STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) MARCH 14, 2017
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese present for the meeting.
Ray Price moved, Jennifer McCarty seconded, to approve the Agenda. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to approve the Official Minutes of the March 7, 2017 meeting, as amended. Motion carried unanimously.
Larry Allen moved, Ray Price seconded, to accept the regular bills for payment. Motion carried unanimously.
A. D. Martin Lumber Co
Airgas USA LLC
B I Inc
Bailey Enterprises, Inc
Bank of the West
Credit Card Charges
Bank of the West Acct Analysis
Bill Jones Plumbing & Heating
County Buildings – Detention
Boyle Electric, Inc
County Buildings – Detention
Campbell, Gerald R.
Lysite Road Maintenance
Capital Business Systems, Inc
Coast to Coast Computer Products, Inc
Communication Technologies, Inc
Desert Mountain Corporation
Dubois Telephone Exchange
Windy Ridge Lease
Eagle Uniform & Supply, Co
Fremont County School District #25
Fremont County Sheriff
Petty Cash Reimbursement
Fremont Motor Riverton, Inc
Fremont Orthopaedics PC
Hammer Enterprises, Inc
Hasco Industrial Supply
HDR Engineering, Inc
Bridge Repair Engineering
High Plains Power, Inc
Homax Oil Sales, Inc
I-State Truck Center
Lander Medical Clinic, PC
Family Planning Services
Linton’s Big R Store
Mr D’s Food Center, Inc
NAPA Auto Parts-Lander
Neopost USA, Inc
Postage Machine Meter Rental
Office Shop, Inc The
Overhead Door, Inc
County Buildings – Detention
Pavillion, Town of
Plainsman Printing & Supply
Clerk of District Court
Riverton Physician Practices LLC
Riverton Ranger, Inc
Riverton Tire & Oil Co Inc
Rocky Mountain Power
Rocky Mountain Wash LLC
Victim Services – Sheriff
Fremont County WIC
Swanson Services Corporation
Sweetwater County Sheriff
Tegeler & Associates
Drug Test Kits
Tweed’s Wholesale, Co
T-Y Excavation, Inc
Dubois Road Maintenance
University of Wyoming
3rd Quarter Contract Salary
Valley Lumber & Supply Co., Inc
Western Printing, Inc
Western States Sheriffs’ Association
Wyoming Behavioral Institute
Health & Welfare
Wyoming Waste Systems
Larry Allen moved, Ray Price seconded, to accept a voucher from Cloud Peak Counseling Center in the amount of $3,575.00 for Title 25 patients. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Abatement Summary cover sheet; 2) Standard Agreement for Professional Services with DOWL for Mortimore Lane Reconstruction as amended (approved the previous meeting); and 3) Record of Proceedings. Larry Allen moved, Ray Price seconded, to approve Official Bond and Oaths for Jeffrey City Water and Sewer District Commissioners Phillip R. Moody, J. Dee Darnell and Rebecca Ruth Darnell. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve an Application/Permit to Construct Access Driveway submitted by Chet & Briley Jackson for Country Acres Road. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve an Application/Permit to Construct Access Driveway submitted by Aethon Energy Operating LLC on Castle Gardens Road. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to ratify Contractor’s Proposal for Contract Change No. 7 with SDI for the Riverton Roof and Drainage Project for an increase of $4,704 to install metal siding over brick walls at elevator shaft. Motion carried unanimously.
The following items in the Priority Mail were reviewed: 1) Wyoming Department of Health letter regarding appointment of Fremont Counseling Service as the Title 25 Gatekeeper for the Fremont County area (a representative will be invited to a Commission meeting for consultation); 2) Washakie County Commissioners letter informing the Board of funding from the State of Wyoming Department of Health for construction of a secure hold facility at their current Lighthouse facility (Chairman Becker will follow up reconfirming Fremont County’s support); 3) Bureau of Land Management Scoping Notice Adobe Town, Salt Wells Creek and Great Divide Herd Management Areas Population Management Action (comments due April 4, 2017); and 4) K-LOVE Radio free air time offer to local officials to partake in Closer Look program (Chairman Becker will represent Fremont County).
There was nobody present for the Public Comment period.
Commissioner meeting reports were given:
Commissioner Price informed the Board he will leave the meeting at 11:00 a.m. to participate in the final interview for a Library Director.
Commissioner Thomas has had discussion with Chairman of both the Eastern Shoshone and Northern Arapaho Tribal Councils regarding their interest in meeting with Fremont County officials to begin negotiating the Tribes’ interest in taking Wind River Indian Reservation roads back into the tribal road system. The Commissioners were in agreement to participate in a meeting to begin discussions. Deputy County Attorney Darrough briefly reminded the Board that if this happens, the County would need to follow proper procedures to vacate the roads (surveys needed for petition or resolution).
Vice-Chairman Allen reported on the recent Fremont County Association of Governments meeting he attended. He stated the FCAG Executive Director Pamela Canham has resigned and discussion was held on the replacement process. Commissioner Allen asked the municipalities to contribute towards the purchase of additional sand bags for Fremont County ($.15/bag for 40,000 sand bags totaling $6,000) and requested FCAG consider purchasing one half with Fremont County contributing the remainder and action was subsequently taken to that effect (costs from Wyoming Office of Homeland Security Office vendor). Following that meeting, Allen was notified that WOHS received the $.15 cost because they purchased 100,000 sand bags, and that a smaller number would result in a cost of $.24 each. He had subsequently contacted all the municipalities to see if they were still agreeable to purchasing a lesser amount within the $6,000 approved; however, has only heard back in the affirmative from one entity. The Commissioners indicated warm temperatures are expected this week, and the necessity of ordering immediately as shipment of the sand bags may take up to two weeks. Larry Allen moved, Ray Price seconded, to notify the Emergency Management Coordinator to immediately order 25,000 sand bags for a total cost of $6,000 with funding through that department. Motion carried unanimously. That budget will be monitored, and a budget transfer made, if necessary at a later date. Following the FCAG meeting, he attended the monthly Fremont County Fair Board meeting where a lengthy meeting ensued to work on the budget and he stated they are looking at any and every possible way to reduce their budget by 10% as recommended by the Commission.
Chairman Becker has been meeting with Department Heads that he serves as liaison to. He met with Susan Shipley (Juvenile Treatment Court and CAST) the prior day, who informed him the Department of Health has indicated a 60% reduction in programs for the new fiscal year. He encouraged fellow Commissioners to begin meeting with Departments they serve as liaisons with to see if they will be experiencing additional cuts other than the 10% the County has recommended.
A Budget Work Session was held. County Assessor Tara Berg reviewed the Valuation/Mill Levy Timeline within her Department, highlighting statutory deadlines regarding each. She reviewed 2016 valuations for the benefit of the new members on the Commission. Last year’s Mill Levy Sheet was further distributed for review as she explained the various tax levies and district valuations for 2016. County Clerk Julie Freese, a member of the Task Force for Special Districts, explained legislative changes that will go into effect July 1st relating to Special District budget requirements. She and Berg will be scheduling a meeting with the Special Districts to review upcoming changes. Since the Commission also appoints members to the Weed and Pest Control District and Solid Waste Disposal District, they will be required to have a hearing with the Board.
Julie Freese was joined by Financial Assistant Joe Felix to review the current adopted FY 2016-2017 budget and an explanation of the General Fund entities as well as Other Funds and Organizations listed as a review for the upcoming budget session. She stated that budget hearings will take place on regular Commission Agendas during the month of April in the afternoons and into the first meeting of May. In additional to copies of individual department budgets prior to their hearings, she will also compile a three year spreadsheet of budget allocations for that department for the Board’s information. She will be assisting Commissioner Allen on the Commission budget and distributed copies of the current budget for review along with a financial report of year to date expenditures. Chairman Becker stated the necessity to budget for the Eclipse 2017 Event and had requested estimates from affected departments (Sheriff’s Office, Transportation Department, Emergency Management Agency and Coroner) regarding anticipated costs and he suggested a budget be developed of $80,000.
