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STATE OF WYOMING ) LANDER, WYOMING ) ss. OFFICE OF THE FREMONT COUNTY COMMISSIONERS COUNTY OF FREMONT ) January 8, 2008 The Board of Fremont County Commissioners met in Regular Session at 9:00 a.m. with the following members present: Douglas L. Thompson, Vice-Chairman Pat Hickerson, Jane Adamson, Keja Whiteman and Dennis Heckart. Also present was County Clerk and Clerk of the Board Julie A. Freese. Pat Hickerson moved, Keja Whiteman seconded, to approve the Agenda. Motion carried unanimously. Dennis Heckart moved, Pat Hickerson seconded, to approve the minutes of the Regular Meeting held December 18, 2007. Commissioner Adamson abstained from the vote due to her absence at said meeting. Motion carried. Jane Adamson moved, Dennis Heckart seconded, to accept the bills for payment. Motion carried unanimously. The Board reviewed a Motion to Continue Hearing on Motion for Protective Order in the Matter of the Application of L-Heart Ranch, LLC for a Private Road. Said hearing had been scheduled for 3:00 p.m. later in the day, however, Pine Bar Ranch, LLC’s counsel had a prior commitment and had requested said continuance. Jane Adamson moved, Pat Hickerson seconded, to approve an Order Continuing Hearing on L-Heart Ranch, LLC’s Motion For a Protective Hearing to February 12, 2008. Motion carried unanimously. Election of Officers was held. Jane Adamson moved, Pat Hickerson seconded, to re-appoint both Doug Thompson as Chairman of the Board and Pat Hickerson as Vice-Chairman for 2008. Motion carried unanimously. Pat Hickerson moved, Jane Adamson seconded, to designate the following depositories for Fremont County Government for 2008: Dubois: Wells Fargo Bank of Wyoming and Bank of Jackson Hole; Lander: Central Bank and Trust, Bank of the West, US Bank, Wyoming National Bank and First Interstate Bank; Riverton: First Interstate Bank, Bank of the West, Wells Fargo Bank of Wyoming, US Bank, Wyoming National Bank and Central Bank and Trust; and Fort Washakie: Central Bank and Trust. Motion carried unanimously. Jane Adamson moved, Dennis Heckart seconded, to designate the Riverton Ranger and Lander Journal as the official county newspapers for Fremont County Government for 2008 with the remaining newspapers within the county to be used for other purposes. Motion carried unanimously. County Planner Ray Price presented a plat for a re-subdivision of Lot 9, Fox Park Subdivision. This is a proposed lot split in an existing subdivision north of Lander and has been approved by both the City of Lander and the Fremont County Planning Commission. Dennis Heckart moved, Jane Adamson seconded, to approve the re-subdivision of Lot 9, Fox Park Subdivision. Motion carried unanimously. Transportation Superintendent Dave Pendleton and Vehicle Maintenance Supervisor Glen Steers presented an annual equipment replacement forecast for the Transportation Department. Also presented was a Budget Analysis Summary for the Special Project Fund that indicates a remaining budget of $1,356,000 after the completion of several projects (Five Mile Creek Crossing, Trout Creek Road Overlay, Lyons Valley Road (Phase I and II). With the remaining budget, the men recommended the replacement of four motor graders for an approximate cost of $660,000. The Board agreed to take the information under advisement and discuss it the following week; however, stated they would like to see the Railroad Street Paving Project completed with funding from the Special Projects Fund at an estimated cost in 2006 of $213,000. They asked Pendleton to provide them with an updated project cost for discussion at the following meeting. Glen Steers informed the Board they are still experiencing major problems with the fuel system. In an attempt to fix computer problems, it is recommended that the system be placed on a stand alone computer and not be part of the County network. He has been working with Information Systems Specialist Joni Miller on associated costs for the computer and will report back. Commissioner Heckart reviewed Change Order No. 2 for the Hospice Home Project. The Change Order is for an additional $1,163.24 for changes to doors and the addition of a column and extension of a ridge beam in the living room. Dennis Heckart moved, Keja Whiteman seconded, to approve Change Order No. 2 as presented. Motion carried unanimously. A revised Change Order No. 1 was also reviewed that is a total increase of $1,722.45 for deductions of fire hydrant relocation and radio filtering for light fixtures and an addition for a tub change from Best Bath to Invacare. Said Change Order had been approved during a prior meeting and the change was noted. The following items in the Signature File were reviewed: 1) Abatement Summary cover sheet; 2) Letter to the Rocky Mountain Agronomy Center and attached termination for a security agreement with the County as the note has been paid in full; 4) letters of invitation to state legislators to attend a dinner meeting in Cheyenne during the legislative session; and 5) Surety Bond and Oath for County Coroner Ed McAuslan. A letter to Environmental Protection Agency regarding predator control issues was reviewed as drafted by the Natural Resource Planning Committee for the Board’s approval and submission. Pat Hickerson moved, Jane Adamson seconded, to approve submission of the letter. Keja Whiteman abstained from the vote as she had not had an opportunity to review the letter. Motion carried. Dennis Heckart moved, Jane Adamson seconded, to approve Certified Resolution 2008-01. Motion carried unanimously. CERTIFIED RESOLUTION 2008-01_______________________________
TO: ADP Brokerage Services Group National Financial Services, LLC Bank of the West Pershing Bear Stearns Securities, Corp. Seattle Northwest Securities Corporation BNY Clearing Services, LLC Securities, LLC Citibank Stern Agee Group, Inc. Coastal Securities, L.P. UBS Financial Services, Inc. Donaldson, Lufkin & Jenrette US Bank National Association First Interstate Bank Financial Services Group Vincent Financial Services Linsco/Private Leger Wells Fargo Brokerage Services, LLC Morgan Keegan & Company, Inc. WYO STAR Multi-Bank Securities, Inc. Wyoming Government Investment Fund Mutual Securities, Inc. Wyoming Money Market Fund And all investment firms and financial institutions in Fremont County, Wyoming
I, the undersigned Chairman of the Commissioners of Fremont County, a County organized and existing under the laws of the State of Wyoming, do hereby certify that at a meeting of the Board of Commissioners of said County, held at the Fremont County Courthouse in Lander, Wyoming, on the 8th day of January, 2008, at which meeting a quorum was present, the following resolutions were unanimously authorized, adopted, and recorded according to the laws of said County and are in full force and effect, to-wit:
BE IT RESOLVED that H. Scott Harnsberger, the Fremont County Treasurer, and James A. Massman, Deputy County Treasurer of said County, are authorized to obligate the County with respect to the purchase, sale, transfer and exchange of U.S. government agency securities, including securities for future delivery; and
BE IT FURTHER RESOLVED that H. Scott Harnsberger, Fremont County Treasurer, and James A. Massman, Deputy County Treasurer, are authorized on behalf of the County to sign any necessary documentation, including letters of commitment to stand-by to purchase U.S. government agency securities and letters of commitment regarding such securities for future delivery; to give written or oral instructions with respect to said transactions; to pay by cash, checks and/or to order the transfer record of securities to any name; to affix the County seal to legal documents; to endorse securities and/or contract in order to pass title thereto; to direct you to surrender securities to the proper agent for the purpose of effecting an exchange; to accept delivery of securities; and generally to take all actions considered desirable and necessary with respect to said transactions; and
BE IT FURTHER RESOLVED that the Chairman of the County Commissioners be authorized and directed to certify, under the seal of said County, to you:
(a) a true copy of these resolutions; and (b) specimen signature(s) of each and every person by these resolutions empowered
BE IT FURTHER RESOLVED that the foregoing authorized powers and signatory(s) shall continue in full force and effect until revoked or modified by the Board of Commissioners of said County and written notice is received by you at your office, such notice setting forth a resolution adopted to effect said revocation or modification and authorizing the new signatory(s) and/or person(s) authorized to obligate the County in securities transactions.
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of this County this 8th day of January, 2008, by order of the Board of Fremont County Commissioners.
CHAIRMAN OF THE BOARD /s/ Douglas L. Thompson ATTEST: /s/ Julie A. Freese, Fremont County Clerk
County Clerk Julie Freese and Financial Assistant Mike Stalder were joined by Museum Board members Butch Tonkin, Tom Duncan, Ben Weeks, Lander Museum Director Heather Watson and Board Secretary Donna Booth to review unanticipated revenues and budget transfers within the Museum’s FY07-08 budget and to request authorization to hold a public hearing for said transfers. Pat Hickerson moved, Dennis Heckart seconded, to authorize the Board to adjust the adopted budget as requested. Motion carried unanimously.
UNANTICIPATED REVENUES
SOURCE: Charlie Moore Collection – Kemmerer Foundation $40,000 TO: Kemmerer Foundation Grant
SOURCE: Federal Housing and Urban Development $12,375 TO: Dubois Museum
BUDGET TRANSFERS
FROM: Museum Capital Project TO: Museum Capital Project $23,720
FROM: Museum Capital Project TO: Museum Capital Project $128,813
Treasurer Scott Harnsberger was present for the discussion and stated the importance of the various boards keeping the Commission apprised of budgetary matters. A Public Hearing was held at 10:15 a.m., on Unanticipated Revenues, Budget Transfers and Capital Assets within Fremont County’s FY 2007-08 budget. Present were County Clerk Julie Freese and Financial Assistant Mike Stalder. Pat Hickerson moved, Keja Whiteman seconded, to authorize $4,459 for the Capital Revolving Fund for transmission repairs to a Sheriff’s Department vehicle. Motion carried unanimously. Dennis Heckart moved, Keja Whiteman seconded, to approve the Unanticipated Revenues, Budget Transfers and Capital Assets, as amended. Motion carried unanimously.
UNANTICIPATED REVENUES:
ADVERTISED APPROVED
SOURCE: Transfer from General Fund and WYDOT TO: Fremont County Transit Study $6,750 $6,750
BUDGET TRANSFERS:
FROM: Cash Reserve TO: Support Services Transfer out to Transit Study $ 675 $ 675
FROM: Vehicle Maintenance – Sheriff TO: Support Services Transfer Capital Revolving Fund $4,459
CAPITAL ASSETS:
Capital Revolving Fund: Transmission Repair – Sheriff $4,459 Fremont County Weed and Pest Control District Supervisor Lars Baker reviewed the statutory process required for District board appointments. Each interested party must submit a Nomination Petition with ten names of landowners of the County. Two incumbents, Richard Klein and Joe Crofts, both had submitted the necessary paperwork for re-appointment. Dennis Heckart moved, Jane Adamson seconded, to re-appoint Richard Klein and Joe Crofts to four year terms on the Weed and Pest Control District. Motion carried unanimously. In another matter, Lars Baker stated he would review weed problems along Webbwood Road and offer his expertise. Emergency Management Coordinator Richard Klouda reviewed Homeland Security grants administered by his Office. Other grants are received from the state for other entities within the County (Sheriff, Coroner, Public Health) and these grants are administered by the appropriate individuals within said Departments. A work session was held with state legislators in preparation of the upcoming legislative session. Present were Senators Cale Case and Eli Bebout and Representatives Delbert McOmie, David Miller and Patrick Goggles. Issues discussed included road construction, subdivision activity, State Lands and Investments Board grant distribution and processed gas valuation. The Board thanked the Legislators for their time and interest in the County issues and also expressed appreciation for the open lines of communication. Commissioner Jane Adamson was absent from the remainder of the meeting. Presentations were made by James Gores & Associates, Inberg-Miller Engineers and HKM Engineering as three of the firms who submitted a Statement of Qualification for the Burma Road Conceptual Engineering Study. Also present was Transportation Superintendent Dave Pendleton and three interested citizens. The Board thanked the firms for their presentations and will discuss their selection of a firm at their next meeting. Pat Hickerson moved, Dennis Heckart seconded, to adjourn into Executive Session regarding potential litigation with Deputy County Treasurer Jim Massman and Fremont County Fair Board members Connie McRae, Ryan Hedges and Amy Hamilton. Motion carried unanimously. Keja Whiteman moved, Pat Hickerson seconded, to return to Regular Session. Motion