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) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS COUNTY OF FREMONT ) February 19, 2008 The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Chairman Douglas L. Thompson, Vice-Chairman Pat Hickerson, Jane Adamson, Keja Whiteman and Dennis Heckart. Also present was County Clerk and Clerk of the Board Julie A. Freese. Pat Hickerson moved, Keja Whiteman seconded, to approve the Agenda as amended. Motion carried unanimously. Jane Adamson moved, Pat Hickerson seconded, to approve the minutes of the Regular Meeting held February 12, 2008. Motion carried unanimously. Jane Adamson moved, Pat Hickerson seconded, to accept the bills for payment. Dennis Heckart abstained as he had not had an opportunity to review them. Motion carried.
The following items in the Signature File were reviewed: 1) Letter to Shoshone National Forest Supervisor Rebecca Aus regarding coordination letter for Forest Plan revision process. Pat Hickerson moved, Jane Adamson seconded, to submit the letter as drafted by the Natural Resource Planning Committee. Motion carried unanimously; 2) Protocol for Coordination between Shoshone National Forest and Fremont County, Wyoming as drafted by the Natural Resource Planning Committee (the Board forwarded the document to the March 4th meeting pending a reply from Ms. Aus on the first letter). The following items in the Priority Mail were addressed: 1) Forest Service invoice for Youth Camp (postponed until later in the meeting when Forest Service representatives would be at the table); 2) letter of concern submitted by Gabes Road citizen (waiting for recommendation from Sheriff and Transportation Superintendent); 3) Bill Stork Autobody additional amount for Ambulance repair. Dennis Heckart moved, Jane Adamson seconded, to take the Vehicle Maintenance Supervisor’s recommendation to pay an additional $497.96 for an ambulance. Pat Hickerson moved, Keja Whiteman seconded, to table the motion until they could visit with the Vehicle Maintenance Supervisor. Voting against tabling the motion: Jane Adamson and Dennis Heckart. Motion to table carried. 3) Hospice Home project coordinator’s invitation for the Commission to tour the Hospice Home on February 28th. Transportation Superintendent Dave Pendleton reviewed an earlier concern submitted by a resident on Gabe’s Road. He will forward his recommendations to the Board for their review. Dave Pendleton addressed a proposal from Rice-Kilroy Construction of $131,723.50 to do earthwork, grading and shaping, and placing of gravel on Muskrat Road out to the Shoshoni Landfill. Rice-Kilroy representative Celia Rock was present in the audience. Pendleton stated the gravel for the Muskrat project was included in the Bass Lake Road project bid and as Rice-Kilroy was already in the area working on that project, they would have lower mobilization costs than other construction companies. He stated the County would also save money by not having to stockpile the gravel at the Causeway pit and then reload the material into the County’s end dumps and truck the material to the road and lay it after County crews completed the earthwork. Rice-Kilroy will simply truck the material an additional 6-miles and lay it directly onto Muskrat Road after they complete the earthwork. A breakdown of the project indicated $78,000 remains in the Muskrat Road Project 07-08 Capital Projects budget and the Solid Waste Disposal District had verbally committed $54,000 towards the project which would fund the proposal submitted of $131,723.50. Pat Hickerson moved, Jane Adamson seconded, to accept the proposal submitted by Rice-Kilroy Construction for roadwork and graveling of the Muskrat Road for a total of $131,723.50. Motion carried unanimously. The Commission requested Pendleton supply them with rationale why another company could not complete with the proposal submitted, due mainly to mobilization costs. Dave Pendleton reviewed the Burma Road engineering project and indicated the Board could either accept a “Not to Exceed” or “Lump Sum” amount. Pendleton stated he would relay the Board’s consensus of a “Not to Exceed” agreement. Later in the day, the Standard Agreement for Professional Services with HKM Engineering was presented with a Cost Not to Exceed $120,059.00, in accordance with and based on work effort outlined from the Scope of Services, Schedule and Fee Estimate attached. Dennis Heckart moved, Jane Adamson seconded, to approve the Agreement as presented. Motion carried unanimously. In other business, Dave Pendleton will present a Staff Engineer report for the Board’s information. He estimated Staff Engineer Bill Masson has inventoried about ˝ of the existing County paved roads. The Railroad Street paving project is going to design and survey work will take place when weather permits. Jane Adamson moved, Pat Hickerson seconded, to adjourn into Executive Session with Transportation Superintendent Dave Pendleton regarding personnel. Pat Hickerson moved, Jane Adamson seconded, to return to Regular Session. Motion carried unanimously. Jane Adamson moved, Pat Hickerson seconded, to adjourn into Executive Session regarding personnel. Motion carried unanimously. Pat Hickerson moved, Jane Adamson seconded, to return to Regular Session. Motion carried unanimously. Commissioner Heckart relayed a breakfast meeting he had with Catholic College President Father Bob Cook and County Treasurer Scott Harnsberger. Discussion was held regarding possible funding scenarios for the College, specifically revenue bonds. A Public Hearing was held at 10:00 a.m., as advertised, regarding Unanticipated Revenues within Fremont County’s FY 07-08 budget. Present were County Clerk Julie Freese and Financial Assistant Mike Stalder. Jane Adamson moved, Pat Hickerson seconded, to approve Resolution 2008-03. Motion carried unanimously.
RESOLUTION 2008-03
FY 2007-08 BUDGET AMENDMENT NO. 5
WHEREAS, Fremont County adopted the Fiscal Year 2007-08 Budget in accordance with the Wyoming Uniform Fiscal Procedures Act; and
WHEREAS, the Board of Fremont County Commissioners wishes to amend the adopted budget in accordance with the same Act.
NOW, THEREFORE, BE IT RESOLVED that the following budget amendments are made:
UNANTICIPATED REVENUES:
SOURCE: Wyoming Department of Transportation TO: Sheriff 2008 Speed Grant $ 15,000
SOURCE: Wyoming Department of Transportation TO: Sheriff 2008 DUI Grant $ 18,000
SOURCE: Fremont County Support Services Transfer Out TO: Railroad Street $213,000
SOURCE: Fremont County Support Services Transfer Out TO: Burma Road $ 23,000
PASSED AND APPROVED this 19th day of February, 2008.
BOARD OF FREMONT COUNTY COMMISSIONERS /s/ Douglas L. Thompson, Chairman ATTEST: /s/ Julie A. Freese, Fremont County Clerk Judge Rob Denhardt addressed the Board and expressed appreciation for their support of the Drug Courts. He indicated that is his 25 years as a judge, they are the most worthwhile programs being implemented and relayed a great working relationship with other entities in the County to make the program successful. Vice-Chairman Hickerson stated the County Drug Court programs are the envy of other counties within the state. Washakie Ranger District Ranger Ruth Esperance and Wind River District Ranger Rick Metzger gave updates on their respective areas. Ruth reported on timber sale activities including Purdy Salvage Sale, thirteen small sales were awarded for a total volume of 1,720 Ccf; seventeen timber sales were actively moving volume last year; eleven timber sales were closed and there are 32 active timber sales under contract on the Shoshone. A future program direction is for an emphasis for the timber program to salvage the bug-killed dead and dying trees. A Briefing Paper was distributed regarding the Shoshone National Forest Reclamation Program. The switchbacks are near completion with one rock wall remaining and paving anticipated in August or September. She stated that 75% of the claims have been submitted for the Homestead Park fires two years ago. As per policy, two years must have elapsed before the claims will be process, which will be April 10th. The Commission forwarded the Forest Service invoice for the Fremont County Youth Camp to Esperance. She indicated she would research the issue, review prior in-kind agreements, and report back. In closing, Esperance expressed appreciation for the Board’s participating in the quarterly Interagency Meetings. Wind River District Ranger Rick Metzger gave an update on the Purdy Fire. He indicated the sale (volume 17,631 Ccf) was awarded to R-Y Timber of Livingston, Montana. Logging operations began in September of 2007 and will continue this spring when weather permits. The Upper Wind River will be the next large project and has received NEPA approval. This will be followed by the Lower Wind to Union Pass. Meetings with subdivision residents will be ongoing. They are replacing and installing culverts on East Fork Road. Would be interested in doing another contract with the County for crushed material in the area. He reviewed a DuNoir Allotments Waiver and, as per a USDA Forest Service Briefing Paper, “the retirement of this allotment represents the Shoshone’s implementation of direction in the grizzly bear habitat Record of Decision regarding a wiling permittee’s waiving back some grazing privileges. It is important to recognize that the Forest Service does not seek such waivers and will only respond if waivers are generated independently by the permittees. The Forest Service has no plans to systematically retire other allotments.” Bureau of Land Management Assistant Field Manager Pam Olson introduced John Kiminsky, Geologist, and Curtis Bryan, Natural Resource Specialist. Kiminsky stated the uranium mining activity appears to be stable with a small amount of activity in Gas Hills, Crooks Gap and Green Mountain. There has been a large amount of bentonite stakings south of Lander. Bryan stated a Record of Decision was signed in December for Devon Energy for Beaver Creek where four wells are being drilled. They are now requesting an EIS for full field development. A large Environmental Impact Statement in the Lysite area is being requested by three entities, including the Casper Field Office. Chairman Thompson reviewed a recent Town Meeting held in Pavillion where water quality issues were a main concern. The BLM representatives stated they would submit a copy to the Commissioners of their Agreement with DEQ outlining individual responsibilities. This information would be helpful to the Pavillion area residents in contacting the appropriate agency with various concerns. In closing, Chairman Thompson thanked the Forest Service and BLM representatives for their respective updates various projects affecting Fremont County. Public Health Nursing Supervisor Marty Stensaas presented a certificate of “Heartfelt Thanks” for the Commission’s assistance and support of public health issues. She distributed a “Quit Spit” kit in recognition of Quit Spit week. February is Heart Month. She reported on an active tuberculosis case in the County, which is one of several occurring throughout the state. She outlined the process to track those individuals who may have been in contact with the person, while maintaining confidentiality. The Department still has a large number of flu shots available. Clair Ortiz has been hired as the Public Health Emergency Coordinator and is working out of the Riverton Office. The Maternal Child Health Nurses have been participating with the Alcohol Substance Abuse Program and, as a result, have received a $9,800 grant. The TANF/CPI grant is in its fourth year and is being administered by BOCES, and through this program, CNA classes are being offered. She will be taking a different approach to the Employee Health Newsletters in the future by focusing on different issues and she plans to prepare a survey for people to complete during the upcoming blood draw. The Board stated the importance of records which are kept by Public Health when people use the County blood draw, a service other private entities do not provide. Planning Department Administrative Secretary Philomena Sington presented a proposed plat for Happiness is an Attitude Subdivision. This is a one lot simple subdivision located near Atlantic City. It was recommended for approval by the Planning Commission during their September meeting on a unanimous vote. Jane Adamson moved, Dennis Heckart seconded, to approve the Happiness is an Attitude Simple Subdivision. Motion carried unanimously. Commissioner Adamson reported on the Urban Systems Committee Meeting she attended in Riverton. Sage Engineering is the consultant hired to do reconnaissance on Riverview Road and will present his findings in March. Ninety percent of funding for reconstruction of said Road will be federal and 10% will belong to the County and City of Riverton. She stated there is talk that Riverton Irrigation District may close down the Wyoming Canal and install pipe. If this is done, substantial savings would be seen by not having to put in a new bridge. The monthly Fremont County Association of Governments meeting was held in Lander the previous week. She distributed the information from Vice-Chairman Hickerson on SLIB grant updates as well County Clerk Freese’s comments on the LUCA program. The group is discussing a one percent sales tax campaign. Shoshoni is agreeable to hosting a Town Meeting and will report back with potential dates. The Town of Dubois has had a feasibility study done in conjunction with the State Conservation Improvement Program. She attended a special meeting of the Adult Drug Court the previous day as well. Commissioner Hickerson returned from three days at the Legislature. He reviewed the status of several bills of importance to the County. He indicated the potential of significant funding from the Office of State Lands and Investments. He met with the Dubois Mayor as well as the Dubois Rural Fire Department Chief regarding the status of the new Fire Hall in Dubois. The County had agreed in 2004 to approve a loan and grant for assistance in the project and new figures were discussed to complete the project. He will continue working with the various Dubois entities and report back with different options and firm figures. Commissioner Whiteman attended the monthly Fair Board meeting and met the new Fair Board Manager. The Board has forwarded a Contract to the County Attorney’s Office for review for preliminary work on the Fair Board Master Plan at a cost not to exceed $80,000. She met with Ambulance Director Lauri Wempen regarding the Indian Health Service Contract. All accounts have been on hold and the Ambulance Director would like to have the Contract retroactive to October 1st as there has been no revenue since that date. As part of the process IHS must follow, they have put the contract out for bid. Commissioner Whiteman recommended that the Ambulance Service submit a proposal on what they can do. In the meantime, Wempen has scheduled a meeting with the new IHS DEO Rick Brannan to discuss current billing options prior to contract finalization. In closing, she volunteered to contact the off-line boards to update them on the recent Wyoming Energy Conservation Program available to the county entities. Chairman Thompson briefly discussed the personal property insurance options reviewed last year for the County. Once final figures are determined, they will invite the WARM representative to review their program once again, prior to the upcoming budget session. There being no further business, Dennis Heckart moved, Pat Heckart seconded, to adjourn the meeting at 2:30 p.m. and reconvene on March 4, 2008 at 9:00 a.m. Motion carried unanimously.
/s/ DOUGLAS L. THOMPSON, CHAIRMAN FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD
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