In another matter, Julie Freese reviewed her presentation the previous day at the Elected Officials and Department Heads monthly meeting regarding the electronic time card system. Another component will be her ability to give Departments, including the Commissioners, access to their budgets for monitoring or they can set up watch lists on line items within various departments they are concerned with.
A continuation of a Public Hearing for renewal of a County Retail Malt Beverage Permit was held at 9:15 a.m. The Deputy Clerk informed the Board that the Application for renewal had been received. Larry Allen moved, Ray Price seconded, to approve the renewal Application for a Country Retail Malt Beverage Permit for Lysite Corner Store for the license term April 15, 2017 through April 14, 2018. Motion carried unanimously. County Clerk Julie Freese had visited with a State of Wyoming, Department of Revenue, Liquor Division Agent recently, where statutory changes were discussed. They discussed the statutory wording that no refunds of the annual license fee can be made during a license year; however, he felt that the County offering a 15% TIPS discount on license fees was different and should be allowable. The Board stated they would return to giving rebates if a licensee took the training after they paid their full license fee.
County Coroner Mark Stratmoen gave a monthly report and stated February had the highest number of cases (25) for any other month since individual monthly tracking began in 2013. Of those, five needed autopsies as part of the investigation. For comparison, January had 12 cases and no autopsies, and he stated the importance of his budgeting based on averages. February also had circumstances where there were multiple cases in one day or at the same time, which was good training for the surge anticipated for the August Eclipse event. The Travel line item has not been used until recently due to weather related issues. One case was looking like it may have the status of “unclaimed”; however, neighbors and friends took care of the disposition. He wanted to publically thank those individuals for their involvement and assistance, because otherwise, the County would have had the responsibility of the disposition. With the help of Deputy County Attorney Jodi Darrough, the cemetery proposal has been forwarded to the Wyoming Life Resource Center Facility Manager for review. The next step is review by the State Attorney General’s Office and once completed, they can move on to final consideration and contract signatures. The Coroner’s budget for the next fiscal year (2017-2018) has been submitted to the County Clerk. Projections based on averages at this point what a possible $41,695 carry over (11%); however, there is still four months to go. There has been one flood fatality as a result of water being in unusual places.
Commissioner Price was excused from the remainder of the meeting to attend an interview for the new Library Director.
Fremont County Air Service Task Force members Kyle Butterfield, Missy White, Mick Pryor, Cy Lee, Jackie Dorothy, Ernie Over, Kevin Kershisnik and Cathy Cline introduced themselves to the Board. Local businessmen Mike Bailey and Cade Maestas and County Treasurer Scott Harnsberger were present in the audience. White proceeded to review a presentation including: Fremont County Economic Development Tiers; Fremont County Tourism Spending in Fremont County ($140.5 million); Community and Marketing Partnerships; Enplanement History; Growth and Acceptance (December passengers 634; January 619); Revenue Growth (December $78,947; January $73,593); Where We Are (4,235 enplanements in 2016); Value of Sheridan Relationship; Initiatives for Success; Consumer Marketing; Real People Campaign (Mike Bailey spoke of the benefits of Denver Air being “a vital part of our economy”); Tourism Marketing; Where We Are Going; and Community Investment. White ended her presentation by requesting Fremont County contribute $200,000 again this upcoming fiscal year. Chairman Becker asked the group if they had any idea how long this contribution would be required, as declining revenue is making it hard for government agencies to budget the contribution. The group felt that the third year (FY 2018-2019) may see a smaller contribution request. The group all spoke of the importance of reliable air service, both for the current community members but for those businesses looking to relocate to the area. Bailey stated the federal funding for the recent airport runway project brought approximately $7 million into the local economy. Vice-Chairman Allen spoke in support of the $200,000 contribution for the upcoming fiscal year based on the economic diversification for Fremont County and the necessity to find the funding somewhere within the budget and Commissioner McCarty echoed his comments. Chairman Becker thanked the group for their presentation and stated they are just beginning the budget process and the request will be part of the budget discussion.
County Clerk Julie Freese stated there would be a Capital Revolving Fund committee meeting held at 1:30 p.m.
There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 11:45 a.m. and reconvene for a Regular Meeting on March 21, 2017. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD