STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) JUNE 12, 2018
FULL DETAILED REPORT
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Clarence Thomas seconded, to approve the Agenda as amended. Motion carried unanimously.
Larry Allen moved, Clarence Thomas seconded, to approve the minutes of the June 5, 2018 meeting. Motion carried unanimously.
Ray Price moved, Jennifer McCarty seconded, to accept the bills for payment. Motion carried unanimously.
Ace Hardware Riverton
Advanced Hydraulic & Machine
Airgas USA LLC
Bailey Enterprises, Inc.
Bloedorn Lumber Lander
Bowdel Steven P.
Carroll Septic Service
Communication Technologies Inc.
Mortimore Lane Reconstruction
Dubois Frontier, The
Eagle Uniform & Supply Co
Fremont Counseling Lander
Health & Welfare
HDR Engineering Inc.
High Plains Power, Inc.
Hometown Oil Co
County Health Officer
Lander Valley Auto Parts
Lander, City of
Leonard, Anthony G.
Inmate Medical Services
Moskovitz, Amy Marie
Fremont County WIC
Napa Auto Parts Riverton
National Business Systems Inc.
Newell Bundy, PC
Office Shop Inc., The
Osage Industries, Inc.
Riverton Physician Practices LLC
Riverton Ranger, Inc.
Rocky Mountain Power
SageWest Health Care
Health & Welfare
Shoshoni, Town of
State of Wyoming, Public Defenders
Sweetwater Aire LLC
County Buildings Detention
Terrance R. Martin PC
Tweed’s Wholesale Co
Valley Lumber & Supply Co Inc.
County Buildings Detention
Wyoming Waste Systems
Jennifer McCarty moved, Ray Price seconded, to approve the following vouchers for Title 25 patients: Cloud Peak Counseling Center for $1,625; Wyoming Behavioral Institute for $9,048; SageWest Health Care for $8,925 and Robert B. Carroll, Attorney at Law, for $200. Motion carried unanimously.
Transportation Superintendent Dave Pendleton updated the Commission on several personnel changes. Long time Lander Crew Chief Jim Hedges will be retiring on July 5, 2018. The vacancy was advertised in-house and two individuals were interviewed and Pendleton stated the recommended candidate is Clyde Winchester. Larry Allen moved, Ray Price seconded, to approve the selection of Clyde Winchester for the Lander Crew Chief position at a beginning salary of $48,000. Motion carried unanimously. Pendleton stated this will leave a vacancy for an Operator position on the Lander side and there are no in-house employees who are qualified so he recommended advertising the position at a beginning wage of $38,000. Larry Allen moved, Ray Price seconded, to advertise the Lander Operator Position vacancy. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) letter to the Walmart Foundation verifying the Fremont County Emergency Management Agency is a certified agency recognized by Fremont County Government; and 2) Record of Proceedings. Larry Allen moved, Clarence Thomas seconded, to approve a Memorandum of Understanding among the Department of Revenue, Fremont County and Fremont County Assessor for administration of the Computer Assisted Mass Appraisal System. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to appoint County Treasurer Scott Harnsberger as Fremont County’s Designated County Delegate at the upcoming National Association of Counties Convention. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-20 to adopt preliminary approval of a collective workers compensation work plan developed by the Wyoming County Commissioner Association. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve a Contract for Trucking Services between Fremont County and Independent Contractor Robert Hayes. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to approve Fremont County Employees COBRA rates. Motion carried unanimously. Larry Allen moved, Ray Price seconded, to donate old Detention Center kitchen stoves to the Rocking the Winds Foundation as the Board deems it in the public interest to give the stoves to this non-profit organization which is a public charity benefiting veterans. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve a 24-Hour Malt Beverage Permit for the 1838 Rendezvous Association for their annual re-enactment July 1 – 7, 2018. Motion carried unanimously. Receipt of the $175 fee was acknowledged. Chairman Becker took a moment to note the passing of John Boesch who was an instrumental member of the Association for many years. Larry Allen moved, Jennifer McCarty seconded, to approve the Cooperative Agreement between the Wyoming Department of Transportation and Fremont County Commission for the Riverton Cooper Road Corridor Study, which had received approval by the County Attorney’s Office. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to approve an Agreement among Wyoming Department of Health, Public Health Division, Fremont County WIC Program and Fremont County. Motion carried unanimously.
Chairman Becker and Vice-Chairman Allen reviewed a conference call they participated in with the Office of Homeland Security to discuss federal monies received in 2011 for a Disaster Declaration for repairs to Union Pass Road. Fremont County was only eligible to receive reimbursement of $79,819.50 and not the $99,065.92 they received, resulting in an overpayment of Fremont County of $19,246.42. Jennifer McCarty moved, Clarence Thomas seconded, to prepare a warrant to Office of Homeland Security in the amount of $19,246.42 for the overpayment. Motion carried unanimously. The funding will be transferred from the General Fund to the Transportation Department via a budget hearing to accommodate the transaction.
The Board acknowledged a Help for Health Hospice Home invitation to a Pot Luck Brunch BBQ on July 2nd.
Fremont County Library Director Janette McMahon informed the Board of a Riverton Branch 40-hour Custodial/Maintenance vacancy. Larry Allen moved, Ray Price seconded, to approve rehiring the position at an entry level salary of $31,034. Motion carried unanimously. In the event the position is filled in-house, they further approved advertising whatever vacancy exists at that time. McMahon reviewed Budget Transfers within their current budget. Jennifer McCarty moved, Ray Price seconded, to authorize the Library Board’s request to hold a public hearing to amend their FY 2017-18 budget. Motion carried unanimously.
Sheriff Skip Hornecker presented a monthly update. Detention statistics for May 2018 totaled 164 inmates with 158 in house, compared to 2017 of 152 total and 138 in house. Current statistics are 153 on the total roster and 152 in house. 52 inmates of the total 153 are sentenced. There were 253 intakes recorded in May and 101 inmates in custody are pre-adjudicated. Since the last report, there are four certified positions open in Detention and another resignation the end of the month. Jennifer McCarty moved, Ray Price seconded, to authorize filling the recently vacated certified position. Motion carried unanimously. There has been a resignation of a Cook. Jennifer McCarty moved, Ray Price seconded, to fill the Detention Cook position. Motion carried unanimously. The vacant Nurse position has an individual in the background stage of the process. They are conducting PT testing next week for certified Detention applicants. Communications Division has five open positions and he expects two or three of the positions to be filled within the next month. Patrol/Enforcement: the open Riverton patrol division positon has been filled and the Deputy has started in-house training and is slated for Peace Officer Basic later this summer. In other business, Sheriff Hornecker stated the Public Service Communication Committee has asked him to stay on the committee after his retirement the end of the year. He has agreed to maintain his position representing the Wyoming Sheriff and Chiefs Association. The 24/7 Project is moving forward and will require $10,000 in start-up costs. The Commission stated they would earmark this amount in the General Fund and it would be available when needed. He stated there is a Coroner vehicle that will be coming out of service that would be useful as an investigator’s vehicle. County Clerk Julie Freese stated she would send the request to the Capital Revolving Committee.
County Coroner Mark Stratmoen presented a monthly report. He confirmed that the Dubois Deputy, Dan Nowlin, has retired effective June 1st and the vehicle he has used (2011 Ford Expedition) is still at low mileage and equipped as an emergency response vehicle, and he has asked the Sheriff if it would be beneficial to their department. The vehicle will not be part of the Coroner fleet any longer and he had already notified the Commission that the Dubois position will not be refilled but handled by Riverton and Lander staff. The Coroner budget is expected to end this fiscal year at approximately 7% under expectations or approximately $28,000 in fund carry over. The Riverton Cooler project is slated for completion the end of June. The Wind River Life Resource Center Cemetery agreement is still pending. The total number of cases remain down from this time last year (57 vs. 74), mostly due to les natural deaths (42 vs. 54) with accidents also down (9 vs. 14) for the period.
Fremont County Planning Supervisor Steve Baumann stated the County had awarded both Diesel and Gasoline for the County Fuel System to Bailey Enterprises in 2017, with the potential of a one year extension. He stated there have not been any issues related to deliveries or invoicing, and recommended the County extend Bailey Enterprises a one year extension to the current contract. Larry Allen moved, Jennifer McCarty seconded, to approve a one year extension to Bailey Enterprises. Commissioner Price was absent from the vote. Motion carried. In closing, Baumann stated the fuel system is working very well.
Deputy Civil Attorney Jodi Darrough updated the Commission on changes to billing procedures related to Title 25 patients. The statute requires the various entities (hospital, etc.) bill Medicare, Medicaid and private insurance first, and some bill the County for the remaining balance. Current contracts with the various entities do not require the County to pay the balance. The Commissioners did not take action to amend the contracts and will not pay balances after other payors pay.
Guardian EMS Director Diane Lane presented a monthly report. For the period May 1, 2018 through June 10, 2018, there were 628 runs, compared to one year ago of 502 runs. Incident Unit En Route to Unit Arrived on Scene (Range in Minutes) was reviewed, and she stated the numbers are increasing. She expects 6,500 calls this year. They are down two paramedics. Chairman Becker asked if the City of Riverton was keeping their agency informed of the road reconstruction project on Federal Blvd, to which she stated no. He will contact WYDOT Public Information Officer and ask him to add her to the list of scheduled street closures. Lane stated MS-6 is only being used locally and not being sent on any long distance runs. The fuel dilution is causing issues and it may need pulled out of service again. They are having no issues with the ambulance stations. Treasurer Scott Harnsberger was present and asked about the status of the Stryker Lease and specifically the return of the stretchers. They are billing the County again as an active contract and Chairman Becker asked Deputy Civil Attorney Darrough to draft a letter by next week to the company to work out specifics on getting the cots returned. Both Vice-Chairman Allen and Financial Assistant Joe Felix will attend the SLIB hearing in Cheyenne on June 21st regarding the County’s grant application for new ambulances.
SageWest Health Care CEO Alan Daugherty was present to provide a power point presentation on SageWest, whose parent company is LifePoint Health. He asked the Commission to help get the word out that there is no intent to close the Riverton Hospital. He acknowledged the OB unit has been moved to Lander, and does not foresee it being offered in Riverton again. The High Five Guiding Principles are: 1) delivering high quality patient care; 2) supporting physicians; 3) creating excellent workplaces for employees; 4) taking a leadership prole in our community; and 5) ensuring fiscal responsibility. SageWest currently has 357 employees, a $29.2 million annual payroll and $48.3 million impact in Fremont County. Daugherty reviewed what’s next for SageWest: Telehealth; Telecardiac Monitor, expanding services for Cardiology, Neurology, Orthopedics, Endovascular, General Surgery and Urology. In closing, Daugherty reviewed an Active Shooter Forum that would be presented on June 14th at CWC.
Commissioner Thomas was absent for a portion of the prior session.
Interviews were held with Jane Lynn for reappointment to the Fremont County Library Board. Library Director Janette McMahon was present in the audience. Later in the day, Larry Allen moved, Jennifer McCarty seconded, to reappoint Jane Lynn to a three year term on the Fremont County Library Board. Motion carried unanimously.
Interviews were held with incumbents Kristen Ressler and Robert Scheidemantel for the Fremont County Recreation Commission.
Commissioner Price was absent for the afternoon session and Commissioner Thomas returned for the remainder of the meeting.
Interviews continued for the Fremont County Recreation Commission with incumbents Andrea Dockery (via speakerphone), Don Reynolds and Walter Geis. Later in the meeting, Larry Allen moved, Jennifer McCarty seconded, to reappoint Kristen Ressler, Robert Scheidemantel, Andrea Dockery, Don Reynolds and Walt Geis to three year terms on the Fremont County Recreation Commission. Motion carried unanimously.
Dave Fehringer interviewed for a vacancy on the Fremont County Planning Commission. Two other interviews will be held the following week at which time appointments would be made to two openings on the Planning Commission.
County Clerk Julie Freese and Financial Assistant Joe Felix continued work with the Commission on budgets. The following budgets were approved as submitted and subsequently adjusted per Commissioner approved items. County Clerk, County Clerk Elections, County Treasurer, County Assessor, County Coroner, County Buildings, Clerk of District Court, Youth Services, Emergency Management, CAST, Sheriff Communications Division, Search and Rescue, Riverton and Lander Circuit Courts, Public Defender, WIC, and District Court.
Information Systems: Chairman Becker stated that the County IT Department had been asked by the Sheriff’s Office to be included in the Printer/Copier Maintenance agreement. Due to the timing of this request, the Chairman stated that the Sheriff’s Department should revisit the request next year as the maintenance plan is already in place and it did not include them.
Buildings: The Carpenter current employee will retire the end of June. This position was approved to be retitled as an Assistant Buildings Maintenance Supervisor, effective July 1, 2018. The employee moving to the Assistant Supervisor position was selected in-house and will leave a vacancy for a Custodian in the Detention Department. The Assistant Supervisor will receive a salary of $38,000 which includes the $1,200. The request for Courthouse Security items was added to the Buildings Budget under the Building Improvements line in the amount of $6,000. No new department will be added and Oakley will track and identify items paid for Security items in that line item.
Attorney: The part-time position requested to be moved to a full time position was approved. The salary will increase from $33,000 to $37,800 which does not include the $1,200.
Sheriff: The budget was reduced by $5,000 in the Miscellaneous line item as there was no description for that amount. An additional $1,075 was reduced. The IT Administrator position was discussed for a potential increase other than the $1,200. After much discussion, it was decided to leave this position at the current salary with the $1,200 increase given to employees.
Sheriff’s Detention: Due to the replacement challenges in this department, $100,000 will be taken out of the salary/benefits line items and be earmarked in the Cash Reserve for when they are able to rehire those positions.
Transportation: A Pipe and Cattle Guard Inventory Usage Plan was discussed which will be implemented through the One Percent projects which was earlier presented by Dave Pendleton. According to this Plan, Chairman Becker stated the inventory will be reduced by $130,608. The Transportation Department is now under the IT Maintenance plan and the maintenance amounts were removed in this budget.
Health Nurse: Took out rental payments and will notify the Nurse Supervisor that they are looking for another vehicle to suit her needs.
Extension: The addition of another secretarial position was not approved and moved out of their budget. The increase for their current secretary from $28,000 to $31,500 was approved which already includes the $1,200.
Planning: The Small Wastewater Manager position was approved to increase from $35,676 to $38,500, which includes the $1,200.
Vehicle Maintenance: With the retirement of another employee, the new employee will be approved at $45,340. Reductions are $1,000 from advertising, leaving $200; and $5,000 in operating, leaving $20,000.
Juvenile Treatment Court: Reductions of $2,550 from operating, leaving $500.
Wellness: The Wellness Coordinator is a part time employee with a salary of $41,943. There was discussion on giving an increase proportionate to the full time employees. It was decided to allow part time benefitted employees $.45/hour increase. This increased the Wellness Coordinator to $42,692.
Library: This same discussion was held based on a letter from the Library Director in favor of giving part time employees some increase so they don’t end up in a negative situation with increases to health insurance and retirement. It was also noted that any part time benefitted position who is working for the County before July 1, 2018 would get this per hour increase. Those hired after July 1, 2018 would not get this increase as the increase was a thank you to the employees for being patient during the last three years of no increases in wages.
Having gone through all budgets, the Clerk reminded the Board that to balance the budget, they would still need to utilize savings. The board decided to use $800,000 from the Road Construction Fund (this had been projected by the Treasurer and was already in place), use $500,000 from Capital Revolving and use the rest (approximately $432,000) from Cash Reserves. This balanced the budget at this point and the County Clerk will advertise the budget and public hearing for Monday June 25, 2018 at 5:30 p.m., with adoption of the budget on June 26, 2018 during the regular Commission meeting. All departments will get notice of their budget changes and those wishing to discuss those changes could request time with the Commissioners.
Commissioner meeting reports were given:
Commissioner McCarty attended the Weed and Pest Board monthly meeting. She will distribute copies of their proposed budget and associated salary increases.
Commissioner Thomas stated two individuals in Commissioner District 5 have expressed interest in serving on the 1% Committee.
There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 4:30 p.m. and reconvene for a Regular Meeting on June 19, 2018 at 9:00 a.m. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD