ACCOUNTS PAYABLE (Bookkeeping)
The accounts payable office is responsible for processing and making payment to all vendors that have provided a service to the county. Fremont County’s fiscal year is July through June.
A vendor can complete the VOUCHER (excel) form and mail it with an itemized bill to the department that your company provided a product or service to. Please sign and date on the “Vendor” line. This will expedite the payment process. The department will provide the voucher to the accounts payable department after they have completed and signed their portion.
The vouchers must be completed, signed, and into bookkeeping by the Tuesday prior to the payment dates. Dates may change due to meetings and holidays.
REMINDER: We DO NOT PAY from a packing slip, quote, or statement (unless the statement is itemized). We must have the invoice or a copy of the invoice.
The following will be payment dates (subject to change) for July 2017 – December 2017. The commissioners approve payment on these dates and payments (warrants) will be mailed or distributed on Wednesday:
July 11, 18 & 25
August 1, 8 & 22
September 5, 12 & 19
October 3, 10 & 24
November 7, 14 & 21
December 5, 12 & 19
County employees who have travel or reimbursable expenses may also complete the VOUCHER (excel) form and submit to your department head. If you have travel expenses and need reimbursed for a meal please make sure that there is an itemized receipt that shows what the meal was (ex. big mac $5.00 iced tea $1.50). We can not pay from a receipt that just says $6.50. You must complete a Travel Expense Form (excel) and attach all itemized receipts in order to be reimbursed for your expenses.
Tips reimbursed up to 15%
Mileage reimbursed at $.40 per mile if a county pool car is not available, $.30 per mile if a county pool car is available and you take your own vehicle.
Budget: means a plan of financial operations for a fiscal year, embodying estimates of all proposed expenditures for given purposes, the proposed means of financing them and what the work or service is to accomplish. “Budget” includes the budget of each fund for which a budget is required by law and the collective budgets for all the funds based upon the functions, activities and projects.
W.S. 16-4-104 (a) On or before May 15, the budget office shall prepare a tentative budget for each fund and file the budget with the governing body. All departments shall submit budget requests to the appropriate budget officer on or before May 1.
The budget shall set forth:
(i) Actual revenues and expenditures in the last completed fiscal year
(ii) Estimated total revenues and expenditures for the current fiscal year;
(iii) The estimated available revenues and expenditures for the ensuing budget year;
(b) Each budget shall contain the estimates of expenditures and revenues developed by the budget officer together with specific work programs and other supportive data as the governing body requests.
(c) Each budget shall be accompanied by a budget message in explanation of the budget. The budget message shall contain an outline of the proposed financial policies for the budget year and describe in connection therewith the important features of the budgetary plan. It shall also state the reasons for changes from the previous year in appropriation and revenue items and explain any major changes in financial policy.
The budget shall be reviewed and considered by the governing body in a regular or special meeting called for this purpose. Following a public hearing the governing body shall adopt a budget.
Fremont County Adopted Department Budgets 2017-2018
Double click on Adopted Budgets below to review the approved budgets.
Capital Improvement and Maintenance Program: Long-term (CIMPL)
This information is provided under the Fremont County Treasurer’s page. Please click this address to go to that information: http://fremontcountywy.org/treasurer/major-capital-projects/
This area of the Fremont County Clerk’s office works with all elected officials and departments.
New employee enrollment
Payroll for employees within the Fremont County general fund.
Enrollment and employee participant changes to the health insurance plan.
Enrollment to Wyoming Retirement.
Administers alternate health and life insurance plans that participants may wish to sign up for at their own expense.
Administers the Fremont County Section 125 plan.
Click here for FINANCIAL STAFF
Contact us at: firstname.lastname@example.org