STATE OF WYOMING ) LANDER, WYOMING
) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS
COUNTY OF FREMONT ) OCTOBER 23, 2018
The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Travis Becker, Vice-Chairman Larry Allen, Ray Price, Jennifer McCarty and Clarence Thomas. Fremont County Clerk Julie A. Freese was present for the meeting.
Larry Allen moved, Jennifer McCarty seconded, to approve the Agenda as amended. Motion carried unanimously.
Jennifer McCarty moved, Ray Price seconded, to approve the minutes of the Regular Meeting held on October 9, 2018. Chairman Becker and Vice-Chairman Allen abstained due to their absence at said meeting. Motion carried.
Jennifer McCarty moved, Clarence Thomas seconded, to accept the bills for payment. Motion carried unanimously.
All of the bills are listed below in the following format: Vendor Name-Department-Description-Total Cost.
A & I Distributors-Vehicle Maintenance-Parts-$820.47; Ace Hardware Lander-Detention Center-Materials/Supplies-$11.56; Ace Hardware Riverton-Riverton Library Roof & Drainage-Materials-$59.94; Airgas USA LLC-Vehicle Maintenance-Supplies-$68.82; American Academy of-County Coroner-Certification Dues-$165.00; American Pizza Partners, LP-Search & Rescue-Meals-$69.13; Bailey Enterprises, Inc.-Segregated-Fuel/Repairs-$25,097.49; Baldes, Chadwick C.-Search & Rescue-Reimburse Expenses-$85.00; Bank of the West Acct Analysis-Investment Pool-Bank Charges-$794.52; Bill Jones Plumbing & Heating-Segregated-Materials/Services/Repairs-$417.38; Bob Barker Company, Inc.-Detention Center-Inmate Supplies-$2,676.22; Breadboard Riverton-Search & Rescue-Meals-$968.33; Carl, Sylvia L.-CAST-Trauma Yoga Program-$60.00; Carquest Auto Parts-Vehicle Maintenance-Parts/Supplies-$1,364.21; Carroll Septic Service-Transportation-Services-$150.00; CenturyLink-Segregated-Telephone Services-$4,288.71; Charter Communications-Detention Center-Internet Services-$217.51; Classic Helicopter Group LLC-Search & Rescue-Helicopter-$2,405.00; Clifford, Gregory P. MD PC-Detention Center-Inmate Medical-$4,233.00; Copier Doctors-County Elections-Service/Repair Fusing Unit-$537.34; Coulter, Kevin-County Sheriff-Reimburse Expenses-$122.00; Cowboy Chemical Inc.-Detention Center-Inmate Laundry/Kitchen Supply-$699.60; Dave’s Asphalt, Inc.-Riverton Library Roof & Drainage-Materials-$382.16; Department of Family Services-County Attorney-Background Check-$10.00; Dubbe Moulder Architects PC-Riverton Library Roof & Drainage-Services-$6,113.25; Eagle Uniform & Supply Co-Vehicle Maintenance-Laundry Services-$71.26; Eaton Sales & Service, LLC-Fuel Facility-Parts/Supplies-$2,613.90; Ellis, Laurie J.-Fremont County WIC-Reimburse Expenses-$109.00; F C Good Samaritan Center-Health & Welfare-Allocation-$5,000.00; Food Services of America-Detention Center-Prisoner Board-$531.38; Fyler, John-Search & Rescue-Reimburse Expenses-$144.53; Grainger-County Buildings-Materials/Supplies-$79.20; Griswold, Zachary-County Attorney-Reimburse Expenses-$44.80; Hague Auto Body-Vehicle Maintenance-Ambulance Parts/Repairs-$2,800.07; Harnsberger, H. Scott-County Treasurer-Reimburse Expenses-$200.64; High Plains Power, Inc.-Segregated-Utilities-$1,045.65; Holder, Philip-County Sheriff-Reimburse Expenses-$22.00; Hutson, Jeff-Detention Center-Reimburse Expenses-$11.54; Illinois Office Supply-County Elections-General Election Ballots-$5,557.20; Inberg Miller Engineers-Dry Creek Road Improvement-Engineering Services-$5,023.02; Inland Truck Parts Co.-Vehicle Maintenance-Repairs/Parts-$116.96; I State Truck Center-Vehicle Maintenance-Parts-$90.45; J. Brower Psychological Services-Segregated-Contract Services-$600.00; James Gores & Associates, PC-Moneta Lysite Road Shoulder-Engineering Services-$19,132.98; John Deere Financial-Segregated-Materials/Supplies-$106.21; Kisling, Lisa-District Court-Court Appointed Representation-$172.50; Lander Journal-District Court-Subscription-$39.95; Lander Medical Clinic PC-Detention Center-Inmate Medical-$289.86; Larry H. Miller Super Ford Corp.-Capital Asset Acquisitions-2018 Ford F-150-$27,653.00; Lee, Steve-Search & Rescue-Rental Airplane-$550.00; Linton’s Big R Store-Segregated-Supplies-$146.00; Little America Hotels & Resorts Inc.-County Assessor-Lodging/Meals-$576.00; Master’s Touch LLC-County Treasurer-Postage Property Tax Billing-$3,474.10; Matthew Bender & Co., Inc.-Segregated-WY Court Rules 2018-$471.49; Moskovitz, Amy Marie-Fremont County WIC-Reimburse Expenses-$246.63; Mountain Dental PC-Detention Center-Inmate Medical-$674.00; Mr. D’s Food Center Inc.-Search & Rescue-Supplies-$52.55; NMS Laboratories-County Coroner-Toxicology Services-$2,025.00; Norco Inc.-Vehicle Maintenance-Parts/Supplies-$543.54; Novo Benefits-Health Benefit Plan-Insurance Services-$4,677.00; Office Shop Inc., The-Segregated-Service Agreements-$4,204.39; One Stop Market-Search & Rescue-Supplies-$591.24; Pavillion, Town of-County Buildings-Water Utilities-$112.50; Paws For Life-County Sheriff-Animal Boarding-$315.00; Phifer Law Office-District Court-Court Representation-$57.75; Phillips, Adam E.-District Court-Court Representation-$825.00; Post, Raymond-Segregated-Car Wash-$71.49; Quill Corporation-County Attorney-Office Supplies-$139.56; Ralston Group LLC-Search & Rescue-Meals-$140.88; Reed’s Moghaun Office Supply-Clerk of District Court-Office Supplies-$57.86; Relx, Inc.-County Attorney-Subscription-$595.00; Riverton Physician Practices LLC-Transportation-Drug Testing-$184.00; Riverton Ranger, Inc.-Segregated-Advertising-$4,928.87; Rocky Mountain Power-Segregated-Utilities-$1,587.85; Sagewest Health Care-Detention Center-Inmate Services-$5,374.32; Shoshoni, Town of-Transportation-Water/Sewer-$52.00; Snider, Yvonne-Sheriff Victim Services-Reimburse Expenses-$172.80; Spoonhunter, Leslie-Fremont County WIC-Reimburse Expenses-$176.57
Jennifer McCarty moved, Ray Price seconded, to accept a voucher from Wyoming Behavioral Institute in the amount of $4,524.00 for a Title 25 patient. Motion carried unanimously.
The following items in the Signature File were reviewed: 1) Sympathy card; 2) receipt of preceding 12 months of receipts and expenditures for Fremont County Government from County Clerk and County Treasurer; 3) acceptance of Gary Crichton’s letter of resignation from the Fremont County Fair Board and subsequent letter of appreciation; 4) Abatement Summary cover sheet; and 5) Record of Proceedings. Ray Price moved, Jennifer McCarty seconded, to approve a Fremont County Bank of the West Credit Card Application for Tauna Groomsmith with a credit limit of $1,500. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to approve License for New Construction of Utility Crossing or Encroachment Applications submitted by Black Hills Energy for locations on Delfelder, North 8th West and Honor Farm Roads in Riverton. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to approve an Official Bond and Oath for County Treasurer H. Scott Harnsberger. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to approve a letter of support to the U.S. Department of Commerce on behalf of CWC’s grant application to construct an Agriculture and Animal Science Center. Motion carried unanimously. Ray Price moved, Jennifer McCarty seconded, to approve an amended Youth Services Agreement with the City of Riverton, to replace the document signed on October 2, 2018. Motion carried unanimously. The Memorandum of Understanding between the Office of the Wyoming Attorney General and the County of Fremont, Wyoming regarding the State opioid case was reviewed which had been taken under advisement pending a recommendation by Fremont County Attorney Patrick LeBrun. Deputy Chief Civil Attorney Jodi Darrough relayed LeBrun’s recommendation not to sign the MOU as Fremont County did not have the resources available to provide extensive assistance; however, state the County would agree to work with them on issues of a smaller nature.
The following documents were reviewed which were submitted by HDR Project Manager Lee Kaffar for the Peterson Road Bridge Replacement Project: Temporary Construction Easement Agreement from Thomas C. Hutchinson; Temporary Construction Easement Agreement from Campbell Family Trust; Right-of-Way Easement Agreement from Adam C. and Terry S. Wilson for consideration of $880.00 and Temporary Construction Easement and Daniel L. and Barbara N. Merrick in consideration of $1,200.00 for Right-of-Way Easement Agreement. Ray Price moved, Jennifer McCarty seconded, to approve the Easements as submitted. Motion carried unanimously.
The following items in the Priority Mail were discussed: 1) Bureau of Land Management letter to James Gores & Associates regarding their intent to offer the right-of-way grant for the Moneta-Lysite Road Shoulder Widening Project; however, they would require additional time to analyze the fencing proposal; 2) State Public Defender notification of their intent to enter into a contract with Lisa Kisling as a part-time Assistant Public Defender for the Ninth Judicial District, replacing Valerie Schoneberger. The Board concurred with the Public Defender’s Office regarding the appointment; 3) Department of Audit letter regarding a list of Special Districts in Fremont County that have not filed an annual report as required by state statute. County Clerk Freese and Deputy Chief Civil Attorney Jodi Darrough will address the matter; and 4) U.S. Census Bureau reminder of offer to participate in the 2020 Census Participant Statistical Area Program (forwarded to Planning Director Steve Baumann).
The Public Comment Period was held.
John Kidwell reviewed written comments addressed to the Lander Mayor, City Council, Fremont County Commissioners and Guardian EMS Director, referencing “concerns over emergency sirens endlessly blaring up Lander’s Main Street morning, noon and night, in addition to the Air Raid Horn”.
Lost Wells Butte landowner John Campbell, Riverton Postmaster Reagan Groathouse and HDR Engineer Kyle Lehto were present to discuss the upcoming temporary road closure from Paradise Valley Road on to Peterson Road when the bridge is replaced where it crosses the canal. The plan is to move the mailboxes, currently existing on Paradise Valley Road to a temporary location at the junction of Peterson Road and Eight Mile Road for easier access by Lost Wells Butte landowners. Lehto provided photos for the Board’s information. Campbell requested the Commission consider relocating the temporary mail boxes not back to Paradise Valley Road, but to a permanent location on Peterson Road just off of Paradise Valley Road, owned by Tom Hutchinson. Mr. Hutchinson was unable to attend the meeting; however, intends to donate a portion of land between the canal and Paradise Valley Road to facilitate the project. Groathouse stated the Post Office would purchase lock boxes to replace the 74 mailboxes located on Paradise Valley Road at the new location that would provide a turn out area to provide enhanced safety. The County would be responsible for building a concrete pad. Discussion was held regarding the cost for the temporary boxes ($5,000) as well as costs for the permanent lock boxes on the donated property ($12,000) once the bridge is replaced and Peterson Road reopened. The replacement project is funded with 1% monies; however, would not be a suitable source for the mailbox project. Larry Allen moved, Ray Price seconded, to approve the additional funding for the permanent mailboxes on Hutchinson property from the Road Construction fund, contingent upon an agreement with the landowner and Fremont County. Motion carried unanimously.
In other business, HDR Engineer Kyle Lehto reviewed the three bids received from the bid opening for the FEMA Funded Project – Road Shoulder Repairs on Red Canyon Road, as follows:
K’s Construction, Inc. $89,590.00
71 Construction $99,919.00
Patrick Construction $160,063.80
Lehto reviewed reasons that the low bidder should not be considered as original documents were not submitted and, in discussion with the County Attorney’s Office, related their decision that when a certified document is required, only the original is acceptable, unless otherwise specified. Larry Allen moved, Jennifer McCarty seconded, to approve the Notice of Award to 71 Construction, not to exceed $99,919.00. Motion carried unanimously.
James Gores & Associates Engineers Jim Gores and Brendan Thoman reviewed the letter from Bureau of Land Management regarding the proposal for the Moneta-Lysite Road Shoulder Widening Project.
A Public Hearing was held at 10:15 a.m., as advertised, regarding an application for a Transfer of Ownership of a Retail Liquor License for Crooked Creek Meadow Operation LLC d/b/a Crooked Creek Guest Ranch. Applicant Michael Linden was not able to be present; however, had called earlier and indicated he could be available later in the afternoon if the Commissioners had questions for him. There was nobody present in the audience, either for or against, the transfer. Ray Price moved, Jennifer McCarty seconded, to approve the Transfer of Ownership to Crooked Creek Meadow Operation LLC. Motion carried unanimously.
Sheriff Skip Hornecker presented a monthly report
A Budget Hearing was held at 10:55 a.m., as advertised, regarding Unanticipated Revenues and Budget Transfers. Present was County Clerk Julie Freese and Financial Assistant Joe Felix. Felix outlined several additions to the advertised material. Ray Price moved, Jennifer McCarty seconded, to approve Resolution No. 2018-27 “FY 2018-2019 Budget Amendment No. 3.” Motion carried unanimously.
Ronald Woodward, Program Director, Volunteers of America Northern Rockies “Center of Hope”, presented a first quarter report (July – September 2018).
Wade Beavers, representing Jamie Krmpotich, discussed an issue with his clients’ property. Present in the audience was Chris Hamilton, Hamilton Land Surveying, Inc., Fremont County Planning Supervisor Steve Baumann, Ree Beavers, Associate Broker, Wind River Property, and Mrs. Krmpotich. The property is located on Lot 13 of Warm Springs Creek Subdivision.
Fremont County Library Director Janette McMahon returned to the meeting to continue discussion on her recommendation to not re-fill the full time Business Coordinator Position. Joining her was County Clerk Julie Freese. The following recommendation was reviewed: Fremont County take over accounts payable, payroll and fixed assets. She as Director would retain all HR, Library Board duties and work with the County Treasurer on accounts receivables. An 18-hour Library Aide position would then be hired to fill in across the System and work with supplies. County Clerk Freese reiterated her support of the proposal after discussion with her staff that would be taking on the additional responsibilities. Ray Price moved, Jennifer McCarty seconded, to approve the recommendation to distribute the duties as indicated and hire an 18-hour Library Aide position. Motion carried unanimously.
County Planning Supervisor Steve Baumann stated bid packages have been sent out to entities interested in the Riverton Cooper Road Corridor Study. A Memorandum of Understanding is being drafted.
County Commissioner meeting reports were given:
Building Maintenance Supervisor J.R. Oakley and Assistant Supervisor John Harmelink were present to review the Wyoming Supreme Court IT Department’s intent to upgrade the audio/video in both District and Circuit Court Rooms throughout the State.
Public Health Nurse Supervisor Kathleen Laidlaw gave a monthly report.
The Commissioners reviewed their draft reply letter to the Teton County Commissioners desire to begin and collaborate in a conversation about a statewide and/or regional disposal plan for wildlife carcasses due to the expanding threat Chronic Wasting Disease poses.
A salary increase request for a County Treasurer employee was reviewed.
County Clerk Julie Freese stated open enrollment will begin November 1st for the Fremont County Health Benefit plan and that meetings are scheduled in one hour increments through the day on November 7 (Lander) and November 8 (Riverton) to further discuss other changes to the plan regarding vision and dental. Larry Allen moved, Jennifer McCarty seconded, to make the training mandatory for employees participating in the County health plan. Motion carried unanimously.
A calendar for 2019 legal holidays was reviewed. A tentative Courthouse closure date for Columbus Day (October 14) was discussed.
Jennifer McCarty moved, Ray Price seconded, to adjourn into Executive Session for personnel and potential litigation. Motion carried unanimously. Larry Allen moved, Jennifer McCarty seconded, to return to Regular Session. Motion carried unanimously.
There being no further business, Larry Allen moved, Ray Price seconded, to adjourn the meeting at 3:10 p.m. and reconvene for a Regular Meeting on November 13, 2018. Motion carried unanimously.
A full detailed report and the official minutes are posted on Fremont County’s website at www.fremontcountywy.org.
/s/ TRAVIS BECKER, CHAIRMAN
FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, FREMONT COUNTY CLERK AND CLERK OF THE BOARD