Fremont County Courthouse
450 North 2nd Street
Lander, WY  82520
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Commission Minutes

Commission Minutes

September 12, 2017 (OFFICIAL MINUTES)

Tuesday, September 19th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                  SEPTEMBER 12, 2017

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Regular Meeting held on September 5, 2017.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

Ace Hardware Lander-Segregated-Materials/Supplies-$723.38; Ace Hardware Riverton-Segregated-Materials/Supplies-$50.35; Alsco Inc.-Segregated-Laundry-$192.04; Bailey Enterprises, Inc.-Segregated-Bulk Fuel/Parts/Service-$20,984.83; Bill Jones Plumbing & Heating-County Buildings-Materials/Supplies-$100.00; Bill’s Quality Auto Glass-Vehicle Maintenance-Windshield Repair-$273.30; Bloedorn Lumber Lander-Segregated-Materials/Supplies-$139.32; CenturyLink-Agriculture Department-Telephone Service-$360.83; CMI Teco-Transportation-Parts/Supplies-$99.60; Communication Technologies Inc.-Vehicle Maintenance-Maintenance Agreement/Repairs-$3,489.54; Corporate Benefits Consortium LLC-Health Benefit Plan-Insurance Services For Calendar Year 2017-$4,677.00; DOWL LLC-Mortimore Lane-Mortimore Lane Reconstruction Phase 1-$23,012.21; Fremont County Solid Waste-County Buildings-Dump Fees-$5.00; Fremont County Treasurer-Road Material Inventory-Property Tax In Lieu Of-$50,750.00; Gerard, Jonathan M.-District Court-Court Representation-$2,022.00; Grainger-County Buildings-Materials/Supplies-$48.04; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$2,467.75; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$300.94; John Deere Financial-Vehicle Maintenance-Materials/Supplies-$18.24; Lander Medical Clinic PC-Family Planning Services-Family Planning-$1,000.00; Lander, City Of-Segregated-Water/Sewer-$3,645.45; Marshall & Swift-County Assessor-Office/Field  Manuals-$984.15; Mountain Drivetrain-Vehicle Maintenance-Supplies/Equipment-$49.60; NAPA Auto Parts Riverton-Vehicle Maintenance-Parts/Supplies-$742.27; Norco Inc.-Segregated-Rentals/Oxygen/Supplies-$3,365.39; Office Shop Inc., The-Segregated-Service Agreements-$40.04; O’Reilly Automotive Inc.-Vehicle Maintenance-Parts/Supplies-$253.19; Riverton Ranger, Inc.-Segregated-Advertising-$7,141.94; Rocky Mountain Power-Segregated-Utilities-$14,277.97; SageWest Health Care-Health & Welfare-Title 25-$5,950.00; Shoshoni, Town Of-Transportation-Water/Sewer-$50.00; Smith Medical Partners LLC-Family Planning Services-Medical Supplies-$586.80; Thos. Y. Pickett & Co Inc.-County Assessor-Contractual Services-$21,325.00; Valley Lumber & Supply Co Inc.-County Buildings-Materials/Supplies-$12.12; Verizon Wireless-Segregated-Cellphone Service-$238.54; Western Printing, Inc.-County Assessor-Printed Supplies-$462.31; Wilson, Desiree-District Court-Public Defenders Court-$142.50; Wind River Transportation Authority-Cast-Bus Pass-$5.00; Woodworkers Supply Inc.-County Buildings-Materials/Supplies-$22.85; Wyoming G A L Program-District Court-Guardians Ad Litem Fees-$3,806.25

 

The following items in the Signature File were reviewed:  1) Sympathy cards; 2) FMLA Training Certificates; and 3) Record of Proceedings.  Larry Allen moved, Jennifer McCarty seconded, to approve Amendment Number One to the Grant Agreement between the Wyoming Business Council and Fremont County for the Cameco/Dry Creek Road.  Motion carried unanimously.  Larry Allen moved, Jennifer McCarty seconded, to approve a WYDOT Extension of Lease Agreement for the premises located at Richardson Pit.  Motion carried unanimously.  Larry Allen moved, Jennifer McCarty seconded, to approve a Memorandum of Understanding between the State of Wyoming, Department of Corrections and Fremont County and Fremont County Fair Board for mutual exchange of resources in the event of an emergency situation.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Local Government Liability Pool memo regarding Nominations for Board Vacancies; 2) Notice that the Hazard Mitigation Planning Committee, including representatives from the counties, tribes and municipalities, has developed a Hazard Mitigation Plan to identify hazard mitigation goals and a variety of mitigation projects with the intent of reducing losses from hazard events before they occur again, and set the public comment period from September 7-21, 2017; and 3) Dedication Ceremony and Ribbon Cutting for the Community Entry Services’ Solar Project on September 20th at 2:00 p.m.

 

The Public Comment period was held.

 

Wind River Transportation Authority Director Gary Michaud gave statistics on the ridership record set in July of 2017 totaling 4,500 (compared to one year ago July totals of 1,900).  Present in the audience was Lander Mayor Delbert McOmie, Council Member Monte Richardson and Fremont County Planner Steve Baumann.  The Fremont County Association of Governments Joint Powers Board was formed to include all Mayors and County Commission and WRTA operates under their umbrella.  Michaud asked the Board consider WRTA utilizing the Fremont County fuel system.

 

Jim Gores, James Gores and Associates, was joined by Deputy County Attorney Jodi Darrough to review Task Order No. 5 to the Master Agreement for the Moneta-Lysite Road Widening project.  Additional funding is required for the firm’s work required for Bureau of Land Management environmental assessments, which could total up to $100,000 before the project is completed in acquiring the right of way.  Jennifer McCarty moved, Ray Price seconded, to approve Task Order No. 5 as presented.  Motion carried unanimously.

 

Commissioner meeting reports were given.

 

County Clerk Julie Freese will attend a Corporations Committee meeting next week and further present at the upcoming WACO meeting the end of the month in Cheyenne information regarding Elections in Wyoming

 

County Coroner Mark Stratmoen presented a monthly report.

 

 

Fremont County Wellness Coordinator Penny Fahey presented a 2017 Wellness Program Annual Report.  Executive Health Insurance Committee member Margy Irvine was present in the audience.

 

County Clerk Julie Freese reviewed the updated County Vehicle Policy and Procedures and Mileage Reimbursement Policy.  Larry Allen moved, Jennifer McCarty seconded, to approve the documents.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to adjourn into Executive Session with Susan Shipley for personnel.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to return to Regular Session.  Motion carried unanimously.

 

William Miller, Miller & Fasse PC, was joined by Chris Stevens, to submit a Petition to Vacate a Portion of County Highway known as Little Warm Springs Creek Road.  Present in the audience was County Planner Steve Baumann and Deputy County Clerk Margy Irvine.  The Petition for Vacation was made pursuant to W.S. 24-3-101(b).  The Petition submitted was deemed sufficient per W.S. 24-3-101(b) and the next step is to appoint a Viewer (W.S. 24-3-103).  Clarence Thomas moved, Jennifer McCarty seconded, to appoint Steve Baumann as Viewer regarding the Petition to Vacate a Portion of County Highway Known as Little Warm Springs Creek Road.  Motion carried unanimously.

 

Steve Baumann presented the final version of the Fremont County Subdivision Regulations.  The 45 day Public Comment period ended the previous week and the one change to remove “any addition of an Ingress/Egress easement” from the definition of a Re-Plat has been incorporated into the final copy.  No further comments have been received.  Jennifer McCarty moved, Ray Price seconded, to adopt the Fremont County Subdivision Regulations.  Motion carried unanimously.

 

Larry Allen moved, Clarence Thomas seconded, to adjourn into Executive Session regarding personnel.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 12:35 p.m. and reconvene for a Regular Meeting on September 19, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

September 12, 2017 (FULL DETAILED REPORT)

Tuesday, September 19th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                  SEPTEMBER 12, 2017

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to approve the Minutes of the Regular Meeting held on September 5, 2017.  Motion carried unanimously.

 

Jennifer McCarty moved, Ray Price seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
Ace Hardware Lander
Segregated
Materials/Supplies
$723.38
Ace Hardware Riverton
Segregated
Materials/Supplies
$50.35
Alsco, Inc.
Segregated
Laundry
$192.04
Bailey Enterprises, Inc.
Segregated
Bulk Fuel/Parts/Service
$20,984.83
Bill Jones Plumbing & Heating
County Buildings
Materials/Supplies
$100.00
Bill’s Quality Auto Glass
Vehicle Maintenance
Windshield Repair
$273.30
Bloedorn Lumber Lander
Segregated
Materials/Supplies
$139.32
CenturyLink
Agriculture Department
Telephone Service
$360.83
CMI Teco
Transportation
Parts/Supplies
$99.60
Communication Technologies Inc.
Vehicle Maintenance
Maintenance Agreement/Repairs
$3,489.54
Corporate Benefits Consortium LLC
Health Benefit Plan
Insurance Services Calendar Year 2017
$4,677.00
DOWL LLC
Mortimore Lane
Contractual Services
$23,012.21
Fremont County Solid Waste
County Buildings
Dump Fees
$5.00
Fremont County Treasurer
Road Material Inventory
Property Tax In Lieu of
$50,750.00
Gerard, Jonathan M.
District Court
Court Representation
$2,022.00
Grainger
County Buildings
Materials/Supplies
$48.04
Honnen Equipment
Vehicle Maintenance
Parts/Supplies
$2,467.75
Jack’s Truck & Equipment
Vehicle Maintenance
Parts
$300.94
John Deere Financial
Vehicle Maintenance
Materials/Supplies
$18.24
Lander Medical Clinic PC
Family Planning Services
Family Planning
$1,000.00
Lander, City of
Segregated
Water/Sewer
$3,645.45
Marshall & Swift
County Assessor
Office/Field  Manuals
$984.15
Mountain Drivetrain
Vehicle Maintenance
Supplies/Equipment
$49.60
NAPA Auto Parts Riverton
Vehicle Maintenance
Parts/Supplies
$742.27
Norco Inc.
Segregated
Rentals/Oxygen/Supplies
$3,365.39
Office Shop Inc., The
Segregated
Service Agreements
$40.04
O’Reilly Automotive Inc.
Vehicle Maintenance
Parts/Supplies
$253.19
Riverton Ranger, Inc.
Segregated
Advertising
$7,141.94
Rocky Mountain Power
Segregated
Utilities
$14,277.97
SageWest Health Care
Health & Welfare
Title 25
$5,950.00
Shoshoni, Town of
Transportation
Water/Sewer
$50.00
Smith Medical Partners LLC
Family Planning Services
Medical Supplies
$586.80
Thos. Y. Pickett & Co Inc.
County Assessor
Contractual Services
$21,325.00
Valley Lumber & Supply Co Inc.
County Buildings
Materials/Supplies
$12.12
Verizon Wireless
Segregated
Cellphone Service
$238.54
Western Printing, Inc.
County Assessor
Printed Supplies
$462.31
Wilson, Desiree
District Court
Public Defenders Court
$142.50
Wind River Trans Authority
CAST
Bus Pass
$5.00
Woodworkers Supply Inc.
County Buildings
Materials/Supplies
$22.85
Wyoming G A L Program
District Court
Guardians Ad Litem Fees
$3,806.25
The following items in the Signature File were reviewed:  1) Sympathy cards; 2) FMLA Training Certificates; and 3) Record of Proceedings.  Larry Allen moved, Jennifer McCarty seconded, to approve Amendment Number One to the Grant Agreement between the Wyoming Business Council and Fremont County for the Cameco/Dry Creek Road.  Motion carried unanimously.  Larry Allen moved, Jennifer McCarty seconded, to approve a WYDOT Extension of Lease Agreement for the premises located at Richardson Pit.  Motion carried unanimously.  Larry Allen moved, Jennifer McCarty seconded, to approve a Memorandum of Understanding between the State of Wyoming, Department of Corrections and Fremont County and Fremont County Fair Board for mutual exchange of resources in the event of an emergency situation.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Local Government Liability Pool memo regarding Nominations for Board Vacancies; 2) Notice that the Hazard Mitigation Planning Committee, including representatives from the counties, tribes and municipalities, has developed a Hazard Mitigation Plan to identify hazard mitigation goals and a variety of mitigation projects with the intent of reducing losses from hazard events before they occur again, and set the public comment period from September 7-21, 2017; and 3) Dedication Ceremony and Ribbon Cutting for the Community Entry Services’ Solar Project on September 20th at 2:00 p.m.

 

The Public Comment period was held.

 

Wind River Transportation Authority Director Gary Michaud gave statistics on the ridership record set in July of 2017 totaling 4,500 (compared to one year ago July totals of 1,900).  Present in the audience was Lander Mayor Delbert McOmie, Council Member Monte Richardson and Fremont County Planner Steve Baumann.  The Fremont County Association of Governments Joint Powers Board was formed to include all Mayors and County Commission and WRTA operates under their umbrella.  Michaud asked the Board consider WRTA utilizing the Fremont County fuel system.  The agency has 14 vehicles (mini vans up to 31 seat bus) and one maintenance truck averaging between 5,000 to 8,000 gallons of fuel monthly.  Baumann, whose office administers the County fuel system, stated the added usage would not present problems on the administrative end as there is the ability to code to the appropriate departments and/or outside agencies.  The Board took the request under advisement pending a recommendation from the County Attorney’s Office.

 

Jim Gores, James Gores and Associates, was joined by Deputy County Attorney Jodi Darrough to review Task Order No. 5 to the Master Agreement for the Moneta-Lysite Road Widening project.  Additional funding is required for the firm’s work required for Bureau of Land Management environmental assessments, which could total up to $100,000 before the project is completed in acquiring the right of way.  Jennifer McCarty moved, Ray Price seconded, to approve Task Order No. 5 as presented.  Motion carried unanimously.

 

Commissioner meeting reports were given.

 

Commissioner McCarty attended the monthly Weed and Pest Control District monthly meeting.

 

Commissioner Thomas stated Tribal Transportation Planner Howard Brown will be the contact for road related issues on the Wind River Indian Reservation.  Brown expressed his appreciation that the County was moving forward with transferring ownership of 17 Mile Road to the BIA as per the MOU.

 

Chairman Becker reported on a Joint Agriculture, State and Public Lands, and Water Resources Interim Committee meeting in Dubois the previous day.  Discussion was held regarding the Wyoming Public Lands Initiative and he stated former Commissioner Thompson would attend the meeting today and provide a presentation on Fremont County’s WPLI efforts.  While in Dubois, he toured a road that will be discussed later in the meeting.  This Thursday, he has agreed to meet with an Australian company to discuss fracking.   He contacted the Department of Enterprise Technology Services at the State as a follow up to an earlier discussion with the state WIC supervisor and reported that Office, as well as the WIC Supervisor, are unaware of a recent Spectrum upgrade request for the WIC office located in the Courthouse.

 

County Clerk Julie Freese will attend a Corporations Committee meeting next week and further present at the upcoming WACO meeting the end of the month in Cheyenne information regarding Elections in Wyoming.  She distributed a draft letter from the Wyoming County Clerk’s Association outlining the concerns.   Counties are faced with aging equipment, the reality of non-availability of maintenance support on equipment, and notice from the vendor that supports 20 of 23 counties that support for current equipment will cease in 2020, thus leaving counties no choice but to purchase or lease new and expensive equipment.  Due to the State’s revenue situation, and the trickle-down effect to local governments, the Clerk’s Association is trying to “think outside of the box” and has made three separate attempts  to propose a consideration of Mail Ballot Elections and asked that the Committee study as an alternative election delivery method for Wyoming voters.  Unfortunately, the Committee has not offered assistance is researching other options for the Wyoming election process.  Freese indicated she would like to hold Town Hall meetings in various municipalities to call public attention to the urgent need to fund and support elections and to ensure the integrity of those elections.

 

County Coroner Mark Stratmoen presented a monthly report.  Case numbers for August (11) were reasonable and normal, especially in consideration of the Eclipse, compared to August of 2016 (14).  No additional autopsies were needed related to the Eclipse, and number of autopsies for this year remain down (16 for 2017 compared to 21 for the same period in 2016).  The Coroner’s Office has been experiencing some computer issues with two of their three computers.  He is working with the IT department for their assistance on options and, upon receipt of a recommendation, will present to the Commission as this was not a budgeted expense.  WYDOT has begun sending out “practice billing” for potential quarterly charges for the WYOLINK system.  Charges are based on number of radios and usage.  The Commissioners stated their State Association and Sheriff Hornecker and the Sheriff’s Association are staying on top of the potential future billing and doing what they can as Fremont County itself spent close to $5 million over the last ten years to get the WYOLINK system up and running.  In closing, Stratmoen stated skeletal remains were found over the weekend and a University of Wyoming Anthropology team investigated.

 

Fremont County Wellness Coordinator Penny Fahey presented a 2017 Wellness Program Annual Report.  Executive Health Insurance Committee member Margy Irvine was present in the audience.  Total participation in the Premium Reduction Program is 81%, showing a consistent increase every year since the program’s inception in 2014.  Of the total 319 participants, 226 are receiving $100 which indicates they have met all the standards for the program.  Physician waivers can be received for each standard and are for pre-existing conditions and are a required part of the Premium Reduction Program.  Categories by Standards (BMI, Cholesterol, Blood Pressure and Glucose) indicate that BMI is the category most missed, followed by Cholesterol.  The Wellness Program has partnered with the American Heart Association to offer a Blood Pressure Awareness Program.  The Fall Health Fair is scheduled in October for those who may have missed the spring event.  She is again offering Second Chances, available to those who would like to re-measure for any premium reduction standard to have the reduction adjusted in January.  It is also available to those who may have missed signing up in the spring.  There will also be a Hunt and Walk for Charity Scavenger Hunt this month.  In closing, Fahey thanked the Commissioners for their support of the Wellness Program.

 

County Clerk Julie Freese reviewed the updated County Vehicle Policy and Procedures and Mileage Reimbursement Policy.  Larry Allen moved, Jennifer McCarty seconded, to approve the documents.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to adjourn into Executive Session with Susan Shipley for personnel.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to return to Regular Session.  Motion carried unanimously.

 

William Miller, Miller & Fasse PC, was joined by Chris Stevens, to submit a Petition to Vacate a Portion of County Highway known as Little Warm Springs Creek Road.  Present in the audience was County Planner Steve Baumann and Deputy County Clerk Margy Irvine.  The Petition for Vacation was made pursuant to W.S. 24-3-101(b).  Mr. Miller stated the road is a two track road and has received no use for many years.  Total length of the area requested for vacation is approximately three miles and as is often the case with older roads, the road on the ground today may not match the legal description.  Chairman Becker expressed concern that the Road is listed as a County Road as a result of the RS 2477 ruling and that the current landowner (Three Spear Ranch) over which the road traverses has no authority to lock the gate, or put up “No Trespassing” and “Private Road” signs.  All were in agreement that the public cannot leave the road and trespass on private property.  The Petition submitted was deemed sufficient per W.S. 24-3-101(b) and the next step is to appoint a Viewer (W.S. 24-3-103).  Clarence Thomas moved, Jennifer McCarty seconded, to appoint Steve Baumann as Viewer regarding the Petition to Vacate a Portion of County Highway Known as Little Warm Springs Creek Road.  Motion carried unanimously.  An Oath will be prepared for Mr. Baumann’s signature.

 

Steve Baumann presented the final version of the Fremont County Subdivision Regulations.  The 45 day Public Comment period ended the previous week and the one change to remove “any addition of an Ingress/Egress easement” from the definition of a Re-Plat has been incorporated into the final copy.  No further comments have been received.  Jennifer McCarty moved, Ray Price seconded, to adopt the Fremont County Subdivision Regulations.  Motion carried unanimously.  Chairman Becker thanked Baumann and the Fremont County Planning Commission for their diligence and dedication over the last several years in updating the Regulations.

 

Larry Allen moved, Clarence Thomas seconded, to adjourn into Executive Session regarding personnel.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 12:35 p.m. and reconvene for a Regular Meeting on September 19, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

September 5, 2017 (OFFICIAL MINUTES)

Wednesday, September 13th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                     SEPTEMBER 5, 2017

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on August 22, 2017.  Vice-Chairman Allen abstained due to his absence at said meeting.  Motion carried.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

A & I Distributors-Vehicle Maintenance-Parts/Supplies-$937.43; Ahlers & Company-Family Planning Services-License/Support-$707.68; American Family & Life Insurance-Segregated-Insurance-$9,943.72; American Heritage Life Insurance-Segregated-Insurance-$35.62; ATCO International-Vehicle Maintenance-Supplies-$303.50; AXA Equitable PEDC-Segregated-Annuity-$250.00; Bill’s Quality Auto Glass-Vehicle Maintenance-Windshield Repair-$439.26; Black Hills Energy-Segregated-Utilities-$1,877.24; Bloedorn Lumber Lander-Transportation-Materials/Supplies-$39.57; Blue Cross Blue Shield of WY-Co Admin-Health Insurance Claims-$297,652.29; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$34,391.90; Blumenshine, Ron-Detention Center-Reimburse Expenses-$135.60; Charter Communications-Segregated-Internet Service-$351.87; Child Support Services/ORS-Payroll-Child Support-$564.00; Collection Professionals Insurance-Payroll-Garnishment-$100.00; Colonial Life & Accident Insurance-Segregated-Insurance-$165.22; Communication Technologies Inc.-Segregated-Maintenance Agreement/Repairs-$1,190.25; Corporate Benefits Consortium LLC-Health Benefit Plan-HIPAA Training Classes-$33.90; Desert Mountain Corporation-Transportation-Road Saver-$8,590.44; Dubois Frontier, The-County Commission-Renew Subscription-$26.00; Eaton Sales & Service, LLC-Fuel Facility-Lysite Pump Repair/Parts/Supplies-$588.46; Emergency Power Systems LLC-Segregated-Services-$6,332.01; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Supplies-$101.32; Fremont County Fire-Support Services-Allocation 2017:2018-$10,000.00; Fremont County Treasurer-Co Admin-Health Insurance-$323,443.00; Fremont County Treasurer-Co Admin-Witholding/FICA-$208,847.99; Fremont County Treasurer-Co Admin-Section 125 Benefits-$42,837.73; Fremont Motor Riverton Inc.-Vehicle Maintenance-Parts/Supplies-$132.64; Fremont Motors Lander-Vehicle Maintenance-Parts/Supplies-$1,441.45; Gabel, Christy-County Attorney-Reimburse Expenses-$22.40; Grainger-Segregated-Materials/Supplies-$1,421.22; Great West Trust-Segregated-Wyoming Benefits-$5,605.00; Griffin, Bette J.-Victim Services Attorney-Reimburse Expenses-$64.91; Hancock, Timothy-County Attorney-Reimburse Expenses-$272.50; Healthsmart Benefit Solutions-Segregated-Insurance-$944.00; High Plains Power, Inc.-Dry Creek Road Improvement-Relocate Pole-$769.00; Highway Improvements, Inc.-Road Construction-Crack Seal 2016-$156,740.29; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$370.74; Hopkin, Justin-Segregated-County Health Officer-$4,200.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$867.65; Kusel’s Inc.-County Attorney-Furniture-$200.00; Lander Senior Citizens Center Inc.-Health & Welfare-Allocation 2017:2018-$15,000.00; Mountain Construction Company-Riverview Road Asphalt Overlay-Riverview Road Overlay-$88,678.80; National Business Systems Inc.-County Treasurer-Postcards-$623.63; New York Life Insurance-Segregated-Insurance-$276.60; NMS Laboratories-County Coroner-Toxicology/Autopsy Services-$2,449.00; Normont Equipment Company-Segregated-Parts/Supplies-$3,341.83; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Office Shop Inc., The-Segregated-Service Agreement-$182.81; OR Dept. of Justice-Payroll-Child Support-$500.94; Perfect Power Electric Inc.-County Buildings Detention-Parts/Services-$12.50; Ratigan, Daniel, M.D.-Detention Center-P.A. Supervisor Contract-$3,150.00; Reed’s Moghaun Office Supply-Agriculture Department-Computer Supplies-$90.40; Riverton Senior Citizens-Health & Welfare-Allocation 2017:2018-$15,000.00; Riverton, City of-County Buildings-Water/Sewer-$1,123.55; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Shoshoni Pioneer-Support Services-Advertising-$156.00; Specialized Pathology Consultants-County Coroner-Autopsy Fee-$1,810.00; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Office Rent-$4,950.00; Stevens, Cynthia B., M.D.-CAST-Clinical Supervision-$150.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$200.00; Terrance R. Martin, P.C.-Public Defender-Rent-$450.00; Total Net Salaries-Segregated-Salaries-$615,607.64; Traveling Computers-Computer Services-Computer Supplies/Services-$4,989.50; Tyler Technologies Inc.-County Clerk-Hosting Project-$18,875.00; Verizon Wireless-Segregated-Cellphone Service-$205.96; West Payment Center-District Court-Library Plan Charges-$60.90; Western Printing, Inc.-Segregated-Printed Supplies/Shipping Fees-$609.77; Whiting Law, P.C.-District Court-Professional Services-$1,170.00; Wilson, Desiree-Public Defender-Rent-$450.00; WY Child Support Enforcement-Segregated-Child Support-$750.00; WY County Treasurer’s Association-County Treasurer-Conference Food Fees-$20.00; WY Dept. of Workforce Services-Co Admin-Workers Comp-$20,043.36; WY Retirement System-Co Admin-Contributions-$142,780.87; WY State Disbursement Unit-Payroll-Child Support-$830.00; Wyoming.com-Segregated-Internet Services-$1,074.12; *Redacted-Health Promotion-Wellness Reimbursement-$300.00

 

Ray Price moved, Clarence Thomas seconded, to accept a voucher from SageWest Health Care in the amount of $5,950 for Title 25 patients.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) thank you letter to Fremont County Library Director for donation of two color copiers; 2) Abatement Summary cover sheet; and 3) Record of Proceedings.  Larry Allen moved, Ray Price seconded, to approve an Application/Permit to Construct Access Driveway from Mark and Julie Calhoun.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a U.S. Department of Homeland Security FEMA License/Use Agreement to utilize the Fremont County Emergency Management Agency Office as a Disaster Recovery Center.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a State of Wyoming Board of Land Commissioners Sand and Gravel Lease.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to approve a Bureau of Reclamation Special Use Permit for installation of galvanized steel conduit on the bridge at Wind River Diversion Dam.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Local Government Liability Pool nominations for board vacancies (taken under advisement); 2) Wyoming Retirement System Social Security Seminar on September 13, 2017 (reminder notice to be sent); and 3) Wyoming Association of Municipalities “WAM-WCCA Energy Lease Program” Request for Proposals (sent to appropriate agencies).

 

There was nobody present for the Public Comment period.

 

Fremont County Coroner Mark Stratmoen informed the Commissioners of a vacant Deputy County Coroner position which he would like to fill immediately.   Jennifer McCarty moved, Clarence Thomas seconded, to authorize filling the Deputy County Coroner position not to exceed the base salary.  Motion carried unanimously.

 

Vehicle Maintenance Supervisor Brad Meredith updated the board on a resignation effective September 22, 2017.  Larry Allen moved, Jennifer McCarty seconded, to approve the advancement of the Mechanic from the salary of $45,340 to $48,007.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to begin advertising for the vacant Mechanic position at a base salary of $45,340.  Motion carried unanimously.

 

HDR Engineering, Inc. Engineer Kyle Lehto was joined by Transportation Secretary Jill Johnson to review the Multiple Bridge Repairs – Project SA-1 (Cooper Road).  Change Order No. 1 from LCI Trucking and Construction was presented for a decrease of $3,899.21 which adjusts final quantity amounts.  Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 1 as presented.  Motion carried unanimously.  Contractor’s Application for Payment No. 4 was presented for approval in the amount of $18,692.54 which completes the $377,750.03 original contract price.  Jennifer McCarty moved, Ray Price seconded, to approve Payment No. 4 as presented.  Motion carried unanimously.  Other documents were submitted:  Warranty (Contractor); Certificate of Final Completion; Waiver of Lien by Subcontractor/Supplier; and Affidavit on Behalf of Contractor.   Lehto proceeded to give an update on several other projects funded under the Multiple Bridge Repair budget.

 

In other business, Vice-Chairman Allen stated the Lysite bridge culvert needs smoothed out, a dip remains where the culvert was replaced and the approach is rough.  He continues to receive complaints from people using the road.  Kyle Lehto stated he would communicate the concerns to Dave Pendleton.

 

County Attorney Patrick LeBrun and Deputy Jodi Darrough reviewed the Memorandum of Understanding for the Preliminary Engineering of Seventeen Mile, Lander-Kinnear and Ethete to Hines Corner (Fort Washakie) in Fremont County.

 

State WIC Supervisor Janet Moran provided an update on the Fremont County WIC Program, stating they currently have vacancies for a Clinic Supervisor and Nutritionist.  She reviewed participant caseload, annual budget, food dollars spent by WIC participants and new initiatives/WIC goals.

 

A Public Hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues.  Present were County Clerk Julie Freese and Financial Assistant Joe Felix.  Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2017-18 “FY 2017-18 Budget Amendment No. 1”.  Motion carried unanimously.

 

A Public Hearing was held at 10:30 a.m., as advertised, for the purpose of receiving public comments on the proposed Fremont County Regular Subdivision Regulations.  The public hearing marks the end of the 45-day comment period.  Planning Director Steve Baumann was present.  There was nobody present in the audience and no additional comments had been received other than the one submitted by the Fremont County Planning Commission to eliminate “any addition of an Ingress/Egress easement” from the definition of a Re-Plat.  Baumann stated he will make the suggested change by the Planning Commission and have a final document that can be approved at the following meeting.    Chairman Becker closed the public hearing.

 

Deputy County Attorney Jodi Darrough joined Steve Baumann to inform the Board that a landowner either needs an easement over County property or the County could sell the landowner a 1.7 acre parcel.

 

Steve Baumann reviewed a proposed plat of Coffey Subdivision, a three lot subdivision on Missouri Valley Road approximately one mile west of Tunnel Hill Road.  Jennifer McCarty moved, Ray Price seconded, to approve Coffey Subdivision.  Motion carried unanimously.

 

County Clerk Julie Freese continued discussion on County policies and procedures.  A majority of the Elected Officials had met last week and reviewed the Building Closure Policy and gave their approval.  Larry Allen moved, Ray Price seconded, to approve the Policy as revised.  Motion carried unanimously.  The revised Policy and Procedures Handbook had been forwarded to Elected Officials and Department Heads for final review.  Several revisions were made and Ray Price moved, Jennifer McCarty seconded, to approve the revised Handbook.  Motion carried unanimously.

 

Family Heritage agents Bailey Cotter and Julianna Stark presented information regarding a supplemental benefit program for cancer, heart and accident coverage that they would like approval to present to County employees.  Ray Price moved, Jennifer McCarty seconded, to authorize Family Heritage to present their information to County employees.  Voting against the motion: Clarence Thomas.  Motion carried.

 

Commissioner meeting reports were given:

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session regarding personnel.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:15 p.m. and reconvene for a Regular Meeting on September 12, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

ATTEST:

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD

September 5, 2017 (FULL DETAILED REPORT)

Wednesday, September 13th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                     SEPTEMBER 5, 2017

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.   Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on August 22, 2017.  Vice-Chairman Allen abstained due to his absence at said meeting.  Motion carried.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Parts/Supplies
$937.43
Ahlers & Company
Family Planning Services
License/Support
$707.68
American Family & Life Insurance
Segregated
Insurance
$9,943.72
American Heritage Life Insurance
Segregated
Insurance
$35.62
ATCO International
Vehicle Maintenance
Supplies
$303.50
AXA Equitable PEDC
Segregated
Annuity
$250.00
Bill’s Quality Auto Glass
Vehicle Maintenance
Windshield Repair
$439.26
Black Hills Energy
Segregated
Utilities
$1,877.24
Bloedorn Lumber Lander
Transportation
Materials/Supplies
$39.57
Blue Cross Blue Shield of WY
Co Admin
Health Ins Claims
$297,652.29
Blue Cross Blue Shield of WY
Co Admin
Health Insurance
$34,391.90
Blumenshine, Ron
Detention Center
Reimburse Expenses
$135.60
Charter Communications
Segregated
Internet Service
$351.87
Child Support Services/ORS
Payroll
Child Support
$564.00
Collection Professionals Insurance
Payroll
Garnishment
$100.00
Colonial Life & Accident Insurance
Segregated
Insurance
$165.22
Communication Technologies Inc.
Segregated
Maintenance Agreement/Repairs
$1,190.25
Corporate Benefits Consortium LLC
Health Benefit Plan
HIPAA Training Classes
$33.90
Desert Mountain Corporation
Transportation
Road Saver
$8,590.44
Dubois Frontier, The
County Commission
Renew Subscription
$26.00
Eaton Sales & Service, LLC
Fuel Facility
Lysite Pump Repair/Parts/Supplies
$588.46
Emergency Power Systems LLC
Segregated
Services
$6,332.01
Fremont Chevrolet GMC
Vehicle Maintenance
Parts/Supplies
$101.32
Fremont County Fire
Support Services
Allocation 2017:2018
$10,000.00
Fremont County Treasurer
Co Admin
Health Insurance
$323,443.00
Fremont County Treasurer
Co Admin
Witholding/FICA
$208,847.99
Fremont County Treasurer
Co Admin
Section 125 Benefits
$42,837.73
Fremont Motor Riverton Inc.
Vehicle Maintenance
Parts/Supplies
$132.64
Fremont Motors Lander
Vehicle Maintenance
Parts/Supplies
$1,441.45
Gabel, Christy
County Attorney
Reimburse Expenses
$22.40
Grainger
Segregated
Materials/Supplies
$1,421.22
Great West Trust
Segregated
Wyoming Benefits
$5,605.00
Griffin, Bette J.
Victim Services Attorney
Reimburse Expenses
$64.91
Hancock, Timothy
County Attorney
Reimburse Expenses
$272.50
Healthsmart Benefit Solutions
Segregated
Insurance
$944.00
High Plains Power, Inc.
Dry Creek Road Improvement
Relocate Pole
$769.00
Highway Improvements, Inc.
Road Construction
Crack Seal 2016
$156,740.29
Honnen Equipment
Vehicle Maintenance
Parts/Supplies
$370.74
Hopkin, Justin
Segregated
County Health Officer
$4,200.00
Jack’s Truck & Equipment
Vehicle Maintenance
Parts
$867.65
Kusel’s Inc
County Attorney
Furniture
$200.00
Lander Senior Citizens Center Inc.
Health & Welfare
Allocation 2017:2018
$15,000.00
Mountain Construction Company
Riverview Road Asphalt
Riverview Road Overlay
$88,678.80
National Business Systems, Inc.
County Treasurer
Postcards
$623.63
New York Life Insurance
Segregated
Insurance
$276.60
NMS Laboratories
County Coroner
Toxicology/Autopsy Services
$2,449.00
Normont Equipment Company
Segregated
Parts/Supplies
$3,341.83
Northern Arapaho Child Support
Payroll
Child Support
$598.78
Office Shop Inc., The
Segregated
Service Agreement
$182.81
OR Dept. of Justice
Payroll
Child Support
$500.94
Perfect Power Electric, Inc.
County Buildings Detention
Parts/Services
$12.50
Ratigan, Daniel, M.D.
Detention Center
P.A. Supervisor Contract
$3,150.00
Reed’s Moghaun Office Supply
Agriculture Department
Computer Supplies
$90.40
Riverton Senior Citizens
Health & Welfare
Allocation 2017:2018
$15,000.00
Riverton, City of
County Buildings
Water/Sewer
$1,123.55
Schoneberger, Valerie
Public Defender
Public Defender Rent
$450.00
Shoshoni Pioneer
Support Services
Advertising
$156.00
Specialized Pathology Consultants
County Coroner
Autopsy Fee
$1,810.00
State Disbursement Unit
Payroll
Child Support
$1,119.00
State of Wyoming
Public Defender
Office Rent
$4,950.00
Stevens, Cynthia B., M.D.
CAST
Clinical Supervision
$150.00
Stroupe Pest Control Inc.
County Buildings
Pest Control
$200.00
Terrance R. Martin, P.C.
Public Defender
Rent
$450.00
Total Net Salaries
Segregated
Salaries
$615,607.64
Traveling Computers
Computer Services
Computer Supplies/Services
$4,989.50
Tyler Technologies Inc.
County Clerk
Hosting Project
$18,875.00
Verizon Wireless
Segregated
Cellphone Service
$205.96
West Payment Center
District Court
Library Plan Charges
$60.90
Western Printing, Inc.
Segregated
Printed Supplies/Shipping Fees
$609.77
Whiting Law, P.C.
District Court
Professional Services
$1,170.00
Wilson, Desiree
Public Defender
Rent
$450.00
WY Child Support Enforcement
Segregated
Child Support
$750.00
WY County Treasurer’s Association
County Treasurer
Conference Food Fees
$20.00
WY Dept. of Workforce Services
Co Admin
Workers Comp
$20,043.36
WY Retirement System
Co Admin
Contributions
$142,780.87
WY State Disbursement Unit
Payroll
Child Support
$830.00
Wyoming.com
Segregated
Internet Services
$1,074.12
*Redacted
Health Promotion
Wellness Reimbursement
$300.00
Ray Price moved, Clarence Thomas seconded, to accept a voucher from SageWest Health Care in the amount of $5,950 for Title 25 patients.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) thank you letter to Fremont County Library Director for donation of two color copiers; 2) Abatement Summary cover sheet; and 3) Record of Proceedings.  Larry Allen moved, Ray Price seconded, to approve an Application/Permit to Construct Access Driveway from Mark and Julie Calhoun.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a U.S. Department of Homeland Security FEMA License/Use Agreement to utilize the Fremont County Emergency Management Agency Office as a Disaster Recovery Center.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a State of Wyoming Board of Land Commissioners Sand and Gravel Lease.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to approve a Bureau of Reclamation Special Use Permit for installation of galvanized steel conduit on the bridge at Wind River Diversion Dam.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Local Government Liability Pool nominations for board vacancies (taken under advisement); 2) Wyoming Retirement System Social Security Seminar on September 13, 2017 (reminder notice to be sent); and 3) Wyoming Association of Municipalities “WAM-WCCA Energy Lease Program” Request for Proposals (sent to appropriate agencies).

 

There was nobody present for the Public Comment period.

 

Fremont County Coroner Mark Stratmoen informed the Commissioners of a vacant Deputy County Coroner position which he would like to fill immediately.   The base salary is $43,679 and could be less depending on experience.  He outlined his plans of advertising in state association newsletters and anticipated it would be over two months before a suitable applicant is found.  As the Department only has three positions, the vacancy in one of them creates a hardship on the other two so a full time position is necessary.  Jennifer McCarty moved, Clarence Thomas seconded, to authorize filling the Deputy County Coroner position not to exceed the base salary.  Motion carried unanimously.

 

Vehicle Maintenance Supervisor Brad Meredith updated the board on a resignation effective September 22, 2017.  He recommended advancing an in-house Mechanic into the vacant position at a salary of $48,007 which would then leave a Mechanic position open with a base salary of $45,340.  Larry Allen moved, Jennifer McCarty seconded, to approve the advancement of the Mechanic from the salary of $45,340 to $48,007.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to begin advertising for the vacant Mechanic position at a base salary of $45,340.  Motion carried unanimously.

 

HDR Engineering, Inc. Engineer Kyle Lehto was joined by Transportation Secretary Jill Johnson to review the Multiple Bridge Repairs – Project SA-1 (Cooper Road).  Change Order No. 1 from LCI Trucking and Construction was presented for a decrease of $3,899.21 which adjusts final quantity amounts.  Ray Price moved, Jennifer McCarty seconded, to approve Change Order No. 1 as presented.  Motion carried unanimously.  Contractor’s Application for Payment No. 4 was presented for approval in the amount of $18,692.54 which completes the $377,750.03 original contract price.  Jennifer McCarty moved, Ray Price seconded, to approve Payment No. 4 as presented.  Motion carried unanimously.  Other documents were submitted:  Warranty (Contractor); Certificate of Final Completion; Waiver of Lien by Subcontractor/Supplier; and Affidavit on Behalf of Contractor.   Lehto proceeded to give an update on several other projects funded under the Multiple Bridge Repair budget:  Beams are being set for the Jeffrey City Bridge and he expects traffic to be detoured next week so crews can begin work on the other side of the bridge.  There is a smaller bridge in Atlantic City remaining where outside girders will be changed out and he expected this to take place later this month.

 

In other business, Vice-Chairman Allen stated the Lysite bridge culvert needs smoothed out, a dip remains where the culvert was replaced and the approach is rough.  He continues to receive complaints from people using the road.  Kyle Lehto stated he would communicate the concerns to Dave Pendleton.

 

County Attorney Patrick LeBrun and Deputy Jodi Darrough reviewed the Memorandum of Understanding for the Preliminary Engineering of Seventeen Mile, Lander-Kinnear and Ethete to Hines Corner (Fort Washakie) in Fremont County.  The Agreement, dated July 29, 1996, outlined the County’s tasks, specifically stating “once reconstruction is complete, transfer existing right-of-way to the BIA for the County owned roadways”.  Darrough stated WYDOT has already transferred their 100 foot right-of-way.  Darrough reviewed two processes that could be followed for the transfer and she was asked to do further research to determine which process would be the most appropriate.

 

State WIC Supervisor Janet Moran provided an update on the Fremont County WIC Program, stating they currently have vacancies for a Clinic Supervisor and Nutritionist.  She reviewed participant caseload, annual budget, food dollars spent by WIC participants and new initiatives/WIC goals.  She stated Lander has 202 enrolled clients and discussed her concern with the County’s decision to lock all doors to the back of the Courthouse to the public.  The Lander WIC office is right inside the back door and, as a result of the door being locked, clients must now ring a buzzer which requires staff to go to the entry door and let them into the building.  This creates hardships to the single staff on duty who may be in the middle of an exam, etc.  Chairman Becker stated the doors were locked based on security measures taken by the Courthouse Security Committee and will not be changed.  The Commissioners suggested clients be advised of the other doors to enter the Courthouse at the front which are public entrances.  In another matter, ISS Supervisor Kevin Shultz expressed concern that the County had been contacted by Spectrum to install network upgrades required by the State.  He stated infrastructure needs were not ready or planned for.  Moran stated she was completely unaware of the development which is being handled by the Department of Enterprise Technology Services at the State.  Chairman Becker stated he would contact the State Office and report back.

 

A Public Hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues.  Present were County Clerk Julie Freese and Financial Assistant Joe Felix.  Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2017-18 “FY 2017-18 Budget Amendment No. 1”.  Motion carried unanimously.

 

A Public Hearing was held at 10:30 a.m., as advertised, for the purpose of receiving public comments on the proposed Fremont County Regular Subdivision Regulations.  The public hearing marks the end of the 45-day comment period.  Planning Director Steve Baumann was present.  There was nobody present in the audience and no additional comments had been received other than the one submitted by the Fremont County Planning Commission to eliminate “any addition of an Ingress/Egress easement” from the definition of a Re-Plat.  Baumann stated he will make the suggested change by the Planning Commission and have a final document that can be approved at the following meeting.    Chairman Becker closed the public hearing.

 

Deputy County Attorney Jodi Darrough joined Steve Baumann to inform the Board that a landowner either needs an easement over County property or the County could sell the landowner a 1.7 acre parcel.  The County had required a sliver of land on a tax deed, totaling 4.0 acres at an assessed value of $2,465 ($616.25/acre) which runs along the southern border of three properties.  The Commissioners all agreed it in their best interest to offer the landowner the property for sale and that they would further use the County Assessor’s valuation to set the value.  Baumann stated he could then approach the other two landowners to see if they were interested in purchasing the remaining acreage from the County (.176 acres and 1.02 acres).

 

Steve Baumann reviewed a proposed plat of Coffey Subdivision, a three lot subdivision on Missouri Valley Road approximately one mile west of Tunnel Hill Road.  The intention of the subdivision is to maintain the current home while allowing the sale of two adjacent lots.  The Fremont County Planning Commission recommended approval of the subdivision.  Jennifer McCarty moved, Ray Price seconded, to approve Coffey Subdivision.  Motion carried unanimously.

 

County Clerk Julie Freese continued discussion on County policies and procedures.  A majority of the Elected Officials had met last week and reviewed the Building Closure Policy and gave their approval.  Larry Allen moved, Ray Price seconded, to approve the Policy as revised.  Motion carried unanimously.  The revised Policy and Procedures Handbook had been forwarded to Elected Officials and Department Heads for final review.  Several revisions were made and Ray Price moved, Jennifer McCarty seconded, to approve the revised Handbook.  Motion carried unanimously.  All employees under the Commissioners will be asked to sign a form that they have received the updated Handbook by September 22nd.  Elected Officials are encouraged to have their employees sign off on the Policies or to include these Policies in their own Personnel Handbooks.  Copies of all Elected Official Personnel Policies shall be filed with the County Clerk.  The County Vehicle Procedures document was revised and presented for review.  The Board took the document under advisement.

 

Family Heritage agents Bailey Cotter and Julianna Stark presented information regarding a supplemental benefit program for cancer, heart and accident coverage that they would like approval to present to County employees.  The Board agreed they be provided an opportunity to present their information to interested personnel.  Whether by personal visits or as a payroll insert, the Commissioners reviewed the County’s policy “that Fremont County does not endorse any provider of service, nor does the County have any responsibility or liability for services related to the offer”.  Enrollment will not be through a payroll deduction but by the individual only, as the coverage will go with the enrollee after they leave County employment.  Ray Price moved, Jennifer McCarty seconded, to authorize Family Heritage to present their information to County employees.  Voting against the motion: Clarence Thomas.  Motion carried.

 

Commissioner meeting reports were given:

 

Commissioner Thomas has been involved with the Trout Creek homicide investigation and continues work with youth groups on removing graffiti from Wind River Indian Reservation roads signs.

 

Chairman Becker was in Dubois and stated a Petition for Vacation of a County Road will come before the Commissioners in the near future.  He stated the landowner of the area where a landslide occurred in the Dubois area has been apprised of how to move forward.

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session regarding personnel.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 12:15 p.m. and reconvene for a Regular Meeting on September 12, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

August 22, 2017 (OFFICIAL MINUTES)

Wednesday, September 6th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                          AUGUST 22, 2017

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Ray Price, Jennifer McCarty and Clarence Thomas.  Vice-Chairman Larry Allen was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Special Meeting held on August 7, 2017 and Regular Meeting held on August 8, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Chairman Becker abstained from voting on The Print Shop voucher.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

A & I Distributors-Vehicle Maintenance-Supplies-$1,055.84; Ace Hardware Lander-Segregated-Materials/Supplies-$1,308.68; Ace Hardware Riverton-County Buildings-Materials/Supplies-$119.05; Airgas USA LLC-Vehicle Maintenance-Supplies-$223.17; Anda Inc.-Public Health-Vaccine-$10,765.32; B & T Fire Extinguishers Inc.-County Buildings-Extinguisher Services-$109.25; B I Inc.-Detention Center-Monthly Charges-$62.00; Bailey Enterprises, Inc.-Segregated-Fuel/Supplies -$20,678.44; Bank Of The West-Segregated-Credit Card Charges  -$20,568.89; Bank Of The West Acct Analysis-Investment Pool-Bank Charges-$873.41; Bloedorn Lumber Lander-County Buildings-Materials/Supplies-$160.20; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$5,607.36; Bull’s Service & Towing LLC-Vehicle Maintenance-Services-$75.53; Carquest Auto Parts-Vehicle Maintenance-Parts/Services-$1,453.02; Carroll Septic Service-Transportation-Services-$150.00; CenturyLink-Segregated-Telephone Services-$4,507.15; City Plumbing & Heating Inc.-County Buildings Detention-Plumbing Supplies-$6.75; Clifford, Gregory P. MD PC-Detention Center-Inmate Medical-$3,579.00; CMI Teco-Vehicle Maintenance-Parts/Supplies-$30.75; Communication Technologies Inc.-Segregated-Maintenance/Parts/Repairs-$10,028.42; Cowboy Chemical Inc.-Detention Center-Inmate Laundry-$598.90; DNOW L.P.-Vehicle Maintenance-Parts-$1,372.98; DOWL LLC-Mortimore Lane-Mortimore Lane Construction Management-$19,927.00; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services -$67.63; Electrical Dynamics, Inc.-County Buildings-Services/Repairs-$295.87; Food Services Of America-Detention Center-Prisoner Board-$1,211.17; Fremont County Solid Waste-County Buildings-Dump Fees-$5.00; High Plains Power, Inc.-Segregated-Utilities-$1,171.49; Inberg Miller Engineers-Segregated-Dry Creek/Riverview Road-$24,732.08; Jerry Bornhoft Construction Inc.-Segregated-Mortimore Lane/Tomato Loop-$454,507.98; John Deere Financial-Segregated-Materials/Supplies -$722.88; Johnson, Sherry-County Sheriff-Reimburse Expenses-$23.60; Lander Medical Clinic PC-Detention Center-Inmate Medical-$770.02; Lander Vision Center-Detention Center-Inmate Medical-$215.00; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$318.23; Lowham Surgery & Endoscopy-Detention Center-Inmate Medical-$123.50; Malcolm, Alexander M.-Agriculture Department-Reimburse Expenses-$33.88; Matthew Bender & Co., Inc.-Segregated-Printed Supplies/Subscriptions-$367.59; Mertens, Caleb D-Detention Center-Reimburse Expenses-$35.36; Napa Auto Parts Riverton-Transportation-Parts/Supplies-$27.54; Newman Traffic Signs -Transportation-Signs-$2,416.71; Norco Inc.-Segregated-Rentals/Oxygen/Supplies-$3,932.44; Office Shop Inc., The-Segregated-Service Agreements-$429.05; O’Reilly Automotive Inc.-County Buildings-Parts/Supplies -$9.98; Overhead Door Inc.-County Buildings Detention-Door Parts/Repairs/Labor-$226.54; Palace Pharmacy-Detention Center-Inmate Prescriptions-$10,355.64; Pavillion, Town Of-County Buildings-Water-$97.00; Peterbilt Of Wyoming-Vehicle Maintenance-Parts-$165.00; Phillips, Adam E.-District Court-Court Representation-$506.25; Post, Raymond-Segregated-Car Washes-$58.47; Postmaster-Agriculture Department-Box Rent-$70.00; Print Shop, The-County Coroner-Office Supplies-$150.00; Quest Software Inc.-Computer Services-Rapid Recovery Software-$5,852.25; R C Lock & Key-County Buildings-Keys/Supplies/Services-$464.25; R R Brink Locking Systems Inc.-County Buildings Detention-Materials/Supplies-$69.00; Reed’s Moghaun Office Supply-Vehicle Maintenance-Office Supplies-$1.36; Riverton Physician Practices LLC-Segregated-Drug Testing-$367.00; Riverton Ranger, Inc.-Segregated-Advertising/Subscriptions-$2,625.65; Rocky Mountain Power-County Buildings-Utilities-$1,780.76; Sagewest Health Care-Detention Center-Inmate Medical-$14,133.24; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Secretary Of State-County Attorney-Notary Fee -$30.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$115.00; Sweetwater Aire LLC-Planning-Supplies For Rural Addressing-$156.20; Sweetwater County Sheriff-Detention Center-Inmate Housing-$3,120.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$10,329.26; Talkington, Kay-Detention Center-Inmate Supplies-$126.00; Terrance R. Martin PC-Public Defender-Public Defenders Rent-$450.00; Traveling Computers-Agriculture Department-Computer Supplies/Services-$202.39; Tweed’s Wholesale Co-Segregated-Inmate Board/Supplies-$5,670.76; University Of Wyoming-Agriculture Department-Conference Registration-$100.00; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$44.81; Verizon Wireless-Youth Services-Cellphone Services-$567.89; W A C O-Segregated-Dues/Conference Registration-$550.00; WCS Telecom-Segregated-Telephone Services-$686.89; West Payment Center-District Court-Library Plan Charges-$60.90; Western Printing, Inc.-Dispatch Center-Printed Supplies-$49.40; Wilson, Desiree-Segregated-Public Defenders Court/Rent-$495.00; Wind River Radiology PC-Detention Center-Inmate Medical-$1,018.00; Wind River Transportation Authority-Cast-Bus Pass-$5.00; WY Public Health Laboratory-Segregated-Lab Fees/Supplies-$186.00; Wyoming Department Of Transportation-Segregated-WYDOT Fuel-$1,640.77; Wyoming Waste Systems-Segregated-Trash Removal-$2,577.12

 

 

The following items in the Signature File were reviewed:  1) letter of appreciation (to accompany plaque) to Duane Cady upon retirement from Fremont County Road and Bridge Department; and 2) Record of Proceedings.  Clarence Thomas moved, Jennifer McCarty seconded, to ratify a Provider Agreement with Natrona County to provide juvenile detention services, effective July 1, 2017.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve a Memorandum of Understanding among the State of Wyoming, Department of Corrections, Fremont County, and the Fremont County Sheriff’s Department that establishes mutual aid support for the use of manpower, equipment and facilities in the event of an emergency at the Wyoming Honor Farm or within Fremont County boundaries.  Motion carried unanimously.  Clarence Thomas moved, Ray Price seconded, to approve an Assurances Relating to Real Property Acquisition as co-sponsor of an Emergency Watershed Protection Project for Tyko Investments.  Motion carried unanimously.  Clarence Thomas moved, Ray Price seconded, to approve a Youth Services Agreement with the City of Riverton for Fremont County Youth Services to provide facilities, programs and staff for juvenile offenders.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to approve a letter to Wyoming Business Council regarding a grant amendment request to change Dry Creek Road reimbursement rate to 100%.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Weed and Pest tour Saturday, August 26th that will highlight the Lander South Hudson Invasive Weed Control and Management Project; 2) Dedication and Ribbon-Cutting for the Community Entry Services’ Solar Project on September 20th at 2:00 pm.; and 3) Wyoming Health Coalition for a Healthy Retirement Seminar on August 22 (Riverton) and August 24 (Lander).

 

The Public Comment Period was held with nobody present in the audience.

 

Fremont County Planner Steve Baumann reviewed the recent WYDOT State Transportation Improvement Program (STIP) meeting he attended the prior week.

 

Fremont County Clerk Julie Freese and Financial Assistant Joe Felix presented a preliminary budget hearing for Unanticipated Revenue.  The information will be advertised and the Public Hearing set for September 5th.  In other business, Capital Assets were discussed.  Jennifer McCarty moved, Ray Price seconded, to de-authorize $6,000 from the Capital Revolving Fund – Emergency Repair line item for Motor Grader MG-119 from $21,000 to $15,000.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to authorize an additional $7,000 in the Capital Revolving Fund – Emergency Repair line item for Motor Grader MG-120 from $12,000 to $19,000.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton was joined by Inberg-Miller Engineers Vice-President/Civil Engineer Tom Axthelm to submit Amendment No. 7 to the Master Services Agreement for Engineering Services for South Pass Snow Fence project.  The Amendment is for an additional $15,500 to revise the original budget to account for additional services for view shed analysis and cost increases over the last four years.   Ray Price moved, Clarence Thomas seconded, to approve the Inberg-Miller Amendment No. 7 for an additional amount of $15,500.  Motion carried unanimously.

 

Dave Pendleton reviewed the results of a bid opening for Asphalt Patching Materials Supply 2017-18.    Ray Price moved, Jennifer McCarty seconded, to accept the bid submitted from 71 Construction in the amount of $138,000 for 2,000 ton of Asphalt Patching Material.  Motion carried unanimously.

 

Dave Pendleton reported on a recent One Percent Committee meeting and subsequently presented a list of potential gravel projects, totaling 190 miles.

 

Dave Pendleton and Tom Axthelm, Inberg-Miller Engineers Vice-President and Civil Engineer, discussed the status of the Riverview Road project.

 

Commissioner Thomas stated there are more regulatory signs needing replaced on the Wind River Indian Reservation.

 

Commissioner Price was excused for personal reasons.

 

The Commissioners reviewed the Department Head Evaluation Process they undertook in 2015 and the Board agreed to follow the same process this year.

 

The Fremont County Library system had offered to donate two used color copiers to Fremont County Government.  Following interest from several departments, the Commissioners determined the copiers would go to CAST and Fremont County Alliance Against Domestic Violence.

 

Commissioner meeting reports were given:

 

Commissioner Price returned to the meeting at this time.

 

County Clerk Julie Freese proceeded to continue discussion on the policy manual (Code of Employer-Employee Relations) review.  Discussed was Drug Free Workplace (taken under advisement); Conflict of Interest (approved); Whistleblower Policy (approved).  The remainder of the Policies and Procedures Handbook was taken under advisement.

 

Forest Service Washakie District Ranger Steve Schacht introduced acting Forest Supervisor Eric Watrud to the Commission.  Watrud introduced himself and stated his earlier position was in Oregon.  He stated the Forest Service has received a Federal hiring freeze exemption and can fill the Supervisor position with a permanent name announced early October.

 

County Clerk Julie Freese stated a new format for the Official Minutes which are published in the official newspaper (Riverton Ranger).

 

There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at 11:45 a.m. and reconvene for a Regular Meeting on September 5, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

August 22, 2017 (FULL DETAILED REPORT)

Wednesday, September 6th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                          AUGUST 22, 2017

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Ray Price, Jennifer McCarty and Clarence Thomas.  Vice-Chairman Larry Allen was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Special Meeting held on August 7, 2017 and Regular Meeting held on August 8, 2017.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to accept the regular bills for payment.  Chairman Becker abstained from voting on The Print Shop voucher.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Supplies
$1,055.84
Ace Hardware-Lander
Segregated
Materials/Supplies
$1,308.68
Ace Hardware-Riverton
County Buildings
Materials/Supplies
$119.05
Airgas USA LLC
Vehicle Maintenance
Supplies
$223.17
Anda Inc.
Public Health
Vaccine
$10,765.32
B & T Fire Extinguishers Inc.
County Buildings
Extinguisher Services
$109.25
B I Inc.
Detention Center
Monthly Charges
$62.00
Bailey Enterprises, Inc.
Segregated
Fuel/Supplies
$20,678.44
Bank Of The West
Segregated
Credit Card Charges
$20,568.89
Bank Of The West Acct Analysis
Investment Pool
Bank Charges
$873.41
Bloedorn Lumber-Lander
County Buildings
Materials/Supplies
$160.20
Bob Barker Company, Inc.
Detention Center
Inmate Supplies
$5,607.36
Bull’s Service & Towing LLC
Vehicle Maintenance
Services
$75.53
Carquest Auto Parts
Vehicle Maintenance
Parts/Services
$1,453.02
Carroll Septic Service
Transportation
Services
$150.00
CenturyLink
Segregated
Telephone Services
$4,507.15
City Plumbing & Heating Inc.
County Buildings – Detention
Plumbing Supplies
$6.75
Clifford, Gregory P. MD PC
Detention Center
Inmate Medical
$3,579.00
CMI Teco
Vehicle Maintenance
Parts/Supplies
$30.75
Communication Technologies Inc.
Segregated
Maintenance/Parts/Repairs
$10,028.42
Cowboy Chemical Inc.
Detention Center
Inmate Laundry
$598.90
DNOW L.P.
Vehicle Maintenance
Parts
$1,372.98
DOWL LLC
Mortimore Lane
Contractual Services
$19,927.00
Eagle Uniform & Supply Co
Vehicle Maintenance
Laundry Services
$67.63
Electrical Dynamics, Inc.
County Buildings
Services/Repairs
$295.87
Food Services of America
Detention Center
Prisoner Board
$1,211.17
Fremont County Solid Waste
County Buildings
Dump Fees
$5.00
High Plains Power, Inc.
Segregated
Utilities
$1,171.49
Inberg-Miller Engineers
Segregated
Dry Creek/Riverview Road
$24,732.08
Jerry Bornhoft Construction Inc.
Segregated
Mortimore Lane/Tomato Loop
$454,507.98
John Deere Financial
Segregated
Materials/Supplies
$722.88
Johnson, Sherry
County Sheriff
Reimburse Expenses
$23.60
Lander Medical Clinic PC
Detention Center
Inmate Medical
$770.02
Lander Vision Center
Detention Center
Inmate Medical
$215.00
Lawson Products, Inc.
Vehicle Maintenance
Parts/Supplies
$318.23
Lowham Surgery & Endoscopy
Detention Center
Inmate Medical
$123.50
Malcolm, Alexander M.
Agriculture Department
Reimburse Expenses
$33.88
Matthew Bender & Co., Inc.
Segregated
Printed Supplies/Subscriptions
$367.59
Mertens, Caleb D
Detention Center
Reimburse Expenses
$35.36
NAPA Auto Parts-Riverton
Transportation
Parts/Supplies
$27.54
Newman Traffic Signs
Transportation
Signs
$2,416.71
Norco, Inc.
Segregated
Rentals/Oxygen/Supplies
$3,932.44
Office Shop Inc., The
Segregated
Service Agreements
$429.05
O’Reilly Automotive Inc.
County Buildings
Parts/Supplies
$9.98
Overhead Door, Inc.
County Buildings – Detention
Door Parts/Repairs/Labor
$226.54
Palace Pharmacy
Detention Center
Inmate Prescriptions
$10,355.64
Pavillion, Town of
County Buildings
Water
$97.00
Peterbilt of Wyoming
Vehicle Maintenance
Parts
$165.00
Phillips, Adam E.
District Court
Court Representation
$506.25
Post, Raymond
Segregated
Car Washes
$58.47
Postmaster
Agriculture Department
Box Rent
$70.00
Print Shop, The
County Coroner
Office Supplies
$150.00
Quest Software, Inc.
Computer Services
Rapid Recovery Software
$5,852.25
R C Lock & Key
County Buildings
Keys/Supplies/Services
$464.25
R R Brink Locking Systems Inc.
County Buildings – Detention
Materials/Supplies
$69.00
Reed’s Moghaun Office Supply
Vehicle Maintenance
Office Supplies
$1.36
Riverton Physician Practices LLC
Segregated
Drug Testing
$367.00
Riverton Ranger, Inc.
Segregated
Advertising/Subscriptions
$2,625.65
Rocky Mountain Power
County Buildings
Utilities
$1,780.76
Sagewest Health Care
Detention Center
Inmate Medical
$14,133.24
Schoneberger, Valerie
Public Defender
Rent
$450.00
Secretary of State
County Attorney
Notary Fee
$30.00
Stroupe Pest Control Inc.
County Buildings
Pest Control
$115.00
Sweetwater Aire LLC
Planning
Rural Addressing Supplies
$156.20
Sweetwater County Sheriff
Detention Center
Inmate Housing
$3,120.00
Sysco Montana, Inc.
Detention Center
Inmate Supplies
$10,329.26
Talkington, Kay
Detention Center
Inmate Supplies
$126.00
Terrance R. Martin PC
Public Defender
Rent
$450.00
Traveling Computers
Agriculture Department
Computer Supplies/Services
$202.39
Tweed’s Wholesale Co
Segregated
Inmate Board/Supplies
$5,670.76
University of Wyoming
Agriculture Department
Conference Registration
$100.00
Valley Lumber & Supply Co Inc.
Segregated
Materials/Supplies
$44.81
Verizon Wireless
Youth Services
Cellphone Services
$567.89
W A C O
Segregated
Dues/Conference Registration
$550.00
WCS Telecom
Segregated
Telephone Services
$686.89
West Payment Center
District Court
Library Plan Charges
$60.90
Western Printing, Inc.
Dispatch Center
Printed Supplies
$49.40
Wilson, Desiree
Segregated
Court/Rent
$495.00
Wind River Radiology PC
Detention Center
Inmate Medical
$1,018.00
Wind River Trans Authority
CAST
Bus Pass
$5.00
WY Public Health Laboratory
Segregated
Lab Fees/Supplies
$186.00
Wyoming Dept. of Transportation
Segregated
WYDOT Fuel
$1,640.77
Wyoming Waste Systems
Segregated
Trash Removal
$2,577.12
The following items in the Signature File were reviewed:  1) letter of appreciation (to accompany plaque) to Duane Cady upon retirement from Fremont County Road and Bridge Department; and 2) Record of Proceedings.  Clarence Thomas moved, Jennifer McCarty seconded, to ratify a Provider Agreement with Natrona County to provide juvenile detention services, effective July 1, 2017.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve a Memorandum of Understanding among the State of Wyoming, Department of Corrections, Fremont County, and the Fremont County Sheriff’s Department that establishes mutual aid support for the use of manpower, equipment and facilities in the event of an emergency at the Wyoming Honor Farm or within Fremont County boundaries.  Motion carried unanimously.  Clarence Thomas moved, Ray Price seconded, to approve an Assurances Relating to Real Property Acquisition as co-sponsor of an Emergency Watershed Protection Project for Tyko Investments.  Motion carried unanimously.  Clarence Thomas moved, Ray Price seconded, to approve a Youth Services Agreement with the City of Riverton for Fremont County Youth Services to provide facilities, programs and staff for juvenile offenders.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to approve a letter to Wyoming Business Council regarding a grant amendment request to change Dry Creek Road reimbursement rate to 100%.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Weed and Pest tour Saturday, August 26th that will highlight the Lander South Hudson Invasive Weed Control and Management Project; 2) Dedication and Ribbon-Cutting for the Community Entry Services’ Solar Project on September 20th at 2:00 pm.; and 3) Wyoming Health Coalition for a Healthy Retirement Seminar on August 22 (Riverton) and August 24 (Lander).