carried unanimously. County Clerk Julie Freese stated the Policy Committee was scheduled to meet with the Commissioners on January 22nd to review the changes they were proposing, based on recent input from the Departments. Then the Committee plans to begin meeting with the Executive Health Committee to start studying benefit changes for the future. Deputy County Attorney Jodi Darrough is also drafting an ethics policy for review and consideration. Commissioner Hickerson reviewed a Disbursement Request submitted by the Town of Dubois for match money previously approved for the Countywide Consensus Block Grant distribution. Pat Hickerson moved, Dennis Heckart seconded, to approve the request in the amount of $42,693 for assistance with the Wastewater Treatment Plant Project. Motion carried unanimously. In a related matter, confirmation had recently been received from the State Lands and Investments Board that the Town of Shoshoni had relinquished $99,631 in grant monies approved in 2006. The Commission will need to decide how to proceed with allocating this funding to other projects by June 30, 2008. In other business, Commissioner Hickerson also reviewed communication with the Dubois Rural Fire District President Reg Phillips about the County’s earlier commitment to assist with a new Dubois Fire Station. He will schedule a meeting with Phillips and Dubois Mayor Mark Harrison to discuss the project and report back to the Board Chairman Thompson invited other members of the Board to the Fremont County Cattlemen’s Association annual meeting and banquet on January 12th at the Lander Community Center. He will further research a request from the Powder River Basin Resource Council to request that DEQ develop a public participation plan for the EnCana Oil & Gas projects in the Pavillion Natural Gas Field. A draft letter to the State Board of Education regarding School District #21’s request for unification will be finalized at the following meeting. Dr. Gregory Cox had been in the audience earlier in the meeting and had subsequently suggested several changes to the letter. A Memorandum from Sheriff Skip Hornecker regarding audit issues was acknowledged. An accident report submitted on an ambulance (CO 544) was reviewed. Said unit had hit a single fence post during the recent storm. Pat Hickerson moved, Dennis Heckart seconded, to approve the low bid submitted by Bill Stork Auto Body, Inc. in the amount of $2,314.53 with payment out of the Ambulance Enterprise Fund. Motion carried unanimously. A request submitted by Kenneth and Dorothy Thompson for establishment of a private road was reviewed. Deputy County Attorney Jodi Darrough had submitted her recommendations that the petition was not complete. The Board requested that Ms. Darrough’s comments be forwarded to the Thompson’s for incorporation into their request in order to be statutorily compliant with the procedure. A request by Treasurer Scott Harnsberger was reviewed for expenditures totaling $3,400 for hardware, software and scanner required for banking services, as a result of the recent Request for Proposals. His memo stated that Direct Deposit Check Imaging will enable the county to receive same day credit on deposits. Based upon the county receiving just one additional day of interest, the fund will earn in excess of $18,000 a year in additional interest revenue. Dennis Heckart moved, Keja Whiteman seconded, to approve the expenditure of $3,400 from the Fremont County Investment Pool for the authorized purchases. Motion carried unanimously. The County Commissioner Liaison List was briefly reviewed. Any changes will be made at the following meeting. County Clerk Julie Freese had distributed a schedule of meetings for 2008 for the Board’s review and approval. Changes will be made to those months having five Tuesdays where the Board will now meet the first, second, and fourth Tuesdays. They had previously been meeting the first three Tuesdays which would leave two weeks where bills were not getting paid. There being no further business, Dennis Heckart moved, Pat Hickerson seconded, to adjourn the meeting at 5:15 p.m. and reconvene on January 15, 2008 at 9:00 a.m. Motion carried unanimously.
/s/ DOUGLAS L. THOMPSON, CHAIRMAN FREMONT COUNTY COMMISSIONERS
/s/ JULIE A. FREESE, COUNTY CLERK AND CLERK OF THE BOARD
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