Fremont County Courthouse
450 North 2nd Street
Lander, WY  82520
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Commission Minutes

Commission Minutes

May 8, 2018 (OFFICIAL MINUTES)

Thursday, May 24th, 2018

STATE OF WYOMING            )                                                                                                                    LANDER, WYOMING

) ss.                                      OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                      MAY 8, 2018

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas.  Commissioner Ray Price was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Larry Allen moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held April 17, 2018.  Motion carried unanimously.

 

Larry Allen moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

Ace Hardware Riverton-County Buildings-Materials/Supplies-$56.56; Alsco Inc.-Segregated-Laundry-$189.88; AmeriGas-County Buildings-Supplies-$408.56; Bailey Enterprises, Inc.-Segregated-Fuel/Supplies-$23,749.05; Bill Jones Plumbing & Heating-County Buildings-Materials/Services/Repairs-$141.82; Black Hills Energy-Segregated-Utilities-$6,997.90; Bloedorn Lumber Lander-Segregated-Materials/Supplies-$407.94; CenturyLink-Agriculture Department-Telephone-$350.20; Charter Communications-Segregated-Internet-$143.57; Cina & Cina Forensic Consulting-County Coroner-Autopsy-$1,175.00; Cockle Printing Co-County Attorney-Printed Office Supplies-$656.19; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services-$67.63; Federal Express Corp-County Attorney-Shipping Fees-$90.80; FleetPride Inc.-Vehicle Maintenance-Parts-$675.24; Fremont Motors Lander-Segregated-Parts/Supplies-$5,778.91; Honnen Equipment-Vehicle Maintenance-Parts/Supplies-$264.49; Hopkin, Justin-Segregated-County Health Officer-$1,400.00; Lander Journal-County Clerk-Subscription Renewal-$39.95; Lander Valley Auto Parts-Vehicle Maintenance-Parts/Supplies-$1,076.62; Lander, City of-County Buildings-Water/Sewer-$2,138.58; Lazzari, Bailey-Public Defender-Rent-$450.00; Master’s Touch LLC-County Assessor-Postage Property Tax Billing-$11,710.25; Meyer’s Gambles-Fremont County WIC-Furniture-$1,049.97; Moskovitz, Amy Marie-Fremont County WIC-Expenses Reimbursement-$12.96; Napa Auto Parts Riverton-Vehicle Maintenance-Parts/Supplies-$283.79; Norco Inc.-Segregated-Rentals/Supplies-$4,361.71; Office Shop Inc., The-Segregated-Service Agreements-$1,358.98; Osage Industries, Inc.-Vehicle Maintenance-Vehicle Repairs-$251.26; Perspective Enterprises Inc.-Fremont County WIC-Medical Supplies/Equipment-$716.00; Public Safety Dive Supply LLC-Search & Rescue-Training-$4,740.00; Quill Corporation-Segregated-Office Supplies-$93.67; Reed’s Moghaun Office Supply-Clerk of District Court-Office Supplies-$130.31; Riverton Ranger, Inc.-Segregated-Advertising-$1,362.90; Rocky Mountain Logistics Inc.-1% Gravel Projects-Contract Services-$7,645.00; Rocky Mountain Power-Segregated-Utilities-$10,984.87; Schoneberger, Valerie-Public Defender-Rent-$450.00; Shoshoni, Town of-Transportation-Water/Sewer-$50.00; State of Wyoming, Public Defenders Office-Public Defender-Rent-$1,650.00; Stevens, Cynthia B. MD-CAST-Clinical Supervision-$150.00; Terrance R. Martin PC-Public Defender-Rent-$450.00; Traveling Computers-Computer Services-Supplies/Services-$144.00; Valley Lumber & Supply Co Inc.-County Buildings-Materials/Supplies-$182.04; WCS Telecom-Segregated-Telephone-$727.35; Western Printing, Inc.-County Assessor-Printed Supplies-$94.10; Wyoming G A L Program-District Court-Guardians Ad Litem Fees-$9,171.21; Wyoming State Lands & Investments-Spencer Home Sites Debt Service-Annual Loan Payment-$1,615.66; Wyoming Waste Systems-Segregated-Services-$2,611.84

 

The following items in the Signature File were reviewed:  1) Record of Proceedings.  Jennifer McCarty moved, Clarence Thomas seconded, to approve Resolution No. 2018-16 “Appointment of a Special Prosecutor”.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Eastern Shoshone Tribe invitation to dedication ceremony for the Eastern Shoshone Business Park in Riverton on May 30th; and 2) Wyoming Stock Growers Land Trust 17th annual Roundup Fundraiser and Barbeque reservation information.

 

The Public Comment period was held.

 

Shoshoni librarian Wanda Weisz clarified a recent newspaper article that stated all the outpost libraries had closed.  She stated there are still libraries in Shoshoni, Crowheart, Hudson, Jeffrey City and Fort Washakie.  They are not called outpost libraries and do not have an agreement with the County Library system; however, they are still open and doing business.  They are supported by the local municipalities at various levels and staffed by volunteers, such as herself.

 

County Clerk Julie Freese and Financial Assistant Joe Felix presented a preliminary budget hearing for Unanticipated Revenues.  The formal public hearing information will be advertised and the hearing held on May 22nd.

 

Meeting reports and concerns were given:

 

Sheriff Hornecker presented a monthly report.  Since the Sheriff’s last report, there is one additional certified position open, totaling three.  Jennifer McCarty moved, Clarence Thomas seconded, to approve refilling the latest vacancy.  Motion carried unanimously.  He stated the Nurse position has not been filled.  Communications:  Long term employee Sharma Sonntag has announced her retirement, effective May 25, 2018.  Larry Allen moved, Jennifer McCarty seconded, to approve refilling the vacant position.  Motion carried unanimously.

 

County Coroner Mark Stratmoen presented a monthly report.  The options for establishment of a Riverton storage facility cooler were discussed. Stratmoen’s preferred option is a shipping container inside the Emergency Management Agency garage. Vice-Chairman Allen suggested the additional wiring and insulation be done at this time in case the storage location changes in the future.  Stratmoen stated the entire cost of the project, with additional wiring and insulation, will not exceed $7,000 and funding exists within the current budget.  Larry Allen moved, Clarence Thomas seconded, to approve the recommendation for a shipping container to be placed inside the Emergency Management Agency garage space, not to exceed $7,000.  Motion carried unanimously.  Discussion was held on two four-wheelers and a trailer stored within the EMA bay area.   Larry Allen moved, Clarence Thomas seconded, to approve the Fixed Asset Transfer from EMA to Search and Rescue for the items.  Motion carried unanimously.

 

Guardian EMS Director Diane Lane and Carol Harper provided a report to the Board.

 

Injury Prevention Resources Executive Director Noel Cooper provided an agency update.

 

Building Maintenance Supervisor J.R. Oakley presented a written request from the Sheriff’s Office to replace the stoves in the Fremont County Detention Center.   Treasurer Scott Harnsberger was present in the audience.   Jennifer McCarty moved, Larry Allen seconded, to accept the recommendation from the Building Maintenance Supervisor to purchase the stoves from Bar Store Restaurant Design and Supplies for a total cost of $35,047.13 with funding from the Detention Center Permanent Trust Fund.  Clarence Thomas moved, Jennifer McCarty seconded, to table the motion until an accounting of the Trust Fund can be made available.  Motion to table carried unanimously.  Later in the meeting, Financial Assistant Joe Felix informed the Commission that the Trust Fund has a balance of $119,000.  Larry Allen moved, Clarence Thomas seconded, to approve purchasing the four ovens from BSR Design and Supplies for a total cost of $35,047.13.  Motion carried unanimously.

 

Fremont County Clerk Julie Freese, County Attorney Patrick LeBrun and County Treasurer Scott Harnsberger were present regarding continuing discussion of Elected Officials salaries. Clarence Thomas moved, Jennifer McCarty seconded, to bring the County Coroner salary up to the same as other County Elected Officials, other than County Attorney, no salary adjustment for 2019 and then $1,000/year increments for 2020-2022. Voting against the motion: Larry Allen.  Motion carried.   County Commissioner salaries were discussed separately, as they are different due to being part time positions.  Larry Allen moved, Jennifer McCarty seconded, to keep the County Commissioner salary the same at $34,000 for the next four year terms of office.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve Resolution No. 2018-17 setting Elected Officials salaries for the next four year term (2019-2022).  Voting against the motion: Larry Allen.  Motion carried.

 

Executive Health Insurance Committee members Jim Anderson, Margy Irvine and Julie Freese reviewed Health Insurance premiums for FY 2018-19.  Clarence Thomas moved, Jennifer McCarty seconded, to accept the Committee recommendation for an aggregate 2% increase for the plan year 2018-2019.  Motion carried unanimously.

 

Wyoming Statute changes effective July 1, 2017 allowed the County Commissioners to request Special District Boards to present their upcoming budgets for the FY 2018-19 budgets.  Fremont County Commissioners opted to see all Fremont County Special Districts in this upcoming FY18-19 budget season.  The following Special Districts presented their proposed budgets.  Commissioners went over the required list of things each Special District should do and those responses are also included per Special District below.

 

Dubois Fire District.  Present was Reg Phillips.

 

Dubois Crowheart Conservation District.  Present was Reg Phillips.

 

Fremont County Fire Protection District.  Present were Craig Haslam, Fire Warden, Paul Downey, Board President, Colleen Forbis, Office Manager and their accountant.

 

Fire Warden.  Craig Haslam was present.  Last year’s allocation was $10,000.  This year’s request is $15,000.

 

Riverton Fire District.  Present were Dave Bartel President and Jeff Kehl, Business Manager.

 

Raintree Improvement District.  Present was Jeff Kehl.

 

Jeffrey City Water and Sewer District.  Present was Beckie Darnell, Phillip Moody, and Tony Sowell.

 

Dubois Cemetery District.  Present was Gary Shavlik and Margaret Wells.

 

Mountain View Cemetery District.  Present was Robert Davis, Mike Martin, Dennis Tippets and Carmen Milbury.

 

Shoshoni Lysite Cemetery District.  Present was David Mansfield and Carmen Milbury.

 

Warm Springs Water District.  Present was Jane Graveline and David Woodward.

 

Redd Fox Water and Sewer District.  Present was Margaret Pugh.

 

Farview Water and Sewer District.  Present was Harold Hutson.

 

Clarence Thomas moved, Jennifer McCarty seconded, to adjourn into Executive Session for legal advice with Chief Civil Deputy County Attorney Jodi Darrough.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 4:45 p.m. and reconvene for a Regular Meeting on May 22, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

May 8, 2018 (FULL DETAILED REPORT)

Thursday, May 24th, 2018

STATE OF WYOMING            )                                                                                                                    LANDER, WYOMING

) ss.                                      OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                      MAY 8, 2018

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas.  Commissioner Ray Price was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Larry Allen moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held April 17, 2018.  Motion carried unanimously.

 

Larry Allen moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
Ace Hardware Riverton
County Buildings
Materials/Supplies
$56.56
Alsco Inc.
Segregated
Laundry
$189.88
AmeriGas
County Buildings
Supplies
$408.56
Bailey Enterprises, Inc.
Segregated
Fuel/Supplies
$23,749.05
Bill Jones Plumbing & Heating
County Buildings
Materials/Services/Repairs
$141.82
Black Hills Energy
Segregated
Utilities
$6,997.90
Bloedorn Lumber Lander
Segregated
Materials/Supplies
$407.94
CenturyLink
Agriculture Department
Telephone
$350.20
Charter Communications
Segregated
Internet
$143.57
CINA & CINA Forensic Consulting
County Coroner
Autopsy
$1,175.00
Cockle Printing Co
County Attorney
Printed Office Supplies
$656.19
Eagle Uniform & Supply Co
Vehicle Maintenance
Laundry Services
$67.63
Federal Express Corp
County Attorney
Shipping Fees
$90.80
FleetPride Inc.
Vehicle Maintenance
Parts
$675.24
Fremont Motors Lander
Segregated
Parts/Supplies
$5,778.91
Honnen Equipment
Vehicle Maintenance
Parts/Supplies
$264.49
Hopkin, Justin
Segregated
County Health Officer
$1,400.00
Lander Journal
County Clerk
Subscription Renewal
$39.95
Lander Valley Auto Parts
Vehicle Maintenance
Parts/Supplies
$1,076.62
Lander, City of
County Buildings
Water/Sewer
$2,138.58
Lazzari, Bailey
Public Defender
Rent
$450.00
Master’s Touch LLC
County Assessor
Postage Property Tax Billing
$11,710.25
Meyer’s Gambles
Fremont County WIC
Furniture
$1,049.97
Moskovitz, Amy Marie
Fremont County WIC
Expenses Reimbursement
$12.96
NAPA Auto Parts Riverton
Vehicle Maintenance
Parts/Supplies
$283.79
Norco Inc.
Segregated
Rentals/Supplies
$4,361.71
Office Shop Inc., The
Segregated
Service Agreements
$1,358.98
Osage Industries, Inc.
Vehicle Maintenance
Vehicle Repairs
$251.26
Perspective Enterprises Inc.
Fremont County WIC
Medical Supplies/Equipment
$716.00
Public Safety Dive Supply LLC
Search & Rescue
Training
$4,740.00
Quill Corporation
Segregated
Office Supplies
$93.67
Reed’s Moghaun Office Supply
Clerk of District Court
Office Supplies
$130.31
Riverton Ranger, Inc.
Segregated
Advertising
$1,362.90
Rocky Mountain Logistics Inc.
1% Gravel Projects
Contract Services
$7,645.00
Rocky Mountain Power
Segregated
Utilities
$10,984.87
Schoneberger, Valerie
Public Defender
Rent
$450.00
Shoshoni, Town of
Transportation
Water/Sewer
$50.00
State of Wyoming, Public Defenders Office
Public Defender
Rent
$1,650.00
Stevens, Cynthia B. MD
CAST
Clinical Supervision
$150.00
Terrance R. Martin PC
Public Defender
Rent
$450.00
Traveling Computers
Computer Services
Supplies/Services
$144.00
Valley Lumber & Supply Co Inc.
County Buildings
Materials/Supplies
$182.04
WCS Telecom
Segregated
Telephone
$727.35
Western Printing, Inc.
County Assessor
Printed Supplies
$94.10
Wyoming G A L Program
District Court
Guardians Ad Litem Fees
$9,171.21
Wyoming State Lands & Investments
Spencer Home Sites Debt Service
Annual Loan Payment
$1,615.66
Wyoming Waste Systems
Segregated
Services
$2,611.84
The following items in the Signature File were reviewed:  1) Record of Proceedings.  Jennifer McCarty moved, Clarence Thomas seconded, to approve Resolution No. 2018-16 “Appointment of a Special Prosecutor”.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Eastern Shoshone Tribe invitation to dedication ceremony for the Eastern Shoshone Business Park in Riverton on May 30th; and 2) Wyoming Stock Growers Land Trust 17th annual Roundup Fundraiser and Barbeque reservation information.

 

The Public Comment period was held.

 

Shoshoni librarian Wanda Weisz clarified a recent newspaper article that stated all the outpost libraries had closed.  She stated there are still libraries in Shoshoni, Crowheart, Hudson, Jeffrey City and Fort Washakie.  They are not called outpost libraries and do not have an agreement with the County Library system; however, they are still open and doing business.  They are supported by the local municipalities at various levels and staffed by volunteers, such as herself.

 

County Clerk Julie Freese and Financial Assistant Joe Felix presented a preliminary budget hearing for Unanticipated Revenues.  The formal public hearing information will be advertised and the hearing held on May 22nd.

 

Meeting reports and concerns were given:

 

Commissioner Thomas attended Arapaho Business Council member Norman Willow’s funeral the previous day, representing Fremont County in his official capacity as County Commissioner.

 

Chairman Becker met with the Wyoming County Commissioners Association Natural Resource Counsel Bailey Schreiber, to discuss both the Forest Service and BLM’s travel management status and process.  He attended a Fremont County Public Lands Initiative Committee meeting the previous night and stated a recommendation package for Fremont County WSA’s is “almost there”.  The Committee scheduled one additional meeting May 14th to finalize their presentation for the County Commissioners on their May 22nd meeting.  This will begin the 30 day public comment period with the intent of the County Commissioners making a final determination on the recommendation package by the end of June.

 

County Clerk Julie Freese has scheduled a meeting for May 15th to present the results of the County wide survey on voting methods in Fremont County.  Invited are Legislators, County Commissioners, Intertribal Council Chairmen, Mayors and Election staff.  Discussion will take place regarding what is possible from a legislative standpoint, where she is looking to go in 2020 and funding options.  She further stated the Corporations Interim Study on Elections is scheduled May 21-22, 2018 in Lander.

 

Deputy Civil Attorney Jodi Darrough invited the Commissioners to the upcoming monthly Elected Officials and Department Heads meeting on May 14th at 1:30 p.m. where Wyoming State Archives personnel will present a session on E-Mail record retention requirements.

 

Sheriff Hornecker presented a monthly report.  Current Detention statistics total 173 on the total roster, 167 in house and 6 housed out of county.  April 2018 was 155 total; 151 in-house and 4 housed out of county, compared to April 2017 of 157 total, 153 in-house and two housed out of county.  54 inmates of the total 173 are sentenced, there were 212 intakes recorded in April.  119 inmates in custody are pre-adjudicated.  Since the Sheriff’s last report, there is one additional certified position open, totaling three.  Jennifer McCarty moved, Clarence Thomas seconded, to approve refilling the latest vacancy.  Motion carried unanimously.  He stated the Nurse position has not been filled.  Communications:  Long term employee Sharma Sonntag has announced her retirement, effective May 25, 2018.  Larry Allen moved, Jennifer McCarty seconded, to approve refilling the vacant position.  Motion carried unanimously.  This along with current vacancies, brings a total of five vacancies in Communications.  Historically, call volume picks up in the spring and that has been the trend this spring with calls for service almost doubling over the previous month, primarily due to controlled burns becoming out of control.  Other increased calls relate to community input regarding changes in river flows.  Patrol/Enforcement:  There is still one vacant position in the Riverton patrol district.  Sheriff Hornecker stated there is a patrol officer for the Lysite area; however, due to the Riverton vacancy and pulling him to cover that area and his additional responsibility as DARE officer in both the Shoshoni and Wind River Schools, has resulted in less coverage in that area.  He stated the DARE duties have commenced now that schools are getting out for the summer and expected filling of the Riverton vacancy, allowing the deputy to have greater presence in that area.  Sheriff Hornecker reviewed WYOLINK tower upgrades within the state (16 towers) to provide better coverage to the core structure.

 

County Coroner Mark Stratmoen presented a monthly report.  The options for establishment of a Riverton storage facility cooler were discussed. Stratmoen’s preferred option is a shipping container inside the Emergency Management Agency garage.  The container would be equipped with a 100V CoolBot System at a cost of $5,946.00.  Additional wiring and insulation would be necessary if the storage container were ever placed outside of the garage bay and, once the plans are finalized, the City of Riverton will need to issue a permit.  Vice-Chairman Allen suggested the additional wiring and insulation be done at this time in case the storage location changes in the future.  Stratmoen stated the entire cost of the project, with additional wiring and insulation, will not exceed $7,000 and funding exists within the current budget.  Larry Allen moved, Clarence Thomas seconded, to approve the recommendation for a shipping container to be placed inside the Emergency Management Agency garage space, not to exceed $7,000.  Motion carried unanimously.  Discussion was held on two four-wheelers and a trailer stored within the EMA bay area.   Larry Allen moved, Clarence Thomas seconded, to approve the Fixed Asset Transfer from EMA to Search and Rescue for the items.  Motion carried unanimously.

 

The County has been negotiating with the Wyoming Life Resource Center for several years for a plot of land for an indigent cemetery area.  Chief Civil Deputy County Attorney Jodi Darrough has left phone messages at the Attorney General’s Office to see find out the status of the pending Memorandum of Understanding.  Vice-Chairman Allen will also make phone calls to try to get the process moving along.  Stratmoen stated he has been elected President of the Wyoming Coroner’s Association and will require some additional travel.    He has also been appointed by Governor Mead to the interim Task Force for Organ, Eye and Tissue Donation. The Board recommended he amend his upcoming budget to allow for additional travel costs if Stratmoen felt he could not cover within his budget.  So far this year, total number of cases remain down from this time last year (43 vs. 63), mostly due to less natural deaths (30 vs. 45) with accidental deaths also down (7 vs. 12) for the period.  The budget is currently at approximately 10% under expectations for the budget period.

 

Guardian EMS Director Diane Lane and Carol Harper provided a report to the Board.  April runs totaled 294 with the highest call volume Riverton (123); Lander (84); Fort Washakie (24) and Ethete (23).  A Fractile Times Report was distributed.  Chairman Becker asked that the next report also include statistics from one year ago for comparison.  Discussion was held on the status of the fleet and Lane stated all are in service with the exception of three.  At this time, all rigs and stations are fully staffed.  She has asked part-time staff to fill in for vacations, etc. so as not to overload full time staff.  All stations are in good working order and they have a good working relationship with the County Vehicle Maintenance staff.

 

Injury Prevention Resources Executive Director Noel Cooper provided an agency update.  The Agency is not requesting funds this year, and did not request any last year; however, wanted to keep the Commission updated on their program and accomplishments as one day they will need Fremont County to invest in them again.  A Power Point presentation was given noting their Mission:  Protecting Our Future by Saving Lives on Wyoming Roads and Vision:  Zero Deaths and Zero Injuries.   The main program areas are DUI Supervised Probation, Dui Monitoring, Adult Alcohol Education Events, Child Car Seat Educational Events, Life R U Ready Events and #RoadWarrior High Visibility Enforcement Events.  The Road safety problem in Fremont County from 2012 to 2017:  A total of 81 people have died on our roads; 51 people have died unbuckled; 52 people have died in alcohol related crashes and 28 people have died by Homicide.

 

Building Maintenance Supervisor J.R. Oakley presented a written request from the Sheriff’s Office to replace the stoves in the Fremont County Detention Center.   Treasurer Scott Harnsberger was present in the audience.   The request is for replacement of all four stoves with heavy duty industrial quality products that are designed for a busy commercial (Detention) kitchen.  The current stoves are 17 years old and pilot lights to not stay lit and ovens do not hold correct temperatures.  Oakley reviewed three quotes and noted the warranty is anywhere between 10-12 years, so the current stoves have lasted longer than expected.  The funding would come from the Detention Center Permanent Trust Fund.  Jennifer McCarty moved, Larry Allen seconded, to accept the recommendation from the Building Maintenance Supervisor to purchase the stoves from Bar Store Restaurant Design and Supplies for a total cost of $35,047.13 with funding from the Detention Center Permanent Trust Fund.  Clarence Thomas moved, Jennifer McCarty seconded, to table the motion until an accounting of the Trust Fund can be made available.  Motion to table carried unanimously.  Later in the meeting, Financial Assistant Joe Felix informed the Commission that the Trust Fund has a balance of $119,000.  Larry Allen moved, Clarence Thomas seconded, to approve purchasing the four ovens from BSR Design and Supplies for a total cost of $35,047.13.  Motion carried unanimously.

 

Fremont County Clerk Julie Freese, County Attorney Patrick LeBrun and County Treasurer Scott Harnsberger were present regarding continuing discussion of Elected Officials salaries. Also present in the audience was Jim Anderson, Margy Irvine and Joe Felix.  State Statute dictate that Elected Officials salaries must be set by June 1st for the next elected term of office.  The Commissioners reviewed a letter from Elected Officials stating “it’s important to us that our employees get raises before the Elected Officials get raises and therefore recommend that any raises for Elected Officials positions not begin until January 2020 with the exception of the County Coroner who we believe should be making what the other Elected Officials do”.  In 2020, the yearly salary was proposed to increase by $1,500/year increments for 2021 and 2022.  Salaries have been the same for all but the Attorney and Coroner.  The County Commissioners did not participate in discussion for the salary proposal of the other Elected Officials as their salary is based on part-time status and a different amount.  The Elected Officials letter also discussed the County’s population and many unique characteristics of their positions within the County, and currently and comparatively we are on the low die of the average of the salary scale within the State.  The Commissioners discussed several options for various incremental increases.  Clarence Thomas moved, Jennifer McCarty seconded, to bring the County Coroner salary up to the same as other County Elected Officials, other than County Attorney, no salary adjustment for 2019 and then $1,000/year increments for 2020-2022. Voting against the motion: Larry Allen.  Motion carried.   County Commissioner salaries were discussed separately, as they are different due to being part time positions.  Larry Allen moved, Jennifer McCarty seconded, to keep the County Commissioner salary the same at $34,000 for the next four year terms of office.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve Resolution No. 2018-17 setting Elected Officials salaries for the next four year term (2019-2022).  Voting against the motion: Larry Allen.  Motion carried.

 

Executive Health Insurance Committee members Jim Anderson, Margy Irvine and Julie Freese reviewed Health Insurance premiums for FY 2018-19.  The estimated premium revenue needed to fund the plan is $5 million, and based on number of participants, a moderate increase in premiums is recommended.  They reviewed the various components of the monthly health plan premium, including proposed increases for the following:  Employee Premium, Employer Health Premium; Employer Death Benefit and Employer MASA Benefit.  Clarence Thomas moved, Jennifer McCarty seconded, to accept the Committee recommendation for an aggregate 2% increase for the plan year 2018-2019.  Motion carried unanimously.

 

Wyoming Statute changes effective July 1, 2017 allowed the County Commissioners to request Special District Boards to present their upcoming budgets for the FY 2018-19 budgets.  Fremont County Commissioners opted to see all Fremont County Special Districts in this upcoming FY18-19 budget season.  The following Special Districts presented their proposed budgets.  Commissioners went over the required list of things each Special District should do and those responses are also included per Special District below.

 

Dubois Fire District.  Present was Reg Phillips.

Bylaws:  Last bylaws on file were 1995 and they are currently updating those.

Meeting notices:  They advertise in the Dubois Frontier.

Cash reserve policy:  They don’t have a policy but they will be making one.

Board training:  They have had board training and look forward to the online format for budget/election training.

Special District Public Record Location form:  Yes this is on file with the County Clerk.

Do they have an office that is open 20 hours a week:  No.  They file all required items with the County Clerk.

Have they had their Director Elections:  Yes, done with the General Election.

 

Dubois Crowheart Conservation District.  Present was Reg Phillips.

Bylaws:  Last bylaws on file were 2005.

Meeting notices:  They advertise in the Dubois Frontier.

Cash reserve policy:  Yes.

Board training:  They have had board training through the state conservation district and have attended budget training put on by the Clerk and Assessor.

Special District Public Record Location form:  Yes this is on file with the County Clerk.

Do they have an office that is open 20 hours a week:  Yes It is located at 712 Meckem Street, 2nd Floor Dubois.

Have they had their Director Elections:  Yes, done with the General Election.

 

Fremont County Fire Protection District.  Present were Craig Haslam, Fire Warden, Paul Downey, Board President, Colleen Forbis, Office Manager and their accountant.

Bylaws:  Last bylaws on file were 1995.  They are in the process of updating them.

Meeting notices:  They advertise in the Riverton Ranger.

Cash reserve policy:  Yes.

Board training:  They have had board training annually and policy training frequently and budget training.

Special District Public Record Location form:  Yes this is on file with the County Clerk.

Do they have an office that is open 20 hours a week:  Yes.

Have they had their Director Elections:  Yes, done with the General Election.

 

Fire Warden.  Craig Haslam was present.  Last year’s allocation was $10,000.  This year’s request is $15,000.  The budget request is to reimburse the Fremont County Fire Protection District a percentage of the Fire District Chief’s salary, vehicle use, administrative supplies, meeting expenses, including travel, motel and meals and to help with projects with his duties as the Fremont County Fire Warden.

 

Riverton Fire District.  Present were Dave Bartel President and Jeff Kehl, Business Manager.

Bylaws:  Last bylaws on file were 2017.

Meeting notices:  They advertise in the Riverton Ranger.

Cash reserve policy:  Yes.

Board training:  They have had board training including budget training.

Special District Public Record Location form:  Yes and an update was presented to the County Clerk.

Do they have an office that is open 20 hours a week:  Yes.  Location is 404 S. Broadway Avenue, Riverton.

Have they had their Director Elections:  Yes, this is done by their board, but they asked what the cost and possibility would be of having it added to the General Election ballot.  The County Clerk replied that due to their district splits, it might be difficult in that it would add a number of splits to the ballot, however in future years with election equipment changes, it is likely that this could be an option.

 

Raintree Improvement District.  Present was Jeff Kehl.

Bylaws:  Jeff said they had no authorization to have bylaws.

Meeting notices:  They notify all property owners of meetings.

Cash reserve policy:  No.

Board training:  Just budget training.

Special District Public Record Location form:  Yes.

Do they have an office that is open 20 hours a week:  No.  County Clerk will send them a list of items that should be on file in her office.

Have they had their Director Elections:  No, they continue to work on finding people to fill seats.

 

Jeffrey City Water and Sewer District.  Present was Beckie Darnell, Phillip Moody, and Tony Sowell.

Bylaws:  Last bylaws were 2004.

Meeting notices:  They notify all property owners of meetings by posting the notice.

Cash reserve policy:  Yes they are working on it.

Board training:  Just budget training.

Special District Public Record Location form:  Yes.

Do they have an office that is open 20 hours a week:  No.  County Clerk will send them a list of items that should be on file in her office.

Have they had their Director Elections:  No, they continue to work on finding people to fill seats.

 

Dubois Cemetery District.  Present was Gary Shavlik and Margaret Wells.

Bylaws:  Last bylaws on file were 2004 but they updated in 2011 and will get those in.

Meeting notices:  They advertise in the Dubois Frontier.

Cash reserve policy:  Yes.

Board training:  They have had board training.

Special District Public Record Location form:  Yes this is on file with the County Clerk.

Do they have an office that is open 20 hours a week:  No.  They file all required items with the County Clerk.

Have they had their Director Elections:  Yes, done with the General Election.

 

Mountain View Cemetery District.  Present was Robert Davis, Mike Martin, Dennis Tippets and Carmen Milbury.

Bylaws:  Last bylaws are on file.

Meeting notices:  They advertise in the Riverton Ranger.

Cash reserve policy:  They don’t have a policy but they will be making one.

Board training:  They have had board training.

Special District Public Record Location form:  Yes this is on file with the County Clerk.

Do they have an office that is open 20 hours a week:  Yes.  Location 320 S. Federal Blvd, Riverton

Have they had their Director Elections:  Yes, done with the General Election.

 

Shoshoni Lysite Cemetery District.  Present was David Mansfield and Carmen Milbury.

Bylaws:  Last bylaws are on file were 1995, but they revised them in 2014 and have been received.

Meeting notices:  They advertise in the Riverton Ranger.

Cash reserve policy:  They don’t have a policy but they will be making one.

Board training:  They have had board training.

Special District Public Record Location form:  Yes this is on file with the County Clerk.

Do they have an office that is open 20 hours a week:  Yes.  Location 320 S. Federal Blvd, Riverton

Have they had their Director Elections:  Yes, done with the General Election.

 

Warm Springs Water District.  Present was Jane Graveline and David Woodward.

Bylaws:  Last bylaws were 1995.

Meeting notices:  Yes.  Dubois Frontier.

Cash reserve policy:  Yes.

Board training:  Just budget training.

Special District Public Record Location form:  Yes.

Do they have an office that is open 20 hours a week:  No.  They have been sending their list of required items to the County Clerk.

Have they had their Director Elections:  Yes.

 

Redd Fox Water and Sewer District.  Present was Margaret Pugh.

Bylaws:  Last bylaws were 2005.

Meeting notices:  They notify all property owners of meetings by posting the notice.

Cash reserve policy:  No.  County Clerk will send information.

Board training:  No.

Special District Public Record Location form:  Yes.  Given to County Clerk today.

Do they have an office that is open 20 hours a week:  No.  County Clerk will send them a list of items that should be on file in her office.

Have they had their Director Elections:  No, they continue to work on finding people to fill seats.

 

 

Farview Water and Sewer District.  Present was Harold Hutson.

Bylaws:  Last bylaws were 2015.  They are updating it again.

Meeting notices:  They notify all property owners of meetings by Facebook.

Cash reserve policy:  Yes.  It’s not in written format but they will.

Board training:  Just budget training.

Special District Public Record Location form:  Yes.

Do they have an office that is open 20 hours a week:  No.  County Clerk will send them a list of items that should be on file in her office.

Have they had their Director Elections:  They are having an election today to get caught up on their elections.

 

 

 

Clarence Thomas moved, Jennifer McCarty seconded, to adjourn into Executive Session for legal advice with Chief Civil Deputy County Attorney Jodi Darrough.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to return to Regular Session.  Motion carried unanimously.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 4:45 p.m. and reconvene for a Regular Meeting on May 22, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

May 1, 2018 (OFFICIAL MINUTES)

Wednesday, May 9th, 2018

STATE OF WYOMING            )                                                                                                                    LANDER, WYOMING

) ss.                                      OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                      MAY 1, 2018

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty, Ray Price and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Larry Allen moved, Jennifer McCarty seconded, to approve the minutes of the Regular Meeting held on April 17, 2018.  Motion carried unanimously.

 

Larry Allen moved, Ray Price seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

A & I Distributors-Vehicle Maintenance-Parts-$2,322.85; American Family & Life Ins.-Segregated-Insurance-$10,009.63; American Heritage Life Ins-Segregated-Insurance-$20.70; AXA Equitable PEDC-Segregated-Annuity-$250.00; B & T Fire Extinguishers Inc.-Transportation-Extinguisher Services-$840.50; Bailey Enterprises, Inc.-Fuel Facility-Services/Repairs-$186.49; Bank of the West Acct Analysis-Investment Pool-Bank Charges-$727.90; Beitel, Gary-Transportation-Steel Toed Boots Reimbursement-$175.99; Bill’s Quality Auto Glass-Vehicle Maintenance-Windshield Repair-$254.03; Black Hills Energy-Fremont County Ambulance-Utilities-$83.45; Bloedorn Lumber Lander-Transportation-Materials/Supplies-$23.08; Blue Cross Blue Shield of WY-Co Admin-Health Ins Claims-$230,347.13; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$32,555.93; Burden, Dan-Segregated-Services Election Office-$495.50; Charter Communications-Segregated-Internet Services-$488.21; Child Support Services/ORS-Payroll-Child Support-$586.38; Colonial Life & Accident Ins-Segregated-Insurance-$165.22; Davis Funeral Home-Support Services-Vital Records-$112.00; Delta Kits Inc.-Vehicle Maintenance-Supplies-$50.79; Dubois Telephone Exchange-Segregated-Telephone Services-$647.85; FleetPride Inc.-Vehicle Maintenance-Parts-$451.56; Freese, Julie-County Clerk-Reimburse Expenses-$189.72; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Repairs-$240.28; Fremont County Sheriff’s Office Co-County Attorney-Summons Services-$18.10; Fremont County Solid Waste-County Buildings-Dump Fees-$7.40; Fremont County Treasurer-Co Admin-Health Insurance-$318,177.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$185,933.68; Fremont County Treasurer-Co Admin-Section 125 Benefits-$42,381.73; Fremont Motor Riverton Inc.-Vehicle Maintenance-Parts/Supplies-$458.94; Grainger-County Buildings Detention-Materials/Supplies-$170.28; Great West Trust-Segregated-Wyoming Benefits-$5,705.00; Hall, Jared-Vehicle Maintenance-Steel Toed Boots Reimbursement-$209.99; Haslam, Kenneth-Vehicle Maintenance-Steel Toed Boots Reimbursement-$146.99; HDR Engineering Inc.-Red Canyon Road/South Fork Bridge-Engineering Services-$5,205.00; HealthSmart Benefit Solutions-Segregated-Insurance-$912.00; Hedges, M. James-Transportation-Steel Toed Boots Reimbursement-$155.95; Heller, Patrick-Transportation-Steel Toed Boots Reimbursement-$130.19; High Plains Power, Inc.-County Buildings-Detention-Utility Services-$183.87; Hollings, Lee-Transportation-Steel Toed Boots Reimbursement-$170.53; Hotsy Equipment of Wyoming Inc.-Vehicle Maintenance-Parts/Supplies-$16.00; I State Truck Center-Vehicle Maintenance-Parts-$414.78; Inberg Miller Engineers-Dry Creek Road/Riverview Road-Engineering Services-$12,944.39; Irvine, Margy-County Clerk-Reimburse Expenses-$138.99; Killinger, Trevor-County Buildings-Counter Door Election Office-$3,515.00; Laidlaw, Kathleen-Segregated-Reimburse Expenses-$265.20; Miller, Margaret-District Court-Court Appointments-$915.00; Moore Medical, LLC-Fremont County WIC-Medical Supplies-$764.43; Moskovitz, Amy Marie-Fremont County WIC-Mileage Reimbursement-$327.00; National Business Systems Inc.-County Treasurer-Prepaid Postage-$2,000.00; Natrona Circuit Court-Payroll-Garnishment-$791.83; New York Life Insurance-Segregated-Insurance-$261.03; NMS Laboratories-County Coroner-Toxicology Services-$2,020.00; Northern Arapaho Child Support-Payroll-Child Support-$598.78; OR Dept. of Justice-Payroll-Child Support-$500.94; Overhead Door Inc.-County Buildings Detention-Service/Parts/Supplies-$276.68; R C Lock & Key-County Buildings Detention-Keys/Supplies/Services-$1,075.00; R T Communications-Segregated-Telephone Services-$537.11; Ratigan, Daniel, M.D.-Detention Center-P.A. Supervisor Contract-$4,250.00; Reed’s Moghaun Office Supply-Segregated-Office Supplies-$252.85; Reiman Corp.-Bridge Repair-Project SA2-$242.00; Riverton, City of-County Buildings-Water/Sewer-$754.27; Six Robblees’ Inc.-Vehicle Maintenance-Parts-$54.00; Spoonhunter, Leslie-Fremont County WIC Reimburse Expenses-$81.75; State Disbursement Unit-Payroll-Child Support-$1,119.00; Stroupe Pest Control Inc.-Segregated-Pest Control-$415.00; T Y Excavation Inc.-Transportation-Dubois Road Maintenance-$7,202.50; Total Net Salaries-Segregated-Salaries-$604,897.82; Tweed’s Wholesale Co-County Buildings Detention-Supplies-$54.73; Union Telephone Company-Segregated-Cellphone Service-$716.97; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$119.94; WCTA-County Treasurer-WCTA Spring Meeting/Dues-$220.00; Weigel, Dominick J. Jr.-Support Services-Vital Registrar Services-$53.00; Western Printing, Inc.-County Clerk-Envelopes-$433.60; Whiting Law, P.C.-District Court-Professional Services-$1,522.50; Windmill, LLC-Transportation-Pit Run Horse Creek-$39.66; WY SDU-Payroll-Child Support-$830.00; Wyo Child Support Enforcement-Segregated-Child Support-$800.00; Wyo Dept of Workforce Serv-Co Admin-Workers Comp-$19,230.44; Wyoming Retirement System-Co Admin-Contributions-$137,433.74; Wyoming.com-Segregated-Internet Services-$1,084.65

 

The following items in the Signature File were reviewed:  1) Abatement Summary cover page; 2) Emergency Operations Plan Certification of Approval signature page; and 3) Record of Proceedings.  Larry Allen moved, Ray Price seconded, to approve an Application/Permits to Construct Access Driveway for Wade Alexander on Mortimore Lane and Hillcrest Drive.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a License for New Construction of Utility Crossing or Encroachment for Wade Alexander on Mortimore Lane.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a License for New Construction of Utility Crossing or Encroachment for Charter Communications for Hillcrest Drive.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a letter to the State Lands and Investments Board confirming a match of $140,414 from the Ambulance Fund to remount three ambulance boxes onto new 2018 Dodge chassis cabs.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a Fremont County Government Amendment to the Health Benefit Document regarding a Travel Medical Benefit.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to approve a letter to the Wyoming Business Council requesting a Dry Creek Road Construction Services Completion Extension to October 1, 2019.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Memo from Wyoming County Commissioners Association regarding Workers Compensation Consolidation Work Plan (Chairman Becker and County Clerk Julie Freese have been participating in conference calls with the working group to discuss a potential work plan and evaluate costs/benefits to counties of a consolidated county employee group for workers compensation).  They stated it is in the early stages and will keep the Board updated as the working group continues.  2) Sheriff Hornecker had forwarded information regarding a donated fuel tank that sits on private property in the Jeffrey City area that was used for the benefit of the resident deputy in the area at that time.  It has not been used for years and there is currently a fuel vendor in the area.  Deputy County Attorney Jodi Darrough stated she is working with Sheriff Hornecker regarding his recommendation to donate the tank to the landowner, along with a small amount of old fuel still within the tank.  The Board gave her approval to proceed with drafting an Agreement to donate the tank to the landowner.

 

A Public Comment period was held.

 

Fremont County Public Lands Initiative Committee Chairman Douglas L. Thompson joined the meeting to provide an update on the Committee’s work regarding the Wilderness Study Areas in Fremont County.  They held their third meeting in April last night.  Committee member Julia Stuble was present in the audience.  Chairman Becker, also a member on the Committee, earlier detailed a timeline for a final package recommendation to the Commissioners the first part of May.  Thompson asked for time to hold an additional meeting, or possibly two, in May to field a proposal on the Lander Front and to finalize their recommendation package.   This Committee has been working on the project for two years and are a very motivated and dedicated group of individuals.  Once the final recommendation package is presented to the Commissioners, a 30-day comment period will be held after which the recommendation package will be forwarded to the State for formulation into a legislative package, which will then be sent back to the Committee for final review.  This all needs to occur by January 2019 in order to be acted on by Congress.  Thompson agreed that anything that happens after June 1st would lend itself to problems to get through the process.  He further noted the Committee wants to stay involved after congressional action takes place and be part of the implementation plan.  Larry Allen moved, Ray Price seconded, to approve the Fremont County Public Lands Initiative Committee an extension to hold up to two meetings in May prior to getting a final recommendation package to the Commissioners.  Motion carried unanimously.

 

County Clerk Julie Freese informed the Commission of a recent resignation within her office and asked for approval to refill at the same rate of pay.  Larry Allen moved, Ray Price seconded, to approve filling the vacancy in the County Clerk’s Office.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton presented Lander Crew Chief Jim Hedges with an appreciation plaque for 45 years of service to Fremont County.  The Commissioners also expressed their appreciation to Hedges for his loyalty to Fremont County.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton and Lander Crew Chief Jim Hedges regarding personnel.  Motion carried unanimously.  Larry Allen moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve filling a vacant Truck Driver position in the Lander shop.  Motion carried unanimously.

 

Dave Pendleton reminded the Board that the Dry Creek Road Improvement Project was rebid and received bids.  A bid tabulation sheet was distributed for review as follows:

Oftedal Construction                         $3,343,449.00

Montana Civil Contractors                $3,409,973.00

High County Construction                $3,581,536.00

J.R. Civil                                               $3,587,581.50

Knife River                                         $3,937,769.00

Larry Allen moved, Jennifer McCarty seconded, to award the bid to Oftedal Construction in the amount of $3,343,449.00, pending approval by the Wyoming Business Council and Wyoming Department of Environmental Quality Abandoned Mine Division.  Motion carried unanimously.  A Notice of Award with Oftedal Construction was signed.

 

Dave Pendleton reviewed the work to be completed on North 2nd Street Road as previously discussed.  The County needs to replace drain field lines for the purpose of conveying drainage water to the North Fork of the Popo Agie River, and the owner is desirous of removing overflowing drainage water from his property as a result.  Ray Price moved, Larry Allen seconded, to approve a Property Access Agreement with Kendall E. Kansey for said purpose.  Commissioner McCarty abstained due to conflict of interest.  Motion carried.

 

An amendment to the Owner-Engineer Agreement with James Gores and Associates, Inc. was presented by Dave Pendleton.  Additional services totaling $24,430.00 are necessary for the Moneta-Lysite Road Shoulder Widening project due to a BLM paleontology study requisite for right-of-way acquisition.  Larry Allen moved, Ray Price seconded, to approve Amendment No. 1 as presented.  Motion carried unanimously.

 

Fremont County Library Director Janette McMahon stated the Fremont County Library System is excited to be one of the fifty libraries chosen to host an intern this summer.  The Public Library Association sponsors the Inclusive Internship Initiative and is an opportunity to offer paid, mentored internships to high school students from diverse backgrounds.  The grant award is for $3,500 for intern wages and costs.  She stated the PLA will cover travel costs required for site meetings in Washington, DC and Chicago and there will be no changes to the Library budget.  McMahon proceeded to review other Library grant and donation information – Lander District Recreation Board Grant – $6,000; Ezra Jack Keats Mini Grant – $500; Literacy Collection Development – $3,000; Advertising & Promotion – $3,000; and Born to Read Program Support – $1,000.  Larry Allen moved, Ray Price seconded, to authorize the Library Board’s request to hold a public hearing for the purpose of amending their fiscal year 2017-18 budget for unanticipated revenues.  Motion carried unanimously.

 

A Public Hearing was held at 10:00 a.m., as advertised, regarding Unanticipated Revenues and Budget Transfers.  Present was County Clerk Julie Freese and Financial Assistant Joe Felix.  Larry Allen moved, Clarence Thomas seconded, to approve Resolution No. 2018-15, FY 2017-2018 Budget Amendment No. 5.  Motion carried unanimously.

 

Following the budget hearing that approved Unanticipated Revenues from the Popo Agie Estates Association contributions for the associated flood control and restoration project, Dave Pendleton presented several documents for discussion.  An Agreement between Fremont County Government and Popo Agie Estates Association was reviewed which sets forth the terms to participate in a joint effort to apply for Federal Emergency Management Assistance 404 Hazardous Mitigation Grant Program to fund repair of existing flood control structures and to reduce the potential of future flood damage to County infrastructure and private properties within the Popo Agie Ranch Estates Subdivision.  The Agreement also details the Association’s donation of $22,830 to fund Phase One – Conceptual Design and grant application costs.  Ray Price moved, Jennifer McCarty seconded, to approve the Agreement with Popo Agie Estates Subdivision.  Motion carried unanimously.  Pendleton reminded the Board that two bids were received for the Phase One work and the low bidder was Lowham Walsh LLC in the amount of $22,830.00.  The name has been changed to Strike Consulting Group LLC but the bid amount is unchanged.  Ray Price moved, Jennifer McCarty seconded, to accept the bid from Strike Consulting Group LLC.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Master Services Contract Agreement with Strike Consulting Group LLC.  Motion carried unanimously.

 

A Public Hearing was held at 10:15 a.m., as advertised, regarding a Transfer of Ownership of a County Retail Malt Beverage Permit from Double H Inc. to Jolly Rich’s Marina, Inc. d/b/a Boysen Marina & Campground.  Corporate officers Georgia Epperson and Richard Mittlesdorf were present.  Larry Allen moved, Jennifer McCarty seconded, to approve the Transfer of Ownership.  Motion carried unanimously.

 

Executive Health Insurance Committee members Jim Anderson, Margy Irvine and Julie Freese reviewed their Memo reviewing the Committee’s research for the past couple of years of a computer program presented to them by Novo Benefits.  The intent of the program is to help analyze how Fremont County is doing with the health care program by using actual data.  The program would cost Fremont County $.55/employee/month.  A detailed list of benefits of the program was reviewed.  Larry Allen moved, Ray Price seconded, to approve the Business Associate Agreement with Springbuk, Inc. for the Financial Program software.  Motion carried unanimously.

 

Commissioner meeting reports were given:

 

Commissioner’s Budget:  Vice-Chairman Larry Allen and Joe Felix were present.  Last year’s budget was $337,469 and this year’s request is $348,413.

 

Ambulance Budget:  Vice-Chairman Larry Allen and Joe Felix presented.  Last year’s budget was $313,000 and this year’s request is $253,467.

 

The Commission recessed their meeting at 11:00 a.m. to attend the Commemoration of Judge Kail in the District Courtroom.  May 1st was designated as Law Day 2018 and several events were planned throughout the day.

 

Prevention Management Organization of Wyoming Community Prevention Professional Kelly Rees was present to review recent legislation that will move program funding from the State of Wyoming Department of Health to individual counties.  Public Health Nurse Manager Kathleen Laidlaw was present in the audience.  Options would be to put the funding into Public Health, a different department or a standalone department.  Rees reviewed the evolution of the program that began under a block grant with Fremont Counseling Service as the fiscal agent, then moved into a core grant, then into a single fiscal agent (Prevention Management Organization).  Chairman Becker asked the Board to take the matter under advisement and take time to get their questions answered and be prepared to make a final decision on May 22nd.

 

Extension Budget:  Alex Malcolm, Educator and Kim Collins Administrative Assistant were present.  Last year’s budget was $197,224 and this year’s request is $243,725.

 

Spencer Home Sites Debt Services.  Joe Felix presented.  This budget is a property tax special assessment district.

 

Abandoned Vehicle Fund Budget.  Joe Felix presented.  Last year’s budget was $20,000 and this year’s budget request is $22,000.

 

Section 125 Flexible Spending.  Joe Felix presented.  Last year’s budget was $613,706 and this year’s request is $625,000.

 

Help for Health Hospice.  This spendable trust is available for maintenance and equipment replacements.  Their request is $150,000.

 

Fuel Distribution.  Treasurer Scott Harnsberger presented.  Last year’s budget was $428,906 and this year’s request is $534,606.  Protection District, Fremont County Weed & Pest Control District, Fremont County Investment Pool budget.  Treasurer Scott Harnsberger presented.  Last year’s budget was $801,935 and this year’s request is $409,000.

 

Health Insurance Fund.  Deputy Treasurer and Health Insurance fund member Jim Anderson and Treasurer Scott Harnsberger were present.  Last year’s budget was $5,565,000 with this year’s budget requested at $5,488,795.

 

The Commissioners had submitted their weighted votes for the 17 applications received for the County Commissioners Scholarships.  The Commissioners annually select three award recipients, which is $500 per semester, valid at a Wyoming Community College or University of Wyoming.  Based on the vote tabulations, Clarence Thomas moved, Ray Price seconded, to select Kodi Anesi (Wind River), Silas Goetz (Lander) and Jaitlyn Pettit (Riverton) for the three County Commissioner Scholarships with Jalynne Brough (Lander), Ryann Koivupalo (Lander) and Alison Johnson (Wind River) selected as first, second and third alternatives, respectively.  Motion carried unanimously.  The one renewal County Commissioner Scholarship will be awarded in June following posting of spring grades.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 3:30 p.m. and reconvene for a Regular Meeting on May 8, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

May 1, 2018 (FULL DETAILED REPORT)

Wednesday, May 9th, 2018

STATE OF WYOMING            )                                                                                                                    LANDER, WYOMING

) ss.                                      OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                      MAY 1, 2018

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty, Ray Price and Clarence Thomas.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Ray Price seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Larry Allen moved, Jennifer McCarty seconded, to approve the minutes of the Regular Meeting held on April 17, 2018.  Motion carried unanimously.

 

Larry Allen moved, Ray Price seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Parts
$2,322.85
American Family & Life Insurance
Segregated
Insurance
$10,009.63
American Heritage Life Insurance
Segregated
Insurance
$20.70
AXA Equitable PEDC
Segregated
Annuity
$250.00
B & T Fire Extinguishers, Inc.
Transportation
Extinguisher Services
$840.50
Bailey Enterprises, Inc.
Fuel Facility
Services/Repairs
$186.49
Bank of the West Acct Analysis
Investment Pool
Bank Charges
$727.90
Beitel, Gary
Transportation
Steel Toed Boots Reimbursement
$175.99
Bill’s Quality Auto Glass
Vehicle Maintenance
Windshield Repair
$254.03
Black Hills Energy
Fremont County Ambulance
Utilities
$83.45
Bloedorn Lumber Lander
Transportation
Materials/Supplies
$23.08
Blue Cross Blue Shield of WY
Co Admin
Health Insurance Claims
$230,347.13
Blue Cross Blue Shield of WY
Co Admin
Health Insurance
$32,555.93
Burden, Dan
Segregated
Services Election Office
$495.50
Charter Communications
Segregated
Internet Services
$488.21
Child Support Services/ORS
Payroll
Child Support
$586.38
Colonial Life & Accident Insurance
Segregated
Insurance
$165.22
Davis Funeral Home
Support Services
Vital Records
$112.00
Delta Kits, Inc.
Vehicle Maintenance
Supplies
$50.79
Dubois Telephone Exchange
Segregated
Telephone Services
$647.85
FleetPride, Inc.
Vehicle Maintenance
Parts
$451.56
Freese, Julie
County Clerk
Reimburse Expenses
$189.72
Fremont Chevrolet GMC
Vehicle Maintenance
Parts/Repairs
$240.28
Fremont County Sheriff’s Office
County Attorney
Summons Services
$18.10
Fremont County Solid Waste
County Buildings
Dump Fees
$7.40
Fremont County Treasurer
Co Admin
Health Insurance
$318,177.00
Fremont County Treasurer
Co Admin
Withholding/FICA
$185,933.68
Fremont County Treasurer
Co Admin
Section 125 Benefits
$42,381.73
Fremont Motor Riverton, Inc.
Vehicle Maintenance
Parts/Supplies
$458.94
Grainger
County Buildings Detention
Materials/Supplies
$170.28
Great West Trust
Segregated
Wyoming Benefits
$5,705.00
Hall, Jared
Vehicle Maintenance
Steel Toed Boots Reimbursement
$209.99
Haslam, Kenneth
Vehicle Maintenance
Steel Toed Boots Reimbursement
$146.99
HDR Engineering Inc.
Red Canyon Road/South Fork Bridge
Engineering Services
$5,205.00
HealthSmart Benefit Solutions
Segregated
Insurance
$912.00
Hedges, M. James
Transportation
Steel Toed Boots Reimbursement
$155.95
Heller, Patrick
Transportation
Steel Toed Boots Reimbursement
$130.19
High Plains Power, Inc.
County Buildings Detention
Utility Services
$183.87
Hollings, Lee
Transportation
Steel Toed Boots Reimbursement
$170.53
Hotsy Equipment of Wyoming Inc.
Vehicle Maintenance
Parts/Supplies
$16.00
I State Truck Center
Vehicle Maintenance
Parts
$414.78
Inberg Miller Engineers
Dry Creek Road/Riverview Road
Engineering Services
$12,944.39
Irvine, Margy
County Clerk
Reimburse Expenses
$138.99
Killinger, Trevor
County Buildings
Counter Door Election Office
$3,515.00
Laidlaw, Kathleen
Segregated
Reimburse Expenses
$265.20
Miller, Margaret
District Court
Court Appointments
$915.00
Moore Medical, LLC
Fremont County WIC
Medical Supplies
$764.43
Moskovitz, Amy Marie
Fremont County WIC
Mileage Reimbursement
$327.00
National Business Systems Inc.
County Treasurer
Prepaid Postage
$2,000.00
Natrona Circuit Court
Payroll
Garnishment
$791.83
New York Life Insurance
Segregated
Insurance
$261.03
NMS Laboratories
County Coroner
Toxicology Services
$2,020.00
Northern Arapaho Child Support
Payroll
Child Support
$598.78
OR Dept. of Justice
Payroll
Child Support
$500.94
Overhead Door, Inc.
County Buildings Detention
Service/Parts/Supplies
$276.68
R C Lock & Key
County Buildings Detention
Keys/Supplies/Services
$1,075.00
R T Communications
Segregated
Telephone Services
$537.11
Ratigan, Daniel, M.D.
Detention Center
P.A. Supervisor Contract
$4,250.00
Reed’s Moghaun Office Supply
Segregated
Office Supplies
$252.85
Reiman Corp.
Bridge Repair
Contractual Services
$242.00
Riverton, City of
County Buildings
Water/Sewer
$754.27
Six Robblees’ Inc.
Vehicle Maintenance
Parts
$54.00
Spoonhunter, Leslie
Fremont County WIC
Reimburse Expenses
$81.75
State Disbursement Unit
Payroll
Child Support
$1,119.00
Stroupe Pest Control Inc.
Segregated
Pest Control
$415.00
T Y Excavation Inc.
Transportation
Dubois Road Maintenance
$7,202.50
Total Net Salaries
Segregated
Salaries
$604,897.82
Tweed’s Wholesale Co.
County Buildings Detention
Supplies
$54.73
Union Telephone Company
Segregated
Cellphone Service
$716.97
Valley Lumber & Supply Co., Inc.
Segregated
Materials/Supplies
$119.94
WCTA
County Treasurer
Spring Meeting/Dues
$220.00
Weigel, Dominick J. Jr.
Support Services
Vital Registrar Services
$53.00
Western Printing, Inc.
County Clerk
Envelopes
$433.60
Whiting Law, P.C.
District Court
Professional Services
$1,522.50
Windmill, LLC
Transportation
Pit Run Horse Creek
$39.66
WY SDU
Payroll
Child Support
$830.00
Wyo Child Support Enforcement
Segregated
Child Support
$800.00
Wyo Dept of Workforce Services
Co Admin
Workers Comp
$19,230.44
Wyoming Retirement System
Co Admin
Contributions
$137,433.74
Wyoming.com
Segregated
Internet Services
$1,084.65
The following items in the Signature File were reviewed:  1) Abatement Summary cover page; 2) Emergency Operations Plan Certification of Approval signature page; and 3) Record of Proceedings.  Larry Allen moved, Ray Price seconded, to approve an Application/Permits to Construct Access Driveway for Wade Alexander on Mortimore Lane and Hillcrest Drive.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a License for New Construction of Utility Crossing or Encroachment for Wade Alexander on Mortimore Lane.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a License for New Construction of Utility Crossing or Encroachment for Charter Communications for Hillcrest Drive.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a letter to the State Lands and Investments Board confirming a match of $140,414 from the Ambulance Fund to remount three ambulance boxes onto new 2018 Dodge chassis cabs.  Motion carried unanimously.  Larry Allen moved, Ray Price seconded, to approve a Fremont County Government Amendment to the Health Benefit Document regarding a Travel Medical Benefit.  Motion carried unanimously.  Ray Price moved, Clarence Thomas seconded, to approve a letter to the Wyoming Business Council requesting a Dry Creek Road Construction Services Completion Extension to October 1, 2019.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Memo from Wyoming County Commissioners Association regarding Workers Compensation Consolidation Work Plan (Chairman Becker and County Clerk Julie Freese have been participating in conference calls with the working group to discuss a potential work plan and evaluate costs/benefits to counties of a consolidated county employee group for workers compensation).  They stated it is in the early stages and will keep the Board updated as the working group continues.  2) Sheriff Hornecker had forwarded information regarding a donated fuel tank that sits on private property in the Jeffrey City area that was used for the benefit of the resident deputy in the area at that time.  It has not been used for years and there is currently a fuel vendor in the area.  Deputy County Attorney Jodi Darrough stated she is working with Sheriff Hornecker regarding his recommendation to donate the tank to the landowner, along with a small amount of old fuel still within the tank.  The Board gave her approval to proceed with drafting an Agreement to donate the tank to the landowner.

 

A Public Comment period was held.

 

Fremont County Public Lands Initiative Committee Chairman Douglas L. Thompson joined the meeting to provide an update on the Committee’s work regarding the Wilderness Study Areas in Fremont County.  They held their third meeting in April last night.  Committee member Julia Stuble was present in the audience.  Chairman Becker, also a member on the Committee, earlier detailed a timeline for a final package recommendation to the Commissioners the first part of May.  Thompson asked for time to hold an additional meeting, or possibly two, in May to field a proposal on the Lander Front and to finalize their recommendation package.   This Committee has been working on the project for two years and are a very motivated and dedicated group of individuals.  Once the final recommendation package is presented to the Commissioners, a 30-day comment period will be held after which the recommendation package will be forwarded to the State for formulation into a legislative package, which will then be sent back to the Committee for final review.  This all needs to occur by January 2019 in order to be acted on by Congress.  Thompson agreed that anything that happens after June 1st would lend itself to problems to get through the process.  He further noted the Committee wants to stay involved after congressional action takes place and be part of the implementation plan.  Larry Allen moved, Ray Price seconded, to approve the Fremont County Public Lands Initiative Committee an extension to hold up to two meetings in May prior to getting a final recommendation package to the Commissioners.  Motion carried unanimously.

 

County Clerk Julie Freese informed the Commission of a recent resignation within her office and asked for approval to refill at the same rate of pay.  Larry Allen moved, Ray Price seconded, to approve filling the vacancy in the County Clerk’s Office.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton presented Lander Crew Chief Jim Hedges with an appreciation plaque for 45 years of service to Fremont County.  The Commissioners also expressed their appreciation to Hedges for his loyalty to Fremont County.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton and Lander Crew Chief Jim Hedges regarding personnel.  Motion carried unanimously.  Larry Allen moved, Jennifer McCarty seconded, to return to Regular Session.  Motion carried unanimously.  Jennifer McCarty moved, Ray Price seconded, to approve filling a vacant Truck Driver position in the Lander shop.  Motion carried unanimously.

 

Dave Pendleton reminded the Board that the Dry Creek Road Improvement Project was rebid and received bids.  A bid tabulation sheet was distributed for review as follows:

Oftedal Construction                         $3,343,449.00

Montana Civil Contractors                $3,409,973.00

High County Construction                $3,581,536.00

J.R. Civil                                               $3,587,581.50

Knife River                                         $3,937,769.00

Larry Allen moved, Jennifer McCarty seconded, to award the bid to Oftedal Construction in the amount of $3,343,449.00, pending approval by the Wyoming Business Council and Wyoming Department of Environmental Quality Abandoned Mine Division.  Motion carried unanimously.  A Notice of Award with Oftedal Construction was signed.

 

Dave Pendleton reviewed the work to be completed on North 2nd Street Road as previously discussed.  The County needs to replace drain field lines for the purpose of conveying drainage water to the North Fork of the Popo Agie River, and the owner is desirous of removing overflowing drainage water from his property as a result.  Ray Price moved, Larry Allen seconded, to approve a Property Access Agreement with Kendall E. Kansey for said purpose.  Commissioner McCarty abstained due to conflict of interest.  Motion carried.

 

An amendment to the Owner-Engineer Agreement with James Gores and Associates, Inc. was presented by Dave Pendleton.  Additional services totaling $24,430.00 are necessary for the Moneta-Lysite Road Shoulder Widening project due to a BLM paleontology study requisite for right-of-way acquisition.  Larry Allen moved, Ray Price seconded, to approve Amendment No. 1 as presented.  Motion carried unanimously.

 

Fremont County Library Director Janette McMahon stated the Fremont County Library System is excited to be one of the fifty libraries chosen to host an intern this summer.  The Public Library Association sponsors the Inclusive Internship Initiative and is an opportunity to offer paid, mentored internships to high school students from diverse backgrounds.  The grant award is for $3,500 for intern wages and costs.  She stated the PLA will cover travel costs required for site meetings in Washington, DC and Chicago and there will be no changes to the Library budget.  McMahon proceeded to review other Library grant and donation information – Lander District Recreation Board Grant – $6,000; Ezra Jack Keats Mini Grant – $500; Literacy Collection Development – $3,000; Advertising & Promotion – $3,000; and Born to Read Program Support – $1,000.  Larry Allen moved, Ray Price seconded, to authorize the Library Board’s request to hold a public hearing for the purpose of amending their fiscal year 2017-18 budget for unanticipated revenues.  Motion carried unanimously.

 

A Public Hearing was held at 10:00 a.m., as advertised, regarding Unanticipated Revenues and Budget Transfers.  Present was County Clerk Julie Freese and Financial Assistant Joe Felix.  Larry Allen moved, Clarence Thomas seconded, to approve Resolution No. 2018-15, FY 2017-2018 Budget Amendment No. 5.  Motion carried unanimously.

 

Following the budget hearing that approved Unanticipated Revenues from the Popo Agie Estates Association contributions for the associated flood control and restoration project, Dave Pendleton presented several documents for discussion.  An Agreement between Fremont County Government and Popo Agie Estates Association was reviewed which sets forth the terms to participate in a joint effort to apply for Federal Emergency Management Assistance 404 Hazardous Mitigation Grant Program to fund repair of existing flood control structures and to reduce the potential of future flood damage to County infrastructure and private properties within the Popo Agie Ranch Estates Subdivision.  The Agreement also details the Association’s donation of $22,830 to fund Phase One – Conceptual Design and grant application costs.  Ray Price moved, Jennifer McCarty seconded, to approve the Agreement with Popo Agie Estates Subdivision.  Motion carried unanimously.  Pendleton reminded the Board that two bids were received for the Phase One work and the low bidder was Lowham Walsh LLC in the amount of $22,830.00.  The name has been changed to Strike Consulting Group LLC but the bid amount is unchanged.  Ray Price moved, Jennifer McCarty seconded, to accept the bid from Strike Consulting Group LLC.  Motion carried unanimously.  Ray Price moved, Jennifer McCarty seconded, to approve a Master Services Contract Agreement with Strike Consulting Group LLC.  Motion carried unanimously.

 

A Public Hearing was held at 10:15 a.m., as advertised, regarding a Transfer of Ownership of a County Retail Malt Beverage Permit from Double H Inc. to Jolly Rich’s Marina, Inc. d/b/a Boysen Marina & Campground.  Corporate officers Georgia Epperson and Richard Mittlesdorf were present.  Larry Allen moved, Jennifer McCarty seconded, to approve the Transfer of Ownership.  Motion carried unanimously.

 

Executive Health Insurance Committee members Jim Anderson, Margy Irvine and Julie Freese reviewed their Memo reviewing the Committee’s research for the past couple of years of a computer program presented to them by Novo Benefits.  The intent of the program is to help analyze how Fremont County is doing with the health care program by using actual data.  The program would cost Fremont County $.55/employee/month.  A detailed list of benefits of the program was reviewed.  Larry Allen moved, Ray Price seconded, to approve the Business Associate Agreement with Springbuk, Inc. for the Financial Program software.  Motion carried unanimously.

 

Commissioner meeting reports were given:

 

Commissioner McCarty attended the monthly Historic Preservation Committee meeting.

 

Vice-Chairman Allen gave an update on a letter the Emergency Management Agency received from Office of Homeland Security regarding the County’s appeal.  That Agency is keeping watch for potential flooding issues.

 

Chairman Becker reported on the Fremont County Public Lands Initiative meeting the previous evening and thanked fellow Commissioners for allowing extra time for additional meetings in May for the group.

 

Deputy Chief Civil Attorney Jodi Darrough informed the Commission that Michael Strom from the State Archives Office will be presenting to the Elected Officials and Department Heads on May 14th regarding record retention.

 

Commissioner’s Budget:  Vice-Chairman Larry Allen and Joe Felix were present.  Last year’s budget was $337,469 and this year’s request is $348,413.  The increase is due to the addition of health insurance as this is an election year and chances are that a replacement might take health insurance.  Postage also is increased based on this year’s expenditures.  Travel seems to be within budget however with changes to the IRS laws, some commissioners may be taking their travel allowances again since they won’t be able to claim their travel on their tax return.  This budget will also increase in the rental line item to properly place the county pool car rental payments in the proper budget this fiscal year.  Commissioner McCarty stated the WCCA dues are very expensive.  Chairman Becker stated that he had sent an email with the explanation of what the WCCA dues pays for and how they are calculated.

 

Ambulance Budget:  Vice-Chairman Larry Allen and Joe Felix presented.  Last year’s budget was $313,000 and this year’s request is $253,467.  Joe noted that the revenue is on track as planned with $125,000 coming in from AMRG.  Some costs for this year reflect that a meter was installed in the Dubois Ambulance Station and Fremont County is still paying Black Hills Energy for the Shoshoni station.  Vehicle repairs were moved to the Vehicle Maintenance budget which totals $35,000.

 

The Commission recessed their meeting at 11:00 a.m. to attend the Commemoration of Judge Kail in the District Courtroom.  May 1st was designated as Law Day 2018 and several events were planned throughout the day.

 

Prevention Management Organization of Wyoming Community Prevention Professional Kelly Rees was present to review recent legislation that will move program funding from the State of Wyoming Department of Health to individual counties.  Public Health Nurse Manager Kathleen Laidlaw was present in the audience.  Options would be to put the funding into Public Health, a different department or a standalone department.  Rees reviewed the evolution of the program that began under a block grant with Fremont Counseling Service as the fiscal agent, then moved into a core grant, then into a single fiscal agent (Prevention Management Organization).  Rees had provided a Statement of Work for community-based alcohol, tobacco, opioid, other drug, and suicide prevention.  Services shall be provided to the entire county population as resources and capacity allow.  Rees had also previously provided several handouts “Potential Cost Savings from Delaying Youth Alcohol Use in Wyoming and The Value of Prevention”.  As requested by Chairman Becker, she had also prepared three different budget scenarios (1 Employee; 1 FT Employee, 1 PT Employee; and 2 FT Employees).  Chairman Becker stated the Board would need to consider if they wish to take the program under the county umbrella or they could also contract out.  Rees felt the program will go away without county oversight and stated the county would still be responsible for program deliverables and where the money is being spent. Commissioner Thomas stated prevention is very important and must be consistent and gain strength throughout the educational years.  The Commission asked about overlap of services among prevention programs and Rees stated this was not the case and the various agencies have a wrap-around approach and collaborate with each other but do not duplicate services.  The Commission further expressed concern with state funded programs continuing funding through the years making the counties responsible for continued program funding into the future.  Chairman Becker asked the Board to take the matter under advisement and take time to get their questions answered and be prepared to make a final decision on May 22nd.

 

Extension Budget:  Alex Malcolm, Educator and Kim Collins Administrative Assistant were present.  Last year’s budget was $197,224 and this year’s request is $243,725.  Increases in this budget are for the replacement of their Riverton Secretary position which was cut last year.  They are also asking for an increase for their other secretary of $3,500 per year.  Chairman Becker stated that the requested increase for the secretary is substantial.  Kim mentioned that she is working in the Riverton Office a couple of days a week which wasn’t a problem as she lived in the Riverton area but she is now moving to Lander which would be more difficult.  The secretary and administrative assistant are doing their jobs and they are also splitting the Riverton secretary’s duties.  They thought they could cover the Riverton job without that position, but in their opinion, they are not able to continue without the program suffering because of it.  Discussion was held on what was being paid by the County and by the University of Wyoming.  Commissioner Allen asked if they could get by with a part time person and Kim responded they could try that.  They also would like to install some mirrored film for entryways in Lander and Riverton due to safety concerns.

 

 

Spencer Home Sites Debt Services.  Joe Felix presented.  This budget is a property tax special assessment district.  This budget covers the payment of a loan to the State Land and Investment Board which was entered into in 2004 and will finish in June of 2022.

Abandoned Vehicle Fund Budget.  Joe Felix presented.  Last year’s budget was $20,000 and this year’s budget request is $22,000.  The revenue for this fund is a fee collected by the County Clerk when a vehicle title is issued.  One dollar ($1.00) of every title fee collected goes into the Abandoned Vehicle fund.  The expenditures in this budget goes to pay towing expenses.  Joe added an additional $2000 in revenue and another additional $2000 in expenses to cover towing costs since this line was overspent this year.

Section 125 Flexible Spending.  Joe Felix presented.  Last year’s budget was $613,706 and this year’s request is $625,000.  The revenue flows from employee premiums and flexible spending contributions.  This fund can fluctuate depending on the employees’ desire to put aside (pre-tax) money for medical or daycare costs.

Help for Health Hospice.  This spendable trust is available for maintenance and equipment replacements.  Their request is $150,000.

Fuel Distribution.  Treasurer Scott Harnsberger presented.  Last year’s budget was $428,906 and this year’s request is $534,606.  Revenues come from Fremont County Government, Fremont County Fire Protection District, Fremont County Weed & Pest Control District, Fremont County Library, Fremont County Fair, Town of Hudson, Town of Pavillion and WR Transit was added last year.  Charges for fuel are based on the monthly average cost of fuel plus and $.18 per gallon surcharge to cover overhead.  Fuel costs are 95% of total expense and the gasoline prices are set at $2.50 with diesel at $2.60 per gallon.  Overall fuel increases are expected to be up from $481,000 to $512,000.  Revenue will also increase to cover the projected increase in expenditures.

Investment Pool budget.  Treasurer Scott Harnsberger presented.  Last year’s budget was $801,935 and this year’s request is $409,000.  As of April 30, 2018, total investments are just over $26 million.  Based on historical information approximately 75% of investment income will be allocated to the various funds of the county.  The average rate of interest received is 1.75% .  No transfer to the General Fund is recommended this year.  The remaining fund balance may be needed to absorb declines in market value due to the anticipation of increased interest rates that will likely reduce the market value of the investment portfolio.  Chairman Becker remarked that this fund was one of the funds that saved the county’s budget last year.

Health Insurance Fund.  Deputy Treasurer and Health Insurance fund member Jim Anderson and Treasurer Scott Harnsberger were present.  Last year’s budget was $5,565,000 with this year’s budget requested at $5,488,795.  The executive health committee is requesting a modest increase (3%) in health insurance premium contributions for FEY 2019, if approved by the county commission.  The increase includes the MASA membership premiums.  Other revenues include prescription drug rebates, stop loss reimbursements and investment income.  In 2017-18, the health plan experienced much higher claims than in recent history.  Because of this, they had to dip into the plan’s reserves more than expected.  In February 2018, the county commission signed a two-year contract to provide MASA membership benefit for emergent medial transportation coverage to county employees and their families at the cost of approximately $30,000 per year.  There are no budgeted transfers from the health plan to the general fund in FY 2018-019 to help balance revenue shortfalls.  Overall they anticipate expenditures to be approximately $76,000 less than the original FY 2017-18 budget and approximately $880,000 less than projected actual expenses for FY 2017-18.

 

 

The Commissioners had submitted their weighted votes for the 17 applications received for the County Commissioners Scholarships.  The Commissioners annually select three award recipients, which is $500 per semester, valid at a Wyoming Community College or University of Wyoming.  Based on the vote tabulations, Clarence Thomas moved, Ray Price seconded, to select Kodi Anesi (Wind River), Silas Goetz (Lander) and Jaitlyn Pettit (Riverton) for the three County Commissioner Scholarships with Jalynne Brough (Lander), Ryann Koivupalo (Lander) and Alison Johnson (Wind River) selected as first, second and third alternatives, respectively.  Motion carried unanimously.  The one renewal County Commissioner Scholarship will be awarded in June following posting of spring grades.

 

All Social Service budgets have been submitted to the Commission and they stated no budget hearings would be necessary.

 

County Clerk Julie Freese stated filing for office begins May 17th and encouraged the Board to set Elected Official salaries for the next four years prior to that date.  The matter will be scheduled on the May 8th agenda.

 

There being no further business, Larry Allen moved, Clarence Thomas seconded, to adjourn the meeting at 3:30 p.m. and reconvene for a Regular Meeting on May 8, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

April 17, 2018 (OFFICIAL MINUTES)

Wednesday, May 2nd, 2018

STATE OF WYOMING            )                                                                                                                    LANDER, WYOMING

) ss.                                      OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                APRIL 17, 2018

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas.  Ray Price was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Jennifer McCarty seconded, to approve the Agenda as presented.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held on April 10, 2018.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

Ahlers & Company-Family Planning Services-License/Support-$707.68; Airgas USA LLC-Vehicle Maintenance-Supplies-$204.28; Alexander, Robyn-County Sheriff-Bailiff Duties-$817.50; Alsco Inc.-County Buildings-Laundry-$237.35; AmeriGas Propane LP-County Buildings-Rental-$57.00; Anda Inc.-Public Health-Vaccine-$4,051.94; Bailey Enterprises, Inc.-Inventory-Fuel-$22,809.93; Bank of the West-Segregated-Credit Card Charges-$38,273.74; Bloedorn Lumber Lander-County Buildings Detention-Materials-$108.82; Blumenshine, Herman-Transportation-Steel Toed Boots Reimbursement-$111.83; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$8,606.78; Bob’s Fire & Safety-County Sheriff-Extinguisher Services-$71.44; Bowdel Steven P.-Detention Center-Medical Services-$2,500.00; Bringolf, John Samuel-Transportation-Steel Toed Boots Reimbursement-$175.81; Carroll Septic Service-Transportation-Services-$150.00; CDW Government, Inc.-County Sheriff-Equipment/Supplies-$313.16; CenturyLink-Segregated-Phone Services-$4,167.19; CNA Surety-Clerk of District Court-Surety-$200.00; Communication Technologies Inc.-Detention Center-Maintenance Agreement/Repairs-$2,546.00; Cowboy Chemical Inc.-County Buildings Detention-Inmate Laundry/Kitchen Supply-$1,448.85; Crane, Peter, MD-Detention Center-Inmate Medical-$339.00; Degraw, Larry R.-County Sheriff-Bailiff Duties-$885.00; Dierks, Richard-Transportation-Steel Toed Boots Reimbursement-$188.99; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services-$67.63; Filman, Richard D.-Detention Center-Reimburse Expenses-$91.80; Food Services of America-Detention Center-Prisoner Board-$3,822.44; Forbis, Kevin-Transportation-Steel Toed Boots Reimbursement-$146.99; Fremont Orthopaedics PC-Detention Center-Inmate Medical-$345.00; Gerard, Jonathan M.-District Court-Court Representation-$1,815.00; Globalstar USA-Search & Rescue-Satellite Phone Service-$177.65; Green, Donald-Detention Center-Reimburse Expenses-$25.10; Hague Auto Body-Vehicle Maintenance-Repairs/Parts-$883.50; HDR Engineering Inc.-Bridge Repair-Engineering Services-$1,057.46; High Plains Power, Inc.-County Buildings-Utility Services-$1,317.40; Inn at Lander-County Attorney-Meals/Lodging/Phone-$273.00; Intoximeters Inc.-Segregated-Supplies-$266.50; James Gores & Associates, P.C.-Moneta Lysite Road-Shoulder Widening-$19,337.72; Johnson, Sherry-County Sheriff-Reimburse Expenses-$23.60; Lander Medical Clinic PC-Segregated-Services-$858.80; Linton’s Big R Store-Segregated-Uniform Supplies-$169.95; Media Works, Inc.-County Sheriff-Supplies-$194.96; Meeks, William-Transportation-Steel Toed Boots Reimbursement-$160.62; Mr. D’s Food Center Inc.-Search & Rescue-Supplies-$124.14; N Compliance Safety Services, Inc.-Transportation-MSHA Training-$880.00; Napa Auto Parts Riverton-Vehicle Maintenance-Parts/Supplies-$1,493.09; National Business Systems Inc.-County Treasurer-Postcards-$626.64; Norco Inc.-Segregated-Supplies-$271.16; Office Shop Inc., The-Segregated-Service Agreement-$131.71; One Stop Market-Search & Rescue-Supplies-$151.92; Osage Industries, Inc.-Vehicle Maintenance-Vehicle Repairs-$341.07; Palace Pharmacy-Detention Center-Inmate Prescriptions-$10,461.89; Pavillion, Town of-County Buildings-Water-$97.00; Petersen, Darrell-Transportation-Steel Toed Boots Reimbursement-$263.00; Phillips, Adam E.-District Court-Court Representation-$112.50; Philp Sheep Co-County Commission-Right of Way Easement Payment-$20,000.00; Post, Raymond-County Sheriff-Car Wash-$50.86; Quest Software Inc.-Computer Services-KACE Maintenance-$2,758.06; Quill Corporation-County Attorney-Office Supplies-$250.87; Remote Satellite Systems-Search & Rescue-Equipment-$56.00; Riverton Ranger, Inc.-Detention Center-Advertising-$40.25; Rocky Mountain Power-County Buildings-Utilities-$1,295.49; Sagewest Health Care-Detention Center-Inmate Medical-$8,246.33; Schreiber, Steve-Transportation-Steel Toed Boots Reimbursement-$183.71; Shankle, David-Transportation-Steel Toed Boots Reimbursement-$58.78; Shimek, Ken-Transportation-Steel Toed Boots Reimbursement-$68.24; Six Robblees’ Inc.-Vehicle Maintenance-Parts-$48.55; Snider, Yvonne-Sheriff Victim Services-Reimburse Expenses-$237.60; State of Wyoming, Public Defenders Office-Public Defender-County Supplement-$106,365.25; Stroupe Pest Control Inc.-County Buildings-Pest Control-$200.00; Sysco Montana Inc.-Detention Center-Inmate Supplies-$16,536.57; Talkington, Kay-Detention Center-Inmate Supplies-$135.00; Taylor Creek Exxon-County Sheriff-Car Wash-$5.00; Transmetron Inc.-Detention Center-Drug Test Kits-$594.60; Traveling Computers-Computer Services-Supplies/Services-$12,991.45; TW Vending, Inc.-Detention Center-Inmate Supplies-$48.95; Tweed’s Wholesale Co-Detention Center-Inmate Board-$9,161.28; USPS Hasler-County Sheriff-Postage-$1,000.00; Verizon Wireless-Segregated-Cellphone Services-$259.15; Vocu, Robert-Transportation-Steel Toed Boots Reimbursement-$220.49; WCS Telecom-Segregated-Phone Services-$778.16; Welch, James R., MD-Family Planning Services-Lab Fees-$31.50; West Payment Center-District Court-Library Plan Charges-$63.95; Western Printing, Inc.-Detention Center-Printed Supplies-$70.25; William H. Smith & Associates Inc.-1% Gravel Projects-Surveying Services-$3,051.50; Winchester, Clyde-Transportation-Steel Toed Boots Reimbursement-$146.99; Wind River Power Sports-Search & Rescue-Equipment/Services-$143.91; Wind River Radiology PC-Detention Center-Inmate Medical-$381.00; Wind River Transportation Authority-CAST-Bus Pass-$10.00; Wind River Vet Service-County Sheriff-Dog Boarding-$450.00; Wooten, Jessica L.-Detention Center-Services/Repairs-$37.00; Wyoming Behavioral Institute-Health & Welfare-Title 25-$1,508.00; Wyoming Cardiopulmonary Services PC-Detention Center-Inmate Medical-$690.00; Wyoming Dept of Transportation-Segregated-Fuel-$1,678.14; Wyoming Division of Victim Services-Attorney Victim Services-Registration-$250.00; Wyoming Public Health Laboratory-Family Planning Services-Lab Fees/Supplies-$256.00; Wyoming.com-County Sheriff-Internet Services-$999.95

 

The following items in the Signature File were reviewed:  1) letter of recognition to Cindy Herrera for 20 years of service to the State of Wyoming and Fremont County as public health nurse; and 2) Record of Proceedings.  Clarence Thomas moved, Jennifer McCarty seconded, to approve a Contract for Trucking Services between Fremont County and Independent Contractor (Dave’s Asphalt Co.).  Motion carried unanimously.  Jennifer McCarty moved, Clarence Thomas seconded, to approve an Agricultural Lease Agreement with Steve Husted for the agricultural premises located at 1249 Major Avenue, Riverton, for a fee of $12,810 per year for three years.  Motion carried unanimously.

 

There were no action items in the Priority Mail.

 

There was nobody present for the Public Comment period.

 

Building Maintenance Supervisor J.R. Oakley informed the board of a retirement of Steve Averill on June 30th.  He recommended changing Averill’s title of Carpenter to a new position titled Assistant Supervisor position and transfer a custodian at the Detention Center to the Assistant Supervisor position at a salary of $38,000.  This amount is lower than that of the retiring employee due to longevity; however, is an increase in pay due to added responsibilities, while also leaving room for growth.  Larry Allen moved, Clarence Thomas seconded, to approve the position title changes (Carpenter to Assistant Supervisor) with the associated pay adjustment.  Motion carried unanimously.  This will then leave a Custodial position open at the Detention Center.  The Board approved immediate advertising of the position.

 

In another matter, Deputy Civil Attorney Jodi Darrough asked J.R. Oakley to consider any additional OSHA safety requirements that may be necessary for Building Maintenance employees.

 

Court Security Deputy Phil Holder joined J.R. Oakley to give a recommendation on updates for the sound system in the Commissioners Chambers.  They had earlier been requested to research options and report back on a full system.  Holder recommended both a mixer and six microphones be purchased from Sweetwater for a total cost of $2,087.34.  He felt the equipment would take care of the sound issue in the Chambers and Oakley noted the speakers have recently been replaced and are adequate.  District Court has an unused amplifier they will donate for use in the Commission Chambers.  Larry Allen moved, Jennifer McCarty seconded, to purchase the equipment from Sweetwater not to exceed $2,100 with payment from the County Commissioners’ budget.  Motion carried unanimously.  The Commissioners expressed appreciation to the men for their expertise and assistance in the matter.

 

Transportation Superintendent Dave Pendleton stated the Rock Creek Bridge project has been completed, and presented Change Order No. 1 that adjusts bid quantities to final installed quantities.  Clarence Thomas moved, Jennifer McCarty seconded, to approve Change Order No. 1 from Reiman Corp for a deduction of $13,278.00.  Motion carried unanimously.  Total project cost is $30,972 and is the final project in the Multiple Bridge Repairs project funded with 1% funding.  Also presented in conjunction with the final document was a Certificate of Substantial Completion dated November 3, 2017, a Certificate of Final Completion, dated November 10, 2017 and One Year Warranty.

Dave Pendleton informed the Commission that a bid opening was held on April 12th for the Dry Creek Road.  Fourteen contractors had expressed interest during the walk-through; however, no bids were received.  The contractors had been polled to see why they had not submitted a bid, and a spreadsheet of their varied reasons was reviewed.  Pendleton recommended the project be rebid and extend the completion date until August 1, 2019.  Larry Allen moved, Jennifer McCarty seconded, to rebid the Dry Creek Road project on April 26, 2018 at 2:00 p.m. in the Commission Chambers and extend the completion date until August 1, 2019.  Motion carried unanimously.

 

Jim Gores, James Gores and Associates, joined Dave Pendleton to provide an update on the Moneta-Lysite Road Shoulder Widening project.

 

Dave Pendleton stated a draft Memorandum of Understanding with Popo Agie Ranch Estates has been forwarded to the County Attorney’s Office for review.  Two bids were received for the Design-Build Flood Control Project along the Middle Fork of the Popo Agie River near the Popo Agie Ranch Estates.  This information is required to apply for a Hazardous Mitigation Grant through the Office of Homeland Security, due June 30th.  The low bid submitted was from Lowham Walsh LLC in the amount of $22,830.00.  A budget hearing will be required to transfer the money for the contractual project from the Popo Agie Ranch Estates account to Fremont County.  The Board stated this session would serve as the preliminary budget hearing and the transfer will be advertised and acted on during their May 1st meeting.  Chairman Becker asked that the County Treasurer, County Clerk and Deputy County Attorney meet by the end of the week to finalize the process and MOU so action can be taken May 1st to move the project along.

 

Dave Pendleton updated the Board on an existing swamp issue on North 2nd Street in Lander.

 

Transportation Budget:  Dave Pendleton Superintendent was present.  Last year’s budget was $2,406,934 with this year’s request at $2,362,317.

 

Infrastructure Projects (1%):  Last year’s budget was $7,198,583 and this year’s request is $5,585,838.

 

Road Construction Fund:  Last year’s budget was $1,302,873 and this year’s request is $1,616,781.

 

Fremont County Nurse Manager Kathleen Laidlaw presented a department report.

 

IT Services:  Kevin Shultz, Director was present.  Last year’s budget was $296,707 and this year’s request is $305,496.

 

Vehicle Maintenance Department:  Brad Meredith and Kam Larson, Department Supervisors were present.  Last year’s budget was $751,834 and this year’s request is $800,400.

 

A Uniform, Appearance and Hygiene Policy for the Fremont County Vehicle Maintenance Department was reviewed, as updated to include recent OSHA safety requirements.  Larry Allen moved, Jennifer McCarty seconded, to approve the revised Policy.  Motion carried unanimously.

 

The Board of Fremont County Commissioners was adjourned at 11:30 p.m. and a luncheon work session was held with Elected Officials.  Present were Commissioners Travis Becker, Larry Allen and Clarence Thomas, County Clerk Julie Freese, County Coroner Mark Stratmoen, County and Prosecuting Attorney Patrick LeBrun, Sheriff Skip Hornecker, Treasurer Scott Harnsberger, Clerk of District Court Kristi Green and Assessor Tara Berg.  Undersheriff Ryan Lee was present in the audience.

 

As per W.S. 18-3-107, by June 1st of every General Election Year, the Board of County Commissioners must meet for the purpose of setting salaries for Elected Officials, which shall not be changed during the four years thereafter.

 

A budget overview was then discussed.

 

The Work Session ended at 1:30 p.m. and the Board reconvened as the Board of Fremont County Commissioners.

 

Deputy Treasurer Jim Anderson presented a letter from the Audit Committee to recommend the Board engage DeCoria, Maichel & Teague PS to perform the County’s audit for fiscal year 2018.  They have performed the County’s audit since 2011.  They have provided engagement letters for the County’s audits as well as a standalone audit for Solid Waste.  The total fee for the County audit is $56,800, this includes separate audits for the two drug treatment courts ($2,150 each) and a Single Audit if required ($2,500).  This results in an increase of $1,600 (3%) from last year and the fee for the Solid Waste District increased by less than 1%.  Jennifer McCarty moved, Clarence Thomas seconded, to accept the recommendation of the Audit Committee to engage DeCoria, Maichel & Teague PS to perform the County’s audit for fiscal year 2018.  Motion carried unanimously.  Some discussion was held regarding rebidding the audit for next year, and the Committee stated this needs to begin in November.

 

Courthouse Building Security Committee Chairman J.R. Oakley recommended a budget be developed to make safety adjustments to some Courthouse offices.

 

Sherifff’s Budget:  Skip Hornecker, Sheriff, Ryan Lee, Undersheriff, Karla Davis Administrative Assistant, Kathy Mosbrucker Detention Lieutenant, Matt Hutson, Detention Sergeant, and Carl Freeman Communications Director were all present.  Last year’s budget was $3,919,457 and this year’s request is $3,840,015.

 

Detention Budget:  Last year’s budget was $4,522,190 and this year’s request is $4,588,547.

 

Dispatch Budget:  Last year’s budget was $1,425,611 and this year’s budget is requested at $1,464,433.

 

Search and Rescue Budget:  Last year’s budget was $39,739 and this year’s request is $28,841.

 

Library Budget:  Janette McMahon, Library Executive Director was present.  Last year’s budget was $1,932,706 and this year’s request is $1,897,733.

 

Youth Services Budget:  Melinda Cox, Director was present.  Last year’s budget was $363,147 and this year’s request is $361,065.

 

Fair Board Budget:  Barney Cosner, Director was present.  Board member Bobby Lane was in the audience.  Last year’s budget was $794,652 and this year’s budget is $793,496.

 

Social Services Budgets:  County Clerk Julie Freese discussed all budgets listed below and asked the commission if they needed a budget hearing with any of them.  The board stated they wanted more time to review them and would discuss this at the May 1, 2018 meeting.

 

Presented for consideration::

Wyoming Sr. Citizens $1,200; Child Development Services $10,000; City of Lander Flood Risk Mitigation Study $25,000; Fremont Air Service Team (FAST) Airport Guarantee $150,000; Riverton Regional Airport $50,000; FCAG Dues $8000; Children’s Advocacy Project $5,000; Volunteers of America Center of Hope $60,000; Fremont County Alliance Against Domestic Violence and Sexual Assault $2,500; Historic Preservation $1,000; Boy’s and Girl’s Club of Dubois $3,000; Fremont County Good Samaritan Center $5,000; Riverton Sr. Citizen’s Center $15,000; Lander Sr. Citizen’s Center $15,000.  Other budgets to come are High Co Sr. Citizen’s Center and Shoshoni Sr. Citizens Center.

 

Recreation Board Budget:  Bobby Hague, Chairman, Kristen Ressler, Treasurer, Ron Cunningham, Don Reynolds and Margaret Wells members were present.  Last year’s budget was $225,000 and this year’s budget is $281,731.

 

The Department of Family Services had announced the continuation of funding through the Temporary Assistance for Needy Families Community Partnership Initiative for FFY 2019.  The County Commissioners had received the applications for distribution and County Clerk Julie Freese had subsequently distributed the application to social service organizations.  One application was received by the deadline of April 16th, from the Big Brothers Big Sisters of Northwest Wyoming, in the amount of $20,586.20, plus $2,050 administration fee for a total grant application of $22,636.20.  Clarence Thomas moved, Jennifer McCarty seconded, to accept the application and submit to the State Office on behalf of the organization.  Motion carried unanimously.

 

County Commissioner meeting reports were given:

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 4:10 p.m. and reconvene for a Regular Meeting on May 1, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

April 17, 2018 (FULL DETAILED REPORT)

Wednesday, May 2nd, 2018

STATE OF WYOMING            )                                                                                                                    LANDER, WYOMING

) ss.                                      OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                APRIL 17, 2018

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas.  Ray Price was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Larry Allen moved, Jennifer McCarty seconded, to approve the Agenda as presented.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held on April 10, 2018.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
Ahlers & Company
Family Planning Services
License/Support
$707.68
Airgas USA LLC
Vehicle Maintenance
Supplies
$204.28
Alexander, Robyn
County Sheriff
Bailiff Duties
$817.50
Alsco, Inc.
County Buildings
Laundry
$237.35
AmeriGas Propane LP
County Buildings
Rental
$57.00
Anda Inc.
Public Health
Vaccine
$4,051.94
Bailey Enterprises, Inc.
Inventory
Fuel
$22,809.93
Bank of the West
Segregated
Credit Card Charges
$38,273.74
Bloedorn Lumber Lander
County Buildings Detention
Materials
$108.82
Blumenshine, Herman
Transportation
Steel Toed Boots Reimbursement
$111.83
Bob Barker Company, Inc.
Detention Center
Inmate Supplies
$8,606.78
Bob’s Fire & Safety
County Sheriff
Extinguisher Services
$71.44
Bowdel Steven P.
Detention Center
Medical Services
$2,500.00
Bringolf, John Samuel
Transportation
Steel Toed Boots Reimbursement
$175.81
Carroll Septic Service
Transportation
Services
$150.00
CDW Government, Inc.
County Sheriff
Equipment/Supplies
$313.16
CenturyLink
Segregated
Phone Services
$4,167.19
CNA Surety
Clerk of District Court
Surety
$200.00
Communication Technologies Inc.
Detention Center
Maintenance Agreement/Repairs
$2,546.00
Cowboy Chemical Inc.
County Buildings Detention
Inmate Laundry/Kitchen Supply
$1,448.85
Crane, Peter, MD
Detention Center
Inmate Medical
$339.00
DeGraw, Larry R.
County Sheriff
Bailiff Duties
$885.00
Dierks, Richard
Transportation
Steel Toed Boots Reimbursement
$188.99
Eagle Uniform & Supply Co
Vehicle Maintenance
Laundry Services
$67.63
Filman, Richard D.
Detention Center
Reimburse Expenses
$91.80
Food Services of America
Detention Center
Prisoner Board
$3,822.44
Forbis, Kevin
Transportation
Steel Toed Boots Reimbursement
$146.99
Fremont Orthopaedics PC
Detention Center
Inmate Medical
$345.00
Gerard, Jonathan M.
District Court
Court Representation
$1,815.00
Globalstar USA
Search & Rescue
Satellite Phone Service
$177.65
Green, Donald
Detention Center
Reimburse Expenses
$25.10
Hague Auto Body
Vehicle Maintenance
Repairs/Parts
$883.50
HDR Engineering Inc.
Bridge Repair
Engineering Services
$1,057.46
High Plains Power, Inc.
County Buildings
Utility Services
$1,317.40
Inn at Lander, The
County Attorney
Meals/Lodging/Phone
$273.00
Intoximeters Inc.
Segregated
Supplies
$266.50
James Gores & Associates, PC
Moneta Lysite Road
Contractual Services
$19,337.72
Johnson, Sherry
County Sheriff
Reimburse Expenses
$23.60
Lander Medical Clinic PC
Segregated
Services
$858.80
Linton’s Big R Store
Segregated
Uniform Supplies
$169.95
Media Works, Inc.
County Sheriff
Supplies
$194.96
Meeks, William
Transportation
Steel Toed Boots Reimbursement
$160.62
Mr. D’s Food Center Inc.
Search & Rescue
Supplies
$124.14
N Compliance Safety Services, Inc.
Transportation
MSHA Training
$880.00
NAPA Auto Parts Riverton
Vehicle Maintenance
Parts/Supplies
$1,493.09
National Business Systems Inc.
County Treasurer
Postcards
$626.64
Norco Inc.
Segregated
Supplies
$271.16
Office Shop Inc., The
Segregated
Service Agreement
$131.71
One Stop Market
Search & Rescue
Supplies
$151.92
Osage Industries, Inc.
Vehicle Maintenance
Vehicle Repairs
$341.07
Palace Pharmacy
Detention Center
Inmate Prescriptions
$10,461.89
Pavillion, Town of
County Buildings
Water
$97.00
Petersen, Darrell
Transportation
Steel Toed Boots Reimbursement
$263.00
Phillips, Adam E.
District Court
Court Representation
$112.50
Philp Sheep Co
County Commission
Right of Way Easement Payment
$20,000.00
Post, Raymond
County Sheriff
Car Wash
$50.86
Quest Software Inc.
Computer Services
KACE Maintenance
$2,758.06
Quill Corporation
County Attorney
Office Supplies
$250.87
Remote Satellite Systems
Search & Rescue
Equipment
$56.00
Riverton Ranger, Inc.
Detention Center
Advertising
$40.25
Rocky Mountain Power
County Buildings
Utilities
$1,295.49
Sagewest Health Care
Detention Center
Inmate Medical
$8,246.33
Schreiber, Steve
Transportation
Steel Toed Boots Reimbursement
$183.71
Shankle, David
Transportation
Steel Toed Boots Reimbursement
$58.78
Shimek, Ken
Transportation
Steel Toed Boots Reimbursement
$68.24
Six Robblees’ Inc.
Vehicle Maintenance
Parts
$48.55
Snider, Yvonne
Sheriff Victim Services
Reimburse Expenses
$237.60
State of WY, Public Defenders Office
Public Defender
County Supplement
$106,365.25
Stroupe Pest Control Inc.
County Buildings
Pest Control
$200.00
Sysco Montana Inc.
Detention Center
Inmate Supplies
$16,536.57
Talkington, Kay
Detention Center
Inmate Supplies
$135.00
Taylor Creek Exxon
County Sheriff
Car Wash
$5.00
Transmetron Inc.
Detention Center
Drug Test Kits
$594.60
Traveling Computers
Computer Services
Supplies/Services
$12,991.45
TW Vending, Inc.
Detention Center
Inmate Supplies
$48.95
Tweed’s Wholesale Co
Detention Center
Inmate Board
$9,161.28
USPS Hasler
County Sheriff
Postage
$1,000.00
Verizon Wireless
Segregated
Cellphone Services
$259.15
Vocu, Robert
Transportation
Steel Toed Boots Reimbursement
$220.49
WCS Telecom
Segregated
Phone Services
$778.16
Welch, James R., MD
Family Planning Services
Lab Fees
$31.50
West Payment Center
District Court
Library Plan Charges
$63.95
Western Printing, Inc.
Detention Center
Printed Supplies
$70.25
William H. Smith & Associates Inc.
1% Gravel Projects
Surveying Services
$3,051.50
Winchester, Clyde
Transportation
Steel Toed Boots Reimbursement
$146.99
Wind River Power Sports
Search & Rescue
Equipment/Services
$143.91
Wind River Radiology PC
Detention Center
Inmate Medical
$381.00
Wind River Transportation Authority
CAST
Bus Pass
$10.00
Wind River Vet Service
County Sheriff
Dog Boarding
$450.00
Wooten, Jessica L.
Detention Center
Services/Repairs
$37.00
Wyoming Behavioral Institute
Health & Welfare
Title 25
$1,508.00
Wyoming Cardiopulmonary Services
Detention Center
Inmate Medical
$690.00
Wyoming Dept of Transportation
Segregated
Fuel
$1,678.14
Wyoming Division of Victim Services
Attorney Victim Services
Registration
$250.00
Wyoming Public Health Laboratory
Family Planning Services
Lab Fees/Supplies
$256.00
Wyoming.com
County Sheriff
Internet Services
$999.95
The following items in the Signature File were reviewed:  1) letter of recognition to Cindy Herrera for 20 years of service to the State of Wyoming and Fremont County as public health nurse; and 2) Record of Proceedings.  Clarence Thomas moved, Jennifer McCarty seconded, to approve a Contract for Trucking Services between Fremont County and Independent Contractor (Dave’s Asphalt Co.).  Motion carried unanimously.  Jennifer McCarty moved, Clarence Thomas seconded, to approve an Agricultural Lease Agreement with Steve Husted for the agricultural premises located at 1249 Major Avenue, Riverton, for a fee of $12,810 per year for three years.  Motion carried unanimously.

 

There were no action items in the Priority Mail.

 

There was nobody present for the Public Comment period.

 

Building Maintenance Supervisor J.R. Oakley informed the board of a retirement of Steve Averill on June 30th.  He recommended changing Averill’s title of Carpenter to a new position titled Assistant Supervisor position and transfer a custodian at the Detention Center to the Assistant Supervisor position at a salary of $38,000.  This amount is lower than that of the retiring employee due to longevity; however, is an increase in pay due to added responsibilities, while also leaving room for growth.  Larry Allen moved, Clarence Thomas seconded, to approve the position title changes (Carpenter to Assistant Supervisor) with the associated pay adjustment.  Motion carried unanimously.  This will then leave a Custodial position open at the Detention Center.  The Board approved immediate advertising of the position.

 

In another matter, Deputy Civil Attorney Jodi Darrough asked J.R. Oakley to consider any additional OSHA safety requirements that may be necessary for Building Maintenance employees.  Recently, both the Transportation and Vehicle Maintenance Departments updated their Safety Policies based on recent OSHA regulations and safety requirements.  Oakley stated he would look into the law and see if any changes pertain to his department.

 

Court Security Deputy Phil Holder joined J.R. Oakley to give a recommendation on updates for the sound system in the Commissioners Chambers.  They had earlier been requested to research options and report back on a full system.  Holder recommended both a mixer and six microphones be purchased from Sweetwater for a total cost of $2,087.34.  He felt the equipment would take care of the sound issue in the Chambers and Oakley noted the speakers have recently been replaced and are adequate.  District Court has an unused amplifier they will donate for use in the Commission Chambers.  Larry Allen moved, Jennifer McCarty seconded, to purchase the equipment from Sweetwater not to exceed $2,100 with payment from the County Commissioners’ budget.  Motion carried unanimously.  The Commissioners expressed appreciation to the men for their expertise and assistance in the matter.

 

Transportation Superintendent Dave Pendleton stated the Rock Creek Bridge project has been completed, and presented Change Order No. 1 that adjusts bid quantities to final installed quantities.  Clarence Thomas moved, Jennifer McCarty seconded, to approve Change Order No. 1 from Reiman Corp for a deduction of $13,278.00.  Motion carried unanimously.  Total project cost is $30,972 and is the final project in the Multiple Bridge Repairs project funded with 1% funding.  Also presented in conjunction with the final document was a Certificate of Substantial Completion dated November 3, 2017, a Certificate of Final Completion, dated November 10, 2017 and One Year Warranty.

 

Dave Pendleton informed the Commission that a bid opening was held on April 12th for the Dry Creek Road.  Fourteen contractors had expressed interest during the walk-through; however, no bids were received.  The contractors had been polled to see why they had not submitted a bid, and a spreadsheet of their varied reasons was reviewed.  Pendleton recommended the project be rebid and extend the completion date until August 1, 2019.  Larry Allen moved, Jennifer McCarty seconded, to rebid the Dry Creek Road project on April 26, 2018 at 2:00 p.m. in the Commission Chambers and extend the completion date until August 1, 2019.  Motion carried unanimously.

 

Jim Gores, James Gores and Associates, joined Dave Pendleton to provide an update on the Moneta-Lysite Road Shoulder Widening project.  They have researched the easement issue and have concluded there is only a 60’ right-of-way on the BLM property (originally thought there may be 200’) and they are moving forward with applying for the necessary ROW with BLM to include required cultural studies (estimated at $24,430).  A small portion of the project will require a right-of-way from a private individual and there is a 175’ right-of-way in place within the town of Lysite.  Pendleton distributed a Preliminary Opinion of Probable Project Costs, totaling $2,448,412.  The project is funded by a $995,000 WYDOT Industrial Road Program fund and the reminder by 1% funding.   Gores estimated the design for the project is at 50% and expects it to be ready to bid my October 2018 for a September 2019 completion date.

 

Dave Pendleton stated a draft Memorandum of Understanding with Popo Agie Ranch Estates has been forwarded to the County Attorney’s Office for review.  Two bids were received for the Design-Build Flood Control Project along the Middle Fork of the Popo Agie River near the Popo Agie Ranch Estates.  This information is required to apply for a Hazardous Mitigation Grant through the Office of Homeland Security, due June 30th.  The low bid submitted was from Lowham Walsh LLC in the amount of $22,830.00.  A budget hearing will be required to transfer the money for the contractual project from the Popo Agie Ranch Estates account to Fremont County.  The Board stated this session would serve as the preliminary budget hearing and the transfer will be advertised and acted on during their May 1st meeting.  Chairman Becker asked that the County Treasurer, County Clerk and Deputy County Attorney meet by the end of the week to finalize the process and MOU so action can be taken May 1st to move the project along.

 

Dave Pendleton updated the Board on an existing swamp issue on North 2nd Street in Lander.  An old corrugated metal pipe is impeding drainage under the Road to a drain field.  Private property is being impacted and they have agreed to provide a temporary construction easement to the County to provide access to do necessary work.

 

In other business, Dave Pendleton stated frost is coming out of the ground and damaged roads are becoming evident and he plans to start patching May 1st.  Chairman Becker relayed concerns he received regarding Horse Creek Road (no mowing and plugged culverts).   Commissioner Thomas asked him to keep in communication with the Intertribal Council to continue discussion on road issues.

 

Transportation Budget:  Dave Pendleton Superintendent was present.  Last year’s budget was $2,406,934 with this year’s request at $2,362,317.  No major changes from last year’s budgets.  The department is experiencing the loss of long term employees due to retirement and the replacements are hired at a lower entry salary level.  Fuel prices have increased.  Chairman Becker discussed culverts and the need to reduce the culvert inventory and has given permission to move those this upcoming year.  A list of where those culverts are to be placed is requested from the commission however.  Dave also stated that he needs to replace cattle guards.  Chairman Becker stated he did not know if they are in inventory, but reiterated that the board expects inventory to be used.  Becker does not expect to have the department purchase any new culverts or cattle guards if they are in the inventory.  Dave stated that their “snow year” was light and they didn’t use as much in chains and cables, however they did not reduce that line item for the upcoming year.  County Clerk Freese noted that under service agreements there is still a copier agreement and IT is taking over that contract for the county this year.  Their department is on IT’s list and therefore $1100 can be reduced.

 

Infrastructure Projects (1%):  Last year’s budget was $7,198,583 and this year’s request is $5,585,838.  Dave stated the sales tax projection is $3.2 million which is $50,000 more than last year.  Projects for this upcoming year are another $1 million in graveling of county roads and the proposal to use $500,000 to purchase Hot Plan Mix Bituminous Asphalt materials to patch potholes and other damage on countywide roads.  Peterson Bridge Replacement for $780,000, 3rd Street Bridge (asphalt) $19,791, Wiggins Fork Bridge Replacement for $352,558, Horse Creek Road Reconstruction for $579,428, Snow Fence Improvements for $344,953, and the Moneta-Lysite Road Safety Shoulder Project for $1,321,592.  On the asphalt repairs, Chairman would like to see a specific plan so this money is spent around the county and not just in one area.  Many of these projects are also funded by other grants and revenue means.

 

Road Construction Fund:  Last year’s budget was $1,302,873 and this year’s request is $1,616,781.  No new projects are listed in this budget.  Dave is trying to save some money to do a crack seal on North and South Fork Roads.  A striping company is currently still doing the road striping projects across the county.  The current amount suggested by the Treasurer to be allocated to the Transportation general fund budget for the annual maintenance budget if $750,000 which is down from $784,550 used last year.  Commissioner Thomas discussed major road issues on the reservation and the hope that the tribal roads and county can collaborate more on funding means to cooperatively work on some long term solutions for the roads.  Dave stated that the county definitely would not have the funds alone to handle a full reconstruction until revenues improve or other options do become available.  He did say that in the meantime, some chip sealing may prolong the updates to the road.

 

Fremont County Nurse Manager Kathleen Laidlaw presented a department report.  A new supervisor in Lander has been named, Becky Parkins, which will leave a vacancy for a RN position.  She distributed copies of 2015-2017 Best Beginnings Program Highlights and statistics for mothers served.  They are applying for a Diabetes Program grant in the amount of $10,000 that is set up on a reimbursable basis.  There is still a vacancy for a Maternal Child Health nurse; however, she is waiting for confirmation from the State the position will be funded before she recruits a nurse to that position.    The State is changing the process they will use for the immunization program.  She participated in a conference call with the State regarding the Community Prevention Services program that will be transferring from State administration to the various counties.  Chairman Becker has been participating in conference calls with the Wyoming County Commissioners Association to discuss the process and transition as well.   Public Health will be participating in a Safe Kids Fair in both Lander and Riverton.

 

IT Services:  Kevin Shultz, Director was present.  Last year’s budget was $296,707 and this year’s request is $305,496.   This year, Kevin is taking over all of the county copier and printer maintenance agreements.  This has increased his budget but other county budgets should be showing a decrease.  Kevin thought that the savings countywide should be seen, but he also will be covering equipment which had never been covered previously and some items that are in place can be removed from the county system and a savings will be seen.  Reports to each department will also be done, so they still know the cost of their equipment.  There is an additional $12,000 in the Equipment over $1000 line due to printer and copier replacements.  Two servers and a new Website for the county have been requested in the CRF fund in the amount of $54,440.  Networking equipment changes are also important and need to be considered for updates.  Chairman Becker reminded the board that Kevin is a “one man show” basically with the backup assistance from the Sheriff’s Department IT and Traveling Computers.

Vehicle Maintenance Department:  Brad Meredith and Kam Larson, Department Supervisors were present.  Last year’s budget was $751,834 and this year’s request is $800,400.  Due to an aging fleet, more maintenance is required to keep the fleet in working order.  All of the light vehicles in all departments are at or over $200,000 miles.  Transportation vehicles are over 250,000 miles and several pieces of heavy equipment have over 10,000 hours and Dump trucks are over 360,000 miles.  Dues and Subscriptions are up as they had received some of them free for some time and are now to be paid by the county.  This includes the diagnostic computer systems to identify vehicle and equipment issues.  These costs, while they seem high, do save the county from having to take vehicles out to repair shops.  They have seen a significant increase in revenue from the ambulance fund for repairs.  Therefore, they have anticipated more revenue coming in from last year.  Chairman Becker asked about the ambulance fleet and whether they are in the shop or on the streets.  Kam stated that they are also aging, but they have done the maintenance and repairs in a timely fashion so they can be out on the streets.   Haven’t seen too much turnover in their departments recently.  They again discussed their revenue projections and the fact that some engines and transmissions may experience some failures and they’ll do whatever they can to keep them up again this year.  There is an increase in the tire line item as well as the repairs line item.

 

A Uniform, Appearance and Hygiene Policy for the Fremont County Vehicle Maintenance Department was reviewed, as updated to include recent OSHA safety requirements.  Larry Allen moved, Jennifer McCarty seconded, to approve the revised Policy.  Motion carried unanimously.

 

The Board of Fremont County Commissioners was adjourned at 11:30 p.m. and a luncheon work session was held with Elected Officials.  Present were Commissioners Travis Becker, Larry Allen and Clarence Thomas, County Clerk Julie Freese, County Coroner Mark Stratmoen, County and Prosecuting Attorney Patrick LeBrun, Sheriff Skip Hornecker, Treasurer Scott Harnsberger, Clerk of District Court Kristi Green and Assessor Tara Berg.  Undersheriff Ryan Lee was present in the audience.

 

As per W.S. 18-3-107, by June 1st of every General Election Year, the Board of County Commissioners must meet for the purpose of setting salaries for Elected Officials, which shall not be changed during the four years thereafter.  The County Coroner’s position is still not the same as the County Clerk, Treasurer, Assessor, Clerk of District Court and Sheriff; however, Mark Stratmoen stated it has been slowly adjusted to come closer every four years.  He stated that unless employees can receive a wage adjustment, he feels the Elected Officials should not receive an increase.  The only other Elected Official with a different salary is the County Attorney, which is higher than the other Elected Officials, and Patrick LeBrun reminded the others that the State of Wyoming pays for half of the wages for the County Attorney and deputy Attorneys.  He, along with Skip Hornecker, Kristi Green and Tara Berg also concurred with no wages for Elected Officials unless employees receive wage adjustments.  Scott Harnsberger stated there is flexibility to increase employee wages at any time; however, Elected Officials can only be set every four years, which needs to be considered.  Julie Freese stated a statewide salary survey is voluminous, and it is important to look at a four year plan for both Elected Officials and employees.  She also asked that some work be done on deputy salaries, it used to be that they received 85% of the Elected Official; however, they are all over the board now.  She also stated the Coroner salary should be the same as other Elected Officials.  Clarence Thomas supported a percentage increase, perhaps 2% across the board, and stated the county structure is very complicated.  Larry Allen agreed that employees need raises and have done without one for three years and have remained loyal to the county.  He supported developing a four year plan but he is against an across the board raise, as higher salaried employees receive a higher raise.  Travis Becker also does not like across the board raises, he would like to look at possible $1,000 – $1,500 per employee/year.  This will be dependent of revenues, even though we are better off than last year, we are still in the hole.  He would like to make sure the employees are at least mid-range as compared to other counties across the state.

 

Skip Hornecker expressed concern that low end employees and starting wage disparities make it difficult to fix with across the board raises, this does nothing for compression issues.  We were moving in the right direction slowly before the economy took the decline it did.  Across the board does nothing to change disparity issues.    He would rather see a set amount be given to the Elected Officials and let them adjust wages as they determine.  The Sheriff’s Office is dropping below other government entities, causing turnover issues.  Mark Stratmoen also agreed with a set amount to each department to allow flexibility in addressing issues within individual areas and be able to work with inequities.  Patrick LeBrun also supported this idea to help balance out these issues with the goal of making a stronger office.

 

Julie Freese discussed comparisons within other county offices with similar duties.  Some other counties use a step/grade system that could be used as a guideline.  She had compiled a spreadsheet listing all employees, from highest salary to lowest, along with another spreadsheet listing each department alphabetically, and their employee information.  She had also polled other counties and developed a spreadsheet of their Elected Official salaries, but stated a comparison is difficult because benefits vary greatly.  Most County Clerks report that there may be no changes for Elected Officials salaries, and some reported a possible 2% increase.  Scott Harnsberger liked the idea of a statewide salary survey which would give guidelines and assist in equalizing pay.  He stated the Elected Officials are management and it is the County Commissioners job to set salaries and then Elected Officials and then management work individually to set within departments.  Further discussion revealed a plan is needed, it will take a lot of work and cost money.  Salary increases should be subjective based on evaluation, employee, money available, etc.  Travis Becker and Clarence Thomas were agreeable to a set amount per department to be determined on an individual basis.  Julie Freese stated some starting salaries are not where they need to be, they should be equalized first and then a set amount be given to distribute individually.  The majority of the group felt salary adjustments should be made first to fix inequities.  Several offices are still down employees and others have stepped up and taken up the slack.  Kristi Green stated years of service with the County and experience should also be taken into consideration with fixing inequities (not just for new employees).  Patrick LeBrun concurred that years of service plays a huge role.  The legal profession is very hard to make an objective identification of where they are at and they have the widest range of salaries.

 

A budget overview was then discussed.  Travis Becker estimated a revenue shortfall of $1.1 million (compared to $2.1 last year).  There are avenues that can be used to balance the budget and the revenues are expected to increase within two years.  The Assessed Valuation is better than previously projected.  Scott Harnsberger stated cash reserves for offline boards were reinstated which caused some problems with the budget, however, the cash reserves that were taken out for the offlines could be corrected this upcoming budget year.  Budgets hearings are showing that most departments’ budgets are static or less than last year.  Social Services were funded at a low level last year.  Julie Freese will begin work on a salary survey with comparable counties and look at a step/grade system.  Travis Becker stated there is still a large inventory of culverts which affects the cash outflow, and he has informed the Transportation Superintendent to begin using up inventory.  Julie Freese stated her office has purchased a battery operated lift to help with moving the large binders.  It is also available to other offices if requested.

 

The Work Session ended at 1:30 p.m. and the Board reconvened as the Board of Fremont County Commissioners.

 

Deputy Treasurer Jim Anderson presented a letter from the Audit Committee to recommend the Board engage DeCoria, Maichel & Teague PS to perform the County’s audit for fiscal year 2018.  They have performed the County’s audit since 2011.  They have provided engagement letters for the County’s audits as well as a standalone audit for Solid Waste.  The total fee for the County audit is $56,800, this includes separate audits for the two drug treatment courts ($2,150 each) and a Single Audit if required ($2,500).  This results in an increase of $1,600 (3%) from last year and the fee for the Solid Waste District increased by less than 1%.  Jennifer McCarty moved, Clarence Thomas seconded, to accept the recommendation of the Audit Committee to engage DeCoria, Maichel & Teague PS to perform the County’s audit for fiscal year 2018.  Motion carried unanimously.  Some discussion was held regarding rebidding the audit for next year, and the Committee stated this needs to begin in November.

 

Courthouse Building Security Committee Chairman J.R. Oakley recommended a budget be developed to make safety adjustments to some Courthouse offices.  He stated the ALICE Safety Trainings pointed out needed changes for improved safety (door secure items, opaque windows, push button combination locks, etc.).  The Board agreed a tentative budget of $6,000 should be submitted.  In another issue, representing the Court Security Committee, Oakley submitted a quote for two metal detectors to replace 14 year old ones currently used in the Court area.  There are three metal detectors in the County, two at the Courthouse and one at the Justice Center in Riverton.  Repairs to the old system is not cost effective and he requested replacement of two at a cost of $14,000, with retainage of the best one.  The Board stated the amount (over $10,000) qualifies this purchase from the Capital Revolving Fund.  This Committee will be reviewing requests on May 1st and this will be submitted for review.

 

Sherifff’s Budget:  Skip Hornecker, Sheriff, Ryan Lee, Undersheriff, Karla Davis Administrative Assistant, Kathy Mosbrucker Detention Lieutenant, Matt Hutson, Detention Sergeant, and Carl Freeman Communications Director were all present.  Last year’s budget was $3,919,457 and this year’s request is $3,840,015.  This budget is presented as a static budget.  The interagency charge is based on call volume and this budget will show a decrease in that area.  Spillman has the highest service agreement amount in the service agreement area and will increase again this year.  Commissioner Thomas asked if the Sheriff could use the full amount of budget he got last year?  Sheriff Hornecker stated that they could always use the money, but that they had and have always budgeted on a “zero based budget methodology”.  But if the commission directed more money their way, they would certainly use it.  Chairman Becker disagreed somewhat with that concept as they had asked all entities in the county to “zero base budget” and felt that to allow one entity to be exempt from that would make it hard to tell another entity, their budget had to be static.  Sheriff Hornecker stated that if granted, he would want to put that money into salary discrepancies that he has in his agency.  Chairman Becker again stated that to do that would go against their stand on salary freezes for all agencies.  County Clerk Freese asked if the copier maintenance was going to be taken over by IT and Chairman Becker said it was not on IT’s list.

 

Detention Budget:  Last year’s budget was $4,522,190 and this year’s request is $4,588,547.  This budget had experienced an inmate medical line item that was over budget most of the year.  The Sheriff and staff recommends an additional amount of funding to this line item in an effort to adequately fund that line item.  Significant reductions are in salary line items due to retirements and rehiring at lower rates were noted.  Capital assets were requested for $7000 and the Sheriff stated this was for “what if’s”.  No specific items were identified.

 

Dispatch Budget:  Last year’s budget was $1,425,611 and this year’s budget is requested at $1,464,433.  All revenue is obtained from 911 Surcharge money and user fees (agencies who receive calls through dispatch).  This fee is collected at $.75 per access line on traditional and wireless devices.    There is a large decrease in employee costs due to turnover.  Health insurance costs are up as more employees hired took health insurance.  This budget is an internal service budget and fees fund this entire budget.  Depreciation is estimated at $180,000 this year.  This money is budgeted to eventually replace equipment in the Dispatch Center.  The Sheriff stated that the beginning salary for this agency is lower than any of the other agencies under the Sheriff.  He also stated that even the mid-level employees are in that same category.  Recruitment and retention is difficult for these jobs due to the stressful environment and the lower paying salary for this job.

 

Search and Rescue Budget:  Last year’s budget was $39,739 and this year’s request is $28,841.  This budget is decreased but it can never truly be projected as to how many searches they will have or how much money they might get in donations.  Reimbursement are available from the state Search and Rescue Fund.  Training was discussed and the fact that no money was available for training.  They are being innovative in how they get their training.

 

Library Budget:  Janette McMahon, Library Executive Director was present.  Last year’s budget was $1,932,706 and this year’s request is $1,897,733.  Significant changes are in employee replacements throughout the year.  The rental payments went up due to the fire alarm addition in the Riverton Branch Library.  The focus this year is on facility upkeep that have been on the back burner.  The boiler systems are at least 35 years old and the estimated price to replace them would be $100,000- $150,000.  None of these costs have been budgeted but Janette brings them to the attention of the commissioners.  Grounds costs have not been taken care of for at least three years and they need to put money into taking care of (especially) the trees.  Building improvements is increased by $5,000 to do some needed maintenance on areas inside the libraries such as restrooms.  The computer software line is being increased to renew software licenses that were taken from the technology line for this year.  Commissioner Thomas asked if the board had approved the budget and Janette stated they had approved this budget.  He also stated that Janette had done a good job in the Library.  Janette then brought out the 5 year plan which included the boiler system listed above.  With the age of the boiler, if it were to go out it would require the closure of the Riverton Facility until it is fixed.  The servers are also going to be needed in the near future.  Chairman Becker asked if they were willing to look at cloud-based hosting rather than new servers?  Janette said that a lot of their computerized equipment are already cloud based and they have no problem looking into the feasibility of those options.  The other memo Janette gave to the commissioners was the outreach and outposts of the libraries that use to be in place in the community.  The outpost libraries had been brought to the Fremont County Library’s attention by the State Library.  The system could not support them as a branch library.  Janette wanted to give options (that are not budgeted) for the commissioners to consider if there was the desire to pursue these community options.

 

Youth Services Budget:  Melinda Cox, Director was present.  Last year’s budget was $363,147 and this year’s request is $361,065.  Revenue for this fund is from Community Juvenile Service Board and Office of Juvenile justice Delinquency Prevention/VOA, City of Riverton, City of Lander, Department of Family Services and Fremont County.  Most of these proposed revenues are in the request phase.  Day reporting activity has increased since it opened.  Chairman Becker stated that he had read in the newspaper that the Day Reporting building may be sold.  He asked what the backup plan for the Reporting Center would be.  Melinda said that she has been in the loop and is looking at options.  Juvenile Justices Services will continue to enhance the Single Point of Entry process for the County Attorney’s Office.  Their probation officers will conduct intake interviews, risk assessments, and supervision for juveniles who proceed through the diversion process.  They also offer many courses for juveniles.  Employee changes have occurred this fiscal year and another retirement will occur at the end of the year.

 

Fair Board Budget:  Barney Cosner, Director was present.  Board member Bobby Lane was in the audience.  Last year’s budget was $794,652 and this year’s budget is $793,496.  Chairman Becker asked if the Fair board had approved the budget and Barney stated that they had.  Barney apologized to the board for not being able to attend the meeting last week.  Barney noted that he had voluntarily decided to reduce his salary and propose an increase to the administrative assistant’s salary.  Chairman Becker stated that the Commission had specifically told all entities that the county was still on a salary freeze and then found out last week that the Fair Board was not aware of the proposed change, the Chairman wanted to make sure the board had seen and approved the proposed budget.  Barney stated that the board met the previous night and stated the Director’s salary should not be reduced, but they agreed to increase the Office Manager’s salary as presented.  This will change the chart of accounts to balance with the salary requests.  The shows will still run for 8 days but the exhibits and livestock will be ready for the public from July 31 through August 4 which is a reduction in those times.  The Principal line item is for the fencing loan which is still active for about five more years.  Chairman Becker asked how much of the Fair revenue from night shows and activities bring in to the Fair.  Barney said if he could run the Demolition Derby all 7 nights, he could fund the Fair activities.  But to have a variety of shows, they are happy to break even.  Cash reserve loan borrowed is slated to be paid back by the end of the month.

 

Social Services Budgets:  County Clerk Julie Freese discussed all budgets listed below and asked the commission if they needed a budget hearing with any of them.  The board stated they wanted more time to review them and would discuss this at the May 1, 2018 meeting.

 

Presented for consideration:

Wyoming Sr. Citizens $1,200; Child Development Services $10,000; City of Lander Flood Risk Mitigation Study $25,000; Fremont Air Service Team (FAST) Airport Guarantee $150,000; Riverton Regional Airport $50,000; FCAG Dues $8000; Children’s Advocacy Project $5,000; Volunteers of America Center of Hope $60,000; Fremont County Alliance Against Domestic Violence and Sexual Assault $2,500; Historic Preservation $1,000; Boy’s and Girl’s Club of Dubois $3,000; Fremont County Good Samaritan Center $5,000; Riverton Sr. Citizen’s Center $15,000; Lander Sr. Citizen’s Center $15,000.  Other budgets to come are High Co Sr. Citizen’s Center and Shoshoni Sr. Citizens Center.

 

Recreation Board Budget:  Bobby Hague, Chairman, Kristen Ressler, Treasurer, Ron Cunningham, Don Reynolds and Margaret Wells members were present.  Last year’s budget was $225,000 and this year’s budget is $281,731.  This budget is higher than the total budget last year because there is $30,000 as an encumbrance on the books.  The additional increase is to restore previous year’s budget to fund major projects such as Green Mountain, Heritage Trail, and the Youth Camp and also fund community service grants.  Discussion on these projects was held.  Any cuts to this budget will have to come out of the community requests.  They have not given the community projects a priority rating at this time until they hear how much money they can receive for the next fiscal year.  Discussion on cash flow was held and that they have not had to utilize the process so far.

 

The Department of Family Services had announced the continuation of funding through the Temporary Assistance for Needy Families Community Partnership Initiative for FFY 2019.  The County Commissioners had received the applications for distribution and County Clerk Julie Freese had subsequently distributed the application to social service organizations.  One application was received by the deadline of April 16th, from the Big Brothers Big Sisters of Northwest Wyoming, in the amount of $20,586.20, plus $2,050 administration fee for a total grant application of $22,636.20.  Clarence Thomas moved, Jennifer McCarty seconded, to accept the application and submit to the State Office on behalf of the organization.  Motion carried unanimously.

 

County Commissioner meeting reports were given:

 

Jennifer McCarty attended the Solid Waste Disposal District monthly meeting where they are preparing for their budget hearing with the County Commissioners.

 

Vice-Chairman Larry Allen attended the monthly Fair Board meeting and he expressed appreciation to Deputy Civil Attorney Jodi Darrough for her attendance as well.  The Board reviewed and approved the Fair Board’s budget.

 

Chairman Becker reviewed the conference calls he has participated in regarding the Prevention Management Organization program, which as discussed earlier, will be transitioning from State oversight to County.  He briefly discussed the Fire Suppression Account.   The Fremont County Public Lands Initiative Committee will meet again on April 19th and then again on April 30th, which is scheduled to be their last meeting before forwarding their recommendations on WSAs to the County Commission in May.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 4:10 p.m. and reconvene for a Regular Meeting on May 1, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

April 10, 2018 (OFFICIAL MINUTES)

Tuesday, April 17th, 2018

STATE OF WYOMING            )                                                                                                                   LANDER, WYOMING

) ss.                                     OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                APRIL 10, 2018

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas.  Ray Price was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held on March 20, 2018.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

A & I Distributors-Vehicle Maintenance-Parts/Supplies-$351.15; Ace Hardware Lander-Segregated-Materials/Supplies-$432.48; AmeriGas Propane LP-County Buildings-Propane-$3,090.55; Arts In Action-County Elections-Arts In Action Booth-$65.00; Bailey Enterprises, Inc.-Segregated-Fuel-$20,446.27; Bloedorn Lumber Lander-Segregated-Materials/Supplies-$138.04; Bloedorn Lumber Riverton-County Buildings-Materials/Supplies-$16.99; CenturyLink-Agriculture Department-Telephone Services-$365.31; Communication Technologies Inc.-Support Services-Maintenance Agreement-$2,532.98; Copier Doctors-County Elections-Supplies-$774.00; Dubois Frontier, The-Support Services-Advertising-$36.98; Fremont Counseling Lander-Health & Welfare-Title 25-$3,915.00; Fremont County Cattlewomen-Agriculture Department-Catering Farm/Ranch Days-$2,593.50; Fremont County School District#25-Youth Services-Meals-$713.85; Grainger-County Buildings Detention-Materials/Supplies-$271.86; Irvine, Margy-County Elections-Reimburse Expenses-$44.70; Lander Valley Auto Parts-Segregated-Parts/Supplies-$200.44; Lander, City of-Segregated-Water/Sewer-$1,890.20; Media Works, Inc.-County Attorney-Supplies-$22.99; Norco Inc.-Segregated-Rentals/Oxygen/Supplies-$4,495.61; Novo Benefits-Health Benefit Plan-Insurance Services-$4,677.00; Office Shop Inc., The-Segregated-Service Agreements-$2,662.55; Post, Raymond-County Buildings-Car Wash-$12.09; Quill Corporation-County Attorney-Office Supplies-$179.99; R C Lock & Key-County Buildings-Keys/Services-$5.50; Relx, Inc.-County Attorney-Research Subscription-$595.00; Riverton Ranger, Inc.-Segregated-Subscription/Advertising-$1,122.18; Rocky Mountain Power-Segregated-Utilities-$10,521.61; Shoshoni, Town of-Transportation-Water/Sewer-$50.00; Sweetwater Aire LLC-County Buildings Detention-Services-$37.50; Terrance R. Martin PC-CAST-Services-$487.50; Tweed’s Wholesale Co-County Buildings Detention-Supplies-$54.73; Valley Lumber & Supply Co Inc.-County Buildings Detention-Materials/Supplies-$2.76; Verizon Wireless-Youth Services-Cellphone Services-$229.93; Western Printing, Inc.-County Clerk-Printed Supplies-$501.18; Western Printing, Inc.-Vehicle Maintenance-Tape /Supplies-$2.75; Wilkerson, James A, IV, MD PC-County Coroner-Autopsy-$1,175.00; Wyoming Waste Systems-Segregated-Services-$2,599.44

 

Jennifer McCarty moved, Clarence Thomas seconded, to accept a voucher from Wyoming Behavioral Institute $1,508.00 for Title 25 patients.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve a manual warrant to Philp Sheep Company in the amount of $20,000 for Right of Way required for the Dry Creek Road Improvement Project.  Jennifer McCarty moved to table the motion until discussion of the documents relating to the Project were reviewed:  1) letter from their counsel Davis & Cannon, LLP setting forth terms of compensation by Fremont County to Philp Sheep Company ($20,000) and additional consideration to improve approximately 2,000 ft of the Puddle Springs Road with material from Philp Sheep Company and work to be performed by Fremont County; 2) Temporary Construction Easement; and 3) Right of Way Easement.  Jennifer McCarty moved, Clarence Thomas seconded, to approve the documents as presented.  Motion carried unanimously.  Jennifer McCarty moved, Clarence Thomas seconded, to take the motion to approve the manual warrant from the table and to subsequently approve the manual warrant.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Get well card; 2) Abatement Summary cover sheet; and 3) Record of Proceedings.  Larry Allen moved, Clarence Thomas seconded, to approve an Amended Administrative Services Agreement with Blue Cross Blue Shield of Wyoming.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve a Memorandum of Understanding between Fremont County Government and the City of Riverton in which the County will provide legal representation in two United States Supreme Court Cases regarding the Wind River Indian Reservation boundaries and the City will pay for binding of the briefs, up to and including $1,500.00.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve a Recruitment Exemption Request with the State of Wyoming for a vacant RN position.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Fremont County Government Accident Report for Sheriff’s Department vehicle that struck an antelope and received damage to the grill guard.  Larry Allen moved, Clarence Thomas seconded, to accept the Lander Vehicle Maintenance Supervisor’s recommendation to provide repairs in house not to exceed $600, with funding through the Sheriff’s Office.  Motion carried unanimously.  A Fremont County Government Accident Report was reviewed for an Emergency Management Agency vehicle that was struck from behind while stopped for a school bus.  The Board acknowledged the Riverton Vehicle Maintenance Supervisor’s recommendation that no damage was done requiring repairs to the vehicle.

 

Nobody was present for the public comment period.

 

Commission meeting reports were given:

 

Fremont County Coroner Mark Stratmoen presented a monthly report.

 

Sheriff Skip Hornecker presented a monthly update.    Communications:  There are four open positions and an expected resignation will occur in May.  He anticipated two of the five positions will be filled by his next report in May.  He expressed concern that 40% of the Communications positions are vacant.  Jennifer McCarty moved, Clarence Thomas seconded, to approve filling the recently vacated two Certified Detention and Communications positions.  Motion carried unanimously.

 

County Clerk Julie Freese updated the Board on the Department of Family Services continuation of funding through the Temporary Assistance for Needy Families Partnership Initiative for FFY 2019.  The rules state that County Commissioners shall accept applications from any entity for evaluation and submit to the State by April 26th.  Freese stated she has forwarded the application to all social service entities and county departments and set a deadline of April 16th for review by the Board on April 17th.  Commissioner Thomas has previous experience with the program and will work with Freese on reviewing the applications and making recommendations.

 

County Clerk Julie Freese, Deputy Margy Irvine were present to update the Commissioners on several items related to elections.    The Election Judges Wages Compensation document for 2018 was reviewed as:  $165 per Election for Head Judge; $140 per Election for other judges; $.40 per mile after 5 miles and $25 for attendance to one Judges’ School.  Larry Allen moved, Clarence Thomas seconded, to approve the Election Judges Wages for 2018.  Motion carried unanimously.    Resolution No. 2014-14 was presented, representing the same Election Precincts (32) and Polling Places (17) as 2016 be set for 2018.  Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-14 as presented.  Motion carried unanimously.

 

Fremont County Planning Director Steve Baumann reviewed the proposed revised Simple Subdivision Regulations as earlier presented the previous meeting for discussion.  Upon acceptance, the next step is to begin a 45 day public comment period.  Larry Allen moved, Clarence Thomas seconded, to begin the 45 day comment period and schedule a public hearing on June 5, 2018 at 10:30 a.m.  Motion carried unanimously.

 

County Planner:  Steve Baumann, Planner was present.  Last year’s budget was $252,714 and this year’s request is $269,573.

 

County Clerk:  Julie Freese, County Clerk and Margy Irvine, Deputy County Clerk were present.  Last year’s budget was $898,156 with this year’s request being $877,234.

 

County Clerk Electons:  Last year’s budget was $138,058 (and was an off-election budget year).  This year’s budget request is $198,831 which is an election year.  This request is less than 2 years ago which ended in $200,922 actually spent.

 

Commissioner Clarence Thomas was excused from the remainder of the meeting.

 

Museum:  Scott Goetz Director was present.  Last year’s consolidated budget was $566,428 and this year’s budget request is $571,622

 

Museum Self-Generated Budget.  Last year’s budget was $104,725 and this year’s budget is $99,840.

 

Women, Infants and Children (WIC):  Amy Moskovitz, Supervisor and Lisa Caldwell, Breastfeeding Coordinator and State Supervisor was present.  Last year’s budget was $83,073 and this year’s request is $104,045.

 

Buildings:  JR Oakley, Supervisor was present.  Last year’s budget was $829,859 and this year’s request is $815,553.

 

Building Detention:  Last year’s budget was $298,611 and this year’s request is $299,174.

 

County Fair:  Pat Hart, Administrative Assistant was present.  Last year’s budget was $794,652 and the next year’s request is $739,496.

 

County Assessor:  Tara Berg, Assessor was present.  Chief Deputy Angie Wilson and Supervisor Mike Klaassen were present in the audience.  Last year’s budget was $926,633 and this year’s proposal is $942,119.

 

Vice-Chairman Allen stated that Diane Lane has been named interim Director of Guardian Ambulance and will be the point of contact as well as presenting monthly updates.

 

A meeting with Elected Officials was scheduled for the following meeting during the lunch hour.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 2:35 p.m. and reconvene for a Regular Meeting on April 17, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

April 10, 2018 (FULL DETAILED REPORT)

Tuesday, April 17th, 2018

STATE OF WYOMING            )                                                                                                                   LANDER, WYOMING

) ss.                                     OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                APRIL 10, 2018

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas.  Ray Price was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve the minutes of the Regular Meeting held on March 20, 2018.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
A & I Distributors
Vehicle Maintenance
Parts/Supplies
$351.15
Ace Hardware Lander
Segregated
Materials/Supplies
$432.48
AmeriGas Propane LP
County Buildings
Propane
$3,090.55
Arts in Action
County Elections
Arts in Action Booth
$65.00
Bailey Enterprises, Inc.
Segregated
Fuel
$20,446.27
Bloedorn Lumber Lander
Segregated
Materials/Supplies
$138.04
Bloedorn Lumber Riverton
County Buildings
Materials/Supplies
$16.99
CenturyLink
Agriculture Department
Telephone Services
$365.31
Communication Technologies Inc.
Support Services
Maintenance Agreement
$2,532.98
Copier Doctors
County Elections
Supplies
$774.00
Dubois Frontier, The
Support Services
Advertising
$36.98
Fremont Counseling Lander
Health & Welfare
Title 25
$3,915.00
Fremont County Cattlewomen
Agriculture Department
Catering Farm/Ranch Days
$2,593.50
Fremont County School District #25
Youth Services
Meals
$713.85
Grainger
County Buildings Detention
Materials/Supplies
$271.86
Irvine, Margy
County Elections
Reimburse Expenses
$44.70
Lander Valley Auto Parts
Segregated
Parts/Supplies
$200.44
Lander, City of
Segregated
Water/Sewer
$1,890.20
Media Works, Inc.
County Attorney
Supplies
$22.99
Norco Inc.
Segregated
Rentals/Oxygen/Supplies
$4,495.61
Novo Benefits
Health Benefit Plan
Insurance Services
$4,677.00
Office Shop Inc., The
Segregated
Service Agreements
$2,662.55
Post, Raymond
County Buildings
Car Wash
$12.09
Quill Corporation
County Attorney
Office Supplies
$179.99
R C Lock & Key
County Buildings
Keys/Services
$5.50
RELX, Inc.
County Attorney
Research Subscription
$595.00
Riverton Ranger, Inc.
Segregated
Subscription/Advertising
$1,122.18
Rocky Mountain Power
Segregated
Utilities
$10,521.61
Shoshoni, Town of
Transportation
Water/Sewer
$50.00
Sweetwater Aire LLC
County Buildings Detention
Services
$37.50
Terrance R. Martin PC
CAST
Services
$487.50
Tweed’s Wholesale Co
County Buildings Detention
Supplies
$54.73
Valley Lumber & Supply Co Inc.
County Buildings Detention
Materials/Supplies
$2.76
Verizon Wireless
Youth Services
Cellphone Services
$229.93
Western Printing, Inc.
County Clerk
Printed Supplies
$501.18
Western Printing, Inc.
Vehicle Maintenance
Tape /Supplies
$2.75
Wilkerson, James A, IV, MD PC
County Coroner
Autopsy
$1,175.00
Wyoming Waste Systems
Segregated
Services
$2,599.44
Jennifer McCarty moved, Clarence Thomas seconded, to accept a voucher from Wyoming Behavioral Institute $1,508.00 for Title 25 patients.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve a manual warrant to Philp Sheep Company in the amount of $20,000 for Right of Way required for the Dry Creek Road Improvement Project.  Jennifer McCarty moved to table the motion until discussion of the documents relating to the Project were reviewed:  1) letter from their counsel Davis & Cannon, LLP setting forth terms of compensation by Fremont County to Philp Sheep Company ($20,000) and additional consideration to improve approximately 2,000 ft of the Puddle Springs Road with material from Philp Sheep Company and work to be performed by Fremont County; 2) Temporary Construction Easement; and 3) Right of Way Easement.  Jennifer McCarty moved, Clarence Thomas seconded, to approve the documents as presented.  Motion carried unanimously.  Jennifer McCarty moved, Clarence Thomas seconded, to take the motion to approve the manual warrant from the table and to subsequently approve the manual warrant.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Get well card; 2) Abatement Summary cover sheet; and 3) Record of Proceedings.  Larry Allen moved, Clarence Thomas seconded, to approve an Amended Administrative Services Agreement with Blue Cross Blue Shield of Wyoming.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve a Memorandum of Understanding between Fremont County Government and the City of Riverton in which the County will provide legal representation in two United States Supreme Court Cases regarding the Wind River Indian Reservation boundaries and the City will pay for binding of the briefs, up to and including $1,500.00.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve a Recruitment Exemption Request with the State of Wyoming for a vacant RN position.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  1) Fremont County Government Accident Report for Sheriff’s Department vehicle that struck an antelope and received damage to the grill guard.  Larry Allen moved, Clarence Thomas seconded, to accept the Lander Vehicle Maintenance Supervisor’s recommendation to provide repairs in house not to exceed $600, with funding through the Sheriff’s Office.  Motion carried unanimously.  A Fremont County Government Accident Report was reviewed for an Emergency Management Agency vehicle that was struck from behind while stopped for a school bus.  The Board acknowledged the Riverton Vehicle Maintenance Supervisor’s recommendation that no damage was done requiring repairs to the vehicle.

 

Nobody was present for the public comment period.

 

Commission meeting reports were given:

 

Commissioner McCarty attended the Weed and Pest Control District monthly meeting where they are working on their budget.

 

Commissioner Thomas attended the monthly Library Board meeting and reported they are working on their budget as well.

Chairman Becker attended the Fremont County Public Lands Initiative committee meeting the previous evening and stated another one is scheduled for Thursday.  The committee is trying to finalize recommendations of the Fremont County WSA’s by the end of the month.  Another meeting is scheduled for April 30th if needed.  The next step is to present the recommendations to the Commissioners for review and public comment in May.

 

Fremont County Coroner Mark Stratmoen presented a monthly report.  He had earlier presented options for establishment of a Riverton storage facility cooler and asked if the Board had made a decision on proceeding with the preferred option.  The Board asked additional questions (pros/cons, alarm system, etc.) and stated they would give Stratmoen a final decision when he returns May 8th for his monthly update.  Stratmoen stated he has received no word from the Wind River Life Resource Center on the status of the agreement for a cemetery on the state property.  Vice-Chairman Allen will attempt to find out where the document is at and move it along.  Stratmoen noted minimal costs will be associated with the project (fencing).  He had notified the Commissioners that they will be receiving an invoice from Hudson’s Funeral Home for no more than $500 in expenses pursuant to the County’s Unclaimed & Indigent Burial Policy.  The deceased was a veteran and the County’s responsibility is up to $500 to see that he is transported and buried with military  honors in the nearest veteran’s cemetery, in this case the Oregon Trail Cemetery in Casper.  All other expenses will be paid by Medicaid and SSI benefits.  A first quarter summary was reviewed (as of March 31, 2018).  There have been 80 recorded deaths, 44% Coroner cases (35).  This was 12 less than this time in 2017 (47).  So far this quarter, the total number of cases “non-natural” in manner are less at 20% (7) versus 25% (12) in 2017.  Of those, the number of accidental deaths is 4, (three less than 2017); deaths by suicide is 2 (same for 2017); deaths my homicide is 0 (3 less than 2017); Motor Vehicle/Traffic deaths is 2 (one less than 2017), with both considered accidental.  There are currently two pending cases at this time, so final figures for the quarter may change.  Drugs and Alcohol related deaths in the first quarter account for 29% of Coroner cases, slightly lower than 2017 (31%).  Four of the seven non-natural deaths involved drugs or alcohol (57%), but note that two cases are still pending toxicology.  Trends note things settling down, especially in the area of non-natural deaths, compared to 2017 where total case numbers were up by 20%.

 

Sheriff Skip Hornecker presented a monthly update.  March 2018 Detention statistics are 134 in house, 137 total and 2 out of County, compared to March 2017 of 138 in house, 150 total and 2 housed out of County.  As of this date, the total roster is 149, 144 in house and 5 out of County.  42 inmates of the total 149 are sentenced, 279 intakes recorded and 107 inmates are pre-adjudicated.  Since the last report, there are two certified positions open in Detention, along with a Nurse and kitchen position.  Communications:  There are four open positions and an expected resignation will occur in May.  He anticipated two of the five positions will be filled by his next report in May.  He expressed concern that 40% of the Communications positions are vacant.  Jennifer McCarty moved, Clarence Thomas seconded, to approve filling the recently vacated two Certified Detention and Communications positions.  Motion carried unanimously.  Patrol/Enforcement:  They still have one patrol position open in the Riverton area and they are considering lateral options before soliciting outside applicants.  Sheriff Hornecker stated training has taken place for the 24/7 program that he updated the Board on during his March report.  There will be a $10,000 startup fee and it will take time for revenues to come in.  Four Wyoming counties either are or will be participating in the program.  Injury Prevention Resources may be able to contribute by helping those individuals who have a long ways to travel daily to participate in two BA’s.  Sheriff Hornecker currently sits on the Public Service Communications Committee and stated his term will expire in June.  He stated the legislature will fund WYOLINK maintenance fees for the next biennium.  He stated the concept will not go away; however the PSCC is looking at options to keep the cost from impacting local users.  Vice-Chairman Allen complimented Hornecker on his lifetime membership to the Western States Sheriff’s Association.  Commissioner Thomas expressed concern with the huge increase in marijuana dipped in methamphetamine.  Sheriff Hornecker stated the drug task force has the issue on their radar and stated it is not a new concept but it is more prevalent now and especially on the Reservation.  They are watching the landslide issue outside of Dubois closely.

 

County Clerk Julie Freese updated the Board on the Department of Family Services continuation of funding through the Temporary Assistance for Needy Families Partnership Initiative for FFY 2019.  The rules state that County Commissioners shall accept applications from any entity for evaluation and submit to the State by April 26th.  Freese stated she has forwarded the application to all social service entities and county departments and set a deadline of April 16th for review by the Board on April 17th.  Commissioner Thomas has previous experience with the program and will work with Freese on reviewing the applications and making recommendations.

 

County Clerk Julie Freese, Deputy Margy Irvine were present to update the Commissioners on several items related to elections.  Freese introduced newly hired employee Ella Riggs to the Board, stating she was hired to the Clerk’s floater position; however, she be working full-time in the Election Department in election years.  The Election Judges Wages Compensation document for 2018 was reviewed as:  $165 per Election for Head Judge; $140 per Election for other judges; $.40 per mile after 5 miles and $25 for attendance to one Judges’ School.  Larry Allen moved, Clarence Thomas seconded, to approve the Election Judges Wages for 2018.  Motion carried unanimously.  Freese thanked the Commissioners for allowing the Courthouse to be closed in 2016 for both the Primary and General Elections and utilize County employees at the various polling places. Freese stated that between 250-300 judges (including alternates) are required to staff all the precincts in Fremont County and the use of County employees is imperative.  Costs can also be kept down as County employees are already being paid and their supervisors flex out their time so that overtime is not necessary.  Riggs stated approximately 600 letters have been sent out to potential election judges and to date, 179 responses have been received in the affirmative, 66 replied no and 320 have not answered.   Resolution No. 2014-14 was presented, representing the same Election Precincts (32) and Polling Places (17) as 2016 be set for 2018.  Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-14 as presented.  Motion carried unanimously.  The group reported that results from the Official Voter Survey conducted by County Clerks will be used in the future to work with partners (Secretary of State, County Commissioners and Legislature) on the Plan for Aging Voting Equipment (PAVE) Task Force to find money to move forward with voting methods and equipment in the very near future.  Options being looked at are Vote Centers, Direct Record Voting, Precinct Voting, Combined Precinct Voting, Mail Balloting, Absentee and Early Voting.  The State budgeted $500,000 seed money to replace equipment and the Federal Government has funded $3 million to Wyoming; however, it will take $8 million to replace all the aging equipment in Wyoming if the same equipment statewide was purchased as in use today.  In closing, they reported that 900 absentee ballot requests have already been received.

 

Fremont County Planning Director Steve Baumann reviewed the proposed revised Simple Subdivision Regulations as earlier presented the previous meeting for discussion.  Upon acceptance, the next step is to begin a 45 day public comment period.  Larry Allen moved, Clarence Thomas seconded, to begin the 45 day comment period and schedule a public hearing on June 5, 2018 at 10:30 a.m.  Motion carried unanimously.

 

County Planner:  Steve Baumann, Planner was present.  Last year’s budget was $252,714 and this year’s request is $269,573.  Their budget is reduced due to the fact that their CRF vehicle is paid off and the rental line item went from $3,154 to $1315.  The copier maintenance is now being taken care of by IT so that line is also deleted.  A change in health insurance later in the year may happen increasing that line item, but overall the budget is reduced from last year.  Revenues are projected to be the same as last year.  Discussion was held on their fee structure and Chairman Becker asked how long it had been since they were increased.  Baumann said they had been changed a few years back, but would bring the subject up to the planning commission for their review.

County Clerk:  Julie Freese, County Clerk and Margy Irvine, Deputy County Clerk were present.  Last year’s budget was $898,156 with this year’s request being $877,234.  Freese told commissioners that due to new employees not taking the county insurance, her budget is reduced significantly.  Her 3 copier maintenance contracts are also deleted as IT is taking them into their budget.  Revenues look to be up 1.2% and expenditures are down about 2.1%.  Infrastructure items that have been added are credit card readers and software.  Chairman Becker asked if the Clerk could ask for a better price (or no cost) readers.  Margy explained that part of the cost was to link the credit cards through the cashiering system but they would look into the costs.  Training is added back in as there are new notarial officers and they need training as there are three fairly new finance employees that could benefit from some training.  Travel is up as well due to some interim study activities that may come up.  Freese then passed out a list of Fremont County employees from the Clerk, Treasurer, Assessor and Clerk of District Court offices showing the disparity of beginning salary amounts.  She stated that since the Treasurer gave raise increases at the end of the last fiscal year, it would only be fair to bring up the fact that County Clerk staff have to follow many laws, including the responsibility of a being a notarial officer and that they work very hard for the county and she asked that 7 employees receive a raise even if the commission is unable to give across the board increases this year.  Commissioner Thomas asked if an across the board raise would help them to which the clerk responded, no, they would only fall farther behind with that type of increase across the board.  Freese also mentioned that she had not included this action in her budget, but if it were possible, she would still be under last year’s budget by at least $5300.  Later in the day she also reminded them that the salaries for chief deputies were all over the board and hoped the elected officials would look into getting that closer to a percentage of the elected official’s wages in the future.  Freese also noted that if the Riverton Office is opened again, there is no additional money needed to return to return that service.

County Clerk Electons:  Last year’s budget was $138,058 (and was an off-election budget year).  This year’s budget request is $198,831 which is an election year.  This request is less than 2 years ago which ended in $200,922 actually spent.  Julie thanked the commissioners for their ability to think outside the box and to declare elections a county holiday allowing employees to work in the polling precincts.  As heard earlier in the day, if the county had not made that decision again, it would very likely have resulted in the clerk having to combine polling places this year with the reduction of election judges.  There are 2 full time employees during this year in the department with Margy also working for the season.  The Clerk will fill in as much as possible.  Early voting has increased and the staff appreciate the enlargement of the election office in Lander to help with early voting and overall space enhancements.  The Riverton Office will also hold an early voting site at the Riverton County Clerk’s Office two weeks prior to the election Monday through Friday.  Freese noted the large voting equipment maintenance agreement and stated that it is required and totally worth the money to keep the voting systems in the best shape as possible.  Even with the maintenance, a motherboard can decide to go out and you are left with having to have other options which are in the emergency contingency plan of the elections office.  An additional Balotar is requested.  This machine prints the ballots and saves money during the early and absentee voting process as only ballots that are needed are printed.  Also, if a precinct is running out of ballots, this machine can print them on demand.  This would allow for the office to accommodate the large amount of traffic during early voting.

 

Commissioner Clarence Thomas was excused from the remainder of the meeting.

 

Museum:  Scott Goetz Director was present.  Last year’s consolidated budget was $566,428 and this year’s budget request is $571,622.  Revenue is expected to remain about the same this upcoming year.  Expenditure trends are expected to be in line with the previous fiscal year and staffing looks to remain static at the same wages for the 4th year in a row.  Chairman Becker asked about the five year plan and Scott indicated that it was included in the Self-Generated Budgets which would be discussed next.

Museum Self-Generated Budget.  Last year’s budget was $104,725 and this year’s budget is $99,840.  Scott stated that they are looking to continue to grow as many self-generated revenue streams as possible to help offset the additional operating costs that were moved from the general fund budgets to the self-generated budgets in the last fiscal year.  They are trying to keep their hours open to the public consistent and to promote their museums.  They had implemented an admission fee program last year and this has increased their self-generated funds.  They estimate that they had a 14.6% decline in visitation system wide based on their survey of closing on Mondays.  They have discussed the continuation of replacement of humidifying systems and redefining the military exhibit.  Other budgets will fix building issues and address the needs of the Saddle Shop.  The Five year plan is a very strategic plan that covers all of the areas of the programs.

 

Women, Infants and Children (WIC):  Amy Moskovitz, Supervisor and Lisa Caldwell, Breastfeeding Coordinator and State Supervisor was present.  Last year’s budget was $83,073 and this year’s request is $104,045.  Amy is the newest Supervisor in this position for Fremont County.  The salaries for the WIC Technician and Nutritionist will see an increase in wages due to the re-organization of their salary requirements which is determined by the state.  The WIC Nutritionist was budgeted for last year and the position is still vacant.  They hope to have that filled this upcoming fiscal year.  The caseload they currently have is 581 clients.  All funds approved for this program will be paid in full by the State.  Building maintenance concerns will be forwarded to the Building Maintenance Supervisor.

 

Buildings:  JR Oakley, Supervisor was present.  Last year’s budget was $829,859 and this year’s request is $815,553.  Changes to this budget shows that a long time employee is retiring and with that retirement, JR would like to restructure the department.  The retiring employee is categorized as a carpenter and JR would like to drop that position and add an Assistant Supervisor position under JR.  If that is acceptable, one of the employees from the Detention would move over to the Courthouse to become the Assistant Supervisor.  Chairman asked if there were any qualified employees who could take the Detention position.  JR stated that he has qualified individuals, but they may not be willing to move to that location.  Therefore, JR will be looking outside for a person to fill that position.  The position would have a salary less than the Carpenter position, but more than the Detention position was.  CRF items are paid off and that has decreased the rental line item by $4,353.  The budget bottom line is less by $14,306 which is because of less in the salary and rental lines.  In the 5 year plan, many maintenance items were outlined to be completed.  Per his performance review, esthetics were discussed as something that is needed, and he is ready to start working to update those areas however, no money is currently budgeted to begin that process.

 

Building Detention:  Last year’s budget was $298,611 and this year’s request is $299,174.  Increases are noted in travel and training.  JR would like to send an employee(s) to the RR Brink Training which trains on the many detention doors we have.  This is helpful so the custodians know what questions to ask or things to look for when there are problems with one of the doors.  The Detention Endowment Trust Fund is still providing money to replace equipment and help with maintenance and is budgeted to use $25,000 this next year.  JR has worked hard to set the natural gas at a good rate for all buildings.

 

County Fair:  Pat Hart, Administrative Assistant was present.  Last year’s budget was $794,652 and the next year’s request is $739,496.  It was noted that the Fair Director’s salary has been voluntarily decreased by the Fair Director and given to the Administrative Assistant as a raise.  Chairman Becker said it was inappropriate for the Administrative Assistant to explain her bosses reasoning for his actions.  Pat explained that Barney was at a Fair in another state and couldn’t be at this budget hearing.  Since there were questions about the proposed salary adjustments, the Board rescheduled the Fair budget hearing until next week (April 17, 2018 at 3:00 p.m.) so that Barney could be present.

 

County Assessor:  Tara Berg, Assessor was present.  Chief Deputy Angie Wilson and Supervisor Mike Klaassen were present in the audience.  Last year’s budget was $926,633 and this year’s proposal is $942,119.  Contractual increases for TY Pickett who conducts the Industrial Audits has increased by $4,350; the Online Mapping system has increased by $2,950, training has to increase due to continuing education and up $6,766, they have had to get new laser measuring devices and cell phone boosters which increase the budget by $2,650.  In the salaries line, they show a decrease of $6,000.  Due to the retirement of a long time employee and not replacing that employee at the same amount has helped the budget in this area.  Tara passed out a report on fuel consumption that was used this year due to the fact that her budget was cut by the commission in this area last year.  They also need to upgrade a computer this year which may not be able to be done through the normal IT replacements as it must be able to handle the state’s system requirements.  Chairman Becker asked about Master’s Touch.  Tara stated it was the company that mailed out her assessments, and her hope was that more people would sign up for email notices thereby reducing the need to send assessment notices out.  The mailer this year will do a better job in giving the information about that service in the mailing.

 

Vice-Chairman Allen stated that Diane Lane has been named interim Director of Guardian Ambulance and will be the point of contact as well as presenting monthly updates.

 

A meeting with Elected Officials was scheduled for the following meeting during the lunch hour.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 2:35 p.m. and reconvene for a Regular Meeting on April 17, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

April 3, 2018 (OFFICIAL MINUTES)

Tuesday, April 10th, 2018

STATE OF WYOMING            )                                                                                                                   LANDER, WYOMING

) ss.                                     OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                  APRIL 3, 2018

 

 

OFFICIAL MINUTES

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas.  Ray Price was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Clarence Thomas moved, Jennifer McCarty seconded, to approve the minutes of the Regular Meeting held on March 20, 2018.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

Each of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.

 

2 M Construction Inc.-1% Gravel Projects-Gravel-$11,330.00; A & I Distributors-Vehicle Maintenance-Parts/Supplies/Services-$146.40; American Family & Life Ins.-Segregated-Insurance-$10,009.63; American Heritage Life Ins.-Segregated-Insurance-$35.62; AmeriGas-County Buildings-Propane-$634.02; Anderson, Troy M.-District Court-Jury Duty-$50.00; AXA Equitable PEDC-Segregated-Annuity-$250.00; B & B Enterprises LLC-Road Material Inventory-Crushing Services-$158,125.50; Bailey, Michael C.-District Court-Jury Duty-$30.00; Bank of The West Acct Analysis-Investment Pool-Bank Charges-$677.17; Bauder, Keith-District Court-Jury Duty-$420.00; Becker, Travis-County Commission-Reimburse Expenses-$347.20; Black Hills Energy-Segregated-Utility Service-$11,004.06; Blankenship, Steven-District Court-Jury Duty-$50.80; Blue Cross Blue Shield of WY-Co Admin-Health Ins Claims-$240,592.04; Blue Cross Blue Shield of WY-Co Admin-Health Insurance-$34,216.91; Bourquin, Travis Eugene-District Court-Jury Duty-$429.60; Bove, Christopher Vincent-District Court-Jury Duty-$30.00; Bradbury, Chance H.-District Court-Jury Duty-$52.00; Brubaker, Carolyn-District Court-Jury Duty-$50.80; Bullington, Shaun-1% Gravel Projects-Contract Services-$6,270.00; Business Mailing Solutions, Inc.-Support Services-Postage Machine Ink-$234.00; Carroll, Melissa-District Court-Jury Duty-$51.60; Charter Communications-Segregated-Internet Services-$357.88; Child Support Services/ORS-Payroll-Child Support-$564.00; Cole, David F.-District Court-Jury Duty-$61.20; Colonial Life & Accident Ins-Segregated-Insurance-$165.22; Countryman, Chance-District Court-Jury Duty-$34.40; Cunningham, Michael W.-District Court-Jury Duty-$460.80; Dell’orco, Thomas Andrew-District Court-Jury Duty-$50.00; Denevan, Danny L.-1% Gravel Projects-Contract Services-$9,212.50; Donohue, Kimberly-District Court-Jury Duty-$30.00; Dubois Telephone Exchange-Segregated-Telephone Services-$647.85; Dynamic Controls Inc.-Segregated-Services/Repairs-$304.79; Electrical Dynamics, Inc.-County Buildings Detention-Services/Repairs-$1,767.98; E Spear Ranch-1% Gravel Projects-Contract Services-$5,225.00; Federal Express Corp-County Attorney-Shipping Fees-$118.06; Finlayson, Brett A.-District Court-Jury Duty-$53.60; Fleak, Lynette-District Court-Jury Duty-$52.40; Fossen, Ronald D. Jr-District Court-Jury Duty-$32.40; Franks, Michael J.-District Court-Jury Duty-$424.80; Fremont Chevrolet GMC-Vehicle Maintenance-Parts/Repairs-$23.65; Fremont Counseling Lander-Health & Welfare-Title 25-$2,755.00; Fremont County Solid Waste-County Buildings Detention-Dump Fees-$12.40; Fremont County Treasurer-Co Admin-Health Insurance-$319,706.00; Fremont County Treasurer-Co Admin-Withholding/FICA-$193,646.93; Fremont County Treasurer-Co Admin-Section 125 Benefits-$42,494.86; Fremont Motor Riverton Inc.-Vehicle Maintenance-Parts/Supplies-$715.70; Fremont Motors Lander-Vehicle Maintenance-Parts/Supplies-$46.76; Fremont Toyota-Vehicle Maintenance-Parts/Supplies-$79.95; Frericks, Ryan-District Court-Jury Duty-$30.00; Galloway, Jason Allen-District Court-Jury Duty-$50.80; Gannett Grill-District Court-Jury Meal-$174.91; Gaudern, Chad M.-District Court-Jury Duty-$59.20; Graham, Edward Trevor-District Court-Jury Duty-$74.00; Grainger-County Buildings-Materials/Supplies-$280.66; Great West Trust-Segregated-Wyoming Benefits-$5,705.00; Griffith, John W.-District Court-Jury Duty-$54.00; Gutierrez, Tia Rae-District Court-Jury Duty-$40.00; Hackett, Tiffini-District Court-Jury Duty-$56.00; Hanson, Benman-District Court-Jury Duty-$46.80; Harris, Brittany Ladawn-District Court-Jury Duty-$58.80; Hayes, J.T.-District Court-Jury Duty-$56.80; Healthsmart Benefit Solutions-Segregated-Insurance-$944.00; Heil Electric LLC-Transportation-Services-$267.00; Higgley Gibb, Roberta-District Court-Jury Duty-$50.00; Hill, Traci Samara-District Court-Jury Duty-$472.80; Hlavnicka, Glenda-District Court-Jury Duty-$300.00; Holden, Jeramiah Wayne-District Court-Jury Duty-$30.00; Hopkin, Justin-Segregated-County Health Officer-$1,400.00; HTO Chemical Company, LLC-County Buildings-Services-$500.70; Hust, Sandra L.-District Court-Jury Duty-$652.80; Injury Prevention Resources-CAST-Monitoring Expenses-$279.50; Jace Water Service Inc.-1% Gravel Projects-Contract Services-$9,295.00; Jack’s Truck & Equipment-Vehicle Maintenance-Parts-$441.42; James Gores & Associates, P.C.-1% Infrastructure Projects-Engineering Services for Tunnel Hill Road-$1,170.60; Jerry Bornhoft Construction Inc.-1% Gravel Projects-Contract Services-$9,047.50; Kail, Jared O.-County Attorney-Court Recordings-$781.25; Kamminga, Bruce Lee-District Court-Jury Duty-$54.00; Kane, Scott C.-District Court-Jury Duty-$300.00; Killebrew, Howard E & Princess R-Road Material Inventory-Culvert Pipe-$420.00; Larsen, Greg-District Court-Jury Duty-$66.00; Lawson Products, Inc.-Vehicle Maintenance-Parts/Supplies-$1,306.00; Lazzari, Bailey-Public Defender-Office Rent-$450.00; Lee’s Operating Service Inc.-1% Gravel Projects-Contract Services-$9,267.50; Leisy, Ashtyn-District Court-Jury Duty-$420.00; Leseberg, Shaylene Marie-District Court-Jury Duty-$62.00; Lipps, Jennifer-District Court-Jury Duty-$30.00; Loomis, Kris Ann-District Court-Jury Duty-$59.20; Mailfinance, Inc.-County Attorney-Rental-$266.52; Marlow, Bradley L.-District Court-Jury Duty-$94.00; Mason, Darala-District Court-Jury Duty-$50.40; Mcconnaughey, Jody-District Court-Jury Duty-$51.60; Meyer’s Gambles-District Court-Jury Room Refrigerator-$259.99; Mickelson, Matthew Allen-District Court-Jury Duty-$54.00; Miller, Margaret-District Court-Court Appointments-$1,072.50; Mora, Omar G.-District Court-Jury Duty-$30.00; Morgan, Grover Michael-District Court-Jury Duty-$693.60; Mosbrucker, Kathleen-Detention Center-Reimburse Expenses-$112.50; Moskovitz, Amy Marie-Fremont County WIC-Reimburse Expenses-$346.85; Mr. D’s Food Center Inc.-District Court-Supplies-$385.09; National Business Systems Inc.-County Treasurer-Postcards/Postage-$2,695.65; Navarre Hiser, Dana-Segregated-Instructor Fees-$396.00; Nelson, Jane Ann-District Court-Jury Duty-$30.00; New York Life Insurance-Segregated-Insurance-$261.03; NMS Laboratories-County Coroner-Toxicology Services-$405.00; Northern Arapaho Child Support-Payroll-Child Support-$598.78; Olson’s Auto Body & Towing-Vehicle Maintenance-Repairs-$2,648.72; OR Dept. of Justice-Payroll-Child Support-$500.94; Osage Industries, Inc.-Vehicle Maintenance-Vehicle Repairs-$1,276.67; Osborne Trucking Co. Inc.-1% Gravel Projects-Contract Services-$3,905.00; Overhead Door Inc.-County Buildings-Services/Parts/Supplies-$242.51; Page, Andrew-District Court-Jury Duty-$48.40; Perfect Power Electric Inc.-County Buildings-Parts/Services-$431.25; Perspective Enterprises Inc.-Fremont County WIC-Medical Supplies-$395.00; Peterbilt of Wyoming-Vehicle Maintenance-Parts-$174.88; Phifer Law Office-District Court-Court Appointed Representation-$321.16; Pitt, Rickey D.-District Court-Jury Duty-$30.00; Quill Corporation-Segregated-Office Supplies-$239.66; R C Lock & Key-County Buildings Detention-Keys/Supplies/Services-$10.60; R R Brink Locking Systems Inc.-County Buildings Detention-Inspection of Power Systems-$614.00; R T Communications-Segregated-Telephone Services-$537.11; Rambo, Michelle L.-District Court-Jury Duty-$54.00; Ratigan, Daniel, M.D.-Detention Center-P.A. Supervisor Contract-$4,500.00; Ray, Ted Michael-District Court-Jury Duty-$50.00; Raymond, Kimberly K.-District Court-Jury Duty-$59.20; Reed’s Moghaun Office Supply-County Attorney-Office Supplies-$24.64; Riverton, City of-County Buildings-Water/Sewer-$714.81; Schatza, Mark J.-District Court-Jury Duty-$58.00; Schoneberger, Valerie-Public Defender-Office Rent-$450.00; Scott, Jared D.-District Court-Jury Duty-$300.00; Sea, Griffith-Attorney Victim Services-Travel For Court-$266.40; Shanley, Juliana-District Court-Jury Duty-$30.00; Sharp, Terry G.-District Court-Jury Duty-$78.00; Sharpston, Tyler L.-District Court-Jury Duty-$540.00; Spencer, Ronald J.-District Court-Jury Duty-$30.00; Spoonhunter, Leslie-Fremont County WIC-Reimburse Expenses-$28.34; State Disbursement Unit-Payroll-Child Support-$1,119.00; State of Wyoming-Public Defender-Office Rent-$1,650.00; Stevens, Cynthia B. MD-CAST-Clinical Supervision-$300.00; Stroupe Pest Control Inc.-County Buildings-Pest Control-$315.00; Suhn, Karie L.-District Court-Jury Duty-$50.00; Terrance R. Martin PC-Public Defender-Office Rent-$450.00; Throckmartin, Bryon D.-District Court-Jury Duty-$50.00; Total Net Salaries-Segregated-Salaries-$629,650.26; Traveling Computers-Computer Services-Supplies/Services-$178.00; Triple L Inc.-1% Gravel Projects-Contract Services-$5,170.00; Union Telephone Company-Segregated-Cellphone Services-$737.96; USPS Hasler-County Attorney-Postage-$750.00; Valley Lumber & Supply Co Inc.-Segregated-Materials/Supplies-$40.15; Van Vleet, Randall R.-District Court-Jury Duty-$50.80; Verizon Wireless-Segregated-Cellphone Services-$170.67; Vis, Lisa L.-District Court-Jury Duty-$52.40; Watson, Darce M.-District Court-Jury Duty-$420.00; Watson, Kay J.-District Court-Jury Duty-$50.00; Wayt, Pamela-District Court-Jury Duty-$30.00; Western Business Solutions Inc.-Clerk of District Court-Equipment/Supplies/Services-$325.00; Whiting Law, P.C.-District Court-Professional Services-$1,305.00; Wind River Awards-County Treasurer-Recognition Awards-$85.00; Witzel, Alvin J.-1% Gravel Projects-Contract Services-$7,755.00; Wooten, Jessica L.-Detention Center-Services/Repairs-$28.00; WY SDU-Payroll-Child Support-$830.00; Wyo Child Support Enforcement-Segregated-Child Support-$800.00; Wyo Dept of Workforce Serv-Co Admin-Workers Comp-$20,062.65; Wyoming Financial Insurance-County Clerk-Notary Bond-$50.00; Wyoming Forensic Conference-County Coroner-Forensic Conference-$200.00; Wyoming Retirement System-Co Admin-Contributions-$141,875.18; Wyoming Supreme Court-District Court-Salary Reimbursement-$6,742.00; Wyoming.com-Segregated-Internet Services-$1,074.12

 

Jennifer McCarty moved, Clarence Thomas seconded, to accept a voucher from Fremont Counseling Service in the amount of $3,915.00 for Title 25 patients.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Get well card; 2) Two reply letters to the BIA regarding their questions regarding application for the acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe; 3) Abatement Summary cover sheet; and 4) Record of Proceedings.  Larry Allen moved, Clarence Thomas seconded, to approve a letter to Wyoming Office of Homeland Security requesting an extension on Project No. 2632 for FEMA reimbursement on emergency protective measures in the Little Wind River.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve a BlueCross BlueShield Plan Change update for the Travel Medical Benefit to allow $200 per day for food, lodging, and travel expenses (limited to $2,500) to be paid at 100% of charges, with deductible and coinsurance waived.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve Amended Certified Resolution 2018-01which added a new investment firm by the County Treasurer who is authorized to obligate the county with respect to the purchase, sale, transfer and exchange of U.S. Government Agency Securities.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  E-mail from former Executive Director Susan Shipley recommending Melinda Cox be appointed interim executive director of the Fremont County Treatment Courts until a final decision can be made.  Clarence Thomas moved, Larry Allen seconded, to appoint Melinda Cox as interim executive director of the Fremont County Treatment Courts.  Motion carried unanimously.  A Sandbag Policy for 2018 was reviewed, as updated by the Fremont County Emergency Management Agency.  Clarence Thomas moved, Larry Allen seconded, to approve the 2018 policy as presented.  Motion carried unanimously.  A request from Lou’s Midvale Store to apply to the City of Lander for a Catering Permit was reviewed.  Clarence Thomas moved, Larry Allen seconded, to approve the request to apply to the City of Lander for a Catering Permit for the Enos/Hinman wedding reception at the Museum of the American West on June 15, 2018.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton presented a Department report.

 

HDR Engineer Kyle Lehto joined Dave Pendleton to discuss the status of the bridge replacement project for South Fork Road.  A bid opening will be held on April 24th and presented to the Commission at their May 1st meeting for approval.

 

Dave Pendleton updated the Board on the Peterson Road Bridge replacement at the Pilot Canal crossing.   HDR Engineer Kyle Lehto was present. Total project cost is $800,000 and two Big R bridges (60’ and 70’) have already been purchased, one of which will be used for this project (60’).   HDR Engineering, Inc. has been selected to provide the Design, Bidding and Construction Administrative services for the installation of a Big R bridge for a cost of $187,100.  A canal bank ROW will be required and a guard rail will be wrapped to make for safer travel.  Larry Allen moved, Jennifer McCarty seconded, to approve HDR Engineering, Inc. Task Order No. 5 for the Peterson Road Bridge replacement project, not to exceed $187,100, with 1% funding.  Motion carried unanimously.

 

Dave Pendleton stated the majority of employees have attended mandatory Occupational Safety & Health Administration (OSHA) and Mining Safety & Health Administration (MSHA) training.  As a result of safety requirements, he distributed an updated Uniform, Appearance & Hygiene Policy for the Fremont County Transportation Department.  Specifically discussed was that steel toed boots are required to be work at all times for all personnel working in the field.   Larry Allen moved, Jennifer McCarty seconded, to approve the amended Uniform, Appearance & Hygiene Policy as presented.  Voting against the motion: Clarence Thomas.  Motion carried.  This will also affect contractual gravel haulers, they will not be able to get out of their vehicles at the pit area anymore; however,  there will be designated safety areas they can use.

 

Assessor Tara Berg updated the Board on recent personnel changes within her office.  As tax protest season is coming up shortly, she was able to hire a recently hired part-time employee in the Treasurer’s Office to her full-time position immediately.  She now has another opening for a full-time field appraiser which came up suddenly and she would like to begin recruiting for immediately.  Jennifer McCarty moved, Larry Allen seconded, to fill the vacant Field Appraiser position.  Motion carried unanimously.

 

A Public Hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues for the County Sheriff.  Present were County Clerk Julie Freese and Financial Assistant Joe Felix.  Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-13, FY 2017-18 Budget Amendment No. 4.  Motion carried unanimously.

 

Planning Department Supervisor Steve Baumann presented a plat of the Fowler Subdivision, a proposed three lot subdivision located approximately two miles north of Lander on Tweed Lane.  The Fremont County Planning Commission unanimously approved the proposed plat.  Larry Allen moved, Jennifer McCarty seconded, to approve the Fowler Subdivision.  Motion carried unanimously.

 

Steve Baumann presented the O’Connor Subdivision, Resubdivision of Lot 3, which is located north and west of the intersection of Alaska and Burma Roads, approximately five miles north of Riverton.  The Subdivision is currently platted as a three lot simple subdivision and the request proposes to take current Lot 3 and divide into three new lots, leaving the O’Connor Subdivision with a total of five platted lots.  The Fremont County Planning Commission approved the proposed plat.  Jennifer McCarty moved, Larry Allen seconded, to approve O’Connor Subdivision, Resubdivision of Lot 3.  Motion carried unanimously.

 

Steve Baumann informed the Board that changes brought about with the completion of the Regular Subdivision Regulations in September 2017 made it necessary for the Fremont County Planning Commission to recommend changes to the Simple Subdivision Regulations to insure that common areas of both Regulations are the same.

 

Commissioner meeting reports were given:

 

Interim director of Treatment Courts of Fremont County Melinda Cox distributed a handout indicating Wyoming Department of Health State Funding for the Juvenile Treatment Court and Court Assisted Supervised Treatment from 2015 through 2019.  Additional funding was received mid 2018 which takes that total to more than anticipated in 2019.  State funding is based on client numbers and she discussed her plans to increase them.  She then reviewed salary and benefits for the Treatment Court Director (vacant position) and hers for Director of Juvenile Services for comparison.  She then provided two options for the Commission to consider.  Option 1 being combining the Juvenile Justice and Treatment Court Director position; and Option 2 is to re-advertise for the Treatment Court Director position.  Clarence Thomas moved, Jennifer McCarty seconded, to approve Option 1 to combine Juvenile Justice with the Treatment Court Director position on a temporary basis for six months.  Motion carried unanimously.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session for personnel.  Motion carried unanimously.  Melinda Cox was present for a portion of the session.  Larry Allen moved, Jennifer McCarty seconded, to return to Regular Session.  Larry Allen moved, Jennifer McCarty seconded, to amend the motion naming Melinda Cox as the Juvenile Justice and Treatment Court Director on a temporary basis to an interim basis as an at will employee.  Motion carried unanimously.

 

County Coroner—Mark Stratmoen, Coroner was present.  Last year’s budget was $370,809 with this year’s request at $360,726.

 

County Attorney—Patrick LeBrun, County and Prosecuting Attorney was present.  Last year’s budget was $1,301,800 and this year’s request is $1,285,370.

 

 

District Court—Judge Norman Young and Annette Bregar Court Administrator were present.  Last year’s budget was $140,218 and this year’s request is $140,018.

 

Clerk of District Court—Kristi Green, Clerk and Cora Gist, Chief Deputy were present.  Last year’s budget was $427.680 and this year’s request is $409,282.

 

Public Health Nursing Program—Kathy Laidlaw, Manager was present.  General Fund budget for last year was $362,275 and this year’s request is $351,205.

 

Maternal Child Health.  Last year’s budget was $149,167 and this year’s request is $180,794.

 

Public Health Emergency Preparedness.  Last year’s budget was $88,682 and this year’s request is $94,040.

 

Family Planning.  Last year’s budget was $57,125 and this year’s request is $4,020.

 

Public Health.  Last year’s budget was $105,050 and this year’s request is $78,500.

 

Emergency Management—Kathi Metzler, Director was present.  Last year’s budget was $137,567 and this year’s request is $135,111.

 

County Treasurer—Scott Harnsberger, Treasurer and Jim Anderson, Chief Deputy was present.  Last year’s budget was $748,880 and this year’s request is $740,600.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 4:05 p.m. and reconvene for a Regular Meeting on April 10, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

 

April 3, 2018 (FULL DETAILED REPORT)

Tuesday, April 10th, 2018

STATE OF WYOMING            )                                                                                                                   LANDER, WYOMING

) ss.                                     OFFICE OF THE FREMONT COUNTY COMMISSIONERS

COUNTY OF FREMONT         )                                                                                                                  APRIL 3, 2018

 

 

FULL DETAILED REPORT

 

The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present:  Chairman Travis Becker, Vice-Chairman Larry Allen, Jennifer McCarty and Clarence Thomas.  Ray Price was absent for personal reasons.  Fremont County Clerk Julie A. Freese was present for the meeting.

 

Jennifer McCarty moved, Clarence Thomas seconded, to approve the Agenda as amended.  Motion carried unanimously.

 

Clarence Thomas moved, Jennifer McCarty seconded, to approve the minutes of the Regular Meeting held on March 20, 2018.  Motion carried unanimously.

 

Jennifer McCarty moved, Clarence Thomas seconded, to accept the regular bills for payment.  Motion carried unanimously.

 

Name
Department
Description
Total Cost
2 M Construction Inc.
1% Gravel Projects
Gravel
$11,330.00
A & I Distributors
Vehicle Maintenance
Parts/Supplies/Services
$146.40
American Family & Life Insurance
Segregated
Insurance
$10,009.63
American Heritage Life Insurance
Segregated
Insurance
$35.62
AmeriGas
County Buildings
Propane
$634.02
Anderson, Troy M.
District Court
Jury Duty
$50.00
AXA Equitable PEDC
Segregated
Annuity
$250.00
B & B Enterprises LLC
Road Material Inventory
Crushing Services
$158,125.50
Bailey, Michael C.
District Court
Jury Duty
$30.00
Bank of the West Acct Analysis
Investment Pool
Bank Charges
$677.17
Bauder, Keith
District Court
Jury Duty
$420.00
Becker, Travis
County Commission
Reimburse Expenses
$347.20
Black Hills Energy
Segregated
Utility Service
$11,004.06
Blankenship, Steven
District Court
Jury Duty
$50.80
Blue Cross Blue Shield of WY
Co Admin
Health Insurance Claims
$240,592.04
Blue Cross Blue Shield of WY
Co Admin
Health Insurance
$34,216.91
Bourquin, Travis Eugene
District Court
Jury Duty
$429.60
Bove, Christopher Vincent
District Court
Jury Duty
$30.00
Bradbury, Chance H.
District Court
Jury Duty
$52.00
Brubaker, Carolyn
District Court
Jury Duty
$50.80
Bullington, Shaun
1% Gravel Projects
Contract Services
$6,270.00
Business Mailing Solutions, Inc.
Support Services
Postage Machine Ink
$234.00
Carroll, Melissa
District Court
Jury Duty
$51.60
Charter Communications
Segregated
Internet Services
$357.88
Child Support Services/ORS
Payroll
Child Support
$564.00
Cole, David F.
District Court
Jury Duty
$61.20
Colonial Life & Accident Insurance
Segregated
Insurance
$165.22
Countryman, Chance
District Court
Jury Duty
$34.40
Cunningham, Michael W.
District Court
Jury Duty
$460.80
Dell’Orco, Thomas Andrew
District Court
Jury Duty
$50.00
Denevan, Danny L.
1% Gravel Projects
Contract Services
$9,212.50
Donohue, Kimberly
District Court
Jury Duty
$30.00
Dubois Telephone Exchange
Segregated
Telephone Services
$647.85
Dynamic Controls, Inc.
Segregated
Services/Repairs
$304.79
Electrical Dynamics, Inc.
County Buildings Detention
Services/Repairs
$1,767.98
E Spear Ranch
1% Gravel Projects
Contract Services
$5,225.00
Federal Express Corp
County Attorney
Shipping Fees
$118.06
Finlayson, Brett A.
District Court
Jury Duty
$53.60
Fleak, Lynette
District Court
Jury Duty
$52.40
Fossen, Ronald D. Jr
District Court
Jury Duty
$32.40
Franks, Michael J.
District Court
Jury Duty
$424.80
Fremont Chevrolet GMC
Vehicle Maintenance
Parts/Repairs
$23.65
Fremont Counseling Lander
Health & Welfare
Title 25
$2,755.00
Fremont County Solid Waste
County Buildings Detention
Dump Fees
$12.40
Fremont County Treasurer
Co Admin
Health Insurance
$319,706.00
Fremont County Treasurer
Co Admin
Withholding/FICA
$193,646.93
Fremont County Treasurer
Co Admin
Section 125 Benefits
$42,494.86
Fremont Motor Riverton Inc.
Vehicle Maintenance
Parts/Supplies
$715.70
Fremont Motors Lander
Vehicle Maintenance
Parts/Supplies
$46.76
Fremont Toyota
Vehicle Maintenance
Parts/Supplies
$79.95
Frericks, Ryan
District Court
Jury Duty
$30.00
Galloway, Jason Allen
District Court
Jury Duty
$50.80
Gannett Grill
District Court
Jury Meal
$174.91
Gaudern, Chad M.
District Court
Jury Duty
$59.20
Graham, Edward Trevor
District Court
Jury Duty
$74.00
Grainger
County Buildings
Materials/Supplies
$280.66
Great West Trust
Segregated
Wyoming Benefits
$5,705.00
Griffith, John W.
District Court
Jury Duty
$54.00
Gutierrez, Tia Rae
District Court
Jury Duty
$40.00
Hackett, Tiffini
District Court
Jury Duty
$56.00
Hanson, Benman
District Court
Jury Duty
$46.80
Harris, Brittany Ladawn
District Court
Jury Duty
$58.80
Hayes, J.T.
District Court
Jury Duty
$56.80
Healthsmart Benefit Solutions
Segregated
Insurance
$944.00
Heil Electric LLC
Transportation
Services
$267.00
Higgley Gibb, Roberta
District Court
Jury Duty
$50.00
Hill, Traci Samara
District Court
Jury Duty
$472.80
Hlavnicka, Glenda
District Court
Jury Duty
$300.00
Holden, Jeramiah Wayne
District Court
Jury Duty
$30.00
Hopkin, Justin
Segregated
County Health Officer
$1,400.00
HTO Chemical Company, LLC
County Buildings
Services
$500.70
Hust, Sandra L.
District Court
Jury Duty
$652.80
Injury Prevention Resources
CAST
Monitoring Expenses
$279.50
Jace Water Service Inc.
1% Gravel Projects
Contract Services
$9,295.00
Jack’s Truck & Equipment
Vehicle Maintenance
Parts
$441.42
James Gores & Associates, P.C.
1% Infrastructure Projects
Professional Services
$1,170.60
Jerry Bornhoft Construction Inc.
1% Gravel Projects
Contract Services
$9,047.50
Kail, Jared O.
County Attorney
Court Recordings
$781.25
Kamminga, Bruce Lee
District Court
Jury Duty
$54.00
Kane, Scott C.
District Court
Jury Duty
$300.00
Killebrew, Howard E & Princess R
Road Material Inventory
Culvert Pipe
$420.00
Larsen, Greg
District Court
Jury Duty
$66.00
Lawson Products, Inc.
Vehicle Maintenance
Parts/Supplies
$1,306.00
Lazzari, Bailey
Public Defender
Office Rent
$450.00
Lee’s Operating Service Inc.
1% Gravel Projects
Contract Services
$9,267.50
Leisy, Ashtyn
District Court
Jury Duty
$420.00
Leseberg, Shaylene Marie
District Court
Jury Duty
$62.00
Lipps, Jennifer
District Court
Jury Duty
$30.00
Loomis, Kris Ann
District Court
Jury Duty
$59.20
Mailfinance, Inc.
County Attorney
Rental
$266.52
Marlow, Bradley L.
District Court
Jury Duty
$94.00
Mason, Darala
District Court
Jury Duty
$50.40
McConnaughey, Jody
District Court
Jury Duty
$51.60
Meyer’s Gambles
District Court
Jury Room Refrigerator
$259.99
Mickelson, Matthew Allen
District Court
Jury Duty
$54.00
Miller, Margaret
District Court
Court Appointments
$1,072.50
Mora, Omar G.
District Court
Jury Duty
$30.00
Morgan, Grover Michael
District Court
Jury Duty
$693.60
Mosbrucker, Kathleen
Detention Center
Reimburse Expenses
$112.50
Moskovitz, Amy Marie
Fremont County WIC
Reimburse Expenses
$346.85
Mr. D’s Food Center Inc.
District Court
Supplies
$385.09
National Business Systems Inc.
County Treasurer
Postcards/Postage
$2,695.65
Navarre Hiser, Dana
Segregated
Instructor Fees
$396.00
Nelson, Jane Ann
District Court
Jury Duty
$30.00
New York Life Insurance
Segregated
Insurance
$261.03
NMS Laboratories
County Coroner
Toxicology Services
$405.00
Northern Arapaho Child Support
Payroll
Child Support
$598.78
Olson’s Auto Body & Towing
Vehicle Maintenance
Repairs
$2,648.72
OR Dept. of Justice
Payroll
Child Support
$500.94
Osage Industries, Inc.
Vehicle Maintenance
Vehicle Repairs
$1,276.67
Osborne Trucking Co. Inc.
1% Gravel Projects
Contract Services
$3,905.00
Overhead Door Inc.
County Buildings
Services/Parts/Supplies
$242.51
Page, Andrew
District Court
Jury Duty
$48.40
Perfect Power Electric Inc.
County Buildings
Parts/Services
$431.25
Perspective Enterprises Inc.
Fremont County WIC
Medical Supplies
$395.00
Peterbilt of Wyoming
Vehicle Maintenance
Parts
$174.88
Phifer Law Office
District Court
Court Appointed Repr
$321.16
Pitt, Rickey D.
District Court
Jury Duty
$30.00
Quill Corporation
Segregated
Office Supplies
$239.66
R C Lock & Key
County Buildings Detention
Keys/Supplies/Services
$10.60
R R Brink Locking Systems Inc.
County Buildings Detention
Inspection of Power Systems
$614.00
R T Communications
Segregated
Telephone Services
$537.11
Rambo, Michelle L.
District Court
Jury Duty
$54.00
Ratigan, Daniel, M.D.
Detention Center
P.A. Supervisor Contract
$4,500.00
Ray, Ted Michael
District Court
Jury Duty
$50.00
Raymond, Kimberly K.
District Court
Jury Duty
$59.20
Reed’s Moghaun Office Supply
County Attorney
Office Supplies
$24.64
Riverton, City of
County Buildings
Water/Sewer
$714.81
Schatza, Mark J.
District Court
Jury Duty
$58.00
Schoneberger, Valerie
Public Defender
Office Rent
$450.00
Scott, Jared D.
District Court
Jury Duty
$300.00
Sea, Griffith
Attorney Victim Services
Travel Expenses
$266.40
Shanley, Juliana
District Court
Jury Duty
$30.00
Sharp, Terry G.
District Court
Jury Duty
$78.00
Sharpston, Tyler L.
District Court
Jury Duty
$540.00
Spencer, Ronald J.
District Court
Jury Duty
$30.00
Spoonhunter, Leslie
Fremont County WIC
Reimburse Expenses
$28.34
State Disbursement Unit
Payroll
Child Support
$1,119.00
State of Wyoming
Public Defender
Office Rent
$1,650.00
Stevens, Cynthia B. MD
CAST
Clinical Supervision
$300.00
Stroupe Pest Control Inc.
County Buildings
Pest Control
$315.00
Suhn, Karie L.
District Court
Jury Duty
$50.00
Terrance R. Martin PC
Public Defender
Office Rent
$450.00
Throckmartin, Bryon D.
District Court
Jury Duty
$50.00
Total Net Salaries
Segregated
Salaries
$629,650.26
Traveling Computers
Computer Services
Supplies/Services
$178.00
Triple L Inc.
1% Gravel Projects
Contract Services
$5,170.00
Union Telephone Company
Segregated
Cellphone Services
$737.96
USPS Hasler
County Attorney
Postage
$750.00
Valley Lumber & Supply Co Inc.
Segregated
Materials/Supplies
$40.15
Van Vleet, Randall R.
District Court
Jury Duty
$50.80
Verizon Wireless
Segregated
Cellphone Services
$170.67
Vis, Lisa L.
District Court
Jury Duty
$52.40
Watson, Darce M.
District Court
Jury Duty
$420.00
Watson, Kay J.
District Court
Jury Duty
$50.00
Wayt, Pamela
District Court
Jury Duty
$30.00
Western Business Solutions Inc.
Clerk of District Court
Equipment/Supplies/Services
$325.00
Whiting Law, P.C.
District Court
Professional Services
$1,305.00
Wind River Awards
County Treasurer
Recognition Awards
$85.00
Witzel, Alvin J.
1% Gravel Projects
Contract Services
$7,755.00
Wooten, Jessica L.
Detention Center
Services/Repairs
$28.00
WY SDU
Payroll
Child Support
$830.00
Wyo Child Support Enforcement
Segregated
Child Support
$800.00
Wyo Dept of Workforce Services
Co Admin
Workers Comp
$20,062.65
Wyoming Financial Insurance
County Clerk
Notary Bond
$50.00
Wyoming Forensic Conference
County Coroner
Forensic Conference
$200.00
Wyoming Retirement System
Co Admin
Contributions
$141,875.18
Wyoming Supreme Court
District Court
Salary Reimbursement
$6,742.00
Wyoming.com
Segregated
Internet Services
$1,074.12
Jennifer McCarty moved, Clarence Thomas seconded, to accept a voucher from Fremont Counseling Service in the amount of $3,915.00 for Title 25 patients.  Motion carried unanimously.

 

The following items in the Signature File were reviewed:  1) Get well card; 2) Two reply letters to the BIA regarding their questions regarding application for the acquisition of land by the United States to be held in trust for the use and benefit of the Northern Arapaho Tribe; 3) Abatement Summary cover sheet; and 4) Record of Proceedings.  Larry Allen moved, Clarence Thomas seconded, to approve a letter to Wyoming Office of Homeland Security requesting an extension on Project No. 2632 for FEMA reimbursement on emergency protective measures in the Little Wind River.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve a BlueCross BlueShield Plan Change update for the Travel Medical Benefit to allow $200 per day for food, lodging, and travel expenses (limited to $2,500) to be paid at 100% of charges, with deductible and coinsurance waived.  Motion carried unanimously.  Larry Allen moved, Clarence Thomas seconded, to approve Amended Certified Resolution 2018-01which added a new investment firm by the County Treasurer who is authorized to obligate the county with respect to the purchase, sale, transfer and exchange of U.S. Government Agency Securities.  Motion carried unanimously.

 

The following items in the Priority Mail were reviewed:  E-mail from former Executive Director Susan Shipley recommending Melinda Cox be appointed interim executive director of the Fremont County Treatment Courts until a final decision can be made.  Clarence Thomas moved, Larry Allen seconded, to appoint Melinda Cox as interim executive director of the Fremont County Treatment Courts.  Motion carried unanimously.  A Sandbag Policy for 2018 was reviewed, as updated by the Fremont County Emergency Management Agency.  Clarence Thomas moved, Larry Allen seconded, to approve the 2018 policy as presented.  Motion carried unanimously.  A request from Lou’s Midvale Store to apply to the City of Lander for a Catering Permit was reviewed.  Clarence Thomas moved, Larry Allen seconded, to approve the request to apply to the City of Lander for a Catering Permit for the Enos/Hinman wedding reception at the Museum of the American West on June 15, 2018.  Motion carried unanimously.

 

Transportation Superintendent Dave Pendleton presented a Department report.  He updated the Board on the status of the 2nd notice from BLM regarding expired Jack Huff Road Right-of-Way (Co. Road #446), better known as Oregon Buttes Road.  He further referenced Resolution 2010-21 that Fremont County approved titled “Acceptance of Roadways on Federal Public Lands as Public County Highways” which included this road.  After that time, BLM sent an updated agreement that incorporated additional requirements, and if approved as is, the County cannot blade the road until mid-July and the document does not distinguish between maintenance and construction.  Chairman Becker asked Pendleton to work with Deputy Civil Attorney Darrough to send the County’s concerns directly to the State BLM Director.

 

Dave Pendleton reviewed the status of emergency protective measures that were taken last year to place “barbs” or boulders in the Little Wind River along Wilderness Road.  The Commissioners stated they had earlier approved a letter to the Office of Homeland Security asking for an extension of this project (No. 2632) which was necessary due to their requirements, all protective measures put in place must be removed within a period of six months.  A meeting will be held Thursday to discuss the County’s appeal of this project and one other one as $17,153 was disallowed because the work was done before the 2017 flood declaration dates.  Pendleton will present information of why it was important to get the work done prior to actual flooding.  FEMA environmentalists have spoken with tribal cultural resource staff and a written document will need to be sent to the state if they are all in agreement to leave the barbs in place as continuing preventative measures.

 

HDR Engineer Kyle Lehto joined Dave Pendleton to discuss the status of the bridge replacement project for South Fork Road.  A bid opening will be held on April 24th and presented to the Commission at their May 1st meeting for approval.  Work will not begin on the bridge this spring before high water much to the Commissioners’ disappointment.  Lehto has been contact with the BIA Dams Program staff to discuss dam flow rates.  They stated the current snowpack does not bring concern that there will be high water this spring and less than last year, and even said they may not have enough water for the entire irrigation season.  Chairman Becker stated his concern there could still be more damage to the bridge with spring runoff, and the men stated there is some rip rap in place to provide some scour protection but the bridge itself is safe.  Possible preventive measures for further damage were not know at this time.  Temporary rip rap could be added; however, would need to be removed when the project begins.

 

Dave Pendleton updated the Board on the Peterson Road Bridge replacement at the Pilot Canal crossing.   HDR Engineer Kyle Lehto was present. Total project cost is $800,000 and two Big R bridges (60’ and 70’) have already been purchased, one of which will be used for this project (60’).   HDR Engineering, Inc. has been selected to provide the Design, Bidding and Construction Administrative services for the installation of a Big R bridge for a cost of $187,100.  A canal bank ROW will be required and a guard rail will be wrapped to make for safer travel.  Larry Allen moved, Jennifer McCarty seconded, to approve HDR Engineering, Inc. Task Order No. 5 for the Peterson Road Bridge replacement project, not to exceed $187,100, with 1% funding.  Motion carried unanimously.

 

Next year, Dave Pendleton stated the other Big R bridge is planned to replace the Harris Bridge.  He stated recent law changes will not require WYDOT to approve county bridges as in the past; however, they will have to have an engineer’s stamp of approval.  This project will cost approximately $800,000 as well and is to be funded with 1% money.  However, the Moneta Lysite Road Improvement Project may require additional funding due to right-of-way issues.  If this happens, he recommended putting the Harris Bridge replacement project on hold and use that funding to complete the Moneta Lysite project.  James Gores and Associates is currently working on the right-of-way issues and will report back in the near future.  Pendleton is compiling costs and options to do one or both of the projects after the right-of-way issue is known.

 

Dave Pendleton stated the majority of employees have attended mandatory Occupational Safety & Health Administration (OSHA) and Mining Safety & Health Administration (MSHA) training.  As a result of safety requirements, he distributed an updated Uniform, Appearance & Hygiene Policy for the Fremont County Transportation Department.  Specifically discussed was that steel toed boots are required to be work at all times for all personnel working in the field.  Already part of the Policy is the requirement for hard hats, florescent orange vests and safety glasses must be worn at all times while outside of vehicles.  The Policy also states that the County will provide $300 per biennium for employees to purchase safety glasses, steel toe boots & gloves.  Discussion took place regrading whether it was the County’s responsibility to furnish safety items.  Deputy Civil Attorney Jodi Darrough will need time to thoroughly research the issue.  Larry Allen moved, Jennifer McCarty seconded, to approve the amended Uniform, Appearance & Hygiene Policy as presented.  Voting against the motion: Clarence Thomas.  Motion carried.  This will also affect contractual gravel haulers, they will not be able to get out of their vehicles at the pit area anymore; however,  there will be designated safety areas they can use.

 

In closing, Dave Pendleton stated a Right-of-Way Agreement with Philp Sheep Company should be arriving soon and he has submitted a draft Memorandum of Understanding between the County and Popo Agie Ranch Estates Homeowners Association to Darrough for review.

 

Assessor Tara Berg updated the Board on recent personnel changes within her office.  As tax protest season is coming up shortly, she was able to hire a recently hired part-time employee in the Treasurer’s Office to her full-time position immediately.  She now has another opening for a full-time field appraiser which came up suddenly and she would like to begin recruiting for immediately.  Jennifer McCarty moved, Larry Allen seconded, to fill the vacant Field Appraiser position.  Motion carried unanimously.

 

A Public Hearing was held at 10:15 a.m., as advertised, regarding Unanticipated Revenues for the County Sheriff.  Present were County Clerk Julie Freese and Financial Assistant Joe Felix.  Larry Allen moved, Jennifer McCarty seconded, to approve Resolution No. 2018-13, FY 2017-18 Budget Amendment No. 4.  Motion carried unanimously.

 

Planning Department Supervisor Steve Baumann presented a plat of the Fowler Subdivision, a proposed three lot subdivision located approximately two miles north of Lander on Tweed Lane.  The Fremont County Planning Commission unanimously approved the proposed plat.  Larry Allen moved, Jennifer McCarty seconded, to approve the Fowler Subdivision.  Motion carried unanimously.

 

Steve Baumann presented the O’Connor Subdivision, Resubdivision of Lot 3, which is located north and west of the intersection of Alaska and Burma Roads, approximately five miles north of Riverton.  The Subdivision is currently platted as a three lot simple subdivision and the request proposes to take current Lot 3 and divide into three new lots, leaving the O’Connor Subdivision with a total of five platted lots.  The Fremont County Planning Commission approved the proposed plat.  Jennifer McCarty moved, Larry Allen seconded, to approve O’Connor Subdivision, Resubdivision of Lot 3.  Motion carried unanimously.

 

Steve Baumann informed the Board that changes brought about with the completion of the Regular Subdivision Regulations in September 2017 made it necessary for the Fremont County Planning Commission to recommend changes to the Simple Subdivision Regulations to insure that common areas of both Regulations are the same.  He reviewed the recommended changes and noted all changes, with one exception, are exact copies of the new Regular Subdivision Regulations.  He asked the Commissioners to review the revisions so that the revised Simple Subdivision Regulations can be placed on the next Commission meeting agenda to be accepted in order to begin the 45 day comment period.

 

Commissioner meeting reports were given:

 

Jennifer McCarty:  attended the Planning Commission meeting and Healthy Rivers Popo Agie Watershed Initiative on March 22-23, 2018.

 

Clarence Thomas:  An interview committee consisting of himself, Susan Shipley and Melinda Cox, conducted two interviews for the Executive Director of Treatment Courts of Fremont County vacancy.  Two other applicants had withdrawn prior to interviewing for personal reasons.  Thomas stated the two individuals interviewed either did not have the education or experience for the administrative position.  He felt that appointing Melinda Cox as interim director was the appropriate way to go at this time.

 

Travis Becker:  Asked for a Commissioner to fill in for Commission Price at the upcoming Library Board meeting the next day.  Commission Thomas volunteered to attend the meeting.  Chairman Becker stated the Wyoming Department of Health will no longer be administering the Preventive Management Specialist position and the responsibility will be the County’s.  He will be participating in a conference call with the Wyoming County Commissioners Association to determine what the process will be during the transition.  A budget will need to be developed for the new position.  The Fremont County Public Lands Initiative Committee will meet April 9 and 12th and finalize all their WSA recommendations and then schedule a time to present to the Commission.

 

Interim director of Treatment Courts of Fremont County Melinda Cox distributed a handout indicating Wyoming Department of Health State Funding for the Juvenile Treatment Court and Court Assisted Supervised Treatment from 2015 through 2019.  Additional funding was received mid 2018 which takes that total to more than anticipated in 2019.  State funding is based on client numbers and she discussed her plans to increase them.  She then reviewed salary and benefits for the Treatment Court Director (vacant position) and hers for Director of Juvenile Services for comparison.  She then provided two options for the Commission to consider.  Option 1 being combining the Juvenile Justice and Treatment Court Director position; and Option 2 is to re-advertise for the Treatment Court Director position.  Clarence Thomas moved, Jennifer McCarty seconded, to approve Option 1 to combine Juvenile Justice with the Treatment Court Director position on a temporary basis for six months.  Motion carried unanimously.

 

Larry Allen moved, Jennifer McCarty seconded, to adjourn into Executive Session for personnel.  Motion carried unanimously.  Melinda Cox was present for a portion of the session.  Larry Allen moved, Jennifer McCarty seconded, to return to Regular Session.  Larry Allen moved, Jennifer McCarty seconded, to amend the motion naming Melinda Cox as the Juvenile Justice and Treatment Court Director on a temporary basis to an interim basis as an at will employee.  Motion carried unanimously.

 

County Coroner—Mark Stratmoen, Coroner was present.  Last year’s budget was $370,809 with this year’s request at $360,726.  Mark noted that he still does not have final figures for Dispatching services.  The County Clerk will get those updated numbers for Mark.  Case numbers went up 19% but his staffing changes have helped a great deal with those changes.  Over all wages since 2015 are down 12% due to moving to 2 full time staff rather than having 26 occasional staff.  Mark proposed a raise for the chief deputy to better reflect her actual duties and to be in accordance with what other chief deputies are making with respect to the elected officials.  The commissioners commented on the salary adjustment for the Chief Deputy stating that a salary freeze is still in effect and they may not allow it.  Mark responded that he only felt it was right to shift the salary amounts around as he is responsible as the Coroner but realized the Commissioners were in charge of giving money to budgets.  After the deputy retires (from the Dubois area), this position will not be filled and will be handled by the current staff.  Mark added more money to the overtime line item.  This budget is considered a “baseline” budget which does not predict any emergent event.

 

County Attorney—Patrick LeBrun, County and Prosecuting Attorney was present.  Last year’s budget was $1,301,800 and this year’s request is $1,285,370.  Pat stated that his staff is still down a secretarial position which he still intends not to fill at this time.  However, this budget shows an increase for his part-time (35 hour) employee to full time status.  But if things were to get busier, he wanted to retain the right to approach the commissioners to fill the other full time secretarial position in the future.  The salary line item is reduced (even with this increase for the part time position going full time) by $31,251.  Pat expects to return about $30,000 to the general fund due to their diligence in spending over the last year.  Commissioner Becker asked Pat to explain the Lexis Nexis contract change.  Pat stated that the move from Westlaw was a large reduction last year and the new contract is still less than Westlaw, but will be more than last year as he told the commissioners last year.  There will still be a savings of $2500.  Per IT Director Kevin Shultz, some computers were changed last year for $7400 and Pat has budgeted $9000 for 12 desk top computer replacements this year.  Commissioner Becker asked if Pat was comfortable with the amount the state has reimbursed for the County Attorney wages in the amount of $225,000 to which Pat stated he was comfortable for the current year.

 

District Court—Judge Norman Young and Annette Bregar Court Administrator were present.  Last year’s budget was $140,218 and this year’s request is $140,018.  Judge Young state they just concluded the first jury trial in 6 months under his court.  Judge Tyler also holds court and had also had a jury trial in this budget year.  Discussion on the West Payment Center for the law library materials was held.  Judge Young noted the budget in 2015, the costs of the law library were $53,246 and $21,184 in 2016.  With the changes they have made they have decreased this to $6,500.  This reduction is from moving from books to online resources.  Discussion continued as to the requirement by law to fund a law library.

 

Clerk of District Court—Kristi Green, Clerk and Cora Gist, Chief Deputy were present.  Last year’s budget was $427.680 and this year’s request is $409,282.   The budget reduction is due to an employee going off of the health insurance and $1200 for copier maintenance that is being picked up by the IT department.  Other reductions is in Worker’s compensation for some employees listed as hazard that should be clerical.

 

Public Health Nursing Program—Kathy Laidlaw, Manager was present.  General Fund budget for last year was $362,275 and this year’s request is $351,205.  Kathy stated that the Wyoming reimbursement cost is expected to be decreased this year to $185,000 for the state nurses cost.  This decreased cost is due to nurses being hired at a lower rate.  Kathy noted that she had applied to the Capital Revolving Fund for a vehicle replacement.  Commissioner Becker stated that the CRF was looking at options for these type of replacements and would meet soon to decide these.  Ryan White clients have increased over this last year.

 

Maternal Child Health.  Last year’s budget was $149,167 and this year’s request is $180,794.  This is a grant funded program.  This grant award is no longer on a pay per visit mode and is now a reimbursement fund.  This budget funds 1 full time Registered Nurse with an average caseload of 25 clients.  Commissioner Becker asked how success is measured in this program.  Kathy said that many clients have had their children taken into foster care.  Through this program, they teach the parents how to be successful parents in taking care of their children and move to get children back in their homes.  The copier service agreement was discussed.  And it was relayed that IT was trying to keep costs down by putting together a county funded service agreement for all county copiers.  This may work for this department as it is formulated.

 

Public Health Emergency Preparedness.  Last year’s budget was $88,682 and this year’s request is $94,040.   This program supports 1 full time employee.  This fund is to establish working partnerships and advisory boards across the county to assist entities in the implementation and strengthening of facility specific and county-wide emergency response plans.  This money is given in an advance payment of $21,500 and then on a monthly invoice system.  They will focus on strengthening Community resilience, incident management, information management, countermeasures and mitigation, surge management and bio-surveillance.

 

Family Planning.  Last year’s budget was $57,125 and this year’s request is $4,020.  This program has been discontinued as of 3-31-18.  After the final grant payment is received and all billing is completed and received, there will be no additional revenue.  Dr. Hopkin will continue to be paid a stipend from this grant for FY 18-19 as this is necessary for him to review ongoing charts until all clients’ cases are closed.  Costs for the computer program will also be continued for a year.

 

Public Health.  Last year’s budget was $105,050 and this year’s request is $78,500.  This fund is a revolving fund which goes to purchase vaccines and vaccine administration supplies etc.  They charge fees for the items that are billable.  Commissioners asked why the county is in competition with private providers of these type of items.  They have reduced the amount of these items due to the private sector providing them, but it’s convenient for those clients who are already using some of their services.  About $12,000 is dedicated to be transferred to the MCH fund if necessary.

 

Emergency Management—Kathi Metzler, Director was present.  Last year’s budget was $137,567 and this year’s request is $135,111.  Revenues are behind so Kathi expects $70,178 in revenue from the State Emergency Management for their FY 18-19 reimbursement.  IT is taking over the copier agreements, which is reduced from this budget.  Travel is also decreased as well as training.  They were able to get a couple of computers in the current budget by not using as much travel costs.

 

County Treasurer—Scott Harnsberger, Treasurer and Jim Anderson, Chief Deputy was present.  Last year’s budget was $748,880 and this year’s request is $740,600.  Most of his budget is salaries and benefits.  Biggest increase in the upcoming budget is to increase the Deputy Treasurer’s salary to where it was 2 years ago for the previous Deputy Treasurer.  The salary increase for the Deputy would go from $63,000 to $70,800.  Scott said his deputy is currently the lowest paid deputy in the county.  Due to his job description and duties, he should be making the amount of the former deputy.  Scott also requested his part time position back (which is included in this budget amount).  Commissioner Becker stated that Scott had the money last year to keep his part time person and chose not to re-hire.  Scott stated, that everyone knows that he had used it for salary increases to meet what his people had made (with bonuses) in the previous year.  The replacement hire is requested in this budget to allow Scott to re-hire that position for the next fiscal year.  Scott is now having to replace a part time person since this budget was presented due to a resignation.  The biggest decrease is in the postage line item which is due to the plate year being over.  The current budget had money for computer replacements which did not happen.  It is re-budgeted for this next year.  Dues and subscriptions were discussed as $200 was listed in other with no description.  Scott stated it was for anything not foreseen.

 

There being no further business, Larry Allen moved, Jennifer McCarty seconded, to adjourn the meeting at 4:05 p.m. and reconvene for a Regular Meeting on April 10, 2018 at 9:00 a.m.   Motion carried unanimously.

 

A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.

 

 

/s/      TRAVIS BECKER, CHAIRMAN

FREMONT COUNTY COMMISSIONERS

 

 

ATTEST:

 

/s/      JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD

 

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