 

The Public Comment Period was held with nobody present in the audience.

 

Fremont County Planner Steve Baumann reviewed the recent WYDOT State Transportation Improvement Program (STIP) meeting he attended the prior week.  He distributed handouts listing Fremont County Projected Funding Projects.  The projects will be completed over a five year time frame and total $28.75 million for Region 5.

 

Fremont County Clerk Julie Freese and Financial Assistant Joe Felix presented a preliminary budget hearing for Unanticipated Revenue.  The information will be advertised and the Public Hearing set for September 5th.  In other business, Capital Assets were discussed.  Jennifer McCarty moved, Ray Price seconded, to de-authorize $6,000 from the Capital Revolving Fund – Emergency Repair line item for Motor Grader MG-119 from $21,000 to $15,000.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to authorize an additional $7,000 in the Capital Revolving Fund – Emergency Repair line item for Motor Grader MG-120 from $12,000 to $19,000.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton was joined by Inberg-Miller Engineers Vice-President/Civil Engineer Tom Axthelm to submit Amendment No. 7 to the Master Services Agreement for Engineering Services for South Pass Snow Fence project.  The Amendment is for an additional $15,500 to revise the original budget to account for additional services for view shed analysis and cost increases over the last four years.  A history of the One Percent Project was given and Axthelm stated their original proposal was submitted in 2013 and design began in July of 2014.  This is an ongoing project consisting of replacing snow fence along roads in the vicinity of South Pass City and Atlantic City.  Most of the snow fence is to be constructed on lands controlled by the Bureau of Land Management.  Permitting the project through BLM requires substantial effort and a review was sent to the County and BLM in 2015.  Following their initial contract with the County, BLM informed them of a new requirement which was an analysis of view shed, not included in their original proposal.  After view shed analysis, BLM indicated the proposed snow fence along the north end of Atlantic City Road should not be constructed due to view shed concerns; however, they would be agreeable to controlling snow drifting in this vicinity by modifying the road cuts.  A preliminary analysis indicated the road cuts to be very large and would require a significant increase in the areas for cultural clearances.  In the summer of 2016 the Commissioners put the project on hold, pending renewal of the one percent funding vote later that year.  Earlier in the spring of 2017, the proposal was updated to include the additional work for designing and staking the road cuts; however, the Commission rejected the proposal and decided to continue with the snow fence on other portions of the project.  The budget is now four years old and the quote from the sub-consultant for cultural clearances is increased as well as some inflation for the cost of their services.  The current budget is $77,000 and the Amendment would bring the budget up to $92,500 and expenses to date total $34,528.67 leaving a balance of $57,971.33.  Ray Price moved, Clarence Thomas seconded, to approve the Inberg-Miller Amendment No. 7 for an additional amount of $15,500.  Motion carried unanimously.  Discussion was held on the possibility of Job Corps students helping with the project; however, Pendleton stated it would not be feasible for this type of project.

 

Dave Pendleton reviewed the results of a bid opening for Asphalt Patching Materials Supply 2017-18.  One bid was received from 71 Construction for 2,000 ton at a unit price of $69.00 for a total cost of $138,000.  The amount will cover materials for Smith, Honor Farm, North Portal, Burma, and Horse Creek Roads.  In January, the County will join WYDOT bidding for the remainder of Asphalt Patching Materials needed for 2018.  Ray Price moved, Jennifer McCarty seconded, to accept the bid submitted from 71 Construction in the amount of $138,000 for 2,000 ton of Asphalt Patching Material.  Motion carried unanimously.

 

Dave Pendleton reported on a recent One Percent Committee meeting and subsequently presented a list of potential gravel projects, totaling 190 miles.   Pendleton will prioritize the list by the end of September so that hauling can begin later in the fall.  Pendleton stated gravel has already been hauled on Cooper Road which is part of this budget as well.

 

Dave Pendleton and Tom Axthelm, Inberg-Miller Engineers Vice-President and Civil Engineer, discussed the status of the Riverview Road project.  The engineering services in the Contract were for the Riverview Road Asphalt Overlay (One Percent Project) and Paradise Valley Chip Seal Program (Road Construction Funding).  In February, the Commissioners approved an Amendment from Inberg-Miller Engineers for an additional $55,000 which will continue to provide construction phase services to complete the project.  The Commission then agreed that amount will be assessed as liquidated damages to the contractor, Mountain Construction Company, who was behind schedule and final completion would  not be until 2017 (The Contractor was 296 days over scheduled completion).  Additional clean up items were addressed this spring and summer and the project is now complete.  The contractor has earlier indicated they do not feel they should be assessed the liquidated damages as the County had full unrestricted access on Riverview Road, starting in August 2016; therefore, there are no damages and there were other reasons due to the change in scope of work.  The Commissioners affirmed their earlier decision to assess $55,000 to Mountain States Construction as liquidated damages.

 

Commissioner Thomas stated there are more regulatory signs needing replaced on the Wind River Indian Reservation.  He stated BIA is having extra police patrol the roads and he is working with a youth group to try to remove graffiti.  Pendleton stated signs have been ordered which will have a film on them so graffiti can be removed easier.  He reported on vandalism on signs on Muskrat Road, and other areas of the county, which have been shot repeatedly, one to the extent the pole was literally cut in half with bullets.

 

Commissioner Price was excused for personal reasons.

 

The Commissioners reviewed the Department Head Evaluation Process they undertook in 2015 and the Board agreed to follow the same process this year.  Department Heads are currently being asked to review their current Job Description from which the Evaluation is developed.  The evaluation process will begin in September.

 

The Fremont County Library system had offered to donate two used color copiers to Fremont County Government.  Following interest from several departments, the Commissioners determined the copiers would go to CAST and Fremont County Alliance Against Domestic Violence.

 

Commissioner meeting reports were given:

 

Commissioner Jennifer McCarty attended the Weed and Pest District monthly board meeting and attended a portion of the WYDOT State Transportation Improvement Meeting.  She complimented all the emergency services involved with the recent Eclipse event.

 

Commissioner Clarence Thomas was invited to the premiere of Wind River at Central Wyoming College.  He met with the Tribes to discuss vandalism on road signs and with Wind River Police Department who will institute more patrols.

 

Chairman Becker met with Dubois District Ranger Rick Metzger last weekend to discuss travel management issues.  He complimented him on the excellent road blading on Forest Service roads.  As of Monday evening, the Sheriff’s Department stepped down their increased coverage related to the Eclipse and will return to normal shifts.

 

The 24 Hour Malt Beverage Permit earlier submitted by Brian Bewley d/b/a Rocking the Winds Wounded Warrior Project for August 18-21, 2017 was reviewed.  The County approved the requested dates, contingent upon approval from both the Arapaho and Shoshone Business Councils.  The Arapaho Business Council approved the four dates; however, the Shoshone Business Council only approved two days (August 18-19).  As a result, the County issued a 24 Hour Malt Beverage Permit for the dates of August 18-19, 2017 only.

 

Commissioner Price returned to the meeting at this time.

 

County Clerk Julie Freese proceeded to continue discussion on the policy manual (Code of Employer-Employee Relations) review.  Discussed was Drug Free Workplace (taken under advisement); Conflict of Interest (approved); Whistleblower Policy (approved).  The remainder of the Policies and Procedures Handbook was taken under advisement.  It was noted that HIPAA issues could arise when dealing with FMLA issues (doctor’s release, etc.).  The Board suggested that the Deputy County Clerk, Margy Irvine, be the lead contact on all FMLA issues and ensure she receives the proper training.  County Clerk Julie Freese suggested this be discussed at the upcoming meeting with Elected Officials scheduled for August 29th.  Freese proceeded to distribute an updated County Pool Vehicle Procedures document for Commission review and possible approval at the September 5th meeting.

 

Forest Service Washakie District Ranger Steve Schacht introduced acting Forest Supervisor Eric Watrud to the Commission.  Watrud introduced himself and stated his earlier position was in Oregon.  He stated the Forest Service has received a Federal hiring freeze exemption and can fill the Supervisor position with a permanent name announced early October.  Watrud stressed the importance of building relationships and is interested in Fremont County issues and needs.  Schacht reviewed the recent Eclipse event and noted over 5,000 contacts were made.  Some coolers were confiscated; however, returned to the individuals who in general were appreciative of the Forest Service efforts to keep everybody safe from bear activity.  There was one small fire as a result of a lightning strike and four unattended campfires which were put out before they got out of control.   The Forest Service did not issue fire restrictions and overall, was the right decision.  They did have two fire engines in Lander and Dubois in the event they were needed.  Chairman Becker inquired about possible resource damage that local citizens expressed to him.  Schacht stated the agency has support after the event as well as before to clean up and mitigate damage as much as possible.  Schacht stated the Worthen Road rock pile has received a federal Highway Grant to remove and internal funds will resurface.  Becker again reiterated the great job the contractor has done on Forest Service roads in the area.  Upon closing, Watrud stressed his intent to be a good neighbor to Fremont County.

 

County Clerk Julie Freese stated a new format for the Official Minutes which are published in the official newspaper (Riverton Ranger).  The bills will now be wrapped and not listed in column style, which will result in a cost savings.  The Full Detailed Report, posted on the County Website, will still have the bills in column style for ease of reading.

 

There being no further business, Ray Price moved, Jennifer McCarty seconded, to adjourn the meeting at 11:45 a.m. and reconvene for a Regular Meeting on September 5, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE

 

August 8, 2017 (OFFICIAL MINUTES)

Wednesday, August 23rd, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                             AUGUST 8, 2017

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on August 1, 2017.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

A & I Distributors-Vehicle Maintenance-Supplies-$1,055.84; Ace Hardware Lander-Segregated-Materials/Supplies-$1,308.68; Ace Hardware Riverton-County Buildings-Materials/Supplies-$119.05; Airgas USA LLC-Vehicle Maintenance-Supplies-$223.17; Anda Inc.-Public Health-Vaccine-$10,765.32; B & T Fire Extinguishers Inc.-County Buildings-Extinguisher Services-$109.25; B I Inc.-Detention Center-Monthly Charges-$62.00; Bailey Enterprises, Inc.-Segregated-Fuel/Supplies -$20,678.44; Bank Of The West-Segregated-Credit Card Charges  -$20,568.89; Bank Of The West Acct Analysis-Investment Pool-Bank Charges-$873.41; Bloedorn Lumber Lander-County Buildings-Materials/Supplies-$160.20; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$5,607.36; Bull’s Service & Towing LLC-Vehicle Maintenance-Services-$75.53; Carquest Auto Parts-Vehicle Maintenance-Parts/Services-$1,453.02; Carroll Septic Service-Transportation-Services-$150.00; CenturyLink-Segregated-Telephone Services-$4,507.15; City Plumbing & Heating Inc.-County Buildings Detention-Plumbing Supplies-$6.75; Clifford, Gregory P. MD PC-Detention Center-Inmate Medical-$3,579.00; CMI Teco-Vehicle Maintenance-Parts/Supplies-$30.75; Communication Technologies Inc.-Segregated-Maintenance/Parts/Repairs-$10,028.42; Cowboy Chemical Inc.-Detention Center-Inmate Laundry-$598.90; DNOW L.P.-Vehicle Maintenance-Parts-$1,372.98; DOWL LLC-Mortimore Lane-Mortimore Lane Construction Management-$19,927.00; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services -$67.63; Electrical Dynamics, Inc.-County Buildings-Services/Repairs-$295.87; Food Services Of America-Detention Center-Prisoner Board-$1,211.17; Fremont County Solid Waste-County Buildings-Dump Fees-$5.00; High Plains Power, Inc.-Segregated-Utilities-$1,171.49; Inberg Miller Engineers-Segregated-Dry Creek/Riverview Road-$24,732.08; Jerry Bornhoft Construction Inc.-Segregated-Mortimore Lane/Tomato Loop-$454,507.98; John Deere Financial-Segregated-Materials/Supplies -$722.88; Johnson, Sherry-County Sheriff-Reimburse Expenses-$23.60; Lander Medical Clinic PC-Detention Center-Inmate Medical-$770.02; Lander Vision Center-Detention Center-Inmate Medical-$215.00; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$318.23; Lowham Surgery & Endoscopy-Detention Center-Inmate Medical-$123.50; Malcolm, Alexander M.-Agriculture Department-Reimburse Expenses-$33.88; Matthew Bender & Co., Inc.-Segregated-Printed Supplies/Subscriptions-$367.59; Mertens, Caleb D-Detention Center-Reimburse Expenses-$35.36; Napa Auto Parts Riverton-Transportation-Parts/Supplies-$27.54; Newman Traffic Signs -Transportation-Signs-$2,416.71; Norco Inc.-Segregated-Rentals/Oxygen/Supplies-$3,932.44; Office Shop Inc., The-Segregated-Service Agreements-$429.05; O’Reilly Automotive Inc.-County Buildings-Parts/Supplies -$9.98; Overhead Door Inc.-County Buildings Detention-Door Parts/Repairs/Labor-$226.54; Palace Pharmacy-Detention Center-Inmate Prescriptions-$10,355.64; Pavillion, Town Of-County Buildings-Water-$97.00; Peterbilt Of Wyoming-Vehicle Maintenance-Parts-$165.00; Phillips, Adam E.-District Court-Court Representation-$506.25; Post, Raymond-Segregated-Car Washes-$58.47; Postmaster-Agriculture Department-Box Rent-$70.00; Print Shop, The-County Coroner-Office Supplies-$150.00; Quest Software Inc.-Computer Services-Rapid Recovery Software-$5,852.25; R C Lock & Key-County Buildings-Keys/Supplies/Services-$464.25; R R Brink Locking Systems Inc.-County Buildings Detention-Materials/Supplies-$69.00; Reed’s Moghaun Office Supply-Vehicle Maintenance-Office Supplies-$1.36; Riverton Physician Practices LLC-Segregated-Drug Testing-$367.00; Riverton Ranger, Inc.-Segregated-Advertising/Subscriptions-$2,625.65; Rocky Mountain Power-County Buildings-Utilities-$1,780.76; Sagewest Health Care-Detention Center-Inmate Medical-$14,133.24; Schoneberger, Valerie-Public Defender-Public Defender Rent-$450.00; Secretary Of State-County Attorney-Notary Fee -$30.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$115.00; Sweetwater Aire LLC-Planning-Supplies For Rural Addressing-$156.20; Sweetwater County Sheriff-Detention Center-Inmate Housing-$3,120.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$10,329.26; Talkington, Kay-Detention Center-Inmate Supplies-$126.00; Terrance R. Martin PC-Public Defender-Public Defenders Rent-$450.00; Traveling Computers-Agriculture Department-Computer Supplies/Services-$202.39; Tweed’s Wholesale Co-Segregated-Inmate Board/Supplies-$5,670.76; University Of Wyoming-Agriculture Department-Conference Registration-$100.00; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$44.81; Verizon Wireless-Youth Services-Cellphone Services-$567.89; W A C O-Segregated-Dues/Conference Registration-$550.00; WCS Telecom-Segregated-Telephone Services-$686.89; West Payment Center-District Court-Library Plan Charges-$60.90; Western Printing, Inc.-Dispatch Center-Printed Supplies-$49.40; Wilson, Desiree-Segregated-Public Defenders Court/Rent-$495.00; Wind River Radiology PC-Detention Center-Inmate Medical-$1,018.00; Wind River Transportation Authority-Cast-Bus Pass-$5.00; WY Public Health Laboratory-Segregated-Lab Fees/Supplies-$186.00; Wyoming Department Of Transportation-Segregated-WYDOT Fuel-$1,640.77; Wyoming Waste Systems-Segregated-Trash Removal-$2,577.12

 

 

The following items in the Signature File were reviewed:  1) Abatement Summary; 2) Adjustment to Assessment Summary; 3) letter to BIA replying to questions posed concerning an application for the acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe; 4) Equipment and Vehicle Procurement Form for the Shoshoni Roads Building Garage Door Repairs totaling $13,000; and 5) Record of Proceedings.  Larry Allen moved, Clarence Thomas seconded, to approve an Agreement among Wyoming Department of Health, Public Health Division, Fremont County WIC Program, and Fremont County.   Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve an Application for a Catering Permit submitted by Lester Emerson d/b/a Possum Pete’s for a Rodeo on August 20, 2017 at the Pavillion Rodeo Grounds.  Motion carried unanimously.  Receipt of the $25 fee was acknowledged.  Larry Allen moved, Ray Price seconded, to approve a Western Surety Company Official Bond and Oath for Thomas H. Redland and Rebecca Ruth Darnell as Commissioners on the Jeffrey City Water and Sewer District.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve a Fremont County Bank of the West Credit Card Application for Alicia Archambault with a limit of $2,500.  Motion carried unanimously.

 

There were no action items in the Priority Mail to be addressed.

 

There was nobody present for the Public Comment period.

 

Transportation Superintendent Dave Pendleton presented Change Order No. 2 from Mountain Construction Company for the Riverview Road Overlay and Paradise Valley Road Chip Seal Projects.  The Change Order is a deduction of $4,711.91 to adjust contract quantities to actual work quantities.  Larry Allen moved, Ray Price seconded, to approve Change Order No. 2 as presented.  Motion carried unanimously.    Pendleton stated previous applications were reviewed, interviews held, and he is recommending the hiring of two Truck Drivers and one Operator.  Ray Price moved, Jennifer McCarty seconded, to authorize the refilling of the two Truck Driver and one Operator positions.  Motion carried unanimously.

 

Commissioner Meeting reports were given.

 

Commissioner Thomas has met with the Public Health Nurse Supervisor to recommend a Public Health Alert be advertised regarding the potential for asthma or other related issues due to the smoke in the valley.

 

Vice-Chairman Allen continues to attend Eclipse related meetings and reported on an Emergency Services meeting held the previous day where Dispatch Supervisor Carl Freeman stated  gas shortages are predicted in the public sector and there may not be fuel available for emergency services.  Discussion was held on allowing non-county emergency services to fuel from the County pumps and be billed accordingly.  Deputy County Attorney Darrough did not see a problem as it will be a onetime deal; however, agreed with Commissioner McCarty that dates need to be set and not leave open ended.  Larry Allen moved, Ray Price seconded, to authorize non-county emergency services to utilize the County fuel pumps during the dates of August 17-25, 2017, if necessary.  Motion carried unanimously.

 

Chairman Becker relayed a phone call from Homeland Security Director Cameron notifying him that the State of Wyoming was approved for a disaster declaration, making FEMA Public Assistance Funding available to affected jurisdictions.

 

Sheriff Skip Hornecker was present for a monthly report.

 

The State of Wyoming has requested Sheriff Hornecker to participate in a pilot program called 24/7 that will provide equipment for home detention opportunities.

 

In other business, Sheriff Hornecker agreed there is the possibility of fuel shortages during the Eclipse, and stated his concern with jet fuel. He referenced a recent incident where there was not a supply available for a Search and Rescue event.

 

Sheriff Hornecker stated Sweetwater County is experiencing budget constraints that will make them unable to house out of county juveniles.  As a result, Fremont County juveniles will be transported to Natrona County, at a slightly higher cost per day.

 

Deputy County Attorney Jodi Darrough relayed a message from Undersheriff Lee regarding the recent updated Resolution regarding new liquor laws that went into effect July 1st.

 

Deputy County Attorney Jodi Darrough updated Sheriff Hornecker and the Commission on the recently received Wyoming Governmental Claims Act Notice of Claim from Harley Wells.

 

County Coroner Mark Stratmoen gave a monthly update.

 

County Clerk Julie Freese continued a review of policies and procedures.  The Fremont County Capital Budgeting Process had been reviewed by members of that committee, and a revised copy was presented.  Larry Allen moved, Ray Price seconded, to approve the updated Fremont County Capital Budgeting Process.  Motion carried unanimously.  A new “Whistleblower Policy” had been drafted by Deputy County Attorney Darrough.

 

Guardian EMS Program Director Andrea Abbas presented a July monthly report.

 

Sharon Mensing was present to interview for a vacant position on the Fremont County Library Board.   Fremont County Library Director Janette McMahon was present in the audience.  Later in the meeting, Larry Allen moved, Clarence Thomas seconded, to appoint Sharon Mensing to a three year term on the Fremont County Library Board.  Motion carried unanimously.

 

Shoshone National Forest Washakie District Ranger Steve Schacht and Wind River District Ranger Rick Metzger presented updates on plans to prepare for the solar eclipse as well as general updates.

 

Fremont County Planning Commission Chairman Kristin Paulsen and members Harold Albright, Tom Jones, Chris VonHoltum and JR Oakley were present to discuss the County Commissioners action of July 11th to not approve the Planning Commissions’ recommendation regarding the requirements for a Re-Plat within the Fremont County Regular Subdivision Regulations.

 

Chairman Becker adjourned as the Board of Fremont County Commissioners and convened as the Fremont County Board of Equalization at 1:15 p.m.

 

Chairman Becker turned the meeting over to Hearing Examiner Terrance R. Martin who proceeded to review the Uniform County Board of Equalization Practice and Procedure Rules.  The Taxpayer has the burden of proof and will present their evidence first, questions will be asked of them by the BOE and the Assessor can cross examine.  Then the Assessor will present evidence, questions will be asked by the BOE and the Taxpayer has the opportunity to cross examine.  Following the hearing, Martin recommended the BOE deliberate and make their decision so that he can prepare the necessary Findings of Fact and Conclusions of Law before the statutory deadline of the first day of October.  He stated there will be no Ex Parte Communications and that the only evidence the BOE can hear is at the hearing before them.  Everybody testifying will be sworn in under oath.  He noted that Deputy County Attorney Jodi Darrough will represent the Assessor in both cases appearing before the BOE.

 

Sibcom Limited Partnership (Docket No. 2017-01).  Present were taxpayers Laurel and Don Chambers.  Assessor Tara Berg, Deputy Calli Ophus and Deputy County Attorney Jodi Darrough were present.  Deputy Assessor Angie Wilson was present in the audience.  Taxpayers are requesting Agricultural Classification.

 

Dr. Edith W. Martin (Docket No. 2017-04).  Present was taxpayer Dr. Edith Martin.  Assessor Tara Berg, Deputy Calli Ophus and Deputy County Attorney Jodi Darrough were present.  Deputy Assessor Angie Wilson was present in the audience.  Taxpayer is requesting Agricultural Classification.

 

The Board of Equalization Hearings concluded at 5:30 p.m. and the BOE proceeded to deliberate the two dockets and make their determination so that Hearing Examiner Terrance R. Martin could proceed with drafting the Findings of Fact and Conclusions of Law.

 

Chairman Becker adjourned as the Fremont County Board of Equalization and reconvened as the Board of Fremont County Commissioners.

 

County Clerk Julie Freese will continue work on proposed Policies and Procedures.

 

The Department Head evaluation process used in 2015 was forwarded to the Commissioners for review.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 5:30 p.m. and reconvene for a Regular Meeting on August 22, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD

August 8, 2017 (FULL DETAILED REPORT)

Wednesday, August 23rd, 2017

STATE OF WYOMING           )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                             AUGUST 8, 2017

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Ray Price moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held on August 1, 2017.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Supplies
$1,055.84
Ace Hardware-Lander
Segregated
Materials/Supplies
$1,308.68
Ace Hardware-Riverton
County Buildings
Materials/Supplies
$119.05
Airgas USA LLC
Vehicle Maintenance
Supplies
$223.17
Anda Inc.
Public Health
Vaccine
$10,765.32
B & T Fire Extinguishers Inc.
County Buildings
Extinguisher Services
$109.25
B I Inc.
Detention Center
Monthly Charges
$62.00
Bailey Enterprises, Inc.
Segregated
Fuel/Supplies
$20,678.44
Bank of the West
Segregated
Credit Card Charges
$20,568.89
Bank of the West Acct Analysis
Investment Pool
Bank Charges
$873.41
Bloedorn Lumber-Lander
County Buildings
Materials/Supplies
$160.20
Bob Barker Company, Inc.
Detention Center
Inmate Supplies
$5,607.36
Bull’s Service & Towing LLC
Vehicle Maintenance
Services
$75.53
Carquest Auto Parts
Vehicle Maintenance
Parts/Services
$1,453.02
Carroll Septic Service
Transportation
Services
$150.00
CenturyLink
Segregated
Telephone Services
$4,507.15
City Plumbing & Heating Inc.
County Buildings – Detention
Plumbing Supplies
$6.75
Clifford, Gregory P. MD PC
Detention Center
Inmate Medical
$3,579.00
CMI Teco
Vehicle Maintenance
Parts/Supplies
$30.75
Communication Technologies Inc.
Segregated
Maintenance/Parts/Repairs
$10,028.42
Cowboy Chemical Inc.
Detention Center
Inmate Laundry
$598.90
DNOW L.P.
Vehicle Maintenance
Parts
$1,372.98
DOWL LLC
Mortimore Lane
Mortimore Lane Constr Mgmt
$19,927.00
Eagle Uniform & Supply Co
Vehicle Maintenance
Laundry Services
$67.63
Electrical Dynamics, Inc.
County Buildings
Services/Repairs
$295.87
Food Services Of America
Detention Center
Prisoner Board
$1,211.17
Fremont County Solid Waste
County Buildings
Dump Fees
$5.00
High Plains Power, Inc.
Segregated
Utilities
$1,171.49
Inberg-Miller Engineers
Segregated
Dry Creek/Riverview Road
$24,732.08
Jerry Bornhoft Construction Inc.
Segregated
Mortimore Lane/Tomato Loop
$454,507.98
John Deere Financial
Segregated
Materials/Supplies
$722.88
Johnson, Sherry
County Sheriff
Reimburse Expenses
$23.60
Lander Medical Clinic PC
Detention Center
Inmate Medical
$770.02
Lander Vision Center
Detention Center
Inmate Medical
$215.00
Lawson Products, Inc.
Vehicle Maintenance
Parts/Supplies
$318.23
Lowham Surgery & Endoscopy
Detention Center
Inmate Medical
$123.50
Malcolm, Alexander M.
Agriculture Department
Reimburse Expenses
$33.88
Matthew Bender & Co., Inc.
Segregated
Printed Supplies/Subscriptions
$367.59
Mertens, Caleb D
Detention Center
Reimburse Expenses
$35.36
Napa Auto Parts-Riverton
Transportation
Parts/Supplies
$27.54
Newman Traffic Signs
Transportation
Signs
$2,416.71
Norco Inc.
Segregated
Rentals/Oxygen/Supplies
$3,932.44
Office Shop Inc., The
Segregated
Service Agreements
$429.05
O’Reilly Automotive Inc.
County Buildings
Parts/Supplies
$9.98
Overhead Door Inc.
County Buildings – Detention
Door Parts/Repairs/Labor
$226.54
Palace Pharmacy
Detention Center
Inmate Prescriptions
$10,355.64
Pavillion, Town of
County Buildings
Water
$97.00
Peterbilt of Wyoming
Vehicle Maintenance
Parts
$165.00
Phillips, Adam E.
District Court
Court Representation
$506.25
Post, Raymond
Segregated
Car Washes
$58.47
Postmaster
Agriculture Department
Box Rent
$70.00
Print Shop, The
County Coroner
Office Supplies
$150.00
Quest Software Inc.
Computer Services
Rapid Recovery Software
$5,852.25
R C Lock & Key
County Buildings
Keys/Supplies/Services
$464.25
R R Brink Locking Systems Inc.
County Buildings – Detention
Materials/Supplies
$69.00
Reed’s Moghaun Office Supply
Vehicle Maintenance
Office Supplies
$1.36
Riverton Physician Practices LLC
Segregated
Drug Testing
$367.00
Riverton Ranger, Inc.
Segregated
Advertising/Subscriptions
$2,625.65
Rocky Mountain Power
County Buildings
Utilities
$1,780.76
Sagewest Health Care
Detention Center
Inmate Medical
$14,133.24
Schoneberger, Valerie
Public Defender
Public Defender Rent
$450.00
Secretary of State
County Attorney
Notary Fee
$30.00
Stroupe Pest Control Inc.
County Buildings
Pest Control
$115.00
Sweetwater Aire LLC
Planning
Supplies For Rural Addressing
$156.20
Sweetwater County Sheriff
Detention Center
Inmate Housing
$3,120.00
Sysco Montana Inc.
Detention Center
Inmate Supplies
$10,329.26
Talkington, Kay
Detention Center
Inmate Supplies
$126.00
Terrance R. Martin PC
Public Defender
Public Defenders Rent
$450.00
Traveling Computers
Agriculture Department
Computer Supplies/Services
$202.39
Tweed’s Wholesale Co
Segregated
Inmate Board/Supplies
$5,670.76
University of Wyoming
Agriculture Department
Conference Registration
$100.00
Valley Lumber & Supply Co Inc.
Segregated
Materials/Supplies
$44.81
Verizon Wireless
Youth Services
Cellphone Services
$567.89
W A C O
Segregated
Dues/Conference Registration
$550.00
WCS Telecom
Segregated
Telephone Services
$686.89
West Payment Center
District Court
Library Plan Charges
$60.90
Western Printing, Inc.
Dispatch Center
Printed Supplies
$49.40
Wilson, Desiree
Segregated
Public Defenders Court/Rent
$495.00
Wind River Radiology PC
Detention Center
Inmate Medical
$1,018.00
Wind River Transportation Authority
Cast
Bus Pass
$5.00
WY Public Health Laboratory
Segregated
Lab Fees/Supplies
$186.00
Wyoming Dept. of Transportation
Segregated
WYDOT Fuel
$1,640.77
Wyoming Waste Systems
Segregated
Trash Removal
$2,577.12
The following items in the Signature File were reviewed:  1) Abatement Summary; 2) Adjustment to Assessment Summary; 3) letter to BIA replying to questions posed concerning an application for the acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe; 4) Equipment and Vehicle Procurement Form for the Shoshoni Roads Building Garage Door Repairs totaling $13,000; and 5) Record of Proceedings.  Larry Allen moved, Clarence Thomas seconded, to approve an Agreement among Wyoming Department of Health, Public Health Division, Fremont County WIC Program, and Fremont County.   Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve an Application for a Catering Permit submitted by Lester Emerson d/b/a Possum Pete’s for a Rodeo on August 20, 2017 at the Pavillion Rodeo Grounds.  Motion carried unanimously.  Receipt of the $25 fee was acknowledged.  Larry Allen moved, Ray Price seconded, to approve a Western Surety Company Official Bond and Oath for Thomas H. Redland and Rebecca Ruth Darnell as Commissioners on the Jeffrey City Water and Sewer District.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve a Fremont County Bank of the West Credit Card Application for Alicia Archambault with a limit of $2,500.  Motion carried unanimously.

 

There were no action items in the Priority Mail to be addressed.

 

There was nobody present for the Public Comment period.

 

Transportation Superintendent Dave Pendleton presented Change Order No. 2 from Mountain Construction Company for the Riverview Road Overlay and Paradise Valley Road Chip Seal Projects.  The Change Order is a deduction of $4,711.91 to adjust contract quantities to actual work quantities.  Larry Allen moved, Ray Price seconded, to approve Change Order No. 2 as presented.  Motion carried unanimously.    Pendleton stated previous applications were reviewed, interviews held, and he is recommending the hiring of two Truck Drivers and one Operator.  He stated all three positions are budgeted for and the applicants will all begin at the starting salary for said positions.  Ray Price moved, Jennifer McCarty seconded, to authorize the refilling of the two Truck Driver and one Operator positions.  Motion carried unanimously.  He proceeded to inform the Board that EnCana will be closing several sites on Muddy Ridge locations and has offered the County material which can be used on South Muddy Road.  If agreeable, he will work with the County Attorney’s Office and EnCana to develop a Memorandum of Understanding.  The EnCana operator will perform the excavation and he stated contract trucks will be used to haul the material.

 

Commissioner Meeting reports were given.

 

Commissioner Thomas has met with the Public Health Nurse Supervisor to recommend a Public Health Alert be advertised regarding the potential for asthma or other related issues due to the smoke in the valley.

 

Vice-Chairman Allen continues to attend Eclipse related meetings and reported on an Emergency Services meeting held the previous day where Dispatch Supervisor Carl Freeman stated  gas shortages are predicted in the public sector and there may not be fuel available for emergency services.  Discussion was held on allowing non-county emergency services to fuel from the County pumps and be billed accordingly.  Deputy County Attorney Darrough did not see a problem as it will be a onetime deal; however, agreed with Commissioner McCarty that dates need to be set and not leave open ended.  Larry Allen moved, Ray Price seconded, to authorize non-county emergency services to utilize the County fuel pumps during the dates of August 17-25, 2017, if necessary.  Motion carried unanimously.

 

Chairman Becker relayed a phone call from Homeland Security Director Cameron notifying him that the State of Wyoming was approved for a disaster declaration, making FEMA Public Assistance Funding available to affected jurisdictions.  He plans to attend the August 16th meeting to represent Fremont County.  He distributed a brochure for the Medical Air Service Association (MASA) that he received from School District No. 25 to County Clerk Julie Freese, as a member of the Executive Health Insurance Committee.  That School District is currently taking advantage of the program and he requested the County committee review.

 

Sheriff Skip Hornecker was present for a monthly report.   Detention statistics today total 173; however, totaled 191 yesterday (20 had court appointments yesterday).  July statistics were 159 in house and 177 total compared to one year ago of 148 in house and 165 total.  Sixty inmates (48 in house, 12 out of facility) of the total are sentenced.  There were 241 intakes recorded in July and 131 inmates in Detention are pre-adjudicated.  There are three Detention positions vacant (one each for Control, Kitchen and Certified positions).  Applicants for both the Control and Certified positions are in the background stage.  Communications:  Two vacant positions exist and applicants are currently being processed.  The newest employee is still in their internal training program.  Patrol/Enforcement:  All positions are filled.  The two lateral transfers from Detention into Patrol have completed their Peace Officer Basic training in Douglas.  Three deputies are in the internal training process and two should complete this training by the end of the week and fill open slots in the schedule.

 

The State of Wyoming has requested Sheriff Hornecker to participate in a pilot program called 24/7 that will provide equipment for home detention opportunities.  He stated at this time there is no funding for the equipment and he doesn’t have either the personnel or resources.  He did agree to meet with judges and probation offices to look at the possibility.  The program would provide a central clearing house to do UA’s and BA’s.  He noted that Fremont County uses several locations to do these tests and is very staff intensive.  He visited a facility in South Dakota and reviewed their process which works for them with one central location; however, stated Fremont County is very large and hosts two court systems in both Lander and Riverton.  Such a system could help with pre-adjudicated numbers if implemented.  Home detention is more complicated than in the past as both the courts and prosecutors must agree with the Sheriff’s recommendation.

 

In other business, Sheriff Hornecker agreed there is the possibility of fuel shortages during the Eclipse, and stated his concern with jet fuel. He referenced a recent incident where there was not a supply available for a Search and Rescue event.  As many private jets are expected for the Eclipse, the jet fuel availability presents concerns.  He proceeded to review plans within the Sheriff’s Department related to the Eclipse.  The Riverton Office will be the operations center and deputies will work 12 hour shifts for four days (August 18-21).  A Detention van will be located in Riverton and if necessary, transport individuals to the Detention facility in Lander.  They have divided the county up into divisions and will be reviewing the plans within the next several days.  All vehicle radio updates are in place so user friendly as they expect a crash of cell phone services and can only hope WyoLink is prepared for the influx of usage.  He stated that the Riverton Circuit Court will hold court on Sunday and then be closed on Monday.  The Lander Circuit Court offices will be closed for the morning but will return to normal business in the afternoon.  Highway Department troopers will be increased between Riverton and Casper.  Forest Service, State Parks and BLM are all increasing patrol as much as possible, but resources are spread thin among the entire state for the event.  Sheriff Hornecker expects Pavillion and Shoshoni to be inundated with people and these areas will receive an increased presence.

 

Sheriff Hornecker stated Sweetwater County is experiencing budget constraints that will make them unable to house out of county juveniles.  As a result, Fremont County juveniles will be transported to Natrona County, at a slightly higher cost per day.  He reviewed pro’s and con’s with the location change (not having to travel over South Pass in winter, higher cost, etc.).  As of September 1st, all juveniles will be transported out of Sweetwater County and to Natrona County.

 

Deputy County Attorney Jodi Darrough relayed a message from Undersheriff Lee regarding the recent updated Resolution regarding new liquor laws that went into effect July 1st.  Lee had asked for clarification on “minors in dispensing areas”, which was not changed from the previous Resolution that allows minors in dispensing rooms until 10:00 p.m., if accompanied by an adult.  Following review, with the Sheriff and Commission felt the wording was adequate and that no issues had been experienced in the past.  If something arises, they can certainly relook at the wording.

 

Deputy County Attorney Jodi Darrough updated Sheriff Hornecker and the Commission on the recently received Wyoming Governmental Claims Act Notice of Claim from Harley Wells.  She stated that she will accept service of the impending complaint on behalf of all the named County Elected Officials.

 

County Coroner Mark Stratmoen gave a monthly update.  Case numbers for July were down from the previous months for this year, but total cases are still ahead of last year at this time by 21.  Supplies ordered for the new fiscal year have arrived, and preparations for the upcoming Solar Eclipse are in place, as best as can considering the unknown impact this event will have.  Staff will not be allowed any vacation time during the month of August.  Stratmoen reviewed his updated General Policy for Property/Cash Receipts based on recent knowledge of state statute that requires a copy of all receipts to be presented to the County Clerk by the end of the month in which they were received, for presentation to the County Commissioners.  He stated the Coroner’s office rarely generates income; however, procedures are in place should it occur.  Vice-Chairman Allen will follow up with Representative Larsen regarding the pending agreement with Wyoming Life Resource Center for an indigent cemetery.

 

County Clerk Julie Freese continued a review of policies and procedures.  The Fremont County Capital Budgeting Process had been reviewed by members of that committee, and a revised copy was presented.  Larry Allen moved, Ray Price seconded, to approve the updated Fremont County Capital Budgeting Process.  Motion carried unanimously.  A new “Whistleblower Policy” had been drafted by Deputy County Attorney Darrough.  Freese stated the Public Health Nurse Department needs such a policy as requirement of their State grant process.  The Board took the Policy under advisement pending additional research on several issues.

 

Guardian EMS Program Director Andrea Abbas presented a July monthly report.  Total number of runs were 510 with the top three being Riverton (195); Lander (76) and City of Lander (63).  Fractile Times Report in all categories for All Calls (as reported in previous months) based on minutes, is as follows:

Unit Notified by Dispatch to Unit Arrived on Scene                                  11.00

Unit Notified by Dispatch to Unit En Route                                                1.88

Unit En Route to Unit Arrived on Scene                                                     8.16

Unit Arrived on Scene to Unit Left Scene                                                   17.09

Unit Left Scene to Patient Arrived at Destination                                      10.75

Patient Arrived at Destination to Unit Back in Service                             14.22

Abbas stated all positions were full last month; however, they are down four at the present time.  She will advertise the vacancies at an upcoming Trauma Conference she will be attending.  There are a lot of EMT basics in the area; however, the shortage is for paramedic which she stated is a statewide issue.  She gave an update on the Ambulances and noted several have experienced multiple repairs and she expressed appreciation to the Fremont County Vehicle Maintenance personnel who now handle the general maintenance on the units.

 

Sharon Mensing was present to interview for a vacant position on the Fremont County Library Board.   Fremont County Library Director Janette McMahon was present in the audience.  Later in the meeting, Larry Allen moved, Clarence Thomas seconded, to appoint Sharon Mensing to a three year term on the Fremont County Library Board.  Motion carried unanimously.

 

Shoshone National Forest Washakie District Ranger Steve Schacht and Wind River District Ranger Rick Metzger presented updates on plans to prepare for the solar eclipse as well as general updates.  Beginning August 17th, the Forest Service will provide education and important information for safe forest visitation at numerous points of entry to the Forest near Dubois and Lander and extended office hours will occur between the dates of August 17-22.    They are asking for the public’s assistance and cooperation to ensure all visitors have an enjoyable stay during the eclipse and ask that forest roads remain clear and open for emergency traffic, practice good campfire safety by ensuring the fire is cool to the touch before leaving it; properly storing food, garbage and all attractants; and packing out all trash and properly disposing of human waste.  All campgrounds are on first come, first serve.  They plan to have extra fire engines and plan on six teams of two rangers for law enforcement efforts.   The Wind River District side has recommended viewing areas along Sheridan Loop and Union Pass.  Burroughs Loop Road is closed between Virgin Lake and Rainbow Lake due to a slump across the road.  About two miles north of the Horse Creek Guard Station is restricted to ATVs.  The Brooks Lake snowmobile parking area will be opened and available for dry camping.  If needed, the old Dubois High School can be set up as a command center.  Schacht stated they plan to use horse trailers to load coolers, etc. that are left unattended, which can be picked up later, as two black bears have recently been euthanized and there are two more active reports.  He stated there will be totality in Dickinson Park; however, Tribal fishing licenses are required.  There are no fire restrictions on the Forest at this time and this will be reassessed later.  General updates on the Washakie District included Climbers Festival, Motorcycle Trials and Cowboy Tough Race.  Treatment on several timber areas are taking place (South Pass Aspen, Beaver Creek, Ski area and Loop Road).  A firewood map will be available soon. The slash piles in Worthen Meadows and Beaver Creek and along the Loop Road is part of a fuel reduction program and will eventually be burned.  Metzger noted the revised proposed action for the Travel Management Plan and stated field trips were held.  There have been some difficulties between the road system and travel management.  Locally, they are making good progress on slumps and slides and the Bush Creek Guard Station was impacted.    A culvert has been installed on Fish Lake Road.  State Trails is working on Wild Cat Loop drainage issues as well as installing a toilet on Union Pass Road.  Stock is not recommended on Whiskey Trail due to downed trees. There have been two timber sale bids advertised and the third sale is nearing completion.  Chairman Becker expressed appreciation to Schacht for the fantastic shape of the road going into Worthen Meadows.

 

Fremont County Planning Commission Chairman Kristin Paulsen and members Harold Albright, Tom Jones, Chris VonHoltum and JR Oakley were present to discuss the County Commissioners action of July 11th to not approve the Planning Commissions’ recommendation regarding the requirements for a Re-Plat within the Fremont County Regular Subdivision Regulations.  The draft Regulations are in the middle of a 45-day comment period.  The Planning Commission had recommended that the definition eliminate “any addition of an Ingress/Egress easement” requirement from the Re-Plat definition.  Present in the audience were Fremont County Planner Steve Baumann, surveyors John D. Hart (The Company), Tom Johnson (Apex Surveying) and Gary Hatle (Apex Surveying), along with All Action Realtor Vicki Hughes and interested party Dennis Christensen.  Paulsen noted the large expense associated with a re-plat ($3,000) versus filing an easement ($100 – $300).  The necessity of notifying adjoining landowners of an ingress or egress was discussed, as is a necessity for a re-plat as opposed to just filing an easement.  Private roads vs. public roads were also discussed.  Chairman Becker stated the Board would take the matter under advisement and take time to research the issue of removing the ingress/egress requirement from the definition of a re-plat.  The 45-day comment period is up on September 5th and the Commissioners will be prepared to make a final decision the following week, September 12th.

 

Chairman Becker adjourned as the Board of Fremont County Commissioners and convened as the Fremont County Board of Equalization at 1:15 p.m.

 

Chairman Becker turned the meeting over to Hearing Examiner Terrance R. Martin who proceeded to review the Uniform County Board of Equalization Practice and Procedure Rules.  The Taxpayer has the burden of proof and will present their evidence first, questions will be asked of them by the BOE and the Assessor can cross examine.  Then the Assessor will present evidence, questions will be asked by the BOE and the Taxpayer has the opportunity to cross examine.  Following the hearing, Martin recommended the BOE deliberate and make their decision so that he can prepare the necessary Findings of Fact and Conclusions of Law before the statutory deadline of the first day of October.  He stated there will be no Ex Parte Communications and that the only evidence the BOE can hear is at the hearing before them.  Everybody testifying will be sworn in under oath.  He noted that Deputy County Attorney Jodi Darrough will represent the Assessor in both cases appearing before the BOE.

 

Sibcom Limited Partnership (Docket No. 2017-01).  Present were taxpayers Laurel and Don Chambers.  Assessor Tara Berg, Deputy Calli Ophus and Deputy County Attorney Jodi Darrough were present.  Deputy Assessor Angie Wilson was present in the audience.  Taxpayers are requesting Agricultural Classification.

 

Dr. Edith W. Martin (Docket No. 2017-04).  Present was taxpayer Dr. Edith Martin.  Assessor Tara Berg, Deputy Calli Ophus and Deputy County Attorney Jodi Darrough were present.  Deputy Assessor Angie Wilson was present in the audience.  Taxpayer is requesting Agricultural Classification.

 

The Board of Equalization Hearings concluded at 5:30 p.m. and the BOE proceeded to deliberate the two dockets and make their determination so that Hearing Examiner Terrance R. Martin could proceed with drafting the Findings of Fact and Conclusions of Law.

 

Chairman Becker adjourned as the Fremont County Board of Equalization and reconvened as the Board of Fremont County Commissioners.

 

County Clerk Julie Freese will continue work on proposed Policies and Procedures.

 

The Department Head evaluation process used in 2015 was forwarded to the Commissioners for review.  A determination of how to proceed will be held at the August 22nd meeting.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 5:30 p.m. and reconvene for a Regular Meeting on August 22, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD

August 7, 2017

Wednesday, August 23rd, 2017

STATE OF WYOMING        )                                                                                           LANDER, WYOMING

) ss.                                OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT     )                                                                                                         August 7, 2017

 

The Board of Fremont County Commissioners met in Special Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  County Clerk and Clerk of the Board Julie A. Freese was present and Treasurer Scott Harnsberger and Deputy Assessor Angie Wilson were present in the audience.

 

County Assessor Tara Berg provided an update on the process required for Special District Budget Requirements.  She and County Clerk Julie Freese held a training earlier in the year and Freese developed a checklist for the Districts to aid in that process.  Freese noted there will be a training at the upcoming Wyoming Association of County Officers to the Commissioners and Assessors Associations regarding law changes as related to Commissioners’ and Assessors’ responsibilities.  She stated the training was well attended; however, recommended a mandatory training for those Districts not represented this year.  She reminded the Commissioners they had agreed that, beginning next year, the Commissioners will request each Special District Board to present their Proposed Budget which is due June 1st.   Final Budgets are then due July 20th.  Chairman Becker suggested these budget hearings occur in May so that communication can take place regarding the District budget requirements and filing deadlines.  These hearings will further provide an opportunity to review budget reserves.

 

Assessor Berg stated that Jeffrey City Fire District has, of August 2, 2017, only filed a Proposed Budget, and did not request any funding for 2017-2018. Another concern is the required budget hearing is not scheduled until August 10th, after the Mill Levies have been.  Statutorily the budget hearing must be held no later than the third Thursday in July.  Treasurer Harnsberger recommended the Commissioners approve a Mill Levy for the Jeffrey City Fire District as the State of Wyoming Department of Audit will notify his Office that the District is not in compliance and ask that the Treasurer hold the money and not distribute until statutory requirements are met.  Berg cautioned the Board that the most the District can apply for is 3 Mills ($31,982), and that should not be automatic but based on their budget and what is needed for the District to operate.

 

Assessor Berg proceeded to present the FY 2017-2018 Mill Levies.

 

Larry Allen moved, Ray Price seconded, that the following is hereby certified as a full, true and complete copy of the tax levies made by the Board of County Commissioners of Fremont County, Wyoming at their Special Meeting held on the 7th day of August, 2017.  Motion carried unanimously.

 

STATE PURPOSES
(STATE) State General Fund                                                                0.000 Mills

(STATE) State School Fund (Foundation)                                         12.000 Mills

 

It is hereby ordered by the Commissioners that the said levies as heretofore fixed by the State Board of Equalization be, and they are hereby, declared the levies upon each and every dollar of valuation of taxable property, real and personal, in Fremont County, Wyoming for State Revenue for FY 2017-2018.

 

Various levies for County purposes were set as follows:

 

GENERAL COUNTY PURPOSES (INCLUDING ROADS AND BRIDGES)

 

* General County                                                                                7.258 Mills

* County Library                                                                                2.536 Mills

* County Fair                                                                                      1.079 Mills

* County Museum                                                                                 .835 Mills

* County Recreation                                                                              .292 Mills

* Boards within the 12 Mill limit

 

(STATE) County School Levy                                                                       6 .000 Mills

Community College                                                                            5.000 Mills

Community College (BOCHES)                                                           .500 Mills

Bonds                                                                                      1.419 Mills

Weed & Pest Control District                                                               .989 Mills

Special Weed and Pest Management                                                     .946 Mills

Solid Waste Disposal District                                                             3.000 Mills

 

SPECIAL DISTRICTS:
FIRE DISTRICTS:

Dubois Fire District                                                                            3.000 Mills

Fremont County Fire District                                                             3.000 Mills

Riverton Fire District                                                                          3.000 Mills

Jeffrey City Fire District                                                                     3.000 Mills

 

CEMETERY DISTRICTS:

Dubois Cemetery District                                                                   1.155 Mills

Mountain View Cemetery District                                                     1.126 Mills

Shoshoni/Lysite Cemetery District                                                      .527 Mills

 

SOIL CONSERVATION DISTRICTS:

Popo Agie Conservation District                                                        1.000 Mills

Dubois/Crowheart Conservation District                                           1.000 Mills

Lower Wind River Conservation District                                             .858 Mills

 

WATER, SEWER AND IMPROVEMENT DISTRICTS:

Farview Water and Sewer District                                                     Special

Red Fox Water and Sewer District                                                    Special

Warm Springs Water and Sewer District                                            Special

South Lander Industrial Park Special Improvement District             Special

Spencer Home Sites Special Improvement District                            Special

Jeffrey City Water and Sewer District                                               8.000 mills

Mountain View Acres Improvement District                                     Special

Mountain View Acres Culinary                                                          Special

Raintree Improvement District                                                           Special

Taylor Watershed                                                                                Special

Enterprise Watershed                                                                          Special

Lucky 13 Water District                                                                     Special

 

Notice was given by the various School Districts in Fremont County certifying the amounts required and voted as Special Tax for FY 2017-2018 in their respective districts as hereinafter set forth:

 

SCHOOL DISTRICTS

 

S.D. No. 1       Recreation: 1.000 Mill General: 25.000 Mills

Fremont County BOCES:  .500 Mill

S.D. No. 2       Recreation: 1.00 Mill              General: 25.000 Mills

Fremont County BOCES:  .500 Mill      Adult Education: 2.00 Mills

S.D. No. 6       Recreation:   .750 Mill General: 25.000 Mills

Fremont County BOCES:  .25 Mill        Northwest BOCES:  .25 Mill

S.D. No. 14     Recreation: 1.000 Mill General: 25.000 Mills

Fremont County BOCES: .500 Mill     Northwest BOCES: .500 Mill

Region V BOCES: .500 Mill

S.D. No. 21:    Recreation: 1.000 Mill General: 25.000 Mills

Fremont County BOCES:  .500 Mill   Northwest BOCES:  .500 Mill

Region V BOCES: .500 Mill

S.D. No. 24:    Recreation: 1.000 Mill General: 25.000 Mills

Fremont County BOCES:   .500 Mill      Northwest BOCES:  .05 Mill

S.D. No. 25     Recreation: 1.000 Mill General: 25.000 Mills

Fremont County BOCES:  .500 Mill    Northwest BOCES:  .25 Mill

S.D. No. 38     Recreation: 1.000 Mill General: 25.000 Mills

 

It appearing to the Board that several of the School Districts require a tax levy in each of the several districts for the retirement of their bonds and interest thereon, it is hereby ordered by the Board of County Commissioners that the following levies be, and are hereby made and levied upon and against each and every dollar of valuation of taxable property, real and personal, within the limits of the following numbered School Districts in Fremont County, Wyoming for the purpose of retiring their bonds and interest thereon as follows, to-wit:

 

S.D. No. 1                                                                                           2.212 Mills

S.D. No. 2                                                                                           0.000 Mills

S.D. No. 6                                                                                           0.000 Mills

S.D. No. 14                                                                                         5.903 Mills

S.D. No. 21                                                                                         0.000 Mills

S.D. No. 24                                                                                         0.000 Mills

S.D. No. 25                                                                                         0.000 Mills

S.D. No. 38                                                                                         0.000 Mills

 

Board affidavits from the Councils of the various incorporated cities and towns in Fremont County, Wyoming were presented certifying that said Councils have duly passed, adopted and approved an Ordinance fixing and determining the amount of money necessary for FY 2017-18 in their respective city or town as hereinafter set forth.  It is hereby ordered by the Board of County Commissioners that a Special Tax be, and the same is hereby, made and levied upon and against each and every dollar of valuation of taxable property, real and personal, within the respective incorporated cities and town as shown by the last assessment or rolls of said Fremont County, Wyoming:

 

CITIES AND TOWNS
City of Lander, Gen. City Tax                                                           8.000 Mills

City of Riverton, Gen. City Tax                                                         5.000 Mills

Town of Shoshoni, Gen. Town Tax                                                    8.000 Mills

Town of Hudson, Gen. Town Tax                                                      8.000 Mills

Town of Dubois, Gen. Town Tax                                                       5.000 Mills

Town of Pavillion, Gen. Town Tax                                                    8.000 Mills

 

Assessor Tara Berg proceeded to read the Valuation Oath pursuant to WS 18-3-204(a)(vii).

 

There being no further business, Jennifer McCarty moved, Clarence Thomas seconded, to adjourn the Special Meeting 9:35 a.m.  Motion carried unanimously.

 

 

 

/S/        TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

ATTEST:

 

/S/        JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

 

 

 

August 1, 2017 (OFFICIAL MINUTES)

Wednesday, August 9th, 2017

STATE OF WYOMING            )                                                                                                                 LANDER, WYOMING

) ss.                                    OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                             AUGUST 1, 2017

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Larry Allen moved, Clarence Thomas seconded, to approve the Minutes of the Regular Meeting held July 25, 2017.  Motion carried unanimously.

 

Ray Price moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Parts/Supplies/Service
$2,628.73
American Family & Life Insurance
Segregated
Insurance
$10,294.07
American Heritage Life Insurance
Segregated
Insurance
$35.62
AXA Equitable PEDC
Segregated
Annuity
$250.00
Bank of the West
Segregated
Credit Card Charges
$2,309.91
Bill Jones Plumbing & Heating
Segregated
Supplies
$1,104.76
Bill’s Quality Auto Glass
Vehicle Maintenance
Windshield Repair
$333.46
Black Hills Energy
Fremont County Ambulance
Utility Service
$15.99
Blue Cross Blue Shield of Wyoming
Co Admin
Health Insurance Claims
$318,841.95
Blue Cross Blue Shield of Wyoming
Co Admin
Health Insurance
$33,543.27
Charter Communications
Segregated
Internet Service
$138.62
Child Support Services/ORS
Payroll
Child Support
$564.00
Clerk of the Circuit Court
Payroll
Garnishment
$624.70
Clifford, Gregory P. MD PC
Detention Center
Inmate Medical
$552.00
CNA Surety
Clerk of District Court
Surety Bond
$100.00
Collection Professionals Insurance
Payroll
Garnishment
$100.00
Colonial Life & Accident Insurance
Segregated
Insurance
$188.22
Communication Technologies, Inc
Vehicle Maintenance
Radio Installation
$157.00
Dubois Search & Rescue
Search & Rescue
Reimbursement
$730.00
Electrical Dynamics, Inc
County Buildings
Services/Repairs
$438.42
Extra Packaging LLC
County Coroner
Supplies
$2,473.00
Fremont Chevrolet GMC
Vehicle Maintenance
Parts/Supplies
$162.49
Fremont County Treasurer
Co Admin
Health Insurance
$289,095.00
Fremont County Treasurer
Co Admin
Withholding/FICA
$213,532.28
Fremont County Treasurer
Co Admin
Section 125 Benefits
$47,139.25
Fremont County Treasurer
Health Benefit Plan
Form 720
$1,362.27
G Bar G Veterinary
County Sheriff
Dog Boarding
$600.00
Great West Trust
Segregated
Wyoming Benefits
$5,355.00
Healthsmart Benefit Solutions
Segregated
Insurance
$928.00
Help for Health
Hospice Operations
2017-2018 Allocation
$150,000.00
High Country Senior Citizens
Health & Welfare
2017-2018 Allocation
$4,000.00
Jeffres, Mary Jo
Detention Center
Evaluation Services
$350.00
Lander Medical Clinic PC
Detention Center
Inmate Medical
$595.77
Lander Valley Physicians Practices
Detention Center
Inmate Medical
$376.00
Master’s Touch LLC
County Treasurer
Postage Property Tax Billing
$11,850.00
Mid-Amer Research Chemical
County Buildings
Supplies
$94.29
Mountain Dental PC
Detention Center
Inmate Medical
$687.00
National Business Systems, Inc
County Treasurer
Postage Prepayment
$2,000.00
New York Life Insurance
Segregated
Insurance
$276.00
Northern Arapahoe Child Support
Payroll
Child Support
$598.78
Office Shop Inc, The
County Commission
Service Agreement
$55.30
OR Dept. of Justice
Payroll
Child Support
$500.94
Palace Pharmacy
Detention Center
Inmate Prescriptions
$17,250.50
Richardson, Debbie
County Treasurer
Reimburse Mileage/Expenses
$359.81
Riverton, City of
County Buildings
Water/Sewer
$907.63
Sagewest Health Care
Detention Center
Inmate Medical
$2,994.63
State Disbursement Unit
Payroll
Child Support
$1,119.00
Stroupe Pest Control, Inc
County Buildings
Pest Control
$200.00
Telewest IV, Inc
Detention Center
Inmate Supplies
$5,269.16
Terrance R. Martin PC
Public Defender
Rent
$450.00
Total Net Salaries
Segregated
Salaries
$624,191.77
Western Health Screening
Health Benefit Plan
Health Fair
$1,499.00
Wind River Radiology PC
Detention Center
Inmate Medical
$291.00
WY SDU
Payroll
Child Support
$830.00
Wyo Child Support Enforcement
Segregated
Child Support
$750.00
Wyo Dept of Workforce Services
Co Admin
Workers Comp
$130.19
Wyoming Behavioral Institute
Health & Welfare
Title 25
$7,535.00
Wyoming Retirement System
Co Admin
Contributions
$144,105.75
Wyoming.com
CAST
Internet Services
$1,074.12

$1,913,939.65
Ray Price moved, Jennifer McCarty seconded, to accept a voucher from Fremont Counseling Service in the amount of $6,815.00 for May and June Title 25 patients.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Fremont County Equipment and Vehicle Procurement Forms (Sheriff’s Office 2017 Emergency Vehicle/Patrol Trucks (2) and 2017 Dodge Grand Caravan and Transportation Department 2018 Transport Truck with Kubota System); 2) two letters to Bureau of Indian Affairs answering questions posed concerning applications for the acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe; and 3) Record of Proceedings.  Ray Price moved, Larry Allen seconded, to approve Amendment Number One to the Cooperative Agreement between the Wyoming Department of Transportation and the Fremont County Commission for the Lysite Railroad Crossing.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Contract between Fremont County Government and Fremont Counseling Service.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Business Associates Agreement between Western Health Screening and Fremont County.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Fiscal Year 2018 Contract for Services to Victims of Crime between the Office of the Attorney General, Division of Victim Services, and Fremont County Attorney Victim Witness Program.  Motion carried unanimously.  Jennifer McCarty moved, Clarence Thomas seconded, to approve a Memorandum of Understanding between the University of Wyoming and the Commissioners of Fremont County.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Volunteers of America Center of Hope Dedication on Wednesday, August 30, 2017 at 11:30 a.m.; and 2) U.S. Census Bureau invitation to participate in the 2020 Census Local Update of Census Addresses Operation (County Clerk Julie Freese to be contact person).

 

There was nobody present for the Public Comment period.

 

Commissioner meeting reports were given:

 

Chairman Becker recommended a memo be sent to County Departments regarding Eclipse issues as he has received calls from several Department Heads stating people want to watch it from rooftops, if it is a work day, closure of parking lots, etc.  He asked the Board to consider doing evaluations on Department Heads, similar to the process used over a year ago.  This information will be forwarded to the Board to determine if they wish to follow the same procedure or develop a new one.  He would like to complete all Department Head evaluations between September and December.

 

Public Health Nurse Manager Kathleen Laidlaw joined the meeting to express her concerns related to the Eclipse, specifically staff driving between Lander and Riverton.

 

County Clerk Julie Freese stated she has been notified that the County website designer (WYOLUTION) is closing their business; however, the site hosting will still be available.  She stated ISS Supervisor Kevin Shultz has some ideas on upgrading the website.  Chairman Becker recommended a committee be developed consisting of County website users to further discuss the issue.

 

County Treasurer Scott Harnsberger reviewed salary adjustments made to his office staff and explained his thought process in doing so.

 

Fremont County Planning Department Director Steve Baumann presented a proposed plat for Muddy Dog Subdivision, a one lot simple subdivision approximately 10.5 miles south of the City of Lander and approximately one mile west of the intersection of Red Canyon and Peaks Road.    Ray Price moved, Jennifer McCarty seconded, to approve Muddy Dog Subdivision.  Motion carried unanimously.

 

Ray Price moved, Jennifer McCarty seconded, to adjourn into Executive Session with County Planner Steve Baumann regarding potential litigation.  Motion carried unanimously.  Deputy County Attorney Jodi Darrough was present.  Ray Price moved, Clarence Thomas seconded, to return to Regular Session.  Motion carried unanimously.

 

County Clerk Julie Freese proceeded to review policies and procedures.  The Credit Card Policy was discussed the previous week and small changes made and she reviewed the amended document.  Larry Allen moved, Jennifer McCarty seconded, to approve the Credit Card Policy, as amended.  Motion carried unanimously.  She further presented policies that are now titled “Code of Employer-Employee Relations”, remaining from the previous Personnel Policy Handbook after the Benefits were removed.

 

In another matter, County Clerk Julie Freese reminded the Board that the Mill Levy Setting is scheduled by statute the first Monday in August, which would be August 7, 2017 at 9:00 a.m.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 11:15 a.m. and reconvene for a Special Meeting on August 7, 2017 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

ATTEST:

/s/      JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD

Fremont County Government | 450 North 2nd Street | Lander, WY  82520
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