & Equipment
Segregated
Trailer/Parts
$29,591.39
Jerry Bornhoft Construction Inc.
Segregated
Construction
$174,262.88
Lander Medical Clinic P.C.
Family Planning Services
Family Planning
$600.00
Lander Valley Physicians Practice
Detention Center
Inmate Medical
$376.00
Lyles, Jesse
County Sheriff
Reimburse Mileage
$22.40
Mid-Amer Research Chemical
Vehicle Maintenance
Supplies
$2,758.25
National Business Systems Inc.
County Treasurer
Postcards
$943.94
National Food Group Inc.
Detention Center
Inmate Board
$4,403.04
Neopost USA Inc.
County Sheriff
Postage Contract
$169.80
New York Life Insurance
Segregated
Insurance
$276.60
Norco Inc.
Segregated
Supplies
$3,922.02
Northern Arapaho Child Support
Payroll
Child Support
$598.78
Office Shop Inc., The
County Sheriff
Service Agreement
$66.21
OR Dept. of Justice
Payroll
Child Support
$500.94
Osage Industries, Inc.
Vehicle Maintenance
Parts
$438.03
Paws for Life
County Sheriff
Animal Boarding
$525.00
Perfect Power Electric Inc.
County Buildings Detention
Parts/Services
$12.50
Quill Corporation
Segregated
Office/Computer Supplies
$892.91
R C Lock & Key
County Buildings
Materials/Supplies
$11.00
R R Brink Locking Systems Inc.
County Buildings Detention
Materials/Supplies
$412.00
R T Communications
Segregated
Telephone Services
$537.21
Ratigan, Daniel, M.D.
Detention Center
P.A. Supervisor Contract
$4,500.00
Reiman Corp.
Bridge Repair
Contractual Services
$345,189.45
Remote Satellite Systems
Search & Rescue
Equipment
$48.95
Riverton, City of
County Buildings
Water/Sewer
$1,189.21
Rocky Mountain Power
Segregated
Utility Services
$9,736.97
SageWest Health Care
Detention Center
Inmate Medical
$22,177.17
Schoneberger, Valerie
Segregated
Court Appointment/Rent
$975.00
Shoshoni, Town of
Transportation
Services
$50.00
Sinks Canyon Inc.
1% Gravel Projects
Contract Services
$385.00
Skaggs Companies, Inc.
Segregated
Uniforms/Supplies
$625.95
Smith Medical Partners LLC
Family Planning Services
Supplies
$106.47
State Disbursement Unit
Payroll
Child Support
$1,119.00
State of Wyoming
Public Defender
Rent
$1,650.00
Sublette Co. Sheriff’s Office
Search & Rescue
Services
$2,950.00
Sysco Montana Inc.
Detention Center
Inmate Supplies
$11,637.51
Terrance R. Martin P.C.
Public Defender
Rent
$450.00
Total Net Salaries
Segregated
Salaries
$601,298.56
Traveling Computers
Computer Services
Computer Supplies/Services
$1,988.30
Tweed’s Wholesale Co
Detention Center
Inmate Board
$1,580.88
University of Wyoming
County Coroner
Forensic Exam
$641.50
Valley Lumber & Supply Co Inc.
Segregated
Materials/Supplies
$67.17
Verizon Wireless
Segregated
Cellphone Services
$238.91
West Payment Center
District Court
Library Plan Charges
$198.90
Western Printing, Inc.
Detention Center
Printed Supplies
$661.14
Whiting Law, P.C.
District Court
Professional Services
$2,242.50
William H. Smith & Associates Inc.
Wiggins Fork
Bridge Replacement
$210.00
Wind River Power Sports
Vehicle Maintenance
Parts/Supplies
$58.98
Wind River Radiology P.C.
Detention Center
Inmate Medical
$1,564.00
Wyoming Behavioral Institute
Health & Welfare
Title 25
$4,110.00
Wyo Child Support Enforcement
Segregated
Child Support
$800.00
Wyoming Dept. of Health
Health Nurse
5th Quarter
$39,424.70
Wyoming Dept. of Workforce Serv.
Co Admin
Workers Comp
$19,590.28
Wyoming Retirement System
Co Admin
Contributions
$138,757.82
Wyoming State Disbursement Unit
Payroll
Child Support
$830.00
Wyoming.com
Segregated
Internet Services
$2,074.07
The following items in the Signature File were reviewed:  1) Wyoming Cultural Trust Fund Interim and Final Report for the Simpson Lake Lodge – Restoration for Cabin #1; and 2) Record of Proceedings.  Ray Price moved, Jennifer McCarty seconded, to approve a Free Use Material Agreement between Fremont County and East Fork Farms, LLC.  Motion carried unanimously.  Ray Price moved, Larry Allen seconded, to approve an Application/Permit to Construct Access Driveway from Wayne Stocker for Soda Springs Drive.  Motion carried unanimously.    Clarence Thomas moved, Jennifer McCarty seconded, to approve a License for New Construction of Utility Crossing or Encroachment from Aethon Energy for Buck Camp Road and Castle Gardens Road.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Cooperative Agreement for Responsibilities between the Wyoming Department of Family Services Child Support Enforcement and Fremont County Clerk of District Court.  Motion carried unanimously.  Clarence Thomas moved, Ray Price seconded, to approve Resolution No. 2017-20 “Appointment of a Special Prosecutor”.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Local Government Liability Pool Official Ballot (forwarded to the following meeting); 2) WYDOT Summit on the Future of Transportation in Rural States on December 7, 2017y in Casper (forwarded to Transportation Superintendent); 3) Shoshone National Forest Travel Management Government Cooperator meeting in Thermopolis on November 20th (Vice-Chairman Allen plans to attend).  A recommendation for Fremont County Wellness Program Coordinator Penny Fahey to have that position be it’s own Department Head.  It is currently under the Public Health program.  County Clerk Julie Freese reviewed the reasoning for the recommendation.  Ray Price moved, Clarence Thomas seconded, to approve the Fremont County Wellness Program Coordinator position as a Department Head.  Motion carried unanimously.  Commissioner Clarence Thomas volunteered to serve as their Liaison.

 

The Public Comment period was held.

 

Dubois Mayor Twila Blakeman gave an update on decking that needs replaced on a bridge on Little Warm Spring Creek Road.  Twelve years ago the decking was replaced with untreated boards which have not since deteriorated.  She stated there is also a culvert on the south side of the bridge that needs replaced and that this Road is the only access road for area residents.  Transportation Superintendent Dave Pendleton was present and requested the latest WYDOT Bridge Inspection document for review.  Blakeman gave preliminary cost of $25,000 for treated boards and did not have a cost estimate on the culvert.  The Board thanked Blakeman for the information and took the request under advisement.  They further informed her that the Commissioners scheduled a public comment period during their meeting of November 14th at 11:00 a.m. regarding the Petition they received to Vacate Little Warm Spring Creek Road.

 

County and Prosecuting Attorney Patrick LeBrun was joined by Victim Witness Coordinator Tiffany Shroyer to inform the Commissioners of a Victim Witness Specialist vacancy.  They reviewed the need to fill the position as soon as possible at the positions’ current status as full-time.  The position is 80% funded by federal grants.  Larry Allen moved, Jennifer McCarty seconded, to authorize re-filling the position.  Motion carried unanimously.

 

Pavillion Mayor Tex Frazier requested use of a vacant County Shop building located in Pavillion in order to store their two pieces of heavy equipment.  Transportation Superintendent Dave Pendleton was present and had earlier been apprised of the request and stated there is no power to the building.  He further stated he would get a footprint of the entire area that belongs to Fremont County to determine future needs of the property and other structures.  Frazier stated the vacant structure is tin with some wood and has a concrete floor.  The Town is agreeable to doing some minimal maintenance to make the building functional for their needs (door repair, etc.) and will not require power.  Ray Price moved, Jennifer McCarty seconded, to have the County Attorney’s Office draft a Memorandum of Understanding with the Town of Pavillion.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton was joined by Lander Vehicle Maintenance Department Supervisor Brad Meredith to provide personnel updates.   Larry Allen moved, Jennifer McCarty seconded, to approve the move of a Truck Driver in Lander to the Operator position in Riverton, at an entry salary of $38,000, effective November 13, 2017.  Motion carried unanimously.   As a result, a Truck Driver position will be vacant in Lander.  Larry Allen moved, Clarence Thomas seconded, to authorize advertising to fill the vacant Truck Driver position in Lander at an entry level salary of $33,472.  Motion carried unanimously.  Vice-Chairman Allen then updated the Board on a retirement in the Riverton Vehicle Maintenance Shop of the Supervisor position, and he had informed the Board during the week of his recommendation to move a tenured Mechanic in Riverton to that position.  Later in the meeting, Larry Allen moved, Ray Price seconded, to approve a salary increase to the tenured Mechanic in Riverton to take over the Shop Supervisor position at a salary of $53,541.00.  Motion carried unanimously.  After the adjustment, a Mechanic position is vacant and advertising has commenced for that position.  Interviews were held and a preferred candidate selected.  Larry Allen moved, Ray Price seconded, to fill the Mechanic position with the qualified applicant at the salary of $45,340.  Motion carried unanimously.

 

Dave Pendleton presented a spreadsheet of costs to repair vs. purchase a new motor grader – estimated cost per hour comparison.  Brad Meredith was present for the discussion. Chairman Becker stated the information needs to be presented to the Capital Revolving Fund Committee for a recommendation prior to being reviewed by the Commissioners.

 

Dave Pendleton was joined by Jim Gores, James Gores and Associates, Inc. to discuss the Moneta-Lysite Road Shoulder Widening project.  Task Order No. 5 had been presented in Pendleton’s absence on September 12, 2017 due to urgency contractual work needing done while weather permitted.  However, Pendleton stated WYDOT had not been involved and as a result would not reimburse the County through the Industrial Road Project fund set up for the project.  Pendleton instead stated the correct procedure is to void the Task Order and instead approve an Agreement between Owner and Engineer for Professional Services, which has been approved by WYDOT for the project, at a cost of $546,880.  Larry Allen moved, Clarence Thomas seconded, to rescind Task Order No. 5 with James Gores and Associates for the Moneta-Lysite Road Shoulder Widening Project.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve the Agreement between Owner and Engineer not to exceed $546,800.  Motion carried unanimously.  Pendleton stated the project is funding 50% by IRP funding and the remaining 50% from One Percent monies.

 

Dave Pendleton gave an update on the status of Dry Creek Road.  Right-of-way easements are being acquired.  Pattison Farm Road is currently being graveled and the next Roads are Pebble Lane and then on to the Dubois area around the 1st of December.  The projects are dependent on weather conditions.  V-1 Road has received an application of magnesium chloride.  Pendleton will schedule time on the Joint Tribal Council’s agenda to discuss the work done on Wilderness Road, specifically placement of some of the barbs on tribal property.  Pendleton reported that there is no loaner available to the County to replace the blade currently out of commission for several months.  Rental fees are $6,000/month/100 hours and a rental may be necessary for up to three months until the County’s unit is repaired and back in service.  Ray Price moved, Jennifer McCarty seconded, to authorize the Transportation Department to enter into a rental agreement for a blade, with funding through the Transportation budget.  Motion carried unanimously.  Another option for funding was through the Road Construction Fund; however, the Board elected to fund the cost through the Transportation budget instead.  Pendleton was asked for an updated Road Construction Fund budget for review at a later meeting.

 

Commissioner meeting reports were given:

 

Commissioner McCarty attended the monthly Museum and Planning Commission board meetings.

 

Vice-Chairman Allen has been busy working on job descriptions for three different levels of mechanics and associated pay scale.  He will have a final version ready by the next meeting for review.

 

Chairman Becker has received many phone calls, mostly related to the Petition for the Vacation of Little Warm Spring Creek Road.  Another issue he has been involved with is the DEQ hearing regarding the County’s protest of a transfer station outside of Riverton.

 

Bureau of Land Management Assistant Field Manager Curtis Bryan introduced Acting Field Manager Mike Phillips, who is from the Worland Office and in the position for four months.  Bryan stated the Granite Mountain Environmental Impact Statement permit renewal will be withdrawn and instead an Environmental Analysis will be done.   The schedule is being revised and Cooperating Agency meetings will be scheduled.  One reason for the change is a new secretarial order on limits on time frames for the various actions, and the EA will take less time to complete.  Four allottees will be affected with the bulk of the grazing involving two.  On another topic, a draft management plan for the South Pass area will be ready for stakeholder review in the near future.  Bryan said public input received during the comment period will be included, including suggestions that the area’s history be more broad and inclusive.  The Oregon Trail passes just two miles south of South Pass City.  Increased interpretive exhibits of the South Pass Mining Area will be installed with the hope of making the area more appealing to travelers.   BLM also plans to work on the stabilization of the structures left at the Miner’s Delight ghost town.  The South Pass Aspen Project was discussed and the process taken (Environmental Assessment, Scoping, Public Meetings, etc.).  Commissioner McCarty reiterated her concern with extensive slash piles in the area, which Bryan stated should be burned in the near future.  McCarty further stated that she understands the Sugar Pine Evergreen that grows in the South Pass area is the only place they exist.  Bryan stated he would look into that and report back.  In closing, Chairman Becker stated the County is having difficulty in getting right-of-way easements for placement of new snow fences in the South Pass area and told they could not be put up in certain areas to due to visual impairment of the historical view scape.  Bryan was agreeable to working with the County to come up with a solution so the snow fence project can proceed.

 

Fremont County Museums Central Director Scott Goetz provided a quarterly update.  The fall edition of the Wind River Mountaineer magazine has been completed and newsletters are published every other month.  A comparison spreadsheet for all three Museums was distributed for a comparison of the same time frame last year.  There has been a retirement in the Dubois Museum and after internal shifting, a Curator position will be vacant.  The Lander Museum has had the parking lot restriped and signs replaced.  Some maintenance is planned for next spring (awning repair, rock replacement on pillar).  The Riverton Museum will receive new paint on outside trim and window frames and eaves.  A lot of grout work has been done.  Gutters will be replaced and the tree in front trimmed to lessen shade in the front area to cut down on ice concerns.  Working on 2018 program events.  Working with the BLM on the South Pass research and interpretative material.  Accessions are consistent in all three Museums and each location is working on volunteer programs to help in this area.  Goetz stated the plan is to continue placing photos in the Fremont County Justice Center and then move them to the Courthouse for display.  Traveling exhibits are not budgeted for in this fiscal year but will be looking at continuing next year.

 

Fremont County Treatment Court Director Susan Shipley requested permission to contract with a licensed therapist to conduct substance abuse evaluations from January through March, 2018, on an as needed basis, while an employee is on maternity leave.  She estimated the cost to be $5,200.  She further informed the Board that the Court Supervised Treatment Program Panel met in September and discussed reallocation of reverted funds from the last fiscal year.  After deliberation, the Panel awarded the Fremont County Supervised Treatment Program an additional $74,837.28.  Shipley presented a proposal and stated that since April of 2016, CAST has been operating with one therapist, prior to that, CAST had had two therapists since its inception.  In addition, CAST reduced its staff by one probation officer July, 2017.  The financial outlook includes the additional funding plus a retiring case manager salary totaling $107,123.28.  The proposal for one full time substance abuse therapist salary and benefits, national training for members of the program, judge’s training, increased supervision and advertising will total $97,410, effectively reducing the County’s match by $9,713.28.  Likewise, the Panel awarded an additional $44,150.52 to the Juvenile Treatment Court of Fremont County.  Shipley’s proposal is for contract for evaluation, advertisement, national training for members of the program team and judge and increased supervision, totaling $29,400, effectively reducing the County’s match by $14,750.52.  Clarence Thomas moved, Ray Price seconded, to authorize the hiring of a contractual licensed therapist for JTC and a full-time substance abuse therapist for CAST.  Motion carried unanimously.  In closing, Chairman Becker stated the Fremont County programs are very effective as acknowledged by the State’s additional funding.

 

Vice-Chairman Allen stated he is finalizing the three levels of Mechanic positions and will have ready for the following meeting, along with pay scales for each level.  In another matter, he stated that some secretarial help for the Vehicle Maintenance Mechanics is needed and he would discuss putting some funding in the budget next year for assistance from the Transportation Department secretary.

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton for personnel.  Motion carried unanimously.  Following the session with Pendleton the Board remained in Executive Session for two other personnel issues.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

The 2018 Holiday List was discussed.  The Courthouse Security Committee Chairman had earlier requested January 15 (Martin Luther King, Jr. Day) as having the Courthouse closed to the public to allow for a safety training (second half of ALICE training and cleaning day).  Columbus Day had also been allowed as such a day in 2017 and discussion was held on having it available for the same use in 2018.  County Clerk Julie Freese stated the Commission had also allowed her to use County employees to assist at the voting polls for both the Primary and General Election days in 2016, and those days had also had the Courthouse closed to the public.  Ray Price moved, Jennifer McCarty seconded, to declare the following legal holidays for 2018:  New Year’s Day, President’s Day, Good Friday, Memorial Day, Independence Day, Labor Day , Veterans Day, Thanksgiving Day and following Friday, and Christmas Day and to further close the Courthouse to the public on Martin Luther King Day, Columbus Day, Primary Election Day and General Election Day.  Voting against the motion:  Clarence Thomas.  Motion carried.  The Commission stressed that those four days that the Courthouse is closed to the pubic are employee working days for the various reasons.

 

Vice-Chairman Allen stated that he was working on the Vehicle Maintenance Department job descriptions and salary levels and that perhaps all other Departments should be reviewed.  County Clerk Julie Freese stated this is a topic on the next Elected Officials meeting in January.  She has also asked Off-Line Boards for updated bylaws.  She is working on scheduling a dinner meeting with legislators in December.  She has met with dealers regarding the topic of them collecting sales tax and is continuing discussion with the Treasurer and County Clerk’s Associations regarding the issue.  Representative Larsen is drafting a bill seeking legislative support.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 1:00 p.m. and reconvene for a Regular Meeting on November 14, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

October 24, 2017 (OFFICIAL MINUTES)

Wednesday, November 8th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                       OCTOBER 24, 2017

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on October 10, 2017, as amended.  Commissioners Larry Allen and Clarence Thomas abstained due to their absence at said meeting.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

A & I Distributors-Vehicle Maintenance-Parts/Supplies-$181.40; Ace Hardware Lander-County Buildings-Materials/Supplies-$514.53; Ace Hardware Riverton-County Buildings-Materials/Supplies-$172.48; Ahlers & Company-Family Planning Services-License/Support-$707.68; Airgas USA LLC-Vehicle Maintenance-Supplies-$182.95; American Society of Civil Engineers-Transportation-Membership Dues-$260.00; Artery Construction Inc.-One Percent Gravel-Contract Services-$7,150.00; B I Inc.-Detention Center-Monthly Charges-$60.00; Bailey Enterprises, Inc.-Segregated-Fuel-$16,608.70; Bank of The West-Segregated-Credit Card Charges-$53,302.02; Bank of The West Acct Analysis-Investment Pool-Bank Charges-$830.54; Biometrics4all Inc.-Detention Center-Maintenance Plan-$3,054.96; Blake, Devonne A.-Attorney Victim Services-Witness Case-$313.60; Bloedorn Lumber Lander-Transportation-Materials/Supplies-$42.64; Bullington, Shaun-One Percent Gravel-Contract Services-$1,650.00; Carquest Auto Parts-Vehicle Maintenance-Parts/Supplies-$1,096.35; Carroll Septic Service-Transportation-Services-$150.00; Central Wyoming College-Segregated-Tower Lease/Training Expenses-$1,352.50; CenturyLink-Segregated-Phone Services-$4,179.85; City Plumbing & Heating Inc.-County Buildings-Plumbing Supplies-$28.65; Clifford, Gregory P., M.D., P.C-Detention Center-Inmate Medical-$2,790.00; Cliffview Mobile Home Park-One Percent Gravel-Contract Services-$7,067.50; Clinical Colleagues Inc.-Detention Center-Inmate Medical-$2,250.00; Communication Technologies Inc.-Support Services-Maintenance Agreement/Repairs-$3,489.54; Coulter, Kevin-County Attorney-Reimbursement-$40.40; Crane, Peter, M.D.-Detention Center-Inmate Medical-$2,019.00; Decoria Maichel & Teague, P.S.-Support Services-Audit Fees-$18,000.00; Denevan, Danny L.-One Percent Gravel-Contract Services-$5,005.00; DOWL LLC-Mortimore Lane Reconstruction-Construction Management-$13,156.25; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services-$67.63; Eaton Sales & Service, LLC-Fuel Facility-Parts/Supplies-$1,406.98; Electrical Dynamics, Inc.-Capital Asset Acquisitions-Services/Repairs-$1,100.00; Enos, Royal L.-One Percent Gravel-Contract Services-$2,475.00; Fleetpride Inc.-Vehicle Maintenance-Parts-$751.85; Fremont Motors Lander-Capital Asset Acquisitions-Vehicle Purchase-$66,629.12; Fremont Orthopaedics P.C.-Detention Center-Inmate Medical-$12,842.00; Fremont Therapy Group LLC-Detention Center-Inmate Therapy-$1,488.00; Grainger-Segregated-Materials/Supplies-$227.84; Hancock, Timothy-County Attorney-Reimburse Expenses-$22.40; Harnsberger, H. Scott-County Treasurer-Reimburse Expenses-$269.93; High Plains Power, Inc.-Segregated-Utility Services-$1,077.05; Historicorps-Simpson Lake Lodge Restoration-Simpson Lake Lodge Restoration-$24,441.00; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$27.96; Hudson’s Funeral Home-Health & Welfare-Funeral Charges-$1,800.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$284.64; Jeffres, Mary Jo-Detention Center-Evaluation Services-$450.00; Johnson, Sherry-County Sheriff-Reimburse Expenses-$20.00; Lander Journal-District Court-Subscription Renewal-$39.95; Lander’s Mill-Transportation-Scale Fee-$7.00; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$36.24; Little America Hotels & Resorts Inc.-County Assessor-Lodging/Meals/Phone-$652.06; LL Smith Trucking-One Percent Gravel-Contract Services-$1,457.50; Lowham Surgery-Detention Center-Inmate Medical-$123.50; Majdic, Thomas-County Attorney-Reimburse Expenses-$39.20; Mark’s Auto Sales & Towing-Abandoned Vehicles-Vehicle Towing-$190.00; Mckay, Katherine G.-District Court-Court Appointment-$195.00; Mountain Dental P.C.-Detention Center-Inmate Medical-$1,355.00; Mountain West Towing LLC-Abandoned Vehicles-Vehicle Towing-$358.00; Mr. D’s Food Center Inc.-Detention Center-Supplies-$419.68; NMS Laboratories-County Coroner-Toxicology Services-$1,355.00; Norco Inc.-Segregated-Supplies-$316.77; Novo Benefits-Health Benefit Plan-Insurance Services For Calendar Year 2017-$4,677.00; Office Shop Inc., The-Segregated-Service Agreement-$541.27; One Stop Market-Search & Rescue-Search & Rescue-$31.51; O’Reilly Automotive Inc.-Segregated-Parts/Supplies-$32.74; Palace Pharmacy-Detention Center-Inmate Prescriptions-$14,602.26; Pavillion, Town of-County Buildings-Water-$97.00; Perry’s Truck & Diesel Inc.-Vehicle Maintenance-Parts/Supplies-$335.44; Phillips, Adam E.-District Court-Court Representation-$806.25; Post, Raymond-Segregated-Car Wash-$70.41; Quill Corporation-Segregated-Office/Computer Supplies-$452.36; R C Lock & Key-County Buildings-Keys/Supplies/Services-$82.77; Reed’s Moghaun Office Supply-Segregated-Office Supplies-$332.51; Relx, Inc.-County Attorney-Research Subscription-$60.00; Riverton Physician Practices LLC-Segregated-Drug Testing-$772.00; Riverton Ranger, Inc.-Segregated-Advertising-$3,998.55; Rocky Mountain Boilers Inc.-County Buildings-Services-$2,700.00; Rocky Mountain Logistics Inc.-One Percent Gravel-Contract Services-$2,970.00; Rocky Mountain Power-County Buildings-Utilities-$1,590.49; Safeway Inc.-Detention Center-Inmate Medical-$566.02; Service Plumbing & Heating Co., Inc.-Riverton Library Roof & Drainage-Drainage Pipe-$835.68; Sinks Canyon Inc.-One Percent Gravel-Contract Services-$1,705.00; Skaggs Companies, Inc.-County Sheriff-Uniforms/Supplies-$268.90; Snider, Yvonne-Sheriff Victim Services-Reimburse Expenses-$183.20; Stevens, Cynthia B. M.D.-Cast-Clinical Supervision-$150.00; Stotz Equipment-Vehicle Maintenance-Parts/Equipment/Supplies-$467.26; Stroupe Pest Control Inc.-Segregated-Pest Control-$815.00; Sweetwater Aire LLC-Capital Asset Acquisitions-New Air Compressor-$10,174.45; Sweetwater County Sheriff-Detention Center-Inmate Housing-$11,895.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$12,389.88; Talkington, Kay-Detention Center-Inmate Supplies-$189.00; Taylor Creek Exxon-County Sheriff-Car Wash-$14.00; Traveling Computers-Computer Services-Computer Supplies/Services-$2,211.96; T Y Excavation Inc.-Transportation-Dubois Road Maintenance 2017:2018-$6,007.50; Valley Lumber & Supply Co Inc.-County Buildings Detention-Materials/Supplies-$14.39; Verizon Wireless-Segregated-Cellphone Services-$189.09; Vision Medical-County Coroner-Supplies-$509.00; WCS Telecom-Segregated-Phone Services-$729.65; Western Printing, Inc.-County Assessor-Printed Supplies-$236.98; Wilkerson, James A, IV, M.D. P.C.-County Coroner-Autopsy-$1,200.00; Wind River Auto Parts LLC-Vehicle Maintenance-Parts/Supplies-$292.05; Wind River Towing-Abandoned Vehicles-Abandon Vehicle Towing-$160.00; Wyoming Cardiopulmonary Services P.C.-Detention Center-Inmate Medical-$586.00; Wyoming Dept. of Transportation-Segregated-Fuel/Yearly Rent-$1,541.41; Wyoming Public Health Laboratory-Segregated-Inmate Medical/Lab Fees-$380.00

 

Ray Price moved, Jennifer McCarty seconded, to accept a voucher from Wyoming Behavioral Institute in the amount of $4,110 and Fremont Counseling Service in the amounts of $3,480, $2,755 and $3,190 for the months of July, August and September, respectively, for Title 25 patients.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Abatement Summary cover page; 2) Bureau of Indian Affairs notice of agency consideration of three applications for acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe (taken under advisement); 3) Columbus Day Safety Training ALICE Certificates; and 4) record of proceedings.  Ray Price moved, Larry Allen seconded, to approve an Application/Permit to Construct Access Driveway submitted by John Falls for Shoshone Lake Road.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Surety Bond for H. Scott Harnsberger, Fremont County Treasurer.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Payroll Insert request from Aflac (Steve Gerber) for notification of open enrollment.  Motion carried unanimously.  Receipt of the required $20 fee was acknowledged.  Ray Price moved, Jennifer McCarty seconded, to approve a Wyoming Health Office contract with Fremont County Family Planning for Title X funding for the contract period from October 1, 2017 through March 31, 2018.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) County Treasurer’s Abstract Statement annual report to the Commission of the source and amount of all receipts and the purpose upon reconciliation of all accounts by the treasurer as required by W.S. 18-3-515.  Said Abstract was acknowledged as received.  2) State of Wyoming Department of Audit, Public Funds Division, notice of Special Districts in Fremont County that have not filed an annual report as required by State Statute.  County Clerk Freese will follow up with a reminder to the entities, and if still noncompliant, the County Attorney’s Office will send out a letter.  3) Digital Mixer information as submitted by Building Maintenance Supervisor in regards to the speaker system in the Commissioners’ Chambers.  The information will be scheduled on an upcoming meeting agenda for further discussion.

 

There was nobody present for the public comment period.

 

Deputy County Civil Attorney Jodi Darrough stated the vehicle retrofit is completed to transport Title 25 patients and she is drafting an Independent Contractor job description; however, she has several items she would like the Commissioners to think about (budget to pay contractor, rate of pay, training requirement, etc.).

 

Lander Vehicle Maintenance Department Supervisor Brad Meredith reviewed two quotes for engine repairs for a motor grader.  The unit, stationed in the Jeffrey City area, has already been transported to Wyoming Machinery Co. in Casper and he is awaiting authorization on which option the County wants to pursue.  Meredith reviewed the quotes:  Engine directly from Cat for a cost of $35,360.34 with a one year parts warranty and the other from Wyoming Machinery Company at a cost of $36,614.20 with a three year parts warranty (8,000 hour warranty).   Vice-Chairman Allen also recommended that hoses be replaced at the same time, if needed, while the engine is out of the motor grader, which could result in additional costs.  Jennifer McCarty moved, Ray Price seconded, to approve purchase of a rebuilt engine from Wyoming Machinery Co. and possible hose costs not to exceed $40,000, with funding from the Capital Revolving Fund Emergency Repair Line Item.  Motion carried unanimously.

 

Commission liaison Larry Allen had requested Brad Meredith develop three categories of Mechanic classifications (Shop Supervisor, Lead Mechanic and Mechanic) for review.  Earlier, the Commissioners had accepted Meredith’s recommendation to adjust a Mechanic to a higher salary to act as backup, which created issues as it was not a promotion to another job classification but simply a salary adjustment.  As the Riverton Mechanic Supervisor has announced his retirement effective November 7th, Leonhardt has recommended an in-house Mechanic take his place.  Again, no salary or job description differentiation is in place.  Larry Allen moved, Clarence Thomas seconded, to approve filling the upcoming budgeted Mechanic position in the Riverton Shop.  Motion carried unanimously.  The decision to adjust a salary for a current Mechanic for the Supervisory position was tabled pending discussion during the November 7th meeting regarding the development of three separate Mechanic positions for each shop with applicable salaries.

 

Brad Meredith reviewed an Accident Report involving a Building Maintenance vehicle.  Three bids were reviewed, ranging from $1,605 to $1,954 and Meredith recommended the unit be repaired in house.  Jennifer McCarty moved, Ray Price seconded, to accept the Lander Vehicle Maintenance Supervisor’s recommendation to fix the vehicle in house at a cost not to exceed $950 with funding from the Building Maintenance Department.  Motion carried unanimously.

 

Courthouse Security and Safety Committee Chairman J.R. Oakley thanked the Commissioners for allowing employees to attend the ALICE safety training on Columbus Day, in which the Courthouse was closed to the public.  He asked the Board to consider January 15, 2018 (Martin Luther King Day) as an In-House Safety Training and Work day for the Courthouse employees in which the practical side of the ALICE training could be held (actual scenarios) and then again, using the afternoon for regular work or cleaning.  The Board took the request under advisement.

 

Fremont County Assessor Tara Berg updated the Board on a recent retirement within her office and, after shifting staff, will have a Field Appraiser position vacant.  Deputies Angela Wilson and Mike Klaassen were present in the audience.  Berg requested permission to refill the position at a beginning salary of $31,000.  Ray Price moved, Larry Allen seconded, to authorize filling the position. Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton was joined by Chris Hamilton, Hamilton Land Surveying, who requested the Commissioners’ approval of an application to the State of Wyoming, Office of State Lands & Investments, for a County road right-of-way on a portion of East Fork Road.  Ray Price moved, Larry Allen seconded, to approve submission of the State of Wyoming Easement Application for Roadway (Existing County Road No. 277 – East Fork Road).  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton and DOWL Engineer Scott Brown reviewed the Mortimore Lane Reconstruction Project – Phase I.  Final Change Order No. 3 was reviewed regarding Jerry Bornhoft Construction’s contract modification indicating a deduction of $142,012.65 for underruns for various bid items.  The final contract price will be $1,310,279.04.  Photos of before and after were reviewed.  Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 3.  Motion carried unanimously.  The Commissioners agreed the project provides a very good end product.

 

Two FEMA projects have been identified within the County that qualifies for 75% Federal funding and 25% County funding:  South Fork Bridge and Red Canyon earthen road slides.  Ray Price moved, Jennifer McCarty seconded, to approve adding the South Fork Bridge repair project to the Multiple Bridge Repairs being done by HDR, pending approval by the County Attorney’s Office.  Motion carried unanimously.  Pendleton reviewed emergency repairs performed by the County on Wilderness Road during the flood event, and the Army Corps of Engineers has given approval for the barbs to remain in place if a hydraulic and hydrology study is satisfactory that the water will not rise more than one foot due to the placements of barbs.  Ray Price moved, Larry Allen seconded, to move forward with hiring a consultant to perform an H&H Study to be funded by the Road Construction Fund, not to exceed $15,000.  Motion carried unanimously.  This cost also qualifies for a 75% FEMA match.  Pendleton recommended approval of the construction contract with Rieman Corporation for the SA-2 bridge repair project (Atlantic City) that had been previously bid.  Jennifer McCarty moved, Ray Price seconded, to approve the construction, pending review by the County Attorney’s Office.  Motion carried unanimously.

 

In other business, Dave Pendleton reviewed One Percent Gravel Projects completed or currently being worked on:  Soda Springs, Atlantic City, Indian Ridge and Gabes Roads.  He will provide a prioritized list to the Commissioners later in the day.

 

Larry Allen moved, Ray Price seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton regarding personnel.  Motion carried unanimously.  Ray Price moved, Larry Allen seconded, to return to Regular Session.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve hiring two successful replacement Lander Truck Driver applicants, pending satisfactory background checks, at the base salary of $33,472.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to change the classification of a Truck Driver position to an Operator position in Riverton and adjust the salary accordingly for the employee to the Operator base salary of $38,000, effective November 1, 2017.  Motion carried unanimously.

 

Fremont Air Service Taskforce spokesperson Missy White gave an update to the Commissioners.

 

Commissioner Thomas was excused from the remainder of the meeting.

 

Volunteers of America, Center of Hope Program Director Shelley Mbonu provided a first quarter report (July – September).

 

Steve Baumann was present to review his Viewer’s Report (pursuant to W.S. Statute 24-3-101) regarding the petition submitted by Three Spear Ranch to Vacate the County Road running through their property.  Counsel for the landowner Bill Miller was present in the audience.  Chairman Becker stated the Viewer’s Report would be accepted into the record and further noted the Commissioners have scheduled a tour of the Road after lunch.  Commissioner Becker further noted time would be set aside on the November 14th agenda from 11:00 am – 12:00 p.m. to discuss the petition to Vacate the Little Warm Spring Creek Road.

 

Jennifer McCarty moved, Larry Allen seconded, to adjourn into Executive Session with Steve Baumann for personnel.  Motion carried unanimously.  Following that session, the Commissioners continued in Executive Session with Deputy County Civil Attorney Jodi Darrough regarding legal advice.  Ray Price moved, Larry Allen seconded, to return to Regular Session.  Motion carried unanimously.

 

Due to time constraints, Chairman Becker stated the Holiday Policy and IT Policy review would be postponed until the November 7th meeting.  County Clerk Julie Freese further requested the Board consider moving the Fremont County Wellness Coordinator position to its own Department instead of being part of Public Health.  This issue will be discussed on November 7th as well.  Freese also stated there are several Wyoming Retirement System seminars that she recommended be made available to County employees, possibly the afternoon of Martin Luther King Day (January 15th) if the Commissioners decide to accept the Courthouse Safety Committee’s request to close the Courthouse that day to the public in order to continue safety training in the morning.  That topic will be continued to the following meeting as well.

 

The Commissioners will travel to Dubois to tour the Little Warm Spring Creek Road following adjournment.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:25 p.m. and reconvene for a Regular Meeting on November 7, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

October 24, 2017 (FULL DETAILED REPORT)

Wednesday, November 8th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                       OCTOBER 24, 2017

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on October 10, 2017, as amended.  Commissioners Larry Allen and Clarence Thomas abstained due to their absence at said meeting.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Parts/Supplies
$181.40
Ace Hardware Lander
County Buildings
Materials/Supplies
$514.53
Ace Hardware Riverton
County Buildings
Materials/Supplies
$172.48
Ahlers & Company
Family Planning Services
License/Support
$707.68
Airgas USA LLC
Vehicle Maintenance
Supplies
$182.95
Am. Society of Civil Engineers
Transportation
Membership Dues
$260.00
Artery Construction, Inc.
One Percent Gravel
Contract Services
$7,150.00
B I Inc.
Detention Center
Monthly Charges
$60.00
Bailey Enterprises, Inc.
Segregated
Fuel
$16,608.70
Bank of the West
Segregated
Credit Card Purchases
$53,302.02
Bank of the West Acct Analysis
Investment Pool
Bank Charges
$830.54
Biometrics4all Inc.
Detention Center
Maintenance Plan
$3,054.96
Blake, Devonne A.
Attorney Victim Services
Witness Case
$313.60
Bloedorn Lumber Lander
Transportation
Materials/Supplies
$42.64
Bullington, Shaun
One Percent Gravel
Contract Services
$1,650.00
Carquest Auto Parts
Vehicle Maintenance
Parts/Supplies
$1,096.35
Carroll Septic Service
Transportation
Services
$150.00
Central Wyoming College
Segregated
Lease/Training Expenses
$1,352.50
CenturyLink
Segregated
Phone Services
$4,179.85
City Plumbing & Heating Inc.
County Buildings
Plumbing Supplies
$28.65
Clifford, Gregory P. M.D. P.C.
Detention Center
Inmate Medical
$2,790.00
Cliffview Mobile Home Park
One Percent Gravel
Contract Services
$7,067.50
Clinical Colleagues Inc.
Detention Center
Inmate Medical
$2,250.00
Communication Technologies Inc.
Support Services
Maintenance/Repairs
$3,489.54
Coulter, Kevin
County Attorney
Reimbursement
$40.40
Crane, Peter, M.D.
Detention Center
Inmate Medical
$2,019.00
Decoria Maichel & Teague, P.S.
Support Services
Audit Fees
$18,000.00
Denevan, Danny L.
One Percent Gravel
Contract Services
$5,005.00
DOWL LLC
Mortimore Lane Reconstruction
Construction Management
$13,156.25
Eagle Uniform & Supply Co
Vehicle Maintenance
Laundry Services
$67.63
Eaton Sales & Service, LLC
Fuel Facility
Parts/Supplies
$1,406.98
Electrical Dynamics, Inc.
Capital Asset Acquisitions
Services/Repairs
$1,100.00
Enos, Royal L.
One Percent Gravel
Contract Services
$2,475.00
Fleetpride Inc.
Vehicle Maintenance
Parts
$751.85
Fremont Motors Lander
Capital Asset Acquisitions
Vehicle Purchases
$66,629.12
Fremont Orthopaedics P.C.
Detention Center
Inmate Medical
$12,842.00
Fremont Therapy Group LLC
Detention Center
Inmate Therapy
$1,488.00
Grainger
Segregated
Materials/Supplies
$227.84
Hancock, Timothy
County Attorney
Reimburse Expenses
$22.40
Harnsberger, H. Scott
County Treasurer
Reimburse Expenses
$269.93
High Plains Power, Inc.
Segregated
Utility Services
$1,077.05
HistoriCorps
Simpson Lake Lodge
Restoration
$24,441.00
Honnen Equipment
Vehicle Maintenance
Parts/Supplies
$27.96
Hudson’s Funeral Home
Health & Welfare
Funeral Charges
$1,800.00
Jack’s Truck & Equipment
Vehicle Maintenance
Parts
$284.64
Jeffres, Mary Jo
Detention Center
Evaluation Services
$450.00
Johnson, Sherry
County Sheriff
Reimburse Expenses
$20.00
Lander Journal
District Court
Subscription Renewal
$39.95
Lander’s Mill
Transportation
Scale Fee
$7.00
Lawson Products, Inc.
Vehicle Maintenance
Parts/Supplies
$36.24
Little America Hotels & Resorts
County Assessor
Lodging/Meals/Phone
$652.06
LL Smith Trucking
One Percent Gravel
Contract Services
$1,457.50
Lowham Surgery
Detention Center
Inmate Medical
$123.50
Majdic, Thomas
County Attorney
Reimburse Expenses
$39.20
Mark’s Auto Sales & Towing
Abandoned Vehicles
Vehicle Towing
$190.00
McKay, Katherine G.
District Court
Court Appointment
$195.00
Mountain Dental P.C.
Detention Center
Inmate Medical
$1,355.00
Mountain West Towing LLC
Abandoned Vehicles
Vehicle Towing
$358.00
Mr. D’s Food Center Inc.
Detention Center
Supplies
$419.68
NMS Laboratories
County Coroner
Toxicology Services
$1,355.00
Norco Inc.
Segregated
Supplies
$316.77
Novo Benefits
Health Benefit Plan
Insurance Services
$4,677.00
Office Shop Inc., The
Segregated
Service Agreement
$541.27
One Stop Market
Search & Rescue
Search & Rescue
$31.51
O’Reilly Automotive Inc.
Segregated
Parts/Supplies
$32.74
Palace Pharmacy
Detention Center
Inmate Prescriptions
$14,602.26
Pavillion, Town of
County Buildings
Water
$97.00
Perry’s Truck & Diesel Inc.
Vehicle Maintenance
Parts/Supplies
$335.44
Phillips, Adam E.
District Court
Court Representation
$806.25
Post, Raymond
Segregated
Car Wash
$70.41
Quill Corporation
Segregated
Office/Computer Supplies
$452.36
R C Lock & Key
County Buildings
Keys/Supplies/Services
$82.77
Reed’s Moghaun Office Supply
Segregated
Office Supplies
$332.51
Relx, Inc.
County Attorney
Research Subscription
$60.00
Riverton Physician Practices LLC
Segregated
Drug Testing
$772.00
Riverton Ranger, Inc.
Segregated
Advertising
$3,998.55
Rocky Mountain Boilers, Inc.
County Buildings
Services
$2,700.00
Rocky Mountain Logistics, Inc.
One Percent Gravel
Contract Services
$2,970.00
Rocky Mountain Power
County Buildings
Utilities
$1,590.49
Safeway, Inc.
Detention Center
Inmate Medical
$566.02
Service Plumbing & Heating, Co.
Riverton Library Project
Drainage Pipe
$835.68
Sinks Canyon, Inc.
One Percent Gravel
Contract Services
$1,705.00
Skaggs Companies, Inc.
County Sheriff
Uniforms/Supplies
$268.90
Snider, Yvonne
Sheriff Victim Services
Reimburse Expenses
$183.20
Stevens, Cynthia B. M.D.
CAST
Clinical Supervision
$150.00
Stotz Equipment
Vehicle Maintenance
Parts/Equipment/Supplies
$467.26
Stroupe Pest Control Inc.
Segregated
Pest Control
$815.00
Sweetwater Aire LLC
Capital Asset Acquisitions
New Air Compressor
$10,174.45
Sweetwater County Sheriff
Detention Center
Inmate Housing
$11,895.00
Sysco Montana Inc.
Detention Center
Inmate Supplies
$12,389.88
Talkington, Kay
Detention Center
Inmate Supplies
$189.00
Taylor Creek Exxon
County Sheriff
Car Wash
$14.00
Traveling Computers
Computer Services
Computer Supplies/Services
$2,211.96
T Y Excavation Inc.
Transportation
Dubois Road Maintenance
$6,007.50
Valley Lumber & Supply Co Inc.
County Buildings Detention
Materials/Supplies
$14.39
Verizon Wireless
Segregated
Cellphone Services
$189.09
Vision Medical
County Coroner
Supplies
$509.00
WCS Telecom
Segregated
Phone Services
$729.65
Western Printing, Inc.
County Assessor
Printed Supplies
$236.98
Wilkerson, James A, IV, M.D. P.C.
County Coroner
Autopsy
$1,200.00
Wind River Auto Parts LLC
Vehicle Maintenance
Parts/Supplies
$292.05
Wind River Towing
Abandoned Vehicles
Abandon Vehicle Towing
$160.00
WY Cardiopulmonary Services P.C.
Detention Center
Inmate Medical
$586.00
Wyoming Dept. of Transportation
Segregated
Fuel/Yearly Rent
$1,541.41
Wyoming Public Health Lab
Segregated
Inmate Medical/Lab Fees
$380.00
Ray Price moved, Jennifer McCarty seconded, to accept a voucher from Wyoming Behavioral Institute in the amount of $4,110 and Fremont Counseling Service in the amounts of $3,480, $2,755 and $3,190 for the months of July, August and September, respectively, for Title 25 patients.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Abatement Summary cover page; 2) Bureau of Indian Affairs notice of agency consideration of three applications for acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe (taken under advisement); 3) Columbus Day Safety Training ALICE Certificates; and 4) record of proceedings.  Ray Price moved, Larry Allen seconded, to approve an Application/Permit to Construct Access Driveway submitted by John Falls for Shoshone Lake Road.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Surety Bond for H. Scott Harnsberger, Fremont County Treasurer.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Payroll Insert request from Aflac (Steve Gerber) for notification of open enrollment.  Motion carried unanimously.  Receipt of the required $20 fee was acknowledged.  Ray Price moved, Jennifer McCarty seconded, to approve a Wyoming Health Office contract with Fremont County Family Planning for Title X funding for the contract period from October 1, 2017 through March 31, 2018.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) County Treasurer’s Abstract Statement annual report to the Commission of the source and amount of all receipts and the purpose upon reconciliation of all accounts by the treasurer as required by W.S. 18-3-515.  Said Abstract was acknowledged as received.  2) State of Wyoming Department of Audit, Public Funds Division, notice of Special Districts in Fremont County that have not filed an annual report as required by State Statute.  County Clerk Freese will follow up with a reminder to the entities, and if still noncompliant, the County Attorney’s Office will send out a letter.  3) Digital Mixer information as submitted by Building Maintenance Supervisor in regards to the speaker system in the Commissioners’ Chambers.  The information will be scheduled on an upcoming meeting agenda for further discussion.

 

There was nobody present for the public comment period.

 

Deputy County Civil Attorney Jodi Darrough stated the vehicle retrofit is completed to transport Title 25 patients and she is drafting an Independent Contractor job description; however, she has several items she would like the Commissioners to think about (budget to pay contractor, rate of pay, training requirement, etc.).  The topic will be scheduled at a later meeting for further discussion in which Fremont Counseling Executive Director Scott Hayes could be in attendance.

 

Lander Vehicle Maintenance Department Supervisor Brad Meredith reviewed two quotes for engine repairs for a motor grader.  The unit, stationed in the Jeffrey City area, has already been transported to Wyoming Machinery Co. in Casper and he is awaiting authorization on which option the County wants to pursue.  Meredith reviewed the quotes:  Engine directly from Cat for a cost of $35,360.34 with a one year parts warranty and the other from Wyoming Machinery Company at a cost of $36,614.20 with a three year parts warranty (8,000 hour warranty).  Meredith stated the difference in price ($1,153.86) is because Wyoming Machinery Co. rebuilds the engine which results in a better warranty coverage and he recommended the rebuild engine cost of $36,614.20 from Wyoming Machinery Co.  Vice-Chairman Allen also recommended that hoses be replaced at the same time, if needed, while the engine is out of the motor grader, which could result in additional costs.  Jennifer McCarty moved, Ray Price seconded, to approve purchase of a rebuilt engine from Wyoming Machinery Co. and possible hose costs not to exceed $40,000, with funding from the Capital Revolving Fund Emergency Repair Line Item.  Motion carried unanimously.  Meredith stated he is still waiting to see if a loaner would be available from the Company and informed the Board that there are three other motor graders within the County as backups until this motor grader is back in service in December.

 

Commission liaison Larry Allen had requested Brad Meredith develop three categories of Mechanic classifications (Shop Supervisor, Lead Mechanic and Mechanic) for review.  Currently only one designation exists (Mechanic) and due to not refilling the Vehicle Maintenance Supervisor in charge of both shops several years ago, the tenured Mechanics in both shops are currently operating as Supervisors, with Meredith the Supervisor in Lander and Steve Leonhardt in Riverton.  Earlier, the Commissioners had accepted Meredith’s recommendation to adjust a Mechanic to a higher salary to act as backup, which created issues as it was not a promotion to another job classification but simply a salary adjustment.  As the Riverton Mechanic Supervisor has announced his retirement effective November 7th, Leonhardt has recommended an in-house Mechanic take his place.  Again, no salary or job description differentiation is in place.  Larry Allen moved, Clarence Thomas seconded, to approve filling the upcoming budgeted Mechanic position in the Riverton Shop.  Motion carried unanimously.  Commissioner Allen will work up a pay scale for each proposed Mechanic position for review at the next meeting.  The decision to adjust a salary for a current Mechanic for the Supervisory position was tabled pending discussion during the November 7th meeting regarding the development of three separate Mechanic positions for each shop with applicable salaries.

 

Brad Meredith reviewed an Accident Report involving a Building Maintenance vehicle.  Three bids were reviewed, ranging from $1,605 to $1,954 and Meredith recommended the unit be repaired in house.  Jennifer McCarty moved, Ray Price seconded, to accept the Lander Vehicle Maintenance Supervisor’s recommendation to fix the vehicle in house at a cost not to exceed $950 with funding from the Building Maintenance Department.  Motion carried unanimously.

 

Courthouse Security and Safety Committee Chairman J.R. Oakley thanked the Commissioners for allowing employees to attend the ALICE safety training on Columbus Day, in which the Courthouse was closed to the public.  He asked the Board to consider January 15, 2018 (Martin Luther King Day) as an In-House Safety Training and Work day for the Courthouse employees in which the practical side of the ALICE training could be held (actual scenarios) and then again, using the afternoon for regular work or cleaning.  The Board took the request under advisement.

 

Fremont County Assessor Tara Berg updated the Board on a recent retirement within her office and, after shifting staff, will have a Field Appraiser position vacant.  Deputies Angela Wilson and Mike Klaassen were present in the audience.  Berg requested permission to refill the position at a beginning salary of $31,000.  Ray Price moved, Larry Allen seconded, to authorize filling the position. Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton was joined by Chris Hamilton, Hamilton Land Surveying, who requested the Commissioners’ approval of an application to the State of Wyoming, Office of State Lands & Investments, for a County road right-of-way on a portion of East Fork Road.  Landowner Mike Pierle, present in the audience, had previously requested a right-of-way from the State to his property and was informed they cannot grant the easement as there is not a public easement to connect to.  The State asked that a right-of-way be obtained for the County portion of this Road, after which time, they can grant a right-of-way to the County, who can then grant a right-of-way to Mr. Pierle.  Hamilton stated the landowner will pay for the County’s application to the State, including Hamilton’s professional services.  Chairman Becker relayed his discussion with the Wyoming State Lands and Investment Board representative regarding this cumbersome process as there is proof this road has existed since 1928 as a legally established county road, in accordance with Wyoming State Statutes, and seeking a right-of-way should not be necessary.  He further recommended the County submit a letter outlining their concerns and objections to the process, along with the application on behalf of Mr. Pierle, as well as a letter to Legislators.  Ray Price moved, Larry Allen seconded, to approve submission of the State of Wyoming Easement Application for Roadway (Existing County Road No. 277 – East Fork Road).  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton and DOWL Engineer Scott Brown reviewed the Mortimore Lane Reconstruction Project – Phase I.  Final Change Order No. 3 was reviewed regarding Jerry Bornhoft Construction’s contract modification indicating a deduction of $142,012.65 for underruns for various bid items.  The final contract price will be $1,310,279.04.  Photos of before and after were reviewed.  Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 3.  Motion carried unanimously.  The Commissioners agreed the project provides a very good end product.

 

Two FEMA projects have been identified within the County that qualifies for 75% Federal funding and 25% County funding:  South Fork Bridge and Red Canyon earthen road slides.  As the County has already contracted with HDR for engineering services with 1% funding for the Multiple Bridge Projects, Pendleton asked that Deputy County Attorney Darrough review the federal requirements to see if the County has complied with qualification based selection process so that Company could perform the bridge engineering services for South Fork Bridge as well in addition to their already contracted bridge projects.  If not allowed, Statements of Qualifications and Interest will be requested from engineering firms as soon as possible as the work needs to be done prior to spring runoff next year.  Ray Price moved, Jennifer McCarty seconded, to approve adding the South Fork Bridge repair project to the Multiple Bridge Repairs being done by HDR, pending approval by the County Attorney’s Office.  Motion carried unanimously.  Pendleton reviewed emergency repairs performed by the County on Wilderness Road during the flood event, and the Army Corps of Engineers has given approval for the barbs to remain in place if a hydraulic and hydrology study is satisfactory that the water will not rise more than one foot due to the placements of barbs.  Ray Price moved, Larry Allen seconded, to move forward with hiring a consultant to perform an H&H Study to be funded by the Road Construction Fund, not to exceed $15,000.  Motion carried unanimously.  This cost also qualifies for a 75% FEMA match.  Pendleton recommended approval of the construction contract with Rieman Corporation for the SA-2 bridge repair project (Atlantic City) that had been previously bid.  Jennifer McCarty moved, Ray Price seconded, to approve the construction, pending review by the County Attorney’s Office.  Motion carried unanimously.

 

In other business, Dave Pendleton reviewed One Percent Gravel Projects completed or currently being worked on:  Soda Springs, Atlantic City, Indian Ridge and Gabes Roads.  He will provide a prioritized list to the Commissioners later in the day.

 

Larry Allen moved, Ray Price seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton regarding personnel.  Motion carried unanimously.  Ray Price moved, Larry Allen seconded, to return to Regular Session.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve hiring two successful replacement Lander Truck Driver applicants, pending satisfactory background checks, at the base salary of $33,472.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to change the classification of a Truck Driver position to an Operator position in Riverton and adjust the salary accordingly for the employee to the Operator base salary of $38,000, effective November 1, 2017.  Motion carried unanimously.

 

Fremont Air Service Taskforce spokesperson Missy White gave an update to the Commissioners.  Denver Air Connection has been in Fremont County for one year so good comparison numbers are available and she stressed the importance of the public knowing this airline is still in the County even though Great Lakes Airlines will be leaving.  She reviewed the importance of the airline receiving minimum revenue guarantees and expressed appreciation to Fremont County and the Cities of Lander and Riverton who have agreed to continue to contribute funds for FY 2017-2018 to meet the minimum revenue guarantee (MRG) assuring commercial air service to Fremont County.  Unlike other services, air service is an investment for tourism and economic development.  The Summary of Economic Impacts for Commercial Airports and Airline Service in Wyoming, 2013, reports that 4.7 days are spent on an average to travelers ($476 spent daily in the local communities) and the service provides critical infrastructure for business retention and recruitment.  She reviewed how Casper and Gillette manage without MRG’s; however, all other commercial airports in Wyoming have MRG with state partners, or assistance with federal funding.  Gas/Aviation prices are lower at other sites as well.  The full effect of Great West Airlines department is yet to be determined, and it is anticipated that some of their travelers will switch to DAC.  They are on track to reach approximately 8,500 enplanements in 2017, short of the 10,000 for federal grant eligibility.  A chart titled “What a difference a year makes” was reviewed that is a comparison of weekly reports for Denver Air Connection:

October 2016                                    October 2017

Avg # tickets sold daily                     19.4                                                     44.9

Total Tickets for week                      136                                                     314

Avg Ticket Price                                 $122                                                   $138

Total Revenue for week                   $16,616                                              $43,186

Other charts were reviewed:  2016 and 2017 Total Booked Revenue, Total Booked Passengers, Monthly Goal Summary, and a graph of future enplanement projections.  The future of air service was reviewed:  The State will consider service proposals from multiple agencies; they can’t publish flights for purchase until contracted and funding in place; and aeronautics and legislature working on a State-wide contract for air service (earliest start 2019).  In closing, the Commissioners thanked the FAST Committee for their ongoing work and recommended an aggressive ad campaign to inform citizens that there is still air service via Denver Air Connection.

 

Commissioner Thomas was excused from the remainder of the meeting.

 

Volunteers of America, Center of Hope Program Director Shelley Mbonu provided a first quarter report (July – September).  Highlights include:  Open House dedication for the 2,500 square feet expanded portion of the facility on August 25th; older portion of the building received new windows and awnings; a new work out center equipped with commercial grade equipment added; new laminate flooring in main area and sleeping areas; back staff parking lot received a layer of rotomill (donated by City of Riverton).  Center of Hope transitional patients have access to Intensive Outpatient through the addition of Pingora Behavioral Health.  Participated in Peace March in July and is now a member of Lander Chamber of Commerce.  The Center of Hope partners with City of Riverton and Fremont County to offer three days of close observation, as well as 14 days of social detoxification and up to three months transitional living.  They continue to work closely with the local judicial system to help facilitate treatment services to those who qualify.  So far this quarter, the have had eight referrals from the judicial system and four of those have gone to treatment.  One former judicial referral has not only completed treatment but has come back to the Center for additional transitional services.  Statistics:  Intakes 410, Unique Individuals (not repeat for the time period) 128; First Time Admissions 49; Close Observation Days 254; Social Detoxification Days 56; and Transitional Days 62.  Successes are individuals referred to and engaged in additional treatment services:  Residential Treatment 5; Outpatient Treatment 3 and Referrals to Community Programs 38.   A fundraiser to benefit the Center of Hope in Fremont County was discussed “Filling an Empty Bowl” scheduled for October 26th at the Fremont County Fairgrounds.

 

Steve Baumann was present to review his Viewer’s Report (pursuant to W.S. Statute 24-3-101) regarding the petition submitted by Three Spear Ranch to Vacate the County Road running through their property.  Counsel for the landowner Bill Miller was present in the audience.  Because there appears to have been multiple competing routes leading from Dubois to the Forest Service lands west of Dubois along Little Warm Spring Creek, Baumann’s report gave a chronological report of events and petitions leading to the eventual 1912 establishment of County Road 124, Little Warm Spring Creek Road.  In conclusion, Baumann stated “no portion of Little Warm Spring Creek Road should be vacated as its entire length provides current and long term benefits to the residents of Fremont County” and further “the owners of 1 Spring Creek Trail should be informed that access past their property is a County Road for the benefit of the general public.”  Chairman Becker stated the Viewer’s Report would be accepted into the record and further noted the Commissioners have scheduled a tour of the Road after lunch.  Commissioner Becker further noted time would be set aside on the November 14th agenda from 11:00 am – 12:00 p.m. to discuss the petition to Vacate the Little Warm Spring Creek Road.

 

Jennifer McCarty moved, Larry Allen seconded, to adjourn into Executive Session with Steve Baumann for personnel.  Motion carried unanimously.  Following that session, the Commissioners continued in Executive Session with Deputy County Civil Attorney Jodi Darrough regarding legal advice.  Ray Price moved, Larry Allen seconded, to return to Regular Session.  Motion carried unanimously.

 

Due to time constraints, Chairman Becker stated the Holiday Policy and IT Policy review would be postponed until the November 7th meeting.  County Clerk Julie Freese further requested the Board consider moving the Fremont County Wellness Coordinator position to its own Department instead of being part of Public Health.  This issue will be discussed on November 7th as well.  Freese also stated there are several Wyoming Retirement System seminars that she recommended be made available to County employees, possibly the afternoon of Martin Luther King Day (January 15th) if the Commissioners decide to accept the Courthouse Safety Committee’s request to close the Courthouse that day to the public in order to continue safety training in the morning.  That topic will be continued to the following meeting as well.

 

The Commissioners will travel to Dubois to tour the Little Warm Spring Creek Road following adjournment.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:25 p.m. and reconvene for a Regular Meeting on November 7, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

October 10, 2017 (OFFICIAL MINUTES)

Wednesday, October 25th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                       OCTOBER 10, 2017

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Ray Price and Jennifer McCarty.  Vice-Chairman Larry Allen and Commissioner Clarence Thomas were absent for personal reasons.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on October 3, 2017, as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to approve a Memorandum of Understanding between City of Riverton, City of Lander and Fremont County for contribution of funds for the 2017-2018 fiscal year to meet the minimum revenue guarantee assuring commercial air service to Fremont County.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

A & I Distributors-Vehicle Maintenance-Parts/Supplies-$565.50; Alsco Inc.-Segregated-Laundry-$240.05; American Pizza Partners, L.P.-Search & Rescue-Meals-$73.96; Amerigas-County Buildings-Propane-$59.94; Anda Inc.-Public Health-Vaccine-$5,476.05; B & B Enterprises LLC-Transportation-Signs/Supplies-$240.00; Bailey Enterprises, Inc.-Segregated-Fuel-$18,054.16; Bill Jones Plumbing & Heating-County Buildings-Supplies-$702.24; Bloedorn Lumber Lander-County Buildings-Materials/Supplies-$416.28; Bloedorn Lumber Riverton-Riverton Library Project-Materials/Supplies-$53.78; Bob’s Fire & Safety-County Sheriff-Extinguisher Services-$141.00; Bowdel, Steven P.-Detention Center-Medical Services-$2,375.00; Bullington, Shaun-Bridge Repair-Contract Services-$3,355.00; Bull’s Service & Towing LLC-Vehicle Maintenance-Service-$239.79; Carquest Auto Parts-Transportation-Parts-$64.78; CenturyLink-Agriculture Department-Phone Service-$346.95; Clifford, Gregory P., M.D., P.C.-Detention Center-Inmate Medical-$1,176.00; CMI Teco-Vehicle Maintenance-Parts/Supplies-$512.33; Communication Technologies, Inc.-Dispatch Center-Maintenance Agreement/Repairs-$360.50; Cowboy Chemical, Inc.-Detention Center-Inmate Laundry/Supplies-$1,197.80; Cruickshank, Robert-Transportation-Reimbursement-$150.00; Desert Mountain Corporation-Transportation-Road Saver-$2,709.96; Dubois Hardware Co-Vehicle Maintenance-Supplies-$16.99; Dustbusters Enterprises, Inc.-Mortimore Lane Reconstruction Phase I-Mag Chloride-$14,715.87; E Spear Ranch -Bridge Repair-Contract Services-$2,090.00; Fairfield Tree And Lawn-County Buildings-Spruce Tree Care-$1,456.00; Federal Express Corp-County Sheriff-Shipping Fees-$43.71; Food Services Of America-Detention Center-Prisoner Board-$2,196.14; Fremont Motor Riverton, Inc.-Vehicle Maintenance-Parts/Supplies-$231.35; Fremont Motors Lander-Vehicle Maintenance-Parts/Supplies-$771.81; Fremont Orthopedics P.C.-Detention Center-Inmate Medical-$250.00; Globalstar USA-Search & Rescue-Satellite Phone-$142.23; Grainger-County Buildings Detention-Materials/Supplies-$56.88; Hague Auto Body-County Sheriff-Abandoned/Investigative Vehicle Tow-$230.00; Hasco Industrial Supply-Riverton Library Project-Materials/Supplies-$9.44; HDR Engineering, Inc.-Segregated-Multiple Bridge Repair/Tomato Loop-$21,355.62; Inberg Miller Engineers-Segregated-Dry Creek Road/Riverview Road/Snow Fence-$19,038.13; Jeffres, Mary Jo-Detention Center-Evaluation Services-$450.00; Jiffy Rental Center-Riverton Library Project-Equipment Rental-$38.00; John Deere Financial-Vehicle Maintenance-Materials/Supplies-$4.16; Killinger, Timothy-Detention Center-Reimbursement-$166.00; Lander Medical Clinic P.C.-Segregated-Inmate Medical/Family Planning-$1,004.90; Lander, City of-Segregated-Water/Sewer-$3,415.26; LL Smith Trucking-Bridge Repair-Contract Services-$3,740.00; Mark’s Auto Sales & Towing-Segregated-Vehicle Towing-$300.00; Media Works, Inc.-County Sheriff-Supplies-$87.38; Mountain West Towing LLC-Abandoned Vehicles-Vehicle Towing-$234.60; Mr. D’s Food Center, Inc.-Segregated-Supplies-$511.14; Napa Auto Parts Riverton-Vehicle Maintenance-Parts/Supplies-$500.88; Noble Medical, Inc.-County Sheriff-Drug Testing Supplies-$400.00; Norco, Inc.-Segregated-Supplies-$3,669.80; Office Shop Inc., The-Segregated-Service Agreements-$5,908.17; Paws For Life-County Sheriff-Animal Boarding-$735.00; Quill Corporation-Segregated-Office/Computer Supplies-$289.99; Ratigan, Daniel, M.D.-Detention Center-P.A. Supervisor Contract-$4,250.00; Reed’s Moghaun Office Supply-Segregated-Office Supplies-$129.48; Reiman Corp.-Bridge Repair-Multiple Bridge Repairs Project SA3-$210,100.61; Riverton Physician Practices LLC-Transportation-Drug Testing-$184.00; Riverton, City of-Economic Development-2017:2018 Airport Allocation-$150,000.00; Rocky Mountain Power-Segregated-Utilities-$11,837.50; SageWest Health Care-Segregated-Inmate Medical/Title 25-$79,410.67; Shoshoni, Town of-Transportation-412 West 1st Water/Sewer-$50.00; Sinks Canyon, Inc.-Bridge Repair-Contract Services-$3,795.00; Snider, Yvonne-Sheriff Victim Services-Reimbursement-$172.80; Spoonhunter, Leslie-Fremont County WIC-Reimbursement-$139.10; Sweetwater Aire LLC-County Buildings-Services/Materials-$307.37; Sysco Montana, Inc.-Detention Center-Inmate Supplies-$6,410.09; Talkington, Kay-Detention Center-Inmate Supplies-$50.00; Terrance R. Martin P.C.-County Commission-Contractual Fees-$2,400.00; Thompson, Codi S., R.D.-Detention Center-Contract Services-$381.60; Tweed’s Wholesale Co-Detention Center-Inmate Board-$4,278.86; University of Wyoming-Agriculture Department-1st Quarter Contract Salary-$7,891.50; Valley Lumber & Supply Co, Inc.-County Buildings-Materials/Supplies-$6.08

County Clerk Julie Freese informed the Commissioners that a voucher paid the previous week to then part-time public defender Desiree Wilson for office rent of $450 will be returned.  Ms. Wilson has taken a full-time position with the Office and not eligible for the reimbursement for office rent from Fremont County any longer.

 

The following items in the Signature File were reviewed:  1) Sympathy card for Trinidad Herrera.  Chairman Becker noted that Mr. Herrera was instrumental in getting the Veteran’s War Memorial established in the Courtyard; and 2) Record of proceedings.  Jennifer McCarty moved, Ray Price seconded, to approve a Fremont County Fuel System Agreement with Wind River Transportation Authority to use the County’s automatic fueling locations to purchase fuel.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve an Office of Homeland Security Grant Award in the amount of $70,178.00 for the Emergency Management Preparedness Grant Program for Federal Fiscal Year 2017.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve an Agreement with Encana regarding disposal of well pad base material.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve a Fuel Supply Contract between Fremont County Government and Bailey Enterprises, Inc. for Fiscal Year 2017-2018.  Motion carried unanimously.

 

DOWL Project Manager Kasey Jones joined Transportation Superintendent Dave Pendleton to present a Mortimore Lane Reconstruction – Phase I Change Order No. 2 for an additional $5,837.19.  Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 2 as presented.  Motion carried unanimously.  In a related matter, Jones presented a Certificate of Substantial Completion for the project.  Jennifer McCarty moved, Ray Price seconded, to approve the Certificate of Substantial Completion for the Mortimore Lane Reconstruction – Phase I project.  Motion carried unanimously.

 

HDR Engineering, Inc. Project Manager Kyle Lehto updated the Commissioners on a bid opening held on October 4, 2017 for Multiple Bridge Repairs – Project SA-2, specifically Atlantic City bridge rehabilitation.  Two bids were received as follows:

Reiman Corp.                         $  44,250.00

EHC LLC                                 $106,440.63

Ray Price moved, Jennifer McCarty seconded, to approve a Notice of Award to Reiman Corp. for Multiple Bridge Repairs-Project SA-2.  Motion carried unanimously.

 

County Coroner Mark Stratmoen presented a 2017 Third Quarter Summary.

 

Coroner Stratmoen updated the Board on the status of a vacant Deputy position.

IT Supervisor Kevin Shultz joined Mark Stratmoen to discuss computer issues within the Coroner’s Department.  Shultz had provided information on two options: Full Installation/High Redundancy Plan ($4,639.00) versus a “Partial Replacement/Low Redundancy Plan ($1,295.00). The Full installation amount does not qualify for the Capital Revolving Fund threshold of $10,000 so will have to be funded within the current Department budget.  Jennifer McCarty moved, Ray Price seconded, to approve the Full Installation/Hi Redundancy Plan costing $4,639.00.  Motion carried unanimously.

 

Congressman Liz Cheney’s Field Representative Lindy Linn introduced herself and stated she was attending the meeting to stay current on County events.

 

Fremont County Library Director Janette McMahon reported on the Library System as they are four months into the budget year.

 

The Commissioners further reviewed the September 28, 2017 Office of the Wyoming State Public Defender’s recommendation to appoint Desiree Wilson as a full-time contract Assistant Public Defender Appellant Division throughout the State of Wyoming.  The Board determined no action needed to be taken.

 

Commissioner meeting reports were given:

 

Guardian EMS Program Director Matt Strauss and Regional Medical Department Chief William Hetzel stated they have now merged with Air Medical Group Holdings, Inc. for air ambulance and several weeks ago purchased Life Guard, the largest ground ambulance service in the nation.

 

BLM Acting Field Manager Kyle Cowan, Assistant Field Manager Ben Kniola and Planner Kristin Yannone were present to discuss the status of the Moneta Divide Natural Gas and Oil Development Project.

 

County Clerk Julie Freese reviewed updated Offline Board Financial Policies, which incorporated changes discussed during a previous meeting.  Included were:  Offline Board Budget Preparation and Presentation, Operational Cash Reserves, Offline Capital Projects, and Unanticipated Revenue for Offline Boards.  Ray Price moved, Jennifer McCarty seconded, to approve the revised Offline Board Financial Policies.  Motion carried unanimously.  Other County policies discussed were discussed.

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with County Clerk Julie Freese and Deputy County Civil Attorney Jodi Darrough regarding personnel.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at 11:40 a.m. and reconvene for a Regular Meeting on October 24, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

 

October 10, 2017 (FULL DETAILED REPORT)

Wednesday, October 25th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                       OCTOBER 10, 2017

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Ray Price and Jennifer McCarty.  Vice-Chairman Larry Allen and Commissioner Clarence Thomas were absent for personal reasons.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on October 3, 2017, as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to approve a Memorandum of Understanding between the City of Riverton and Lander and Fremont County for contribution of funds for the 2017-2018 fiscal year to meet the minimum revenue guarantee assuring commercial air service to Fremont County.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Parts/Supplies
$565.50
Alsco, Inc.
Segregated
Laundry
$240.05
American Pizza Partners, L.P.
Search & Rescue
Meals
$73.96
Amerigas
County Buildings
Propane
$59.94
Anda Inc.
Public Health
Vaccine
$5,476.05
B & B Enterprises LLC
Transportation
Signs/Supplies
$240.00
Bailey Enterprises, Inc.
Segregated
Fuel
$18,054.16
Bill Jones Plumbing & Heating
County Buildings
Supplies
$702.24
Bloedorn Lumber Lander
County Buildings
Materials/Supplies
$416.28
Bloedorn Lumber Riverton
Riverton Library Project
Materials/Supplies
$53.78
Bob’s Fire & Safety
County Sheriff
Extinguisher Services
$141.00
Bowdel, Steven P.
Detention Center
Medical Services
$2,375.00
Bullington, Shaun
Bridge Repair
Contract Services
$3,355.00
Bull’s Service & Towing LLC
Vehicle Maintenance
Service
$239.79
Carquest Auto Parts
Transportation
Parts
$64.78
CenturyLink
Agriculture Department
Phone Service
$346.95
Clifford, Gregory P., M.D., P.C.
Detention Center
Inmate Medical
$1,176.00
CMI Teco
Vehicle Maintenance
Parts/Supplies
$512.33
Communication Technologies, Inc.
Dispatch Center
Maintenance Agreement/Repairs
$360.50
Cowboy Chemical, Inc.
Detention Center
Inmate Laundry/Supplies
$1,197.80
Cruickshank, Robert
Transportation
Reimbursement
$150.00
Desert Mountain Corporation
Transportation
Road Saver
$2,709.96
Dubois Hardware Co
Vehicle Maintenance
Supplies
$16.99
Dustbusters Enterprises, Inc.
Mortimore Lane
Mag Chloride
$14,715.87
E Spear Ranch
Bridge Repair
Contract Services
$2,090.00
Fairfield Tree and Lawn
County Buildings
Spruce Tree Care
$1,456.00
Federal Express Corp
County Sheriff
Shipping Fees
$43.71
Food Services of America
Detention Center
Prisoner Board
$2,196.14
Fremont Motor Riverton, Inc.
Vehicle Maintenance
Parts/Supplies
$231.35
Fremont Motors Lander
Vehicle Maintenance
Parts/Supplies
$771.81
Fremont Orthopedics P.C.
Detention Center
Inmate Medical
$250.00
Globalstar USA
Search & Rescue
Satellite Phone
$142.23
Grainger
County Buildings Detention
Materials/Supplies
$56.88
Hague Auto Body
County Sheriff
Vehicle Tow
$230.00
Hasco Industrial Supply
Riverton Library Project
Materials/Supplies
$9.44
HDR Engineering, Inc.
Segregated
Professional Services
$21,355.62
Inberg Miller Engineers
Segregated
Engineering Services
$19,038.13
Jeffres, Mary Jo
Detention Center
Evaluation Services
$450.00
Jiffy Rental Center
Riverton Library Project
Equipment Rental
$38.00
John Deere Financial
Vehicle Maintenance
Materials/Supplies
$4.16
Killinger, Timothy
Detention Center
Reimbursement
$166.00
Lander Medical Clinic P.C.
Segregated
Inmate Medical/Family Planning
$1,004.90
Lander, City of
Segregated
Water/Sewer
$3,415.26
LL Smith Trucking
Bridge Repair
Contract Services
$3,740.00
Mark’s Auto Sales & Towing
Segregated
Vehicle Towing
$300.00
Media Works, Inc.
County Sheriff
Supplies
$87.38
Mountain West Towing LLC
Abandoned Vehicles
Vehicle Towing
$234.60
Mr. D’s Food Center, Inc.
Segregated
Supplies
$511.14
Napa Auto Parts Riverton
Vehicle Maintenance
Parts/Supplies
$500.88
Noble Medical, Inc.
County Sheriff
Drug Testing Supplies
$400.00
Norco, Inc.
Segregated
Supplies
$3,669.80
Office Shop Inc., The
Segregated
Service Agreements
$5,908.17
Paws for Life
County Sheriff
Animal Boarding
$735.00
Quill Corporation
Segregated
Office/Computer Supplies
$289.99
Ratigan, Daniel, M.D.
Detention Center
P.A. Supervisor Contract
$4,250.00
Reed’s Moghaun Office Supply
Segregated
Office Supplies
$129.48
Reiman Corp.
Bridge Repair
Professional Services
$210,100.61
Riverton Physician Practices LLC
Transportation
Drug Testing
$184.00
Riverton, City of
Economic Development
Airport Allocation
$150,000.00
Rocky Mountain Power
Segregated
Utilities
$11,837.50
SageWest Health Care
Segregated
Inmate Medical/Title 25
$79,410.67
Shoshoni, Town of
Transportation
412 West 1st Water/Sewer
$50.00
Sinks Canyon, Inc.
Bridge Repair
Contract Services
$3,795.00
Snider, Yvonne
Sheriff Victim Services
Reimbursement
$172.80
Spoonhunter, Leslie
Fremont County WIC
Reimbursement
$139.10
Sweetwater Aire LLC
County Buildings
Services/Materials
$307.37
Sysco Montana, Inc.
Detention Center
Inmate Supplies
$6,410.09
Talkington, Kay
Detention Center
Inmate Supplies
$50.00
Terrance R. Martin P.C.
County Commission
Contractual Fees
$2,400.00
Thompson, Codi S., R.D.
Detention Center
Contract Services
$381.60
Tweed’s Wholesale Co.
Detention Center
Inmate Board
$4,278.86
University of Wyoming
Agriculture Department
1st Quarter Contract Salary
$7,891.50
Valley Lumber & Supply Co, Inc.
County Buildings
Materials/Supplies
$6.08
Verizon Wireless
Segregated
Phone Service
$238.59
W.A.R.M. Property Insurance Pool
Support Services
Property Insurance Coverage
$103,285.75
Weber, Rachel
Detention Center
Reimbursement
$72.00
Wilson, Desiree
District Court
Public Defenders Court
$262.50
Wind River Radiology P.C.
Detention Center
Inmate Medical
$2,506.00
Wind River Towing
Abandoned Vehicles
Abandon Vehicle Towing
$690.00
Wyoming Law Enforcement Academy
Segregated
Training
$330.00
Wyoming Waste Systems
Segregated
Trash Removal
$2,584.84
Wyoming.com
County Sheriff
Internet Service
$999.95
County Clerk Julie Freese informed the Commissioners that a voucher paid the previous week to then part-time public defender Desiree Wilson for office rent of $450 will be returned.  Ms. Wilson has taken a full-time position with the Office and not eligible for the reimbursement for office rent from Fremont County any longer.

 

The following items in the Signature File were reviewed:  1) Sympathy card for Trinidad Herrera.  Chairman Becker noted that Mr. Herrera was instrumental in getting the Veteran’s War Memorial established in the Courtyard; and 2) Record of proceedings.  Jennifer McCarty moved, Ray Price seconded, to approve a Fremont County Fuel System Agreement with Wind River Transportation Authority to use the County’s automatic fueling locations to purchase fuel.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve an Office of Homeland Security Grant Award in the amount of $70,178.00 for the Emergency Management Preparedness Grant Program for Federal Fiscal Year 2017.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve an Agreement with Encana regarding disposal of well pad base material.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve a Fuel Supply Contract between Fremont County Government and Bailey Enterprises, Inc. for Fiscal Year 2017-2018.  Motion carried unanimously.

 

DOWL Project Manager Kasey Jones joined Transportation Superintendent Dave Pendleton to present a Mortimore Lane Reconstruction – Phase I Change Order No. 2 for an additional $5,837.19.  Financial Assistant Joe Felix was present in the audience.  Jones stated field modifications to a culvert and material costs comprise the additional cost.  Pendleton stated the increase is within the budget for the 1% funded project.  Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 2 as presented.  Motion carried unanimously.  In a related matter, Jones presented a Certificate of Substantial Completion for the project.  Jennifer McCarty moved, Ray Price seconded, to approve the Certificate of Substantial Completion for the Mortimore Lane Reconstruction – Phase I project.  Motion carried unanimously.

 

HDR Engineering, Inc. Project Manager Kyle Lehto updated the Commissioners on a bid opening held on October 4, 2017 for Multiple Bridge Repairs – Project SA-2, specifically Atlantic City bridge rehabilitation.  Two bids were received as follows:

Reiman Corp.                         $  44,250.00

EHC LLC                                 $106,440.63

Ray Price moved, Jennifer McCarty seconded, to approve a Notice of Award to Reiman Corp. for Multiple Bridge Repairs-Project SA-2.  Motion carried unanimously.  Commissioner McCarty stated the landowners in the area need to be informed immediately of the project and notices should be posted in the businesses in Atlantic City as well.  In closing, Lehto distributed an updated list of all projects under the Multiple Bridge Repairs and their status.

 

County Coroner Mark Stratmoen presented a 2017 Third Quarter Summary.  All statistics reported are as of October 2, 2017:  There have been 259 recorded deaths for Fremont County, 52% Coroner Cases (135).  So far compared to this time frame in 2016 (107), the numbers of cases have increased by 28.  The total of cases “non-natural” in manner is 33% of the total Coroner cases:  Accidental deaths is 25 (4 more than 2016); Suicide is 10 (3 less than 2016); and Homicide is 8 (3 more than 1016).  Motor-Vehicle/Traffic Deaths total 17, nine more than 2016.  Eleven are accidental and six are homicides.  Fourteen of the deaths were drug and/or alcohol related, one bicycle and two motorcycle.  Thirteen were not wearing safety restraints.  Vehicle deaths have more than doubled for this time in 2016 and Stratmoen noted that of these, eight were in two incidents.  Suicides are trending up again and are not almost at a rate of three times the national average.  Homicides are trending down the last few years but Fremont County remains at twice the national average.  Traffic fatalities are at the national average to be expected for our population and of note was that in 2015 we were at four times the national average mid-year.  Drugs and alcohol related deaths account for 37% of Coroner cases and 79% of the non-natural deaths.  This is significantly higher than in 2016 (55%).  Drugs and/or alcohol were involved in seven of the eight homicides and six of the 10 suicides.  Twenty-two of the 25 accidental deaths were drug and/or alcohol related.  Seventeen percent of natural deaths were exacerbated by drugs and/or alcohol.

 

Coroner Stratmoen updated the Board on the status of a vacant Deputy position.  He received over 20 applications and is in the process of narrowing the field down to a pool to interview.    He does not expect starting the selected candidate until November 1st at the earliest.  After not having any unclaimed cases since January of 2016, there have been two in September.  One case was a DFS/Medicaid client and not a County responsibility for disposition.  The other one will be the County’s responsibility and a bill will be forthcoming for that individual.  There was a small amount of cash found with the body and by policy, has been deposited within the County’s General Fund and will offset that amount of the cost.  Chairman Becker volunteered to contact the State Department of Health to see where the pending agreement is at regarding a burial site located on the Wyoming Life Resource Center acreage.

 

IT Supervisor Kevin Shultz joined Mark Stratmoen to discuss computer issues within the Coroner’s Department.  Shultz had provided information on two options: Full Installation/High Redundancy Plan ($4,639.00) versus a “Partial Replacement/Low Redundancy Plan ($1,295.00).  Stratmoen stated his preference is the Full Installation Plan because the work station PC is currently working as a server, and a second work station is failing, and will have to be replaced anyway within the near future. Secondly, configuration and set up of a total system is easier and less time consuming rather than piecing together, and less disruptive to their operations.  In addition, it is not recommended to try interfacing the old and failing system into a new configuration.  The Full configuration also addresses adequately the data back up and security issues for the Coroner’s confidential files, and will insure against costly data recovery in the event of a failure.  Stratmoen reviewed his budget and stated the cost for the Full replacement is within the Coroner’s budget as a result of lower than expected contractual costs and having the open Deputy position.  The Full installation amount does not qualify for the Capital Revolving Fund threshold of $10,000 so will have to be funded within the current Department budget.  Jennifer McCarty moved, Ray Price seconded, to approve the Full Installation/Hi Redundancy Plan costing $4,639.00.  Motion carried unanimously.

 

Congressman Liz Cheney’s Field Representative Lindy Linn introduced herself and stated she was attending the meeting to stay current on County events.  Chairman Becker asked that she relay the Commissioner’s appreciation of legislative assistance regarding the recent withdrawal of the Sage Grouse Focal Area that affected not only Fremont County, but all western states.  Later in the day, it was noted that Linn would like to schedule the Commissioners’ Chambers the afternoon of October 24th for an Office Day.  The Commissioners stated they had planned a field tour of a road in the Dubois area and their meeting would be done by noon so the Chambers would be open for that use.

 

Fremont County Library Director Janette McMahon reported on the Library System as they are four months into the budget year.  She stated the importance of updating the Commissioners on what the Library System is doing within the year and not just at budget time.   Starting with reorganization efforts, they have taken the Commissioners’ suggestions and made a lot of changes.  One of them takes administrative staff (3) and will be used in other places when needed and a part-time position will also work the floor.  A large staff intensive project is taking place of inventorying the catalog system (WILD).  Inventory has not performed on the catalog system for a long period of time.  County Libraries pay into the State WILD system and the State is currently redoing the formula which will result in changes in the future.   Their goal is to have the inventory accomplished by the end of the year.  Another change is centralized processing.  All of Riverton’s processing will be done at the Dubois branch, freeing up staff time at the Riverton branch.  Dubois is well set up for this process and can multi-task (process and help patrons on the floor).  Lander’s processing center is upstairs inhibiting multi-tasking.  They have streamlined both resources and staff.   Another project is making larger print on spine labels, proactive efforts for ADA requirements.  They have further standardized call numbers within the Library system (from 15 to 1).  There have been recent media announcements regarding concerns with the Riverton branch.  She stated these concerns are common in public libraries as a whole, not just in Riverton, and she ensured the Board that if there was a major safety issue, the Commissioners would have been notified immediately.  That branch has new staff and training has been inadequate and they are addressing concerns to ensure more floor time, reorganizing, and providing staff training.  Some changes can be simple work flow changes to alleviate such issues as dark places.  Fremont County Building Maintenance Supervisor JR Oakley will join her in a field trip to the Riverton branch to come up with a plan to address all issues appropriately.   Whenever there is an economic downturn with businesses closing, etc., issues go up, and this is not new or unique to this community.   She noted the Riverton Police Department is wonderful to work with and they have given great suggestions in this area.   The Library System has 30 employees and there was not room for all of them in the recent safety ALICE training presented by the Fremont County Courthouse Safety Committee; and as a result, this training will be presented to Library staff in the near future.  The System keeps track of usage (add or delete materials) as a result of collection use.   Digital magazines at available at the State instead of local Libraries housing paper issues.  Usage on computers (hits to wi-fi, etc.) is also tracked for usage, they want to spend money responsibly based on data received on usage.  Wi-Fi usage continues to increase yearly, with the trend expected to continue.  Department computer usage and time limits vary and staff monitor as necessary.  The Riverton roof and drainage project is complete and the drainage project was completed in-house, at a great cost savings, and she expressed appreciation for Oakley’s input and support.  In closing, McMahon stated the State of Wyoming has a wonderful State library system (State catalog is extremely expensive and beneficial and they also provide wonderful system set up and a lot of support).

 

The Commissioners further reviewed the September 28, 2017 Office of the Wyoming State Public Defender’s recommendation to appoint Desiree Wilson as a full-time contract Assistant Public Defender Appellant Division throughout the State of Wyoming.  The Board determined no action needed to be taken.

 

Commissioner meeting reports were given:

 

Commissioners Ray Price and Jennifer McCarty participated in the Columbus Day Courthouse Committee sponsored ALICE training.  Both Commissioners were very impressed and rated it as excellent.  They both felt the training was well worth doing and encouraged like trainings in the future.  They expressed appreciation to Chairman JR Oakley and the Courthouse Security Committee.

 

Guardian EMS Program Director Matt Strauss and Regional Medical Department Chief William Hetzel stated they have now merged with Air Medical Group Holdings, Inc. for air ambulance and several weeks ago purchased Life Guard, the largest ground ambulance service in the nation.  They informed the Commissioners that Program Director Andea Abbas is no longer with Guardian and that they are working on a replacement.  Staffing levels are almost full.  Training for staff is ongoing and they continue to try to staff the Dubois area which is always a challenge.  Currently there are two ambulances housed in Dubois for that area.  Chairman Becker informed the men that the Dubois Ambulance Garage will be getting its own water meter and will not be comingled with the adjoining Town of Dubois building.  A September report was later submitted listing Fractile Times for all categories for all calls, based on minutes, as follows:

Unit Notified by Dispatch to Unit Arrived on Scene                                  11.17

Unit Notified by Dispatch to Unit En Route                                                  2.13

Unit En Route to Unit Arrived on Scene                                                       8.30

Unit Arrived on Scene to Unit Left Scene                                                   17.58

Unit Left Scene to Patient Arrived at Destination                                      11.72

Patient Arrived at Destination to Unit Back in Service                             14.12

 

BLM Acting Field Manager Kyle Cowan, Assistant Field Manager Ben Kniola and Planner Kristin Yannone were present to discuss the status of the Moneta Divide Natural Gas and Oil Development Project.  The Environmental Impact Statement process continues.  If approved for construction, the project would involve the development of up to 4,250 wells and associated facilities on public, state and private land in central Wyoming.  EnCana Oil & Gas, which originally proposed the project along with Burlington Resources Oil & Gas Company, sold its assets in the Moneta Divide field to Aethon Energy Operating LLC.  Aethon assumed ownership in 2015 and, along with Burlington, is jointly seeking federal authorization for the project as originally proposed.  A draft EIS could be out by next spring and development could begin by the end of 2019.  The EnCana sale delayed the project but Aethon plans to use the original development plan; however, there are some changes as Aethon plans to use more directional drilling than the vertical drilling originally proposed by EnCana.  Aethon also plans a different approach to produced water with more surface disposal of produced water, and not a pipeline to Boysen Reservoir.  The disposal will be done as allowed by State Statute and Wyoming DEQ parameters.  The group also stated that meetings with the various cooperating agencies will be resuming after several years of delay and it has been almost four years since the last public comment session.  In order to speed up the process, BLM will not release any preferred alternative in the draft EIS.  Although major development will not occur for several more years, Aethon is already drilling some wells under an interim drilling plan that limits surface disturbance to 150 acres per year.  Several wells have been completed under that initial effort.  Chairman Becker stated the development would be a huge shot in the arm for our communities and he further encouraged BLM staff to move as quickly as possible.  In closing, Commissioner McCarty asked for an update on property in Atlantic City area.

 

County Clerk Julie Freese reviewed updated Offline Board Financial Policies, which incorporated changes discussed during a previous meeting.  Included were:  Offline Board Budget Preparation and Presentation, Operational Cash Reserves, Offline Capital Projects, and Unanticipated Revenue for Offline Boards.  Ray Price moved, Jennifer McCarty seconded, to approve the revised Offline Board Financial Policies.  Motion carried unanimously.  Other County policies discussed were discussed.  The Holiday Policy was discussed and Chairman Becker asked that it be taken under advisement until all five Commissioners are present to discuss specifically Equality Day, which the Courthouse Security Committee may request be closed to the public for a follow up to the ALICE safety training held on Columbus Day.  Employee Assigned Inventory Policy was reviewed and it was determined it should be included in the Employee Handbook as well as on the Separation from Service form.  The Uniform Policy was discussed and noted the best place for it would be within the budget packet.  HR Training is a current Policy and it was determined that it did not need to be a Policy.  Jennifer McCarty moved, Ray Price seconded, to remove the Uniform Policy and insert it into the budget packet and remove the HR Policy.  Motion carried unanimously.  Disposal of Surplus Property <$1,000 Policy was reviewed.  Jennifer McCarty moved, Ray Price seconded, to approve the Policy as amended.  Motion carried unanimously.  There are still Procedures that need reviewed and Freese will send those out for review.

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with County Clerk Julie Freese and Deputy County Civil Attorney Jodi Darrough regarding personnel.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at 11:40 a.m. and reconvene for a Regular Meeting on October 24, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

 

October 3, 2017 (OFFICIAL MINUTES)

Wednesday, October 11th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                          OCTOBER 3, 2017

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Special Meeting held on August 29, 2017 with Elected Officials and the Regular Meeting held on September 19, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

Ace Hardware Riverton-Riverton Library Roof & Drainage-Materials/Supplies-$8.59; Airgas USA LLC-Vehicle Maintenance-Supplies-$31.29; ALLDATA-Vehicle Maintenance-Subscription-$1,500.00; American Family & Life Insurance-Segregated-Insurance-$9,807.61; American Heritage Life Insurance-Segregated-Insurance-$35.62; AXA Equitable PEDC-Segregated-Annuity-$250.00; Bank of The West-Clerk of District Court-Check Charges-$256.68; Black Hills Energy-Segregated-Utility Services-$2,305.45; Bloedorn Lumber Riverton-Riverton Library Roof & Drainage-Materials/Supplies-$20.02; Blue Cross Blue Shield of WY-Co Admin-Health Insurance Claims-$391,402.75; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$35,253.65; Boyle Electric Inc.-County Buildings Detention-Services-$176.00; CenturyLink-Segregated-Phone Service-$4,166.10; Charter Communications-Segregated-Internet Service-$351.87; Child Support Services/ORS-Payroll-Child Support-$564.00; Collection Professionals Insurance-Payroll-Garnishment-$100.00; Colonial Life & Accident Insurance-Segregated-Insurance-$165.22; Communication Technologies, Inc.-Vehicle Maintenance-Parts/Supplies-$75.00; Dubois Telephone Exchange-Segregated-Phone Service-$647.97; Electrical Dynamics, Inc.-County Buildings-Services/Repairs-$115.16; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Repairs-$33.05; Fremont County Treasurer-Co Admin-Health Insurance-$323,454.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$226,952.97; Fremont County Treasurer-Co Admin-Section 125 Benefits-$43,576.53; Grainger-Segregated-Materials/Supplies-$61.34; Great West Trust-Segregated-Wyoming Benefits-$5,205.00; HealthSmart Benefit Solutions-Segregated-Insurance-$928.00; High Plains Power, Inc.-County Buildings Detention-Utility Services-$211.87; Hopkin, Justin-Segregated-County Health Officer-$1,400.00; I State Truck Center-Vehicle Maintenance-Parts-$617.82; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$1,193.64; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$1,002.94; Mailfinance, Inc.-County Attorney-Meter Lease-$266.52; Master’s Touch LLC-County Treasurer-Postage Property Tax Billing-$239.39; Matthew Bender & Co., Inc.-County Attorney-Subscriptions-$553.20; Miller, Margaret-District Court-Court Appointments-$825.00; Mr. D’s Food Center, Inc.-County Attorney-Supplies-$3.99; National Business Systems, Inc.-County Treasurer-Postcards-$540.44; New York Life Insurance-Segregated-Insurance-$276.60; NMS Laboratories-County Coroner-Toxicology Services-$1,192.00; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Novo Benefits-Health Benefit Plan-Insurance Services For Calendar Year 2017-$4,677.00; Office Shop Inc., The-County Commission-Service Agreement-$100.69; Oregon Dept. of Justice-Payroll-Child Support-$500.94; Phillips, Adam E.-District Court-Court Representation-$150.00; R T Communications-Dispatch Center-Phone Services-$537.19; Red Canary, Inc.-Computer Services-Services-$6,400.00; Reed’s Moghaun Office Supply-Segregated-Office Supplies-$22.45; Riverton, City of-County Buildings-Water/Sewer-$996.47; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Smith Medical Partners LLC-Family Planning Services-Medical Supplies-$35.90; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Office Rent-$1,650.00; Stevens, Cynthia B. M.D.-CAST-Clinical Supervision-$300.00; Stewart & Stevenson, LLC-Vehicle Maintenance-Service/Parts-$431.08; Stroupe Pest Control, Inc.-County Buildings-Pest Control-$115.00; Sweetwater Aire LLC-Segregated-Services/Materials-$400.00; T Y Excavation, Inc.-Transportation-Dubois Road Maintenance 2017:2018-$10,295.69; Terrance R. Martin P.C.-Public Defender-Public Defenders Rent-$450.00; Total Net Salaries-Segregated-Salaries-$645,427.94; Traveling Computers-Computer Services-Computer Supplies/Services-$1,834.49; Tweed’s Wholesale Co-County Buildings Detention-Supplies-$103.28; Valley Lumber & Supply Co Inc.-County Buildings-Materials/Supplies-$218.78; West Payment Center-District Court-Library Plan Charges-$60.90; Whiting Law, P.C.-District Court-Professional Services-$2,670.00; Wilson, Desiree-Public Defender-Public Defenders Rent-$450.00; Wyoming Child Support Enforcement-Segregated-Child Support-$750.00; Wyoming Dept. of Transportation-Segregated-WYDOT Fuel-$2,632.25; Wyoming Dept. of Workforce Services-Co Admin-Workers Comp-$21,185.98; Wyoming Retirement System-Co Admin-Contributions-$150,634.26; Wyoming State Disbursement Unit-Payroll-Child Support-$830.00; Wyoming Supreme Court-District Court-Salary Reimbursement-$6,742.00; Wyoming.com-Segregated-Internet Service-$1,074.12

 

Ray Price moved, Jennifer McCarty seconded, to accept vouchers from Sage West Health Care for May, June and July Title 25 patients in the amounts of $11,900, $2,975 and $8,925 respectively.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Sympathy Card; 2) Acknowledgement that, pursuant to W.S. 18-3-515, the Fremont County Commissioners has received the preceding 12 months of receipts and expenditures for Fremont County Government and shall proceed with advertising as statutory required; and 3) Record of proceedings.  Larry Allen moved, Ray Price seconded, to approve a Capital Asset Transfer Form for a 2008 Dodge Avenger from Vehicle Maintenance to County Attorney (former Pool vehicle).  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to ratify a Decision of the Fremont County Board of Equalization for Dr. Edith Martin (Docket No. 2017-04) and Sibcom Limited Partnership (Docket No. 2017-01).  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve a Motion for Order Nunc Pro Tunc in the Fremont County Board of Equalization protest of Sibcom Limited Partnership.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a Nunc Pro Tunc Decision of the Fremont County Board of Equalization protest of Sibcom Limited Partnership.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to ratify a letter to the Department of Environmental Quality regarding a protest of the Hopper Metals Disposal Facility.  Motion carried unanimously.

 

A letter from the Office of the Wyoming Public Defender was reviewed in which they were notifying the Commissioners of their intent to appoint Desiree Wilson as a full-time Assistant Public Defender for the State Public Defender Appellant Division throughout the State.  The Board asked Freese to get more information on the proposed appointment from part-time to full-time as it may affect the budget.  Larry Allen moved, Ray Price seconded, to pull the voucher, previously approved, for Wilson Law Office PC for October Public Defender rent in the amount of $400 pending further information.  Motion carried unanimously.  Later in the meeting, Freese stated the October office rent should be paid, and then will not be paid until another part-time Public Defender is named.  Larry Allen moved, Ray Price seconded, to approve the voucher to Wilson Law Office PC for October office rent.  Motion carried unanimously.

 

Commissioner meeting reports were given:

 

Transportation Superintendent Dave Pendleton stated the Moneta-Lysite Bridge project completion inspection was held September 21st with himself and Chairman Becker in attendance.   Commissioner Allen, who was unable to attend, had relayed his concerns (approaches to the bridge are rough and there is still a bump on the west side where the culvert was replaced).  The punch list items were identified and Pendleton outlined the process taken to identify areas that needed grinding and that work was completed making the pavement work meet project specifications.  Ray Price moved, Jennifer McCarty seconded, to approve the Certificate of Substantial Completion with Reiman Corp. for the Multiple Bridge Repairs – Project SA-3 (Moneta-Lysite Bridge over Badwater Creek).  Voting against the motion: Larry Allen.  Motion carried.

 

Dave Pendleton provided an update on a request made several years ago from the Wyoming Office of State Lands and Investments to designate a Joe Meyer State Parcel”, in memory of the State Treasurer who passed away in 2012.

 

A FEMA meeting was held last week and reported on by Dave Pendleton.  Various flood related projects, mainly dealing with preventative measures, were designated for funding reimbursement (Wilderness Road, Bunker Road, Popo Agie Estates Subdivision).

 

Contract gravel haulers finished hauling on Soda Springs Drive, the Road out of Dubois on the west end going to Upper Little Warm Springs Subdivision.  The contract haulers than proceeded to the Atlantic City Road and on up to near the Fort Stanbaugh Road.

 

Dave Pendleton updated the Board on the work being done on Kingfisher Road.

 

An Eagle Scout candidate has proposed work to the Zimmer Memorial Trail in Riverton along North 8th West Street as a community service project which is part of the process of becoming an Eagle Scout.

 

Dave reported that the gate has been opened and No Trespassing signs have been removed on the Little Warm Springs Road that was discussed several weeks ago.  Until a decision is make regarding the Petition to vacate a portion of that Road, the landowners were notified the gate would remain open to the State land.   Dave reported that the new regulatory signs that have been installed on the Wind River Indian Reservation County roads have a coating that makes it possible to wash off graffiti.

 

Sheriff Skip Hornecker was unavailable for his allotted time due to the Search and Rescue mission taking place in the Dubois area.  He did; however, forward his verbal request to Chairman Becker regarding two vacancies that he would like permission to fill as soon as possible.  There will be a retirement in the Detention Center and a resignation in the Dubois Patrol unit.  Jennifer McCarty moved, Ray Price seconded, to approve filling the two budgeted positions.  Motion carried unanimously.

 

Deputy County Civil Attorney Jodi Darrough reviewed the Commissioners’ request for an opinion on whether it would be legally permissible for Wind River Transportation Authority (WRTA) vehicles to utilize the County fuel system.  Jennifer McCarty moved, Ray Price seconded, authorize WRTA to utilize the Fremont County fuel system.  Motion carried unanimously.  Darrough will proceed with developing a MOU to formalize the agreement.

 

In other business, Jodi Darrough reviewed a request from the Commissioners to determine if Fremont County can act as a pass-thru agent for the Popo Agie Homeowners Association in regards to their application for a FEMA mitigation grant.

 

County Clerk Julie Freese reported on a presentation she gave to the County Clerk’s Association, Assessor’s Association and County Commissioners Association during the recent WACO conference.

 

Larry Allen moved, Clarence Thomas seconded, to adjourn into Executive Session with Building Maintenance Supervisor JR Oakley regarding personnel.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to return to Regular Session.  Motion carried unanimously.

 

County Clerk Julie Freese continued a review of Policies and Procedures:

 

Clarence Thomas moved, Ray Price seconded, to adjourn into Executive Session regarding personnel.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 12:10 p.m. and reconvene for a Regular Meeting on October 10, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

ATTEST:

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD

October 3, 2017 (FULL DETAILED REPORT)

Wednesday, October 11th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                          OCTOBER 3, 2017

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Special Meeting held on August 29, 2017 with Elected Officials and the Regular Meeting held on September 19, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
Ace Hardware Riverton
Riverton Library
Materials/Supplies
$8.59
Airgas USA LLC
Vehicle Maintenance
Supplies
$31.29
ALLDATA
Vehicle Maintenance
Subscription
$1,500.00
American Family & Life Insurance
Segregated
Insurance
$9,807.61
American Heritage Life Insurance
Segregated
Insurance
$35.62
AXA Equitable PEDC
Segregated
Annuity
$250.00
Bank of the West
Clerk of District Court
Check Charges
$256.68
Black Hills Energy
Segregated
Utility Services
$2,305.45
Bloedorn Lumber Riverton
Riverton Library
Materials/Supplies
$20.02
Blue Cross Blue Shield of WY
Co Admin
Health Insurance Claims
$391,402.75
Blue Cross Blue Shield of WY
Co Admin
Health Insurance
$35,253.65
Boyle Electric, Inc.
County Buildings Detention
Services
$176.00
CenturyLink
Segregated
Phone Service
$4,166.10
Charter Communications
Segregated
Internet Service
$351.87
Child Support Services/ORS
Payroll
Child Support
$564.00
Collection Professionals Insurance
Payroll
Garnishment
$100.00
Colonial Life & Accident Insurance
Segregated
Insurance
$165.22
Communication Technologies, Inc.
Vehicle Maintenance
Parts/Supplies
$75.00
Dubois Telephone Exchange
Segregated
Phone Service
$647.97
Electrical Dynamics, Inc.
County Buildings
Services/Repairs
$115.16
Fremont Chevrolet GMC
Vehicle Maintenance
Parts/Repairs
$33.05
Fremont County Treasurer
Co Admin
Health Insurance
$323,454.00
Fremont County Treasurer
Co Admin
Withholding/FICA
$226,952.97
Fremont County Treasurer
Co Admin
Section 125 Benefits
$43,576.53
Grainger
Segregated
Materials/Supplies
$61.34
Great West Trust
Segregated
Wyoming Benefits
$5,205.00
HealthSmart Benefit Solutions
Segregated
Insurance
$928.00
High Plains Power, Inc.
County Buildings Detention
Utility Services
$211.87
Hopkin, Justin
Segregated
County Health Officer
$1,400.00
I State Truck Center
Vehicle Maintenance
Parts
$617.82
Jack’s Truck & Equipment
Vehicle Maintenance
Parts
$1,193.64
Lawson Products, Inc.
Vehicle Maintenance
Parts/Supplies
$1,002.94
Mailfinance, Inc.
County Attorney
Meter Lease
$266.52
Master’s Touch LLC
County Treasurer
Postage Property Tax Billing
$239.39
Matthew Bender & Co., Inc.
County Attorney
Subscriptions
$553.20
Miller, Margaret
District Court
Court Appointments
$825.00
Mr. D’s Food Center, Inc.
County Attorney
Supplies
$3.99
National Business Systems, Inc.
County Treasurer
Postcards
$540.44
New York Life Insurance
Segregated
Insurance
$276.60
NMS Laboratories
County Coroner
Toxicology Services
$1,192.00
Northern Arapaho Child Support
Payroll
Child Support
$598.78
Novo Benefits
Health Benefit Plan
Insurance Services
$4,677.00
Office Shop Inc., The
County Commission
Service Agreement
$100.69
Oregon Dept. of Justice
Payroll
Child Support
$500.94
Phillips, Adam E.
District Court
Court Representation
$150.00
R T Communications
Dispatch Center
Phone Services
$537.19
Red Canary, Inc.
Computer Services
Services
$6,400.00
Reed’s Moghaun Office Supply
Segregated
Office Supplies
$22.45
Riverton, City of
County Buildings
Water/Sewer
$996.47
Schoneberger, Valerie
Public Defender
Office Rent
$450.00
Smith Medical Partners LLC
Family Planning Services
Medical Supplies
$35.90
State Disbursement Unit
Payroll
Child Support
$1,119.00
State of Wyoming
Public Defender
Office Rent
$1,650.00
Stevens, Cynthia B. M.D.
CAST
Clinical Supervision
$300.00
Stewart & Stevenson, LLC
Vehicle Maintenance
Service/Parts
$431.08
Stroupe Pest Control, Inc.
County Buildings
Pest Control
$115.00
Sweetwater Aire LLC
Segregated
Services/Materials
$400.00
T Y Excavation, Inc.
Transportation
Dubois Road Maintenance
$10,295.69
Terrance R. Martin P.C.
Public Defender
Office Rent
$450.00
Total Net Salaries
Segregated
Salaries
$645,427.94
Traveling Computers
Computer Services
Computer Supplies/Services
$1,834.49
Tweed’s Wholesale, Co
County Buildings Detention
Supplies
$103.28
Valley Lumber & Supply Co., Inc.
County Buildings
Materials/Supplies
$218.78
West Payment Center
District Court
Library Plan Charges
$60.90
Whiting Law, P.C.
District Court
Professional Services
$2,670.00
Wilson, Desiree
Public Defender
Office Rent
$450.00
WY Child Support Enforcement
Segregated
Child Support
$750.00
Wyoming Dept. of Transportation
Segregated
WYDOT Fuel
$2,632.25
WY Dept. of Workforce Services
Co Admin
Workers Comp
$21,185.98
Wyoming Retirement System
Co Admin
Contributions
$150,634.26
Wyoming State Disbursement Unit
Payroll
Child Support
$830.00
Wyoming.com
Segregated
Internet Service
$1,074.12
Ray Price moved, Jennifer McCarty seconded, to accept vouchers from Sage West Health Care for May, June and July Title 25 patients in the amounts of $11,900, $2,975 and $8,925 respectively.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Sympathy Card; 2) Acknowledgement that, pursuant to W.S. 18-3-515, the Fremont County Commissioners has received the preceding 12 months of receipts and expenditures for Fremont County Government and shall proceed with advertising as statutory required; and 3) Record of proceedings.  Larry Allen moved, Ray Price seconded, to approve a Capital Asset Transfer Form for a 2008 Dodge Avenger from Vehicle Maintenance to County Attorney (former Pool vehicle).  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to ratify a Decision of the Fremont County Board of Equalization for Dr. Edith Martin (Docket No. 2017-04) and Sibcom Limited Partnership (Docket No. 2017-01).  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve a Motion for Order Nunc Pro Tunc in the Fremont County Board of Equalization protest of Sibcom Limited Partnership.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a Nunc Pro Tunc Decision of the Fremont County Board of Equalization protest of Sibcom Limited Partnership.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to ratify a letter to the Department of Environmental Quality regarding a protest of the Hopper Metals Disposal Facility.  Motion carried unanimously.

 

A letter from the Office of the Wyoming Public Defender was reviewed in which they were notifying the Commissioners of their intent to appoint Desiree Wilson as a full-time Assistant Public Defender for the State Public Defender Appellant Division throughout the State.  She requested input by October 16th prior to her submission of Ms. Wilson to the Governor for appointment.  County Clerk Julie Freese stated Ms. Wilson is currently a part-time Assistant Public Defender for Fremont County and as such, the Board earlier approved office rent for her for October.  The Board asked Freese to get more information on the proposed appointment from part-time to full-time as it may affect the budget.  Larry Allen moved, Ray Price seconded, to pull the voucher, previously approved, for Wilson Law Office PC for October Public Defender rent in the amount of $400 pending further information.  Motion carried unanimously.  Later in the meeting, Freese stated the October office rent should be paid, and then will not be paid until another part-time Public Defender is named.  Larry Allen moved, Ray Price seconded, to approve the voucher to Wilson Law Office PC for October office rent.  Motion carried unanimously.

 

Commissioner meeting reports were given:

 

Commissioner Jennifer McCarty reported on the recent WACO meeting she attended in Cheyenne.   She stated the event was very informative.

 

Commissioner Clarence Thomas attended a monthly meeting with Fremont County Extension.

 

Vice-Chairman Larry Allen also attended the WACO conference and concurred it was very educational and beneficial.

 

Chairman Becker has spent considerable time looking at various roads within the County.  Specifically discussed was Kingfisher Road and he stated residents may attend an upcoming meeting to discuss right-of-way issues.  He has toured the Upper Little Warm Springs Road that is currently being petitioned to vacate a portion of and suggested a tour of the road for all Commissioners on October 24th.  He attended the meeting held at the Lysite Moneta Bridge in preparation for submission of the Certificate of Substantial Completion.

 

Commissioner Ray Price will find out more information tomorrow while attending a monthly Fremont County Library Board meeting regarding an article in the newspaper where they expressed concern with safety issues.

 

Transportation Superintendent Dave Pendleton stated the Moneta-Lysite Bridge project completion inspection was held September 21st with himself and Chairman Becker in attendance.   Commissioner Allen, who was unable to attend, had relayed his concerns (approaches to the bridge are rough and there is still a dip on the west side where the culvert was replaced).   A punch list of items were identified and Pendleton outlined the process taken to identify areas that needed grinding and that work was completed making the pavement work meet project specifications.  Commissioner Becker stated he specifically watched as large trucks approached the bridge and areas in question.  Vice-Chairman Allen again reiterated that the project cost $800,000 and there should be no bumps or rough spots and it was noted that the rough spots may be more apparent in warmer weather and less susceptible in the cooler weather being experienced this fall.  Discussion was further held regarding the one year warranty that will be in effect in the event these concerns are made apparent next summer.  Ray Price moved, Jennifer McCarty seconded, to approve the Certificate of Substantial Completion with Reiman Corp. for the Multiple Bridge Repairs – Project SA-3 (Moneta-Lysite Bridge over Badwater Creek).  Voting against the motion: Larry Allen.  Motion carried.

 

Dave Pendleton provided an update on a request made several years ago from the Wyoming Office of State Lands and Investments to designate a Joe Meyer State Parcel”, in memory of the State Treasurer who passed away in 2012.  They would like to place a kiosk on a parcel of State of Wyoming land that has a County road passing though it (Horse Creek Road) near the Road so people may pull off and read the information easily.  Pendleton stated the area selected has a 15’ wide pull out on the west side of Horse Creek Road and the location would not impede County maintenance requirements.  The State will provide all the work regarding the installation and the Commissioners expressed their support for the project to proceed.

 

A FEMA meeting was held last week and reported on by Dave Pendleton.  Various flood related projects, mainly dealing with preventative measures, were designated for funding reimbursement (Wilderness Road, Bunker Road, Popo Agie Estates Subdivision).  He will continue working with Emergency Management Coordinator Kathi Metzler to receive funding.  Other projects needing addressed include South Fork Bridge and Red Canyon Road repairs.  Pendleton stated the procurement policy and procedures used for emergency events follows the State and Federal guidelines as related to consulting and bidding.  He recommended a 404 funding request be submitted to Office of Homeland Security for assistance for the Popo Agie Estates Subdivision levy and head gate issues.

 

Contract gravel haulers finished hauling on Soda Springs Drive, the Road out of Dubois on the west end going to Upper Little Warm Springs Subdivision.  The first 2,000 feet was graveled and then an application of magnesium chloride applied.  The contract haulers are now hauling gravel on the Atlantic City Road and near the Fort Stanbaugh road.

 

Dave Pendleton updated the Board on the work being done on Kingfisher Road.  Most of the dirt has been moved for the new roadway and it is being shaped.  A ditch has been cut along the roadway to keep roadway water out of the subdivisions.  Removal of the power poles and subsequent installation of underground power lines caused some issues with construction of the roadway but the power company has agreed to work with them to provide a good end product.  The recent moisture has caused issues and the road remains closed, with the major impact being between Kingfisher Bridge and Mason Drive.

 

An Eagle Scout candidate has proposed work to the Zimmer Memorial Trail in Riverton along North 8th West Street as a community service project which is part of the process of becoming an Eagle Scout.  His project has been approved that will allow work to be performed to move the bench to the south side of the trail due to tree root damage.  The Riverton Crew Chief will assist in signage and all other help on the project is donated by the Eagle Scout and other volunteers.

 

Dave reported that the gate has been opened and no trespassing signs have been removed on the Little Warm Springs Road that was discussed several weeks ago.  Until a decision is make regarding the Petition to vacate a portion of that Road, the landowners were notified the gate would remain open to the State land.  Commissioner McCarty has received complaints from residents on Summerhill and Shetland Roads and will visit with Pendleton.  Dave reported that the new regulatory signs that have been installed on the Wind River Indian Reservation County roads have a coating that makes it possible to wash off graffiti.  It was noted that Hot Springs County puts flags on their signs as well, which they feel detours some vandalism.

 

Sheriff Skip Hornecker was unavailable for his allotted time due to the Search and Rescue mission taking place in the Dubois area.  He did; however, forward his verbal request to Chairman Becker regarding two vacancies that he would like permission to fill as soon as possible.  There will be a retirement in the Detention Center and a resignation in the Dubois Patrol unit.  Jennifer McCarty moved, Ray Price seconded, to approve filling the two budgeted positions.  Motion carried unanimously.

 

Deputy County Civil Attorney Jodi Darrough reviewed the Commissioners’ request for an opinion on whether it would be legally permissible for Wind River Transportation Authority (WRTA) vehicles to utilize the County fuel system.  WRTA is a component of the Fremont County Association of Governments (FCAG), a joint powers board of which the County is a member.  FCAG was established for the purpose of planning, creating, expanding, financing and operating any or all of the projects set forth in Wyoming Statutes, and among the projects listed in that section is “Transportation systems facilities, including airports.”  As WRTA is non-profit and is considered public transportation, she believes it would be permissible to fuel at the County facility.  Jennifer McCarty moved, Ray Price seconded, authorize WRTA to utilize the Fremont County fuel system.  Motion carried unanimously.  Darrough will proceed with developing a MOU to formalize the agreement.

 

In other business, Jodi Darrough reviewed a request from the Commissioners to determine if Fremont County can act as a pass-thru agent for the Popo Agie Homeowners Association in regards to their application for a FEMA mitigation grant.  The Office of Homeland Security assured her that it would be allowable, as FEMA Region 8 has processed several such applications.  Darrough will draft an appropriate MOU with the entity as well.

 

County Clerk Julie Freese reported on a presentation she gave to the County Clerk’s Association, Assessor’s Association and County Commissioners Association during the recent WACO conference.  The topic was Special Districts and how to make them comply with statutory requirements.  Dissolution is the last resort and voluntary training was held in Fremont County last year to help in the process.  Next year, the Commissioners have made the determination that every Special District in Fremont County will have to present their budget to the Board, which should help in making sure they are aware of the requirements they must meet.  Additional information will be posted on all applicable websites (Department of Audit, County, etc.) to assist as well.

 

Larry Allen moved, Clarence Thomas seconded, to adjourn into Executive Session with Building Maintenance Supervisor JR Oakley regarding personnel.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to return to Regular Session.  Motion carried unanimously.

 

County Clerk Julie Freese continued a review of Policies and Procedures:  Operational Cash Reserves for Off Line Boards Procedure, Offline Board Budget Preparation and Presentation Policy, Unanticipated Revenue for Offline Boards Procedures, Offline Capital Projects Policy and Standard Operating Policies for Capital Projects with funding through the County.  Several revisions were made and the remaining Policies and Procedures will be reviewed at the following meeting.  Freese further stated there has been an excellent response to the mandatory training for County employees which will be held on Columbus Day for the in-house training and work day in which the Courthouse will be closed to the public.  At this time, 95 employees have indicated they will attend.

 

Clarence Thomas moved, Ray Price seconded, to adjourn into Executive Session regarding personnel.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to return to Regular Session.  Motion carried unanimously.

 

 

 

 

 

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 12:10 p.m. and reconvene for a Regular Meeting on October 10, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

 

September 19, 2017 (OFFICIAL MINUTES)

Tuesday, October 3rd, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                  SEPTEMBER 19, 2017

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Larry Allen moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on September 12, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Chairman Becker abstained from voting on The Print Shop voucher.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

71 Construction-Road Material Inventory-Materials-$130,946.13; Ahlers & Company-Family Planning Services-License/Support-$707.68; Airgas USA LLC-Vehicle Maintenance-Supplies-$142.07; B I Inc.-Detention Center-Monthly Charges-$62.00; Bailey Enterprises, Inc.-Inventory-Bulk Fuel Account-$17,692.13; Bank Of The West-Segregated-Card Charges-$35,116.47; Bank Of The West Account Analysis-Investment Pool-Bank Charges-$814.19; Black Hills Energy-County Buildings-Utility Service-$72.41; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$807.96; Bob’s Fire & Safety-County Sheriff-Extinguisher Services-$48.19; Bowdel Steven P.-Detention Center-Medical Services-$1,462.50; Business Mailing Solutions, Inc.-County Sheriff-Supplies-$229.00; Carquest Auto Parts-Vehicle Maintenance-Parts/Service-$2,205.89; Carroll Septic Service-Transportation-Services-$150.00; Clifford, Gregory, M.D., P.C.-Detention Center-Inmate Medical-$2,280.00; CNA Surety-County Treasurer-Surety-$125.00; Coast To Coast Computer Products, Inc.-Segregated-Computer Supplies-$2,165.15; Communication Technologies, Inc.-Dispatch Center-Maintenance Agreement/Repairs-$1,307.32; Cowboy Chemical, Inc.-Detention Center-Inmate Laundry-$697.80; Dubois Telephone Exchange-Segregated-Telephone-$647.40; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services-$135.26; Federal Express Corporation-County Sheriff-Shipping Fees-$13.73; Food Services Of America-Detention Center-Prisoner Board-$2,202.82; Fremont Beverages-County Sheriff-Eclipse Water-$228.00; Fremont County Treasurer-County Commission-Property Tax Major Property-$4,531.18; Fremont Orthopedics, P.C.-Detention Center-Inmate Medical-$1,158.00; Gastroenterology Associates, P.C.-Detention Center-Inmate Medical-$247.00; Globalstar USA-Search & Rescue-Satellite Phone Service-$142.23; Harris, Cindy-Youth Services-Contractual Services-$50.00; HDR Engineering, Inc.-Segregated-Bridge Repair/Tomato Loop-$36,649.15; High Plains Power, Inc.-Segregated-Utility Services-$1,057.15; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$98.96; IBM Corporation-Segregated-Maintenance Agreements-$2,619.96; Inreach-Search & Rescue-Services-$82.69; Intoximeters, Inc.-Detention Center-Supplies-$506.50; Jerry Bornhoft Construction, Inc.-Segregated-Mortimore Lane/Tomato Loop-$394,295.12; John Deere Financial-Segregated-Materials/Supplies-$362.26; KONE, Inc.-Segregated-Elevator Maintenance-$1,176.60; Lander Medical Clinic, P.C.-Detention Center-Inmate Medical-$2,112.60; Lander Valley Physicians Practice-Detention Center-Inmate Medical-$6,442.00; Linton’s Big R Store-Segregated-Uniform Supplies-$203.94; Majdic, Thomas-County Attorney-Reimburse Expenses-$16.80; Mountain Dental, P.C.-Detention Center-Inmate Medical-$1,480.00; Mr. D’s Food Center, Inc.-Detention Center-Supplies-$543.12; Navarre Hiser, Dana-Detention Center-Training-$55.00; Neopost USA, Inc.-Support Services-Postage Machine Meter Rental-$217.79; Norco, Inc.-Vehicle Maintenance-Parts/Service-$278.38; Office Shop, Inc., The-Segregated-Service Agreement-$443.87; Palace Pharmacy-Detention Center-Inmate Prescriptions-$11,493.21; Pavillion, Town Of-County Buildings-Water-$97.00; Post, Raymond-Segregated-Car Wash-$50.60; Print Shop, The-County Sheriff-Printed Office Supplies-$173.62; Quill Corporation-Segregated-Office/Computer Supplies-$625.30; R C Lock & Key-County Sheriff-Keys/Supplies/Services-$42.40; R T Communications-Segregated-Telephone Services-$536.81; Ramada Plaza Riverside-County Assessor-Lodging-$445.00; Reiman Corporation-Bridge Repair-Multiple Bridge Repairs Project SA4-$271,668.55; RELX, Inc.-County Attorney-Research Subscription-$60.00; Riverton Ranger, Inc.-Segregated-Advertising-$296.40; Rocky Mountain Boilers, Inc.-County Buildings-Services-$95.80; Rocky Mountain Oilfield Warehouse-Dispatch Center-Copper Mountain Site Rent-$4,500.00; SageWest Health Care-Detention Center-Inmate Medical-$29,515.08; Snider, Yvonne-Sheriff Victim Services Sheriff-Reimburse Mileage/Expenses-$314.00; Sonntag, Sharma-Dispatch Center-Reimburse Expenses-$120.00; Specialized Pathology Consultants, P.C.-County Coroner-Autopsy Fee-$1,175.00; Spoonhunter, Leslie-Fremont County WIC-Reimburse Expenses-$139.10; Stitches Embroidery, Inc.-County Sheriff-Embroidering-$162.00; Sweetwater County Sheriff-Detention Center-Juvenile Housing-$10,530.00; Sysco Montana, Inc.-Detention Center-Inmate Supplies-$8,033.53; Thompson, Codi, R.D.-Detention Center-Contract Services-$456.60; Transmetron, Inc.-Detention Center-Drug Test Kits-$794.83; Tweed’s Wholesale Co-Segregated-Supplies/Inmate Board-$10,568.25; T Y Excavation, Inc.-Transportation-Dubois Road Maintenance 2017:2018-$8,047.71; Verizon Wireless-Segregated-Cellphone Services-$367.88; WCS Telecom-Segregated-Telephone Services-$785.71; Western Printing, Inc.-Segregated-Printed Supplies-$344.58; William H. Smith & Associates, Inc.-Segregated-Horse Creek/Wiggins Fork-$18,762.25; Wind River Radiology, P.C.-Detention Center-Inmate Medical-$1,317.00; Wind River Vet Service-County Sheriff-Dog Boarding-$851.00; Wyoming Law Enforcement Academy-Detention Center-Training-$651.00; Wyoming Public Health Laboratory-Family Planning Services-Lab Fees/Supplies-$582.00; Wyoming Waste Systems-Segregated-Trash Removal-$2,577.12; Wyoming.Com-County Sheriff-Internet Services-$999.95

 

 

The following items in the Signature File were reviewed: 1) Retirement Card; and 2) Record of Proceedings.

 

The following items in the Priority Mail were reviewed:  1) Retirement party flyer; and 2) Letter from Fremont County Fire Warden Craig Haslam recommending lifting of the current Fire Restrictions in Fremont County and further stating that “he still recommends vigilance in any type of burning during this time of year and remind our residents that they can be held responsible if they have a fire escape while they are doing any type of burning.  He asks them to continue to use good judgement, call local dispatch centers when doing any type of burning and to respect their neighbors.”  Ray Price moved, Larry Allen seconded, to lift the current Fire Restrictions in Fremont County, effective immediately.  Motion carried unanimously.

 

There was nobody present for the public comment period.

 

Vehicle Maintenance Lander Supervisor Brad Meredith advertised and subsequently interviewed three applicants for a Mechanic vacancy (budgeted position).  He recommended hiring his preferred applicant, Kenny Haslam, who currently works for the Transportation Department, at the beginning salary range of $45,340.  Larry Allen moved, Jennifer McCarty seconded, to approve the hire as recommended at the beginning salary range, effective October 1, 2017.  Motion carried unanimously.  Meredith agreed to transfer Haslam’s existing sick leave and vacation time to the Vehicle Maintenance Department.

 

Courthouse Security and Safety Committee Chairman J.R. Oakley requested the Commissioners close the Courthouse to the public on Columbus Day, October 9, 2017, so that employees can attend a four hour safety training, and then use the remainder of the day as an in-house cleaning day.   Larry Allen moved, Ray Price seconded, to close the Courthouse on Columbus Day, October 9, 2017, for a mandatory employee in-house safety training and cleaning day.  Motion carried unanimously.  Vacation time will be required of any employee not attending work as usual that day and all other County offices will be open for business as usual.

 

Transportation Superintendent Dave Pendleton stated he has two vacancies for Truck Driver position in the Lander area, both budgeted positions, and would like to advertise at a beginning salary of $33,472.  Larry Allen moved, Ray Price seconded, to advertise for two Truck Driver positions in the Lander area at the beginning salary range.  Motion carried unanimously.

 

Dave Pendleton stated the Lysite project completion inspection will be held September 21st.

 

Contract gravel haulers started on a 1% gravel haul project today.  They are hauling from Lost Wells Pit to a steep grade on the first section of Upper Little Warm Springs Road before the Dubois Airport turn off.    Following the completion of the Upper Little Warms Springs Road, contract gravel haulers will proceed to another 1% project of graveling the Atlantic City Road through the Town and up the first hill on the Winter Road.  Then the trucks will backhaul sanding material from the Iron Ore Mine to the Lander County Shop.    The County Treasurer seized gravel owned by Western Wyoming Construction, now operating as Synapse.  An auction was held on September 7th and the Fremont County Transportation Department was the successful bidder for 8,500/tons of gravel that will be purchased at a cost of $50,750 with 1% money for graveling County Roads, specifically in the Lander area.  The bridge replacement project in Jeffrey City is moving along rapidly and substantial completion scheduled for mid-October.

 

Bill Lee, spokesperson for the Popo Agie Homeowners Association, requested Fremont County join in a partnership to submit a proposal to FEMA to repair the head gate, levee system and dike that protect Deer Valley Road and Pheasant Run Drive, both Fremont County Roads,  and the four bridges on those roadways.    Discussion was held regarding the Sam Jones Ditch and whether they are a legal ditch company and had taxing authority, as they could have legal responsibility with associated costs.  Commissioner McCarty emphasized the Ditch Company’s responsibility.  Commissioners Thomas and Price stated their support of a partnership as the County has an obligation to protect infrastructure.  Chairman Becker was supportive of the partnership; however, recommended the County Attorney’s Office review the request as the Commissioners are statutorily prohibited to use public funding on private property and by protecting County roads, private property would also be protected to which Vice-Chairman Allen echoed, as the Commissioners cannot overstep their authority.  Clarence Thomas moved, Ray Price seconded, to partner with the Popo Agie Homeowners Association as the public partner required for FEMA funding.  Motion carried unanimously.

 

Building Maintenance Supervisor J.R. Oakley returned to the meeting to update the Commissioners on the Dubois Ambulance domestic water connection.  Oakley reviewed the project with local plumbing contractors and presented his recommended bid from Bill Jones Plumbing in the amount of $9,700.  An additional Town fee of $50 would also be necessary to do a wet tap on the main.  Ray Price moved, Clarence Thomas seconded, to accept the bid from Bill Jones Plumbing in the amount of $9,700 and the additional tap fee of $50, for a project total not to exceed $9,800.  Motion carried unanimously.  Funding for the project will be from the Ambulance Enterprise Fund.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session with Emergency Management Coordinator Kathi Metzler regarding personnel.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to return to Regular Session.  Motion carried unanimously.

 

Former Channel 13 reporter Landon Harrer and Riverton Ranger reporter Dan Bendtsen presented a short skit for the benefit of the Commissioners, as Harrer is leaving Wyoming and wanted to extend his farewell to the Board.

 

Douglas L. Thompson provided an update on the Joint Agriculture, State and Public Lands, and Water Resources Interim Committee meeting in Dubois he attended last week.  Specifically discussed was draft legislation entitled “Federal land management collaborative advisory committee”.  Wyoming County Commissioners Association Executive Director Pete Obermueller was also present for the discussion.    Vice-Chairman Allen expressed concern regarding several projects that impact Fremont County (BLM Riley Ridge to Natrona Project EIS and Moneta Divide Natural Gas and Oil Development Project EIS) and stated draft recommendations are expected soon for the Moneta Divide Project and Fremont County has not been involved.  Obermueller will follow up as Fremont County has Cooperating Agency Status for both projects.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session regarding personnel.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

Several updated Department Head Position Descriptions were reviewed.

 

County Clerk Julie Freese had distributed County Policies that still need to be either updated or approved as is.  The Board took the material under advisement until the following meeting.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 2:00 p.m. and reconvene for a Regular Meeting on October 3, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

 

September 19, 2017 (FULL DETAILED REPORT)

Tuesday, October 3rd, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                  SEPTEMBER 19, 2017

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Larry Allen moved, Ray Price seconded, to approve the Minutes of the Regular Meeting held on September 12, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Chairman Becker abstained from voting on The Print Shop voucher.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
71 Construction
Road Material Inventory
Materials
$130,946.13
Ahlers & Associates
Family Planning Services
License/Support
$707.68
Airgas USA LLC
Vehicle Maintenance
Supplies
$142.07
B I Inc.
Detention Center
Monthly Charges
$62.00
Bailey Enterprises, Inc.
Inventory
Bulk Fuel Account
$17,692.13
Bank of the West
Segregated
Card Charges
$35,116.47
Bank of the West Account Analysis
Investment Pool
Bank Charges
$814.19
Black Hills Energy
County Buildings
Utility Service
$72.41
Bob Barker Company, Inc.
Detention Center
Inmate Supplies
$807.96
Bob’s Fire & Safety
County Sheriff
Extinguisher Services
$48.19
Bowdel, Steven P.
Detention Center
Medical Services
$1,462.50
Business Mailing Solutions, Inc.
County Sheriff
Supplies
$229.00
Carquest Auto Parts
Vehicle Maintenance
Parts/Service
$2,205.89
Carroll Septic Service
Transportation
Services
$150.00
Clifford, Gregory, M.D., P.C.
Detention Center
Inmate Medical
$2,280.00
CNA Surety
County Treasurer
Surety Bond
$125.00
Coast to Coast Computer Products, Inc.
Segregated
Computer Supplies
$2,165.15
Communication Technologies, Inc.
Dispatch Center
Maintenance Agreement/Repairs
$1,307.32
Cowboy Chemical, Inc.
Detention Center
Inmate Laundry
$697.80
Dubois Telephone Exchange
Segregated
Telephone
$647.40
Eagle Uniform & Supply, Co
Vehicle Maintenance
Laundry Services
$135.26
Federal Express Corporation
County Sheriff
Shipping Fees
$13.73
Food Services of America
Detention Center
Prisoner Board
$2,202.82
Fremont Beverages
County Sheriff
Water
$228.00
Fremont County Treasurer
County Commission
Property Tax Major Property
$4,531.18
Fremont Orthopedics, P.C.
Detention Center
Inmate Medical
$1,158.00
Gastroenterology Associates, P.C.
Detention Center
Inmate Medical
$247.00
Globalstar USA
Search & Rescue
Satellite Phone Service
$142.23
Harris, Cindy
Youth Services
Contractual Services
$50.00
HDR Engineering, Inc.
Segregated
Contractual Services
$36,649.15
High Plains Power, Inc.
Segregated
Utility Services
$1,057.15
Honnen Equipment
Vehicle Maintenance
Parts/Supplies
$98.96
IBM Corporation
Segregated
Maintenance Agreements
$2,619.96
Inreach
Search & Rescue
Services
$82.69
Intoximeters, Inc.
Detention Center
Supplies
$506.50
Jerry Bornhoft Construction, Inc.
Segregated
Contractual Services
$394,295.12
John Deere Financial
Segregated
Materials/Supplies
$362.26
KONE, Inc.
Segregated
Elevator Maintenance
$1,176.60
Lander Medical Clinic, P.C.
Detention Center
Inmate Medical
$2,112.60
Lander Valley Physicians Practice
Detention Center
Inmate Medical
$6,442.00
Linton’s Big R Store
Segregated
Uniform Supplies
$203.94
Majdic, Thomas
County Attorney
Reimburse Expenses
$16.80
Mountain Dental, P.C.
Detention Center
Inmate Medical
$1,480.00
Mr. D’s Food Center, Inc.
Detention Center
Supplies
$543.12
Navarre Hiser, Dana
Detention Center
Training
$55.00
Neopost USA, Inc.
Support Services
Postage Machine Meter Rental
$217.79
Norco, Inc.
Vehicle Maintenance
Parts/Service
$278.38
Office Shop, Inc., The
Segregated
Service Agreement
$443.87
Palace Pharmacy
Detention Center
Inmate Prescriptions
$11,493.21
Pavillion, Town of
County Buildings
Water
$97.00
Post, Raymond
Segregated
Car Wash
$50.60
Print Shop, The
County Sheriff
Printed Office Supplies
$173.62
Quill Corporation
Segregated
Office/Computer Supplies
$625.30
R C Lock & Key
County Sheriff
Keys/Supplies/Services
$42.40
R T Communications
Segregated
Telephone Services
$536.81
Ramada Plaza Riverside
County Assessor
Lodging
$445.00
Reiman Corporation
Bridge Repair
Contractual Services
$271,668.55
RELX, Inc.
County Attorney
Research Subscription
$60.00
Riverton Ranger, Inc.
Segregated
Advertising
$296.40
Rocky Mountain Boilers, Inc.
County Buildings
Services
$95.80
Rocky Mountain Oilfield Warehouse
Dispatch Center
Copper Mountain Site Rent
$4,500.00
Sagewest Health Care
Detention Center
Inmate Medical
$29,515.08
Snider, Yvonne
Sheriff Victim Services
Reimburse Mileage/Expenses
$314.00
Sonntag, Sharma
Dispatch Center
Reimburse Expenses
$120.00
Specialized Pathology Consultants, P.C.
County Coroner
Autopsy Fee
$1,175.00
Spoonhunter, Leslie
Fremont County WIC
Reimburse Expenses
$139.10
Stitches Embroidery, Inc.
County Sheriff
Embroidering
$162.00
Sweetwater County Sheriff
Detention Center
Juvenile Housing
$10,530.00
Sysco Montana, Inc.
Detention Center
Inmate Supplies
$8,033.53
Thompson, Codi, R.D.
Detention Center
Contract Services
$456.60
Transmetron, Inc.
Detention Center
Drug Test Kits
$794.83
Tweed’s Wholesale, Co
Segregated
Supplies/Inmate Board
$10,568.25
T Y Excavation, Inc.
Transportation
Dubois Road Maintenance
$8,047.71
Verizon Wireless
Segregated
Cellphone Services
$367.88
WCS Telecom
Segregated
Telephone Services
$785.71
Western Printing, Inc.
Segregated
Printed Supplies
$344.58
William H. Smith & Associates, Inc.
Segregated
Professional Services
$18,762.25
Wind River Radiology, P.C.
Detention Center
Inmate Medical
$1,317.00
Wind River Vet Service
County Sheriff
Dog Boarding
$851.00
Wyoming Law Enforcement Academy
Detention Center
Training
$651.00
Wyoming Public Health Laboratory
Family Planning Services
Lab Fees/Supplies
$582.00
Wyoming Waste Systems
Segregated
Trash Removal
$2,577.12
Wyoming.com
County Sheriff
Internet Services
$999.95
The following items in the Signature File were reviewed: 1) Retirement Card; and 2) Record of Proceedings.

 

The following items in the Priority Mail were reviewed:  1) Retirement party flyer; and 2) Letter from Fremont County Fire Warden Craig Haslam recommending lifting of the current Fire Restrictions in Fremont County and further stating that “he still recommends vigilance in any type of burning during this time of year and remind our residents that they can be held responsible if they have a fire escape while they are doing any type of burning.  He asks them to continue to use good judgement, call local dispatch centers when doing any type of burning and to respect their neighbors.”  Ray Price moved, Larry Allen seconded, to lift the current Fire Restrictions in Fremont County, effective immediately.  Motion carried unanimously.

 

There was nobody present for the public comment period.

 

Vehicle Maintenance Lander Supervisor Brad Meredith advertised and subsequently interviewed three applicants for a Mechanic vacancy (budgeted position).  He recommended hiring his preferred applicant, Kenny Haslam, who currently works for the Transportation Department, at the beginning salary range of $45,340.  Larry Allen moved, Jennifer McCarty seconded, to approve the hire as recommended at the beginning salary range, effective October 1, 2017.  Motion carried unanimously.  Meredith agreed to transfer Haslam’s existing sick leave and vacation time to the Vehicle Maintenance Department.

 

Courthouse Security and Safety Committee Chairman J.R. Oakley requested the Commissioners close the Courthouse to the public on Columbus Day, October 9, 2017, so that employees can attend a four hour safety training, and then use the remainder of the day as an in-house cleaning day.  The Commissioners have, in the past, used Columbus Day for an in-house training and cleaning day.  The safety training will be a four-hour ALICE (Alert, Lockdown, Inform, Counter, Evacuate) Training led by instructors to provide preparation and plan on how to more proactively handle the threat of an aggressive intruder or active shooter event.  ALICE Training based tactics have become the accepted response, versus the traditional “lockdown only” approach.  The Committee asks that the training be mandatory for County employees who work in the Courthouse building, and would also like to include State employees as well.  Oakley stated an option would be to open the Courthouse at 1:00 p.m. if the Commissioner did not want to extend the in-house cleaning option for the remainder of the day.  The Committee also plans to offer the ALICE training to County offices in Riverton in the near future.  Larry Allen moved, Ray Price seconded, to close the Courthouse on Columbus Day, October 9, 2017, for a mandatory employee in-house safety training and cleaning day.  Motion carried unanimously.  Vacation time will be required of any employee not attending work as usual that day and all other County offices will be open for business as usual.   The Commissioners will send out a memo with their intent the safety training be mandatory for all employees.

 

Transportation Superintendent Dave Pendleton stated he has two vacancies for Truck Driver position in the Lander area, both budgeted positions, and would like to advertise at a beginning salary of $33,472.  Larry Allen moved, Ray Price seconded, to advertise for two Truck Driver positions in the Lander area at the beginning salary range.  Motion carried unanimously.

 

Dave Pendleton stated the Lysite project completion inspection will be held September 21st.  Commissioner Allen had earlier relayed his concern that the approaches are rough and there is still a bump on the west side where the culvert was replaced.  Pendleton stated the engineer has assured him the work meets project specifications.  Chairman Becker stated he would attend the meeting to assure himself the project meets specifications as Allen noted the $800,000 project should provide a smooth approach with no dips.

The project completion inspection for the Mortimore Lane project will also be held in the near future.  The speed limit will remain at 35 miles per hour.

 

Contract gravel haulers started on a 1% gravel haul project today.  They are hauling from Lost Wells Pit to a steep grade on the first section of Upper Little Warm Springs Road before the Dubois Airport turn off.  The haul is long; however, the improved gravel material to be used on that section of road will pay dividends in reduced maintenance over time.  Union Pass Road received mag chloride last week and should also reduce maintenance costs for the Dubois contractor.  These two roads are the heaviest traffic area in the roadway system in the Dubois area and the upgrades should allow the contractor to spread his time elsewhere.  Equipment is being staged on Kingfisher Road and the crew will begin dirt work and graveling the Road from the north side of Kingfisher Bridge to Mason Drive.  Both ends of the Road will be closed and traffic rerouted through Painted Hills Estates Subdivision.  The Commissioners encouraged Pendleton to notify the two Subdivisions of the closure plans prior to beginning the project.  Following the completion of the Upper Little Warms Springs Road, contract gravel haulers will proceed to another 1% project of graveling the Atlantic City Road through the Town and up the first hill on the Winter Road.  Then the trucks will backhaul sanding material from the Iron Ore Mine to the Lander County Shop.  The Asphalt Patching Project, schedule for this fall, is nearing completion and there is some remaining material to go on Horse Creek Road; however, some additional hot mix may be needed to compete the Road.  Mowing along County roadways is behind schedule due to personnel shortages and he stated they will go into December if necessary to complete mowing.  The County Treasurer seized gravel owned by Western Wyoming Construction, now operating as Synapse.  An auction was held on September 7th and the Fremont County Transportation Department was the successful bidder for 8,500/tons of gravel that will be purchased at a cost of $50,750 with 1% money for graveling County Roads, specifically in the Lander area.  The bridge replacement project in Jeffrey City is moving along rapidly and substantial completion scheduled for mid-October.  The project is a new 80’ long concrete bridge with a 100,000-pound load limit and receives heavy load traffic from private companies operating in Fremont, Sweetwater and Natrona Counties.  An advertisement will be published for contractors to do repairs to the bridge on the Rock Creek crossing in Atlantic City.  The recent moisture is providing the opportunity to blade roads within the County.

 

Bill Lee, spokesperson for the Popo Agie Homeowners Association, requested Fremont County join in a partnership to submit a proposal to FEMA to repair the head gate, levee system and dike that protect Deer Valley Road and Pheasant Run Drive, both Fremont County Roads,  and the four bridges on those roadways.  Thirteen homeowners were present in the audience to support the request (attendance list on file in the Commissioners Chambers).  The 2010 flood caused road and bridge damage; however, in 2017, with the help of the City of Lander, Fremont County and homeowners, the damage was minimized.  But a weakened dike and levee system and blown out head gate remain and the Homeowners Association would like to partner to repair and strengthen those entry points of water to prevent future County road and private property damage.  Photos and maps were reviewed.  If the project qualifies for FEMA mitigation grant funding, a public partner will be required, thus their request for a partnership with the County.  Fremont County Emergency Management Coordinator Kathi Metzler has been involved in working with the Wyoming Office of Homeland Security on possible program assistance.  The group has also approached the Popo Agie Conservation District and Natural Resource Conservation District; however, the land is no longer agricultural and is not a high priority for those boards.    The NRCS did inspect the area and recommended the head gate be relocated.  They have also visited with the State Engineer’s Office and estimated costs could be $10,000 for engineering and construction.  Discussion was held regarding the Sam Jones Ditch and whether they are a legal ditch company and had taxing authority, as they could have legal responsibility with associated costs.  Commissioner McCarty emphasized the Ditch Company’s responsibility.  Commissioners Thomas and Price stated their support of a partnership as the County has an obligation to protect infrastructure.  Chairman Becker was supportive of the partnership; however, recommended the County Attorney’s Office review the request as the Commissioners are statutorily prohibited to use public funding on private property and by protecting County roads, private property would also be protected to which Vice-Chairman Allen echoed, as the Commissioners cannot overstep their authority.  Transportation Superintendent Dave Pendleton reviewed the flood of 2010 and the major damage done at that time to the two County roads in the Subdivision, and two bridges needed replaced and the roads re-graveled, which were funded by the State and FEMA grants.  He agreed that the homeowners were diligent this year by sandbagging, etc. and the roads were saved.  Clarence Thomas moved, Ray Price seconded, to partner with the Popo Agie Homeowners Association as the public partner required for FEMA funding.  Motion carried unanimously.  Several homeowners spoke and expressed their dedication in filling sandbags, providing accountability, working together, etc.  Pendleton stated the group needs to contact the Army Corps of Engineers prior to performing any work and further noted a FEMA meeting will be held the following day in which projects will be identified within the County.  Fremont County Planner Steve Baumann stated the draft Army Corps of Engineers Study is imminent and the already prepared engineering should be taken advantage of.  The Homeowner’s proposal indicated that they would provide the 25% match to the 75% FEMA match for the mitigation work.

 

Building Maintenance Supervisor J.R. Oakley returned to the meeting to update the Commissioners on the Dubois Ambulance domestic water connection.  He stated the Ambulance Garage was built in the 1970’s and during construction, the domestic water was connected to the Dubois owned building next door to the west, putting both buildings on one water meter.  This went unnoticed until 2016 when the tenant in the City building left and at that time, the Town decided to shut off all utilities to the building for the winter, which would have affected the Ambulance Garage.  After discussion with the Commissioners at that time, the decision was made to have the Town maintain the lowest level of heat in their building and the County would pay the electric bill.  At that time, Mayor Blakeman suggested that perhaps the County would be interested in purchasing the building.  To date, Oakley has received no information on price, etc. and he recommended the County move forward in separating the water so the Dubois Garage is on their own meter.  Oakley reviewed the project with local plumbing contractors and presented his recommended bid from Bill Jones Plumbing in the amount of $9,700.  An additional Town fee of $50 would also be necessary to do a wet tap on the main.  Ray Price moved, Clarence Thomas seconded, to accept the bid from Bill Jones Plumbing in the amount of $9,700 and the additional tap fee of $50, for a project total not to exceed $9,800.  Motion carried unanimously.  Funding for the project will be from the Ambulance Enterprise Fund.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session with Emergency Management Coordinator Kathi Metzler regarding personnel.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to return to Regular Session.  Motion carried unanimously.

 

Former Channel 13 reporter Landon Harrer and Riverton Ranger reporter Dan Bendtsen presented a short skit for the benefit of the Commissioners, as Harrer is leaving Wyoming and wanted to extend his farewell to the Board.

 

Douglas L. Thompson provided an update on the Joint Agriculture, State and Public Lands, and Water Resources Interim Committee meeting in Dubois he attended last week.  Specifically discussed was draft legislation entitled “Federal land management collaborative advisory committee”.  Wyoming County Commissioners Association Executive Director Pete Obermueller was also present for the discussion.  Thompson reviewed the draft legislation and noted a red flag regarding its intent to create advisory committees with prescribed memberships by the Governor and further concern that the advisory committee not diminish or affect cooperating agency authorities.  Thompson stated there was general opposition to the bill from the public as well as other committee members and did not feel it would advance but its status should continue to be monitored.  Thompson felt a solution instead of the legislation would be either a Memorandum of Understanding or Memorandum of Agreement with federal agencies creating various collaboratives that would address state expectations that include local flexibility and respect and does not diminish cooperating agency status.  It could also include a recommended membership, clear purpose of purpose and goals, clear lines of authority, time frame and recourse for being ignored.  Obermueller stated Wyoming and Fremont County is on the cutting edge regarding the Wyoming Public Land Initiatives for Wilderness Study Areas and stated continued legislative funding for the Federal Natural Resource Policy Account is vital to continued assistance to counties.  Vice-Chairman Allen expressed concern regarding several projects that impact Fremont County (BLM Riley Ridge to Natrona Project EIS and Moneta Divide Natural Gas and Oil Development Project EIS) and stated draft recommendations are expected soon for the Moneta Divide Project and Fremont County has not been involved.  Obermueller will follow up as Fremont County has Cooperating Agency Status for both projects.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session regarding personnel.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

Several updated Department Head Position Descriptions were reviewed.

 

County Clerk Julie Freese had distributed County Policies that still need to be either updated or approved as is.  The Board took the material under advisement until the following meeting.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 2:00 p.m. and reconvene for a Regular Meeting on October 3, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

 